<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (ONSITE)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience <em>prior </em>to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters and draft memos, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school. There is a comprehensive training, which takes six months. Due to this paid training and time investment, the position will not consider candidates who have taken the LSAT.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is <strong>onsite</strong>.</p><p><br></p><p>Pay is $24/hour-$27/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><strong><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></strong></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>A leading real estate is hiring for part time (20 hours a week) Administrative Assistant with prior real estate office experience to support the Asset Management team onsite in El Segundo. This role is ideal for an organized, detail-oriented administrative professional who is comfortable working in a fast-paced real estate environment and supporting multiple stakeholders.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to the Asset Management team</li><li>Assist with lease and property documentation, filings, and record maintenance</li><li>Organize and update asset files, contracts, and internal databases</li><li>Coordinate correspondence with property owners, vendors, and internal teams</li><li>Track deadlines, renewals, and key dates related to real estate assets</li><li>Prepare reports, spreadsheets, and summaries for asset managers</li><li>Handle data entry related to leases, payments, and property information</li><li>Support invoice processing and basic document review</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with general office duties as needed</li></ul><p> </p><p> </p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This position requires a detail-oriented individual who excels at managing daily office operations, handling communications, and performing clerical tasks efficiently. If you thrive in a busy environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily office operations by coordinating schedules, maintaining records, and ensuring smooth workflow.<br>• Answer and direct incoming calls professionally, providing excellent customer service.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Process high-volume invoicing with attention to detail and accuracy.<br>• Assist with administrative tasks such as preparing reports, organizing documents, and scheduling meetings.<br>• Collaborate with team members to ensure timely completion of projects and tasks.<br>• Support office needs by ordering supplies and maintaining inventory.<br>• Uphold confidentiality and adhere to company policies in all administrative processes.
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide essential support to multiple directors, ensuring smooth daily operations and contributing to various projects. This position requires strong technical skills, attention to detail, and the ability to manage tasks independently.<br><br>Responsibilities:<br>• Assist three directors by managing schedules, preparing documents, and coordinating communications.<br>• Create promotional materials such as flyers using Canva and manage event registration processes.<br>• Oversee day-of-event logistics, ensuring all aspects run smoothly.<br>• Utilize Google Suite tools, including Docs, Sheets, and Drive, for document preparation and data management.<br>• Manage Zoom meetings and provide technical support when needed.<br>• Handle administrative tasks such as answering inbound calls and performing receptionist duties.<br>• Maintain accurate data entry and documentation using Adobe PDF tools.<br>• Collaborate with team members to ensure deadlines are met and project goals are achieved.<br>• Independently learn and adapt to new tools and processes to enhance efficiency.<br>• Provide critical attention to detail while toggling between multiple platforms and tasks.
THIS IS A CURRENT ON GOING OPPORTUNITY Job Duties Serve as the first point of contact for clients, managing front desk coverage, phone calls, and detail oriented client communications Schedule client appointments, coordinate partner calendars, and manage meeting logistics Prepare, organize, and maintain client files, tax returns, engagement letters, and confidential financial documents Support CPAs and accounting staff with administrative tasks related to tax season, audits, and client deliverables Assist with billing, invoicing, time entry tracking, and follow-ups on outstanding client payments Manage document intake and delivery, including scanning, e-filing, uploading to client portals, and secure record retention Maintain office operations including supplies, vendor coordination, mail processing, and equipment support Track deadlines and ensure compliance with internal processes and firm timelines Assist with onboarding new clients and staff, including paperwork and system access Maintain strict confidentiality of client financial, tax, and personal information
<p>What you’ll do:</p><p>● Office Upkeep: Ensure the office is a welcoming and organized space by taking care of</p><p>light cleaning, plants, and conference room preparation. Welcome new hires by having</p><p>their workspaces ready to go.</p><p>● Food and Beverage: Keep the office well stocked of snacks and beverages, managing</p><p>orders, inventory, and budget while keeping in mind events and office occupancy.</p><p>● Front desk: Greet visitors, answer calls, and provide front desk reception services.Provide</p><p>top-notch customer service to all visitors and guests at the reception area as the first</p><p>point of contact.</p><p>● Vendor relations: Maintain vendor relationships (cleaning services, landlords, deliveries,</p><p>office supply vendors).</p><p>● Technology Management: Assist others with office technology, from conference</p><p>systems to computers and more.</p><p>● Administrative Support: Assist with various administrative tasks, including conference</p><p>room calendar management, document filing, and scanning.</p><p>● Office Inventory: Purchase and maintain inventory of office supplies, snacks, and</p><p>equipment.</p><p>● Errands: Errands including shipping, purchasing, and lunch pickups within walking</p><p>distance.</p><p>● Office events: Set up and clean up of conference rooms and the office for events and</p><p>meetings.</p><p>● Celebrations: Assist in employee recognition efforts (birthdays, milestones, and</p><p>appreciation gifts).</p><p>Qualifications</p><p>● Available weekdays 8:30am-1pm or 9am-1:30pm</p><p>● BA/BS degree preferred (not required)</p><p>● 1+ year of administrative experience in a similar role</p><p>● Proficiency in Gmail and Google Calendar (strongly preferred)</p><p>● Flexible, willing to adapt where needed</p><p>● Tech-savvy</p><p>● Ability to maintain confidentiality, you’ll be interacting with the executive team, and</p><p>confidentiality is of the utmost importance</p><p>● Strong communication skills, both verbal and written</p><p>● Self-starter, ability to thrive in fast-paced startup atmosphere</p><p>● Time management skills</p><p>● Strong attention to detail</p><p>● Ability to lift up to 25 lbs.</p><p>● 21 years or older, will be responsible for purchasing alcohol</p><p>● Have reliable means of transportation</p>
<p>Robert Half Legal is proud to partner with a highly regarded mid-size law firm located in Century City seeking an experienced Legal Secretary.</p><p><br></p><p><strong>Position Overview:</strong></p><p>As a Legal Secretary, you will play a critical role in supporting a busy team of attorneys. You will be responsible for providing high-level administrative and legal support, ensuring the efficient and effective operation of the practice.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and proofread legal documents, correspondence, and reports.</li><li>Manage attorney calendars, schedule meetings, hearing dates, and court appearances.</li><li>File legal documents with state and federal courts, including e-filing.</li><li>Organize and maintain both electronic and hard copy case files.</li><li>Liaise with clients, court personnel, and opposing counsel in a professional manner.</li><li>Conduct basic legal research as directed.</li><li>Assist with billing, time entry, and expense report preparation.</li><li>Provide general administrative support, including answering phones and managing mail.</li></ul><p><strong>Why You’ll Love This Opportunity:</strong></p><ul><li>Join a well-respected firm with a collaborative culture.</li><li>Engage in challenging, meaningful work.</li><li>Competitive compensation and benefits package.</li><li>Prime Century City location.</li></ul><p>If qualified, available, and interested, please email your resume and a few bullet points to dominic.trento@roberthalf[dotcom].</p>
<p>We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This role involves providing essential support to ensure the efficient operation of our office, including managing daily administrative tasks and assisting with communication needs. If you have strong organizational skills and enjoy a dynamic work environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings, maintaining records, and organizing documents.</p><p>• Answer and direct inbound calls professionally, ensuring prompt and accurate responses.</p><p>• Perform data entry tasks with a high level of accuracy and attention to detail.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist in maintaining office supplies and coordinating with vendors as needed.</p><p>• Support the team with general office operations to enhance productivity.</p><p>• Prepare and edit correspondence, reports, and presentations as required.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Coordinate and communicate effectively with internal and external stakeholders.</p>
We are looking for a dedicated and efficient Tax Administrative Assistant to join our team in Manhattan Beach, California. In this Contract to permanent position, you will play a crucial role in supporting the tax department by managing documentation, organizing records, and ensuring compliance with deadlines. This opportunity is ideal for someone who thrives in a fast-paced environment and has exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Assist tax professionals in preparing, filing, and organizing tax documents at federal, state, and local levels.<br>• Maintain and update client records to ensure accuracy and compliance with regulations.<br>• Review financial documents, invoices, and supporting materials for tax purposes.<br>• Perform data entry tasks related to client accounts, tax forms, and financial records.<br>• Coordinate schedules, appointments, and submission deadlines for the tax team.<br>• Prepare and format correspondence, reports, and presentations as required.<br>• Support audit processes by gathering documentation and responding to inquiries from clients or regulatory agencies.<br>• Uphold confidentiality and protect sensitive financial and client information.
<p>Are you a highly organized, detail-oriented professional who thrives in a fast-paced, dynamic environment? Client is looking for a Contract Executive Assistant to be the right-hand support to our leadership team while keeping our office running smoothly.</p><p>What You’ll Do:</p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel coordination.</li><li>Assist with office operations, ensuring supplies, equipment, and day-to-day logistics are taken care of.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Serve as a key point of contact for internal teams and external partners, helping to keep communication smooth and efficient.</li><li>Handle special projects as assigned, with the flexibility to jump in wherever needed.</li></ul><p>Who You’ll Support:</p><ul><li>Senior executives, including the CEO and leadership team, providing essential support to help them focus on driving the business forward.</li></ul><p> </p><p>Why You’ll Love It Here:</p><ul><li>Work in a collaborative and energetic office in El Segundo.</li><li>Gain exposure to the inner workings of a growing financial firm.</li><li>Contract role with competitive pay and a chance to make a real impact.</li></ul><p>If you’re ready to bring your administrative expertise, organization skills, and positive energy to a team that values excellence and collaboration, we want to hear from you!</p>
<p>A well-established boutique plaintiff litigation firm is seeking a legal secretary with 5+ years of experience in civil litigation. This legal secretary will work with another legal secretary to support the attorneys. </p><p> </p><p><strong>This role is 100% onsite in West LA</strong>, and the work hours are 9 am to 5 pm. This legal secretary will prepare legal documents and file in state and federal courts, serve subpoenas, and create TOAs/TOCs.</p><p> </p><p>The firm has excellent stability and will pay 100% for parking, paid holidays, 2 weeks of vacation time, and 1 week for sick time. </p><p><br></p><p>For immediate consideration for this Legal Secretary opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our Asset Management team on a contract basis. In this role, you will support daily operations within the Asset Management and Operations Department, focusing on administrative tasks related to property management and real estate agreements. This position is based in El Segundo, California, and requires a commitment of three days per week.<br><br>Responsibilities:<br>• Organize, scan, and distribute department mail while uploading relevant documents into the internal database.<br>• Prepare and send various tenant documents such as welcome letters, easements, and payment redirection forms.<br>• Facilitate the execution and notarization of legal documents, ensuring completion and accurate record-keeping.<br>• Respond to inquiries from property owners and tenants by conducting research such as title searches and document retrievals.<br>• Assist in updating and maintaining the department’s internal database and support short-term projects as needed.<br>• Review site-specific documentation to verify accuracy and completeness.<br>• Provide attentive and high-quality customer service to both internal and external stakeholders.<br>• Offer front desk coverage during designated breaks and assist with general office tasks.<br>• Perform additional duties as assigned to support the team’s objectives.
<p>We are looking for an Executive Assistant to join a finance firm in West Los Angeles. In this role, you will provide high-level support to the company founder by managing a combination of business and personal tasks. This contract-to-permanent position offers the opportunity to work in a fast-paced environment that values confidentiality and professionalism, with a hybrid schedule including both onsite and remote work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Organize and oversee the founder’s daily schedule, including managing calendars and coordinating meetings.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries.</p><p>• Execute personal errands and tasks to ensure seamless day-to-day operations.</p><p>• Prepare and manage expense reports while maintaining accuracy and timeliness.</p><p>• Act as a liaison for the founder, handling communications and interactions with stakeholders.</p><p>• Maintain confidentiality while managing sensitive information and correspondence.</p><p>• Support the founder in navigating a fast-paced and demanding work environment.</p><p>• Utilize Outlook and other office tools to streamline scheduling and organizational processes.</p><p>• Coordinate both business and personal events as required.</p><p>• Adapt to different personality types and work styles while maintaining professionalism.</p>
<p>A real estate law firm is seeking a Litigation Secretary to join their team. This is a contract-to-hire opportunity supporting a dynamic litigation practice with responsibilities across secretarial, legal research, and administrative functions. The position will be primarily onsite in Encino, with the flexibility of one remote day per week.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• E-filing with state and federal courts.</p><p>• Maintain attorney calendars, schedule deadlines, and coordinate hearings and meetings (experience with MyCase or similar systems preferred).</p><p>• Support a 3 to 1 desk.</p><p>• Draft, prepare, and format pleadings, motions, oppositions, briefs, and other legal documents.</p><p>• Create templates and standard forms based on attorney guidance.</p><p>• Assist with both litigation and transactional matters as needed.</p>
<p>I’m partnering with an investment firm in El Segundo on an exciting Executive Assistant & Office Administrator opportunity. The client is moving fast and would like to interview on Monday, with a target start date of Tuesday.</p><p>This is a fully onsite role (Monday–Friday) and is expected to be 3–6 months of coverage, with the opportunity to make an immediate impact supporting the Firm Principal and keeping the office running seamlessly.</p><p>You’ll play a key role in executive-level support, client experience coordination, office operations, and project support in a professional, high-touch environment. This is an ideal opportunity for someone who is confident, resourceful, and thrives with autonomy.</p><p>What makes this role exciting:</p><ul><li>Direct support to the Firm Principal with high visibility</li><li>A dynamic mix of executive support, office operations, and client-facing coordination</li><li>Ownership of day-to-day office flow and special projects</li><li>A fast-paced environment where initiative and judgment are valued</li></ul><p>Key responsibilities include:</p><ul><li>Executive support: calendar management, travel booking, drafting emails, event planning, expense tracking, and personal task support</li><li>Office administration: mail handling, call screening, supply management, catering coordination, and office upkeep</li><li>Client & data management: Salesforce/Wealthbox updates, scanning/filing documents, expense reports, and fund notices</li><li>Operations & projects: onboarding support, tech upgrades, documenting SOPs, managing swag and client gifts</li></ul><p>Schedule: Onsite, Monday–Friday</p><p>Duration: 3–6 months coverage</p><p>Pay Rate: up to $26/hr (flexible based on experience)</p><p> </p><p>The client is eager to move quickly, so please send resume ASAP if you’d like to be considered. Thank you! </p>
<p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
<p>Robert Half is working with an emerging lemon law practice in Beverly Hills, California. As part of this team, an attorney's primary duties will include reviewing the work of paralegals and legal assistants, attending hearings, and effectively handling motion work. Your role will also involve going to auto inspections and managing discovery, including depositions. There is <strong>huge </strong>opportunity to come into a growing firm and the principal is ready to offer great bonus potential!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee the work of paralegals and legal assistants to ensure quality and accuracy.</p><p>• Attend hearings and represent our clients effectively.</p><p>• Conduct thorough motion work as required in different cases.</p><p>• Participate in auto inspections as part of the legal process.</p><p>• Handle discovery processes, which includes conducting depositions.</p><p>• Review and analyze court’s guidance for motion requirements.</p><p>• Assist in preparing discovery shells and help with responses.</p><p>• Summarize discovery responses for ease of reference.</p><p>• Use your knowledge in Civil Litigation and Lemon Law to benefit our clients.</p><p>• Utilize your skills as a Licensed Attorney and Litigation Attorney to enhance our team's performance.</p>
<p>A growing and highly regarded firm focused on probate matters is seeking an attorney with 1+ years of experience in probate, trust administration, or estate planning. <strong>This role can be hybrid or 100% remote for California-based attorneys. </strong>My team has placed 4 attorneys with this firm in the past 7 years, and they all still happily work here! One of those attorneys made partner and others have been promoted to more senior associate roles.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll advise fiduciaries and beneficiaries, handle non-contentious probate and trust matters from initiation to resolution, appear in court on routine hearings, and prepare legal documents tied to estate and trust administration.</p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Remote flexibility (must reside in California)</li><li>Transparent billable expectations (1800) with guaranteed and discretionary bonus opportunities</li><li>Excellent benefits (including 100% firm-paid health insurance, 401k with matching, unlimited PTO, and more)</li><li>Genuine opportunity for advancement at a firm known for promoting from within</li></ul><p>This is an ideal role for someone who’s collaborative, sharp, and ready to build their career with a firm that invests in its people.</p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>Robert Half Legal is pleased to partner with a highly respected mid-size defense law firm in Beverly Hills to recruit a skilled Litigation Legal Secretary for a contract-to-hire position.</p><p><br></p><p><strong>Position Overview:</strong></p><p>This is a contract-to-hire opportunity supporting a dynamic defense litigation team. The Litigation Legal Secretary will play a key role in managing case documentation, scheduling, and supporting attorneys in trial preparation and ongoing litigation matters. Successful performance in the contract period offers the potential for transition to a permanent role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, format, and revise legal documents including pleadings, motions, discovery requests, correspondence, and trial binders.</li><li>File court documents electronically and physically with state and federal courts.</li><li>Maintain attorney calendars, plan meetings, schedule depositions, court appearances, and deadlines.</li><li>Organize, update, and maintain both electronic and hard copy case files with accuracy and confidentiality.</li><li>Professionally communicate with clients, court officials, opposing counsel, and external vendors.</li><li>Assist attorneys with billing, time entry, and the preparation of expense reports.</li><li>Provide additional administrative support as needed, including answering phones and managing office correspondence.</li></ul><p><br></p>
<p>Robert Half Legal is proud to partner with a highly respected boutique civil litigation firm known for its excellent work culture in their search for a skilled Litigation Legal Secretary. This is a unique contract-to-hire opportunity, offering a flexible hybrid schedule—work onsite 2 days per week and remotely for 3 days.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Support attorneys and paralegals with all aspects of civil litigation matters.</li><li>Draft, format, and proofread correspondence, pleadings, discovery documents, and filings.</li><li>Manage case files and maintain organization of digital and physical records.</li><li>Coordinate court filings (both electronic and physical) and calendaring deadlines.</li><li>Interface with clients, court personnel, and opposing counsel.</li><li>Arrange meetings, depositions, and conference calls.</li><li>Perform administrative tasks including time entry, expenses, and billing support.</li><li>Ensure confidentiality and uphold the firm's high ethical standards at all times.</li></ul><p><br></p>
