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745 results for Office Assistant in Usa
- Washington, DC
- onsite
- Permanent / Full Time
- 145000 - 165000 USD / Yearly
- <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
- 2026-10-31T00:00:00Z
- East Lansing, MI
- onsite
- Permanent / Full Time
- 52000 - 54080 USD / Yearly
- <p>We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.</p><p>• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.</p><p>• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.</p><p>• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.</p><p>• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.</p><p>• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.</p><p>• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.</p><p>• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.</p><p><br></p>
- 2026-10-27T00:00:00Z
- Charleston, SC
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leaders within a mission-driven non-profit organization in Charleston, South Carolina. This contract position calls for someone who can manage competing priorities, communicate with a range of stakeholders, and keep daily operations running smoothly. The ideal candidate brings strong organizational skills, sharp attention to detail, and the ability to support executives in a fast-paced environment with discretion and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Support senior executives with day-to-day administrative tasks, ensuring timely follow-through on priorities and requests.</p><p>• Maintain complex calendars, coordinate scheduling logistics, and confirm meetings with both internal teams and external contacts.</p><p>• Prepare and distribute mail merge communications and other correspondence with accuracy and care.</p><p>• Record constituent or stakeholder interactions in the organization's system on behalf of executive leadership.</p><p>• Review, edit, format, and produce documents to ensure presentation-ready materials.</p><p>• Organize meetings involving multiple participants, including agenda coordination, note-taking, and circulation of meeting summaries.</p><p>• Serve as a liaison across departments to help streamline communication and keep initiatives moving forward.</p><p>• Arrange travel and related logistics for executive meetings and business needs as requiredc</p>
- 2026-11-11T00:00:00Z
- Greenwich, CT
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment.<br><br>Responsibilities:<br>• Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve.<br>• Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation.<br>• Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed.<br>• Provide administrative support for special projects related to financial documentation and operational coordination.<br>• Arrange travel logistics and prepare expense-related materials to support executive needs.<br>• Maintain confidential files with care and accuracy while handling sensitive business information.<br>• Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
- 2026-11-09T00:00:00Z
- Scranton, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Dunmore, PA
- onsite
- Temporary to Hire
- 26 - 28 USD / Hourly
- <p>Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring the efficient operation of executive-level activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including agendas, materials, note-taking, and follow-up actions</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Assist with special projects, event planning, and executive initiatives</li><li>Monitor deadlines and help ensure timely completion of deliverables</li><li>Provide general administrative support to enhance executive productivity</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Birmingham, AL
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- <p>We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.</p><p>• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.</p><p>• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.</p><p>• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.</p><p>• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.</p><p>• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.</p><p>• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.</p><p>• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.</p>
- 2026-11-12T00:00:00Z
- Norway, ME
- onsite
- Permanent / Full Time
- 58000 - 62000 USD / Yearly
- <p>We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.</p><p>• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.</p><p>• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.</p><p>• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.</p><p>• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.</p><p>• Compile monthly reports and deliver day-to-day administrative support for multiple departments.</p><p>• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.</p><p>• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.</p>
- 2026-10-19T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.7 - 26 USD / Hourly
- <p>We are looking for an organized and proactive Executive Assistant to support leadership team located in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage complex schedules, coordinate executive-level meetings, and handle travel planning with accuracy and discretion. The ideal Executive Assistant candidate brings strong administrative judgment, clear communication, and the ability to keep priorities moving in a fast-paced environment.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments.</p><p>• Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics.</p><p>• Coordinate meeting schedules for senior stakeholders, secure conference space or virtual access, and confirm attendance details.</p><p>• Prepare and distribute calendar updates, meeting materials, and travel information to support smooth executive operations.</p><p>• Track shifting priorities and adjust appointments or travel plans quickly while maintaining strong attention to detail.</p><p>• Serve as a reliable point of coordination for administrative requests connected to executive meetings and business travel.</p>
- 2026-11-10T00:00:00Z
- La Grange, IL
- onsite
- Permanent / Full Time
- 110000 - 130000 USD / Yearly
- <p>On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. </p><p><br></p><p>Compensation: $110k-$130k plus a 10%-12% bonus </p><p>Hybrid 3 days in office 2 days wfh </p><p>Medical, Dental, Vision, PTO, Sick, 401k</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Partner closely with senior leadership to anticipate needs, manage priorities</p><p>• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. </p><p>• Support board and committee activities by coordinating schedules, and preparing materials.</p><p>• Organize leadership meetings, executive offsites, and organizing agendas.</p><p>• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.</p><p>• Manage incoming correspondence and requests.</p><p>• Expense reports.</p>
- 2026-11-02T00:00:00Z
- Eugene, OR
- onsite
- Temporary / Contract
- 25 - 35 USD / Hourly
- <p>We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.</p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 35 - 50 USD / Hourly
- <p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
- 2026-11-06T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 33 - 35 USD / Hourly
- <p>Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high-level administrative support to executive leadership. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle sensitive information with discretion, and serve as a key partner in supporting day-to-day operations. The ideal candidate is detail-oriented, adaptable, and passionate about contributing to an organization that makes a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism</li><li>Serve as a liaison between executives, board members, staff, donors, and external stakeholders</li><li>Coordinate board meetings, committee meetings, and special events, including scheduling, materials preparation, and follow-up</li><li>Maintain confidential records and handle sensitive information with discretion</li><li>Track deadlines, manage priorities, and ensure timely completion of key initiatives</li><li>Support internal communications and assist with special projects as needed</li><li>Help streamline administrative processes and improve office efficiency</li></ul>
- 2026-11-04T00:00:00Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 35 - 43 USD / Hourly
- <p>An established private investment organization is seeking a highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys anticipating needs, managing complex schedules, and keeping executive operations running seamlessly.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and competing scheduling priorities.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, and confidential documents.</li><li>Organize leadership meetings and manage follow-up items.</li><li>Handle incoming communications and prioritize requests on behalf of executives.</li><li>Coordinate expense reports, invoices, and occasional personal administrative requests.</li><li>Maintain confidential records and serve as a liaison between leadership and internal or external contacts.</li></ul>
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 45 - 50 USD / Hourly
- <p>Position Overview</p><p>Our client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.</p><p>The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.</p><p>Key Responsibilities</p><ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- Lake Oswego, OR
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives.</p><p><br></p><p>Responsibilities:</p><p>• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.</p><p>• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.</p><p>• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.</p><p>• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.</p><p>• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.</p><p>• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.</p><p>• Handle sensitive company and personnel information with a high level of discretion and professionalism.</p><p>• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve.</p><p><br></p><p> Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130</p>
- 2026-11-10T00:00:00Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 35 - 43 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This short-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
- 2026-11-11T00:00:00Z
- Portland, OR
- onsite
- Temporary / Contract
- 34 - 42 USD / Hourly
- <p>We are looking for an Executive Assistant in Portland, Oregon, to provide contract administrative and operational support to leadership. This position is ideal for someone who is organized, communicates clearly, and can coordinate schedules, meetings, travel, and day-to-day priorities.</p><p><br></p><p>Description of Position:</p><p>• Manage calendars, schedule meetings, and coordinate appointments.</p><p>• Arrange travel, meeting logistics, and other administrative details.</p><p>• Prepare, edit, and organize correspondence, reports, presentations, and other documents.</p><p>• Coordinate communication between leadership, internal teams, and external contacts.</p><p>• Track follow-ups, deadlines, and action items to help keep priorities moving.</p><p>• Support onboarding by coordinating equipment, access, schedules, and related details for new personnel.</p><p>• Provide basic technical assistance with meeting tools, remote access, and other administrative technology.</p><p>• Maintain organized records and handle sensitive information with discretion.</p><p>• Identify administrative process gaps and help improve coordination and efficiency.</p><p>• Assist with other administrative tasks as needed.</p>
- 2026-11-12T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 75000 - 80000 USD / Yearly
- <p>We are looking for an accomplished Executive Assistant to support senior leadership in Century City for a growing non-profit organization. This contract-to-permanent opportunity is ideal for someone who thrives in a high-visibility environment, brings structure to competing priorities, and can provide strong administrative and operational support across executive functions. The person in this role will work closely with multiple leaders, helping keep schedules, communications, and key business activities organized and moving forward.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide high-level administrative support to the Controller and Managing Director while assisting other senior leaders as business needs require.</p><p>• Oversee demanding executive calendars, schedule meetings, and coordinate shifting priorities to keep leadership aligned and on time.</p><p>• Monitor follow-ups, approvals, deadlines, and open deliverables so important items are completed without delay.</p><p>• Prepare clear and accurate documents such as executive correspondence, summaries, presentations, reports, and sensitive meeting materials.</p><p>• Support operational and finance-related administration by organizing documentation, tracking expenses, and coordinating with vendors and internal stakeholders.</p><p>• Arrange travel logistics and manage meeting planning for executives, ensuring schedules and supporting materials are accurate and complete.</p><p>• Facilitate communication between leadership, department heads, external partners, and service providers to maintain clear next steps and accountability.</p><p>• Recognize opportunities to improve administrative workflows and implement practical solutions that increase efficiency and organization.</p><p>• Handle confidential business, financial, legal, and personnel information with a high degree of discretion and sound judgment.</p>
- 2026-11-06T00:00:00Z
- Greenville, SC
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- We are looking for an experienced Executive Assistant to support daily operations and leadership activities at our office. This position plays a key role in keeping administrative workflows organized, maintaining a well-run workplace environment, and ensuring teams have the coordination they need to operate smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage confidential matters while providing dependable support across departments.<br><br>Responsibilities:<br>• Support office leadership and staff with a wide range of administrative tasks that keep daily business activities running efficiently.<br>• Create, edit, and review business documents such as reports, presentations, correspondence, and spreadsheets to ensure accuracy and quality.<br>• Manage records through organized electronic and paper filing systems, while handling copying, scanning, and document distribution as needed.<br>• Serve as a central point of coordination for communication and information sharing across departments and multiple office locations.<br>• Greet guests, direct visitors appropriately, and help maintain a well-organized, orderly, and welcoming office setting.<br>• Oversee meeting logistics by arranging conference spaces, preparing materials, coordinating catering, and supporting leadership meetings and training sessions.<br>• Assist with office operations by tracking supplies, following up on facility-related needs, and recommending practical improvements to administrative processes.<br>• Provide support for onboarding activities by preparing orientation materials, helping ensure workspaces are ready, and introducing new hires to office procedures.<br>• Respond to routine employee inquiries and connect team members with the appropriate internal contacts for HR, IT, payroll, or other support functions.<br>• Contribute to employee communications, office events, and special projects while building strong working relationships across teams.
- 2026-11-04T00:00:00Z
- Arlington, VA
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change.<br>• Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership.<br>• Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted.<br>• Process and track expense reports while maintaining organized records and timely submission of documentation.<br>• Maintain reliable data records and update information systems to support accurate reporting and administrative operations.<br>• Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership.<br>• Attend meetings when needed, document action items, and help monitor progress on follow-up tasks.<br>• Support the planning and execution of internal and external events, including coordination of logistics and materials.<br>• Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.
- 2026-10-21T00:00:00Z
- Zeeland, MI
- onsite
- Temporary / Contract
- 26 - 32 USD / Hourly
- We are looking for an organized and experienced Office Manager to provide executive-level administrative and operational support in Zeeland, Michigan. This Long-term Contract position is ideal for someone who can balance day-to-day office coordination with high-priority assignments involving communications, scheduling, and project follow-through. The person in this role will work closely with leadership to keep initiatives moving, maintain well-structured information systems, and support both business-related activities and select executive needs with professionalism and discretion.<br><br>Responsibilities:<br>• Prepare, revise, and refine written materials for leadership, including presentations, reports, updates, and other business communications.<br>• Coordinate assignments from senior leadership by tracking deadlines, organizing documentation, and ensuring next steps are completed across multiple active projects.<br>• Maintain orderly digital records within shared platforms and support document routing, approvals, and file accessibility across office systems.<br>• Assist with evaluating and implementing administrative tools and platforms that improve organization, workflow efficiency, and information management.<br>• Liaise with external service providers such as technology, legal, and finance contacts while helping manage onboarding paperwork, renewals, and related records.<br>• Arrange meetings and executive sessions by handling calendars, logistics, materials, food orders, and follow-up actions needed for smooth execution.<br>• Support office operations through mail handling, general coordination tasks, errands, and updates to internal procedures when needed.<br>• Manage sensitive business and personal information with sound judgment, a high level of confidentiality, and consistent professionalism.<br>• Coordinate travel planning and related arrangements for executive needs, including itinerary organization and scheduling support.
- 2026-11-11T00:00:00Z
- the Woodlands, TX
- onsite
- Permanent / Full Time
- 85000 - 125000 USD / Yearly
- <p>Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.</p><p>Core Responsibilities:</p><p>Responsibilities:</p><p>• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.</p><p>• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.</p><p>• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.</p><p>• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.</p><p>• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.</p>
- 2026-10-26T00:00:00Z
- Towson, MD
- onsite
- Temporary / Contract
- 27 - 35 USD / Hourly
- <p>We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as <strong>Salesforce</strong>,<strong> Blackbaud</strong>, <strong>Raiser's Edge</strong>, or <strong>DonorPerfect</strong>), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Collierville, TN
- onsite
- Temporary to Hire
- 26 - 28 USD / Hourly
- We are looking for an Executive Assistant to support leadership in Tennessee. This contract position with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring day-to-day executive operations run efficiently. The right candidate will bring strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts to keep daily activities on track.<br>• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.<br>• Coordinate meeting logistics for executive discussions, ensuring materials, timing, and attendee communication are handled smoothly.<br>• Serve as a central point of administrative support for leadership, helping maintain organization across shifting priorities and deadlines.<br>• Track schedule changes and travel updates proactively, communicating adjustments clearly to relevant stakeholders.<br>• Prepare for executive meetings by confirming agendas, organizing supporting documents, and assisting with follow-up actions.<br>• Handle time-sensitive requests with discretion and professionalism while maintaining a high level of accuracy.<br>• Support operational continuity by assisting with administrative process updates or related coordination needs when required.
- 2026-11-10T00:00:00Z