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11 results for Administrative Assistant Legal in Ventura, CA

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for in Santa Barbara, California. This contract position is ideal for someone who can manage administrative tasks efficiently, communicate professionally with callers and visitors, and maintain accurate records. The role offers an opportunity to contribute to a mission-driven team by keeping office processes running smoothly and ensuring information is handled with care. Responsibilities:• Manage day-to-day administrative support activities to help maintain an efficient office environment.• Respond to incoming phone calls professionally, direct inquiries appropriately, and provide timely assistance.• Enter, update, and verify data in internal records with a strong focus on accuracy and completeness.• Maintain office files, documents, and administrative records in an organized and accessible manner.• Track and update inventory records to support office supply oversight and operational needs.• Assist with general office coordination, including handling routine clerical tasks and supporting team requests.
2026-06-04T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our Private Equity client. In this permanent position, you will play a vital role in supporting 2-3 executives by ensuring smooth day-to-day operations. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks efficiently while maintaining accuracy. This role is on-site daily, and this firm offers outstanding career advancement. A bachelor's degree is required. Responsibilities:• Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts.• Process company expenses, track receipts, and handle reimbursements for the corporate American Express card.• Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols.• Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables.• Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties.• Submit and monitor building maintenance requests, ensuring timely resolution of issues.• Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings.• Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions.• Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance.• Take on special projects as assigned to contribute to the team's success.
2026-06-12T00:00:00Z

Administrative Assistant

Goleta, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a retirement community in Goleta, California. This Long-term Contract position is well suited for someone who enjoys keeping administrative processes organized, assisting staff and visitors, and handling a variety of office tasks with care and professionalism. The ideal candidate is attentive, compassionate, and comfortable managing both routine assignments and time-sensitive requests in a busy office setting. Responsibilities: • Manage day-to-day clerical work by organizing documents, reproducing materials, and handling outgoing and incoming faxes as needed. • Keep the office environment running smoothly by monitoring facility-related needs and coordinating service or maintenance requests. • Answer and direct incoming phone calls to the appropriate team members while maintaining a courteous and attentive tone. • Enter, update, and verify information in office records and databases with a strong focus on accuracy. • Support front office activities by receiving materials, distributing correspondence, and assisting with general reception-related tasks. • Complete a wide range of administrative assignments independently while adapting to shifting priorities throughout the day.
2026-06-11T00:00:00Z

Litigation Paralegal

Westlake Village, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
Robert Half Legal is partnering with a midsize law firm in Westlake Village in search of a Litigation Paralegal. This is a contract-to-hire opportunity offering $35-$40/hour during the contract period and $75,000-$85,000 annually upon conversion. The position is full-time, 40 hours per week, with hybrid flexibility available upon conversion. The firm represents service members, police officers, firefighters, first responders, and other public safety professionals, offering the opportunity to join a mission-driven practice. Responsibilities<ul><li>Support attorneys with all phases of civil litigation case management</li><li>Conduct legal research and assist with initial case assessments</li><li>Draft and revise discovery, correspondence, pleadings, and other legal documents</li><li>Maintain pleadings and discovery indexes</li><li>Organize exhibits, evidence, briefs, appendices, and case materials</li><li>File documents with courts and manage service of legal documents</li><li>Calendar court dates, deadlines, hearings, and related litigation events</li><li>Prepare materials for hearings, mediations, trials, and post-trial procedures</li><li>Communicate with clients, witnesses, experts, and third parties</li><li>Liaise between trial teams and internal/external stakeholders</li><li>Assist with settlement support and general administrative duties</li><li>Provide trial and in-court support as needed</li></ul>
2026-06-03T00:00:00Z

Probate Litigation Paralegal

Sherman Oaks, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Probate Litigation Paralegal to join a collaborative boutique law firm in Sherman Oaks, California. This role supports attorneys handling probate disputes, trust administration, and related estate matters, with meaningful involvement across the full case lifecycle. The firm offers a detail-oriented yet relaxed environment where team members are trusted to work independently, contribute proactively, and continue expanding their skills through hands-on exposure to substantive legal work. Responsibilities:• Support attorneys with probate litigation from intake through final resolution.• Prepare, revise, and submit court filings such as petitions, motions, inventories, orders, accountings, and other case documents.• Track deadlines, monitor case progress, and maintain compliance with procedural requirements for active matters.• Research legal questions involving probate proceedings, trusts, wills, and creditor issues to assist case strategy and filings.• Serve as a point of contact for clients, beneficiaries, courts, and financial institutions by sharing updates and coordinating needed information.• Assist with discovery and trial readiness by organizing records, preparing exhibits, and supporting attorneys before hearings, mediations, depositions, and trial proceedings.• Help compile information for estate and gift tax return preparation and filing at the state level.• Maintain well-organized case files, correspondence, and estate records to ensure accurate documentation throughout each matter.• Support asset identification, valuation, and distribution efforts as part of estate administration activities.
2026-06-06T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Santa Barbara, California. This role is well suited to someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The ideal candidate will help maintain accurate financial records, process transactions efficiently, and contribute to smooth accounting workflows using Workday and Excel. Responsibilities:• Process vendor invoices, verify supporting documentation, and prepare items for approval before payment is issued.• Perform bank and account reconciliations to ensure financial records remain accurate and up to date.• Enter and code invoices correctly within the accounting system while maintaining organized documentation for audit readiness.• Review employee expense submissions for accuracy, completeness, and policy compliance before reimbursement processing.• Use Excel to record reconciliations, financial activity, update reports, and assist with routine accounting analysis.• Support month-end accounting tasks by identifying discrepancies, researching variances, and helping resolve issues promptly.
2026-06-12T00:00:00Z

Human Resources (HR) Assistant

Van Nuys, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support a short-term Contract assignment in Van Nuys, California. This role will focus on organizing employee records, verifying documentation, and assisting with onboarding-related paperwork in a fast-paced healthcare environment. The assignment is expected to last at least two weeks, with the potential to continue until the project is completed. Key Responsibilities:• Review a high volume of employee files each day to confirm records are complete and properly organized.• File and maintain licenses, certifications, and other personnel documents with accuracy and confidentiality.• Examine HR records for missing forms or incomplete paperwork and flag items that require follow-up.• Support the onboarding process by helping prepare and complete orientation documentation for new hires.• Enter and update license and credential details within the HR information system.• Maintain orderly file management practices to help the team process a large backlog of personnel records.• Handle sensitive employee information in accordance with privacy and compliance standards. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-11T00:00:00Z

Family Law Associate

Sherman Oaks, CA
onsite
Permanent / Full Time
125000 - 200000 USD / Yearly
Premier Los Angeles Family Law Firm Seeks Associate Attorney One of Los Angeles’ premier family law firms is seeking an Associate Attorney to join its team of attorneys handling high net worth and complex family law matters. This Associate Attorney will work on sophisticated cases involving significant assets and high-profile clients. The firm is known for its tech-forward infrastructure and strong support staff. We've had two long-term placements (5 and 8 years w/ the firm) who transitioned from large firms and value the sophisticated work! Associate Attorney Responsibilities: · Manage discovery, including drafting and responding to written discovery · Review and analyze financial documents and records · Prepare pleadings and schedules of assets and debts · Draft deposition outlines and assist with deposition preparation · Communicate with clients and opposing counsel · Opportunity for the Associate Attorney to take on increasing responsibility as skills developHours: Billable requirement of 140 hours/month. Attorneys are typically in the office from 8:30 a.m.–6:00 p.m., with occasional after-hours email communication.Perks: · Complex, high-asset family law cases · Tech-forward environment with strong administrative support · Direct exposure to challenging and engaging mattersSalary: $120,000–$200,000 base salary (DOE) + bonusBenefits: 100% employer-paid medical, dental, vision, and life insurance (PPO – Blue Anthem) after 30 days. 401(k) with match after 1 year. PTO: 1–5 years – 2 weeks vacation, 6 sick days, 7–8 holidays; 5+ years – 3 weeks vacation.TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-05-29T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site in Santa Monica, California. This is a Long-term Contract position for someone who is comfortable in a fast-paced setting, can remain on their feet for extended periods, and takes pride in delivering accurate, timely service. The role includes copy, mail, scanning, and general office support while maintaining a high standard of professionalism, organization, and client care. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming required details, and documenting work accurately before production begins. • Complete copy, print, scan, and mail assignments in both physical and digital formats while following established service standards and turnaround expectations. • Organize daily workload to ensure urgent requests are handled appropriately and completed within committed deadlines. • Monitor output for accuracy and presentation quality, and perform checks on completed work to maintain consistent service excellence. • Communicate proactively with supervisors or client contacts regarding request status, timing concerns, or clarification needed to avoid delays. • Resolve routine equipment issues and replenish paper, toner, and related supplies to keep machines operating efficiently. • Handle confidential materials with discretion and follow site policies and operational procedures at all times. • Support additional front-of-office or hospitality-related tasks, including reception or audio/visual assistance, as business needs require.
2026-05-18T00:00:00Z

Real Estate Paralegal

Encino, CA
onsite
Temporary / Contract
42 - 55 USD / Hourly
Robert Half Legal is working with an innovative private lending company that partners with real estate investors and developers across the country to finance residential acquisitions, renovations, and ground-up construction. Our client is looking for a Real Estate Paralegal to join the team on a contract basis through the end of the year, with an ASAP start. This opportunity offers $45-$55/hour, depending on experience and a hybrid schedule of 2 days in office. Responsibilities<ul><li>Review entity documents, including formation and governance records</li><li>Confirm signing authority through resolutions, consents, and related authorizing documents</li><li>Spot missing documents, inconsistencies, and due diligence issues</li><li>Obtain and review good standing and business status documents in multiple states</li><li>Prepare summaries, checklists, and transaction trackers</li><li>Review loan packages for accuracy, completeness, and consistency</li><li>QC key documents such as notes, deeds of trust, loan agreements, guaranties, and security documents</li><li>Compare final documents against approved deal terms and closing requirements</li><li>Review property details, including legal descriptions and parcel information</li><li>Track documents through execution, closing, and recordation</li></ul>
2026-06-10T00:00:00Z

General Office Clerk

North Hills, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support inventory documentation efforts for a hospital client in North Hills, California. This Office Clerk opportunity focuses on tracking medical and technology assets accurately while helping maintain organized administrative records. The ideal candidate is comfortable working in a hospital setting, handling routine clerical tasks, and using basic Microsoft Office tools to keep information current and accessible. Key Responsibilities:• Scan barcode labels on medical devices and IT equipment throughout the hospital and enter the information into the designated tracking system.• Review collected inventory details for accuracy and resolve basic discrepancies before records are finalized.• Update spreadsheets and office records to reflect equipment locations, quantities, and related asset information.• Assist with general clerical support such as organizing files, maintaining documentation, and preparing records for review.• Communicate with hospital staff clearly and courteously when coordinating access to equipment or confirming asset details.• Use Microsoft Excel, Outlook, and Word to support reporting, email communication, and day-to-day administrative tasks.• Help maintain an orderly workflow by prioritizing assigned areas and completing scanning activities on schedule. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-09T00:00:00Z