We are looking for an Administrative Assistant to join a construction and contractor organization in Anaheim, California on a Long-term Contract basis. This position supports daily office operations by managing incoming calls, assisting the service team, and helping maintain a responsive front office during peak seasonal demand. The role is well suited for someone who enjoys a fast-paced environment, communicates effectively, and can adapt to a variety of administrative needs across the office.<br><br>Responsibilities:<br>• Manage a high volume of inbound phone calls, especially during busy seasonal periods, and direct inquiries to the appropriate team members.<br>• Provide front desk and reception coverage when regular reception staff are unavailable due to absence or scheduled time off.<br>• Deliver courteous and attentive service to commercial clients while maintaining a positive first impression for the organization.<br>• Assist the service department with clerical and administrative tasks that help keep daily operations running smoothly.<br>• Work closely with the service team to gain familiarity with departmental workflows, procedures, and support needs.<br>• Cross-train with service coordinators so coverage can be provided when other team members are away from the office.<br>• Complete general office support activities such as data entry, document handling, and other administrative assignments between calls.<br>• Collaborate with multiple departments to ensure timely communication and consistent administrative support throughout the office.

<p>• At least 2 years of experience in an administrative assistant, dispatching, or similar office support role.</p><p>• Strong ability to manage inbound calls while staying organized in a busy office setting.</p><p>• Comfortable working in a team-based environment and assisting more than one department as needed.</p><p>• Willingness to learn new tools, processes, and departmental procedures quickly.</p><p>• Strong communication skills with a customer-focused approach to service.</p><p>• Experience with data entry and general administrative office tasks.</p><p>• Background in a commercial construction, contractor, or service-related environment is preferred.</p>

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