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773 results for Office Assistant in Usa
- Los Angeles, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency.</p><p><br></p><p>Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers </p><p>a 35-hour work week, free parking, excellent benefits, and room for growth. </p>
- 2026-11-10T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 21 - 25 USD / Hourly
- <p>We are looking for an <strong>onsite</strong> <strong>Administrative Assistant</strong> to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.</p><p><br></p><p>Oahu residents are preferred due to the <strong><em>onsite </em></strong>nature of this opportunity. To apply to this role, please call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.</p><p>• Review and confirm licensure information while maintaining organized and up-to-date documentation.</p><p>• Enter, update, and manage records within internal systems to support data accuracy and accessibility.</p><p>• Prepare routine and ad hoc reports for departmental tracking and operational needs.</p><p>• Create correspondence, forms, and other business documents with a high level of accuracy.</p><p>• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.</p><p>• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.</p><p>• Assist with special assignments and additional administrative projects as business needs arise.</p>
- 2026-11-06T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Robert Half is seeking an Administrative Assistant for a well-established construction company in Honolulu. This role will support project teams and office operations while serving as a key point of contact for clients and vendors. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls from clients, subcontractors, and vendors</li><li>Manage schedules, calendars, and meeting coordination</li><li>Prepare project documents, reports, and correspondence</li><li>Maintain records, contracts, and filing systems</li><li>Assist with data entry and document tracking</li><li>Support project managers with administrative tasks</li><li>Order office supplies and coordinate office needs</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Fallbrook, CA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.</p><p><strong>What You’ll Do:</strong></p><ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
- 2026-11-02T00:00:00Z
- Diamond Bar, CA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.<br><br>Responsibilities:<br>• Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.<br>• Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.<br>• Record key discussion points during meetings and distribute accurate, timely summaries and action items.<br>• Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.<br>• Perform basic research and gather information needed to support projects, meetings, and administrative requests.<br>• Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.<br>• Maintain administrative records, enter data accurately, and help keep documentation current and accessible.<br>• Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
- 2026-10-29T00:00:00Z
- Farmingdale, NY
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.<br>• Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests.<br>• Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner.<br>• Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail.<br>• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.<br>• Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
- 2026-10-30T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Granite Quarry, NC
- onsite
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- We are looking for an Administrative Assistant to support human resources activities at our onsite location in Granite Quarry, North Carolina. This position plays an important part in keeping employee records accurate, coordinating onboarding and training tasks, and helping staff navigate day-to-day HR-related processes. The ideal candidate is organized, discreet, and comfortable managing multiple priorities while delivering dependable administrative support in a collaborative workplace.<br><br>Responsibilities:<br>• Coordinate paid time off requests, update leave balances, and maintain accurate attendance documentation for employees.<br>• Organize and maintain personnel records, ensuring HR files and related documentation remain current, complete, and properly stored.<br>• Lead onboarding logistics for new employees, including orientation scheduling, required hiring paperwork, and initial training coordination.<br>• Manage employment eligibility processes by completing and tracking I-9 and E-Verify requirements in accordance with federal guidelines.<br>• Support benefits and leave administration by assisting eligible employees with enrollment materials, claim documentation, and policy-related questions.<br>• Monitor completion of required training programs for new and existing staff and follow up to ensure deadlines are met.<br>• Provide administrative support for employee relations matters by documenting workplace issues, maintaining records, and assisting with disciplinary paperwork.<br>• Respond to timekeeping and payroll-related questions and help resolve routine issues connected to employee hours and records.<br>• Work with contract staffing partners on administrative tasks related to contingent labor needs and other assigned HR projects.
- 2026-11-03T00:00:00Z
- Salem, MA
- onsite
- Temporary / Contract
- 19.7885 - 22.913 USD / Hourly
- We are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.<br><br>Responsibilities:<br>• Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.<br>• Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.<br>• Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.<br>• Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.<br>• Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.<br>• Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.<br>• Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed.
- 2026-11-12T00:00:00Z
- Manchester, NH
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- Spartanburg, SC
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. </p><p>Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives</p>
- 2026-11-05T00:00:00Z
- Woburn, MA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to help maintain efficient office operations.<br>• Enter, update, and verify information in Salesforce and other internal systems with accuracy.<br>• Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed.<br>• Welcome visitors and assist with front desk or reception-related activities.<br>• Organize records, maintain documentation, and keep administrative files current and accessible.<br>• Support team members with general clerical tasks such as scheduling, correspondence, and document preparation.<br>• Take initiative in identifying and completing pending administrative tasks throughout the workday.
- 2026-11-09T00:00:00Z
- Anaheim, CA
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for an Administrative Assistant to join a construction and contractor organization in Anaheim, California on a Long-term Contract basis. This position supports daily office operations by managing incoming calls, assisting the service team, and helping maintain a responsive front office during peak seasonal demand. The role is well suited for someone who enjoys a fast-paced environment, communicates effectively, and can adapt to a variety of administrative needs across the office.<br><br>Responsibilities:<br>• Manage a high volume of inbound phone calls, especially during busy seasonal periods, and direct inquiries to the appropriate team members.<br>• Provide front desk and reception coverage when regular reception staff are unavailable due to absence or scheduled time off.<br>• Deliver courteous and attentive service to commercial clients while maintaining a positive first impression for the organization.<br>• Assist the service department with clerical and administrative tasks that help keep daily operations running smoothly.<br>• Work closely with the service team to gain familiarity with departmental workflows, procedures, and support needs.<br>• Cross-train with service coordinators so coverage can be provided when other team members are away from the office.<br>• Complete general office support activities such as data entry, document handling, and other administrative assignments between calls.<br>• Collaborate with multiple departments to ensure timely communication and consistent administrative support throughout the office.
- 2026-11-12T00:00:00Z
- Canton, OH
- onsite
- Permanent / Full Time
- 37440 - 45760 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly.<br>• Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy.<br>• Enter information into internal systems and verify data to support organized and reliable recordkeeping.<br>• Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination.<br>• Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
- 2026-10-28T00:00:00Z
- Palm Desert, CA
- onsite
- Temporary / Contract
- 19 - 24 USD / Hourly
- We are looking for an Administrative Assistant to provide day-to-day office support for a non-profit organization in Palm Desert, California. This role centers on creating a welcoming front office experience, keeping records organized, and ensuring administrative tasks are completed accurately and on time. The position is a Long-term Contract opportunity for someone who brings professionalism, strong communication, and dependable clerical support to a busy department.<br><br>Responsibilities:<br>• Welcome visitors at the front desk, respond to general inquiries, and help direct guests to the appropriate department contacts<br>• Manage department files and documentation by updating, organizing, and maintaining accurate records for easy retrieval<br>• Enter information into internal systems and spreadsheets with a strong focus on accuracy, completeness, and timeliness<br>• Provide daily administrative support such as preparing correspondence, handling routine paperwork, and assisting with office coordination<br>• Maintain orderly office records and verify that documents are current, properly filed, and accessible when needed<br>• Assist team members with general clerical requests, scheduling needs, and department-related projects as priorities shift<br>• Support inbound phone coverage by answering calls professionally, taking messages, and routing inquiries appropriately
- 2026-11-12T00:00:00Z
- Palm Desert, CA
- onsite
- Temporary / Contract
- 19 - 24 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily operations for a non-profit organization in Palm Desert, California. This Contract position is well suited for someone who excels at organization, handles high-volume invoice processing with care, and can balance administrative duties with accuracy and professionalism. The ideal candidate brings administrative experience, strong data entry skills, and the ability to work efficiently with internal teams and vendors.<br><br>Responsibilities:<br>• Coordinate daily administrative activities to help the department run smoothly and efficiently<br>• Process a large volume of invoices in Workday, ensuring entries are completed accurately and on schedule<br>• Examine billing documentation for completeness and follow up on missing or incorrect details before submission<br>• Monitor payment progress and assist in addressing discrepancies or questions related to invoices<br>• Maintain orderly files and supporting records so documentation is easy to access and audit<br>• Provide clerical assistance such as data entry, phone support, and general office coordination<br>• Communicate with staff members and external vendors regarding invoice status, payment questions, and required documentation<br>• Follow established procedures carefully to maintain accuracy, consistency, and compliance in administrative and payment-related work
- 2026-11-12T00:00:00Z
- Elyria, OH
- onsite
- Permanent / Full Time
- 37000 - 37500 USD / Yearly
- <p>We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine office support tasks to help maintain efficient day-to-day operations.</p><p>• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.</p><p>• Gather ordered items, organize them for dispatch, and package shipments securely.</p><p>• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.</p><p>• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.</p><p>• Enter and update order-related information in computer systems and portal-based software.</p><p>• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.</p><p>• Provide customer support and communication in regard to all facets of the orders</p><p><br></p>
- 2026-11-06T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area.<br>• Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism.<br>• Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks.<br>• Enter and update information in internal systems with a high level of accuracy and attention to detail.<br>• Organize records and maintain administrative documents so information is accessible and current.<br>• Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
- 2026-10-23T00:00:00Z
- Greenville, NC
- onsite
- Temporary / Contract
- 21 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule.<br>• Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.<br>• Perform front-desk and reception coverage, including greeting guests and assisting with general office needs.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency.<br>• Coordinate calendars, meetings, and basic scheduling needs to support team operations.<br>• Maintain filing systems and organize office documentation for easy access and recordkeeping.<br>• Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
- 2026-11-06T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly.</p><p><br></p><p>Responsibilities:</p><p>• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.</p><p>• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.</p><p>• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.</p><p>• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.</p><p>• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.</p><p>• Build productive working relationships with both internal teams and external customers to support smooth request handling.</p><p>• Apply learned business rules and operational practices to complete work correctly and minimize errors.</p><p>• Contribute to departmental performance by meeting or surpassing established service level targets.</p>
- 2026-11-11T00:00:00Z
- Murray, UT
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency.<br><br>Responsibilities:<br>• Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs.<br>• Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day.<br>• Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff.<br>• Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness.<br>• Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts.<br>• Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations.<br>• Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
- 2026-10-26T00:00:00Z
- Austin, TX
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant 1 to provide onsite support for a busy office. This Contract position will cover a short-term leave and requires someone who can keep daily administrative operations organized, responsive, and efficient. The ideal candidate is comfortable handling clerical tasks, managing communication, assisting visitors, and preparing business documents with accuracy and care.<br><br>Responsibilities:<br>• Support day-to-day office operations by coordinating supplies, maintaining organized records, and assisting with routine administrative activities.<br>• Draft and format business materials such as letters, reports, memos, invoices, and other office documentation with close attention to detail.<br>• Organize, file, and retrieve records, reports, and other documents to ensure information is easy to access when needed.<br>• Respond to incoming correspondence and route questions or requests to the appropriate team members in a timely manner.<br>• Welcome visitors and team members in a courteous manner and provide general assistance during onsite interactions.<br>• Perform clerical support tasks such as photocopying, scanning, distributing documents, and helping maintain efficient office workflows.<br>• Assist with basic bookkeeping-related activities and help keep administrative information accurate and up to date.<br>• Conduct research and gather information in response to internal requests and operational needs.
- 2026-11-12T00:00:00Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 27 - 29 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized.<br><br>Responsibilities:<br>• Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items.<br>• Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately.<br>• Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage.<br>• Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors.<br>• Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners.<br>• Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity.<br>• Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise.<br>• Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes.<br>• Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
- 2026-11-10T00:00:00Z
- Columbia, SC
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- <p>We are looking for an Administrative Assistant to support advancement operations for a local not for profit organization in Columbia, South Carolina. This position will be responsible for producing timely and accurate data input within the donor database. Creating and producing reports, mailings and donor follow up. You will ensure optimal database performance by analyzing database issues and monitoring database performance. Additionally, working with team members to provide general administrative support and coordination with planned events and other activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment.</p><p> </p><p><br></p>
- 2026-10-23T00:00:00Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T00:00:00Z