Add your latest resume to match with open positions.

16 results for Proposal Specialist in Ventura, CA

Administrative Coordinator

Manhattan Beach, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Coordinator to support sample operations for a retail team in Manhattan Beach, California. This is a Contract position focused on keeping product samples organized, accessible, and ready for meetings, photography, and business events. The person in this role will coordinate shipments, maintain showroom accuracy, and work closely with cross-functional partners to keep timelines on track. Success in this position requires strong organization, clear communication, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Maintain assigned showrooms throughout the day by arranging displays, updating sample placement, removing discontinued items, and preparing spaces for leadership and customer meetings. • Oversee the movement of footwear samples between onsite teams and the offsite sample library, ensuring all transfers are recorded accurately and requests are fulfilled promptly. • Coordinate domestic and international sample shipments for conferences, trade events, meetings, and photo shoots while monitoring delivery schedules and resolving timing issues. • Receive incoming sample deliveries, sort items by category and recipient, and distribute materials to product, sales, and related teams in a timely manner. • Partner with sales representatives and product teams to schedule and manage the use of limited-availability and retained samples for in-person and virtual presentations. • Work with digital imaging partners to prepare samples for photography, create shipment documentation, and confirm products are captured and displayed correctly online. • Track sample requests, shipment details, and divisional inventory records to support accurate reporting and reliable sample availability. • Review product line sheets and related materials for image and information accuracy, and prepare sample layouts for product review sessions. • Support recurring operational tasks such as processing outgoing sample shipments, distributing internal mail, and managing designated sample recycling areas.
2026-09-15T19:58:42Z

Part Time People Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
Job Title: People & Operations CoordinatorLocation: On-siteSchedule: Part-TimeAbout the RoleOur client is seeking a proactive and highly organized People & Operations Coordinator to support office operations, HR coordination, and administrative functions in a fast-paced environment. This role is ideal for someone who enjoys creating a positive workplace experience, staying organized, and supporting both employees and leadership.Key Responsibilities<ul><li>Support daily office operations, including vendor coordination, supplies, and workplace organization</li><li>Assist with onboarding, interview scheduling, and general HR administration</li><li>Maintain employee records, reporting, and time-off tracking</li><li>Help coordinate meetings, internal events, and team communications</li><li>Provide administrative support to leadership and assist with special projects</li><li>Handle sensitive information with professionalism and discretion</li></ul>
2026-09-10T00:44:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for a Case Manager to support resident-focused programs within affordable housing communities in Los Angeles, California. This Long-term Contract position is ideal for someone who can balance administrative coordination with resident support, helping individuals and families connect with services that strengthen housing stability and overall well-being. The role combines program organization, community outreach, and case-related documentation in a mission-driven non-profit environment. Responsibilities:• Guide residents and families through available support options by assessing needs, arranging referrals, and following up on service connections.• Monitor situations that may threaten housing stability and coordinate timely interventions that encourage successful tenancy retention.• Develop productive partnerships with local agencies, service providers, and community organizations to expand access to helpful resources.• Organize workshops, meetings, and resident-centered activities that encourage wellness, life skills development, and neighborhood involvement.• Support community-building efforts that foster inclusion, independence, and stronger social connections among residents.• Coordinate youth and family programming, including structured activities that promote learning, engagement, and positive development.• Maintain thorough records of participation, referrals, case activity, and service outcomes in resident files and tracking systems.• Work collaboratively with internal teams and external partners to support residents with complex needs, including vulnerable and formerly unhoused populations.• Assist with outreach efforts, occasional evening or weekend events, and travel within the service area as needed to support program delivery.
2026-09-15T02:24:07Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. This position requires that you are a fluent Spanish speaker. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.• Handle routine correspondence and support staff with basic office-related requests as needed.
2026-09-11T08:04:01Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
One of the nation's top 25 accounting firms is looking for a Scanning Clerk to complete a special project. You will be responsible for scanning and filing tax paperwork. You may also be responsible for completing special administrative projects for the firm such as copying, faxing, and data entry. Robert Half is looking for an organized candidate who doesn't mind standing on their feet all day. The scanning project is ongoing! Hours are 9am-5pm with a 30-minute lunch and parking is covered. Pay is $20/hr
2026-09-15T02:24:07Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 20.50 USD / Hourly
We are looking for a dependable Office Assistant to support daily front office operations for a Contract position in Los Angeles, California. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and helping meetings and office routines run smoothly. The role also involves light administrative support and hands-on coordination throughout the workday. Responsibilities:• Welcome visitors and clients professionally, ensuring a positive arrival experience and directing them appropriately.• Coordinate daily lunch pickup for partners and manage timely delivery, using a personal vehicle as needed.• Prepare conference rooms for meetings by arranging seating, materials, and refreshments ahead of scheduled gatherings.• Maintain kitchen and common areas in clean, orderly condition throughout the day.• Brew and refresh coffee each morning to keep the office stocked for staff and guests.• Load and manage the dishwasher and assist with general cleanup related to office hospitality.• Answer inbound calls and provide basic front desk and clerical assistance as needed.• Support routine administrative tasks, including working with office systems, CRM tools, and related computer programs.
2026-09-10T15:58:44Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We're working with a design company in WeHo who are looking for an Office Assistant to support their team. You'll be responsible for setting up meeting rooms, ordering catering and office supplies, assisting with retrieving files and blueprints, mailroom operations and event support.
2026-08-30T18:43:47Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
90000.00 - 115000.00 USD / Yearly
Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations. • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts. • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. • Assist with securing reservations for dining and entertainment as well as special events. • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses. • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested. • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work • Maintaining an accurate inventory of all art, including value and relevant details • Assist with wardrobe maintenance such as dry cleaning • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics. • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc. • Reconcile principal credit cards and other related personal and business expenses • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence. • Draft personal correspondence and thank you notes
2026-08-18T20:23:46Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40.00 - 48.00 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-08-24T17:28:39Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000.00 - 150000.00 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-09-02T00:44:01Z

Administrative Assistant

Bakersfield, CA
onsite
Temporary to Hire
24.23 - 28.05 USD / Hourly
We are looking for an organized Administrative Assistant to support day-to-day business operations in Bakersfield, California. This opportunity is ideal for someone who enjoys keeping schedules on track, coordinating office activity, and providing dependable support to both internal teams and external contacts. The right candidate will bring strong communication skills, attention to detail, and the ability to manage multiple priorities in a structured office environment. Responsibilities:• Coordinate calendars, schedule appointments, and help ensure managers and team members stay organized throughout the workday.• Plan meetings and travel arrangements by securing reservations, preparing itineraries, and confirming logistics in advance.• Provide front-office and administrative support, including answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain office operations by monitoring supply levels, placing orders, and helping create an efficient and well-organized workspace.• Prepare, review, and route business documents such as correspondence, reports, and internal administrative records.• Enter and update information accurately in office systems while maintaining organized files and documentation.• Support financial administration by processing invoices, expense submissions, and purchase-related paperwork with accuracy.• Assist with routine bookkeeping and other clerical tasks as needed to support daily business functions.
2026-09-09T20:04:05Z

Administrative Assistant

Buellton, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion. Responsibilities: • Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently. • Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy. • Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts. • Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation. • Assist with public notification processes and provide administrative support for election-related activities as needed. • Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records. • Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting. • Handle sensitive and confidential information responsibly while following established administrative procedures.
2026-08-31T17:45:53Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document services operations for a client site in California. This long-term contract position is ideal for someone who enjoys hands-on office support work, takes pride in accuracy, and can manage multiple tasks in a small office environment. The role focuses on print, copy, mail, scanning, and general back-office coordination while delivering responsive service to internal teams and clients. Responsibilities: • Manage day-to-day copy, print, scanning, mail, and intake activities while following established service procedures. • Operate office production equipment to complete routine print requests, including setting up jobs, monitoring output, and handling basic machine functions. • Review work requests for completeness before starting assignments and maintain accurate service logs for completed tasks. • Organize assignments by urgency and due time to ensure materials are processed and delivered within committed deadlines. • Communicate proactively with clients, supervisors, or team members regarding job status, timing concerns, or service issues. • Resolve minor equipment or workflow problems and escalate more complex issues when additional support is needed. • Replenish paper, toner, and other supplies to keep machines ready for continuous use. • Check completed work for quality and accuracy to help maintain high service standards. • Support a small three-person office by assisting with general office services needs and related administrative tasks as required.
2026-09-15T02:24:07Z

People Operations Assistant

Chatsworth, CA
onsite
Temporary to Hire
26.00 - 27.00 USD / Hourly
We are looking for a detail-oriented People Operations Assistant to support day-to-day HR activities for a manufacturing organization in Chatsworth, California. This contract opportunity with potential for a permanent role is ideal for someone with at least 3 years of experience who enjoys balancing employee support, records administration, payroll coordination, benefits assistance, and recruiting operations. The person in this role will help keep HR processes organized, accurate, and compliant while delivering a positive experience for employees and candidates. Responsibilities:• Manage and organize employee personnel documentation and digital HR files to ensure records remain accurate, complete, and up to date.• Prepare a range of employment documents, including offer materials, onboarding forms, employment changes, and verification requests.• Support the employee lifecycle by assisting with onboarding activities, orientation coordination, offboarding steps, and required separation paperwork.• Communicate with employees regarding policies, benefits, payroll matters, training assignments, and required compliance acknowledgments.• Contribute to payroll operations by reviewing timesheets, assisting with weekly payroll processing, updating employee changes, and helping resolve pay-related discrepancies with managers.• Maintain payroll and HR records in alignment with internal standards and applicable legal or compliance requirements.• Assist with benefits administration by supporting enrollments, qualifying life event updates, leave documentation, and open enrollment communications.• Coordinate recruiting logistics by scheduling interviews, tracking applicant activity, maintaining recruiting records, and supporting pre-employment screening and onboarding requirements.• Help plan and support employee engagement initiatives, recognition efforts, and company events while handling sensitive information with a high level of confidentiality.
2026-08-17T16:18:43Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35.00 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-08-17T15:54:06Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21.00 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-08-21T15:03:47Z