We are looking for an Administrative Assistant to provide day-to-day office support for a non-profit organization in Palm Desert, California. This role centers on creating a welcoming front office experience, keeping records organized, and ensuring administrative tasks are completed accurately and on time. The position is a Long-term Contract opportunity for someone who brings professionalism, strong communication, and dependable clerical support to a busy department.<br><br>Responsibilities:<br>• Welcome visitors at the front desk, respond to general inquiries, and help direct guests to the appropriate department contacts<br>• Manage department files and documentation by updating, organizing, and maintaining accurate records for easy retrieval<br>• Enter information into internal systems and spreadsheets with a strong focus on accuracy, completeness, and timeliness<br>• Provide daily administrative support such as preparing correspondence, handling routine paperwork, and assisting with office coordination<br>• Maintain orderly office records and verify that documents are current, properly filed, and accessible when needed<br>• Assist team members with general clerical requests, scheduling needs, and department-related projects as priorities shift<br>• Support inbound phone coverage by answering calls professionally, taking messages, and routing inquiries appropriately

• Previous experience in an administrative support, receptionist, front desk, or customer service position<br>• Strong interpersonal and communication skills with the ability to provide courteous service to visitors and staff<br>• Working knowledge of clerical procedures, document handling, and records organization<br>• Proficiency with Microsoft Office applications and general computer-based office tasks<br>• High attention to detail with the ability to manage data entry and paperwork accurately<br>• Strong organizational skills and the ability to balance multiple assignments in a fast-paced setting<br>• Reliable, detail-oriented, and service-focused approach to daily work responsibilities

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