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356 results for Administrative Coordinator in Usa
- Kissimmee, FL
- onsite
- Temporary to Hire
- 15.0385 - 17.413 USD / Hourly
- We are looking for a Volunteer Coordinator to support a nonprofit organization in Florida through a contract opportunity with the potential for a long-term position. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and serving as a reliable point of contact for volunteers and visitors. The position combines front-office support, data management, and communication responsibilities in a mission-driven environment.<br><br>Responsibilities:<br>• Welcome volunteers, guests, and callers while providing attentive front-desk and receptionist support.<br>• Manage incoming phone calls and direct questions or requests to the appropriate team members in a timely manner.<br>• Perform a variety of administrative duties, including preparing documents, maintaining records, and supporting daily office operations.<br>• Enter and update volunteer and department information in internal systems with a high level of accuracy.<br>• Coordinate scheduling details and assist with routine communications related to volunteer activities and office needs.<br>• Maintain organized files and ensure department materials are current, accessible, and properly documented.<br>• Provide general administrative support to the Volunteer Services team during busy periods and special projects.<br>• Assist with operational updates or process-related administrative tasks as needed by the department.
- 2026-11-06T00:00:00Z
- Madison, WI
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- We are looking for an experienced Assistant Director of Administration to support complex operational and project-based work within a healthcare-focused environment in Madison, Wisconsin. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can coordinate priorities, guide teams, and keep administrative and project activities moving efficiently. The role combines high-level administrative support with leadership in planning, communication, budgeting, and oversight across multiple initiatives and community-facing efforts.<br><br>Responsibilities:<br>• Lead project coordination efforts by outlining objectives, building structured work plans, setting milestones, and organizing resources to support timely execution.<br>• Guide and support team members across communities by assigning work, clarifying expectations, and encouraging strong collaboration toward shared goals.<br>• Monitor project-related spending, compare actual costs against planned budgets, and address variances to help maintain financial control.<br>• Track progress across active initiatives, review performance indicators, and respond quickly to issues that could affect timelines or outcomes.<br>• Identify operational and project risks early, develop practical mitigation plans, and resolve challenges throughout the life of each initiative.<br>• Maintain clear communication with stakeholders, community partners, and internal teams by sharing updates, answering questions, and addressing concerns professionally.<br>• Review deliverables for accuracy, completeness, and alignment with established quality expectations and project standards.<br>• Prepare and present reports that summarize status, results, trends, and key insights for leadership and other stakeholders.<br>• Provide oversight and coordination support for talent acquisition and recruitment-related administrative functions.<br>• Manage executive-level administrative tasks such as calendar coordination, travel planning, meeting logistics, and conference call support as needed.
- 2026-11-12T00:00:00Z
- Lexington, KY
- onsite
- Temporary / Contract
- 20 - 28 USD / Hourly
- Robert Half is seeking a highly organized and proactive Administrative Assistant to provide high-level support to executive leadership and ensure the efficient operation of daily business activities. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Manage complex calendars, appointments, meetings, and travel arrangements for executive leadership. Coordinate and prepare meeting materials, agendas, presentations, and reports. Serve as the primary point of contact for internal and external stakeholders. Draft, edit, and proofread correspondence, reports, and other business documents. Track and manage projects, action items, and deadlines on behalf of leadership. Organize and maintain confidential files, records, and documentation. Coordinate special events, client meetings, and company functions. Screen calls, emails, and visitors, responding or escalating as appropriate. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and improve administrative processes to increase efficiency and productivity. Provide support on strategic initiatives and cross-functional projects. <br> Preferred Skills Experience supporting C-suite executives or senior management teams. Project coordination or project management experience. Experience with CRM, ERP, or document management systems. Strong analytical and problem-solving skills. Ability to anticipate needs and act with minimal supervision. Key Competencies Executive Presence Professionalism and Confidentiality Initiative and Accountability Attention to Detail Adaptability Communication and Interpersonal Skills Critical Thinking Organizational Excellence
- 2026-11-04T00:00:00Z
- Mechanicsburg, PA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p>Robert Half is hiring an HR Coordinator to support daily human resources tasks and help keep HR processes organized. This role assists with onboarding, employee records, recruiting coordination, benefits support, and general HR administration. The HR Coordinator works with employees and managers to provide day-to-day support and help maintain a positive workplace.</p><p><strong>Responsibilities</strong></p><ul><li>Help with daily HR tasks and answer employee questions</li><li>Support onboarding and new hire paperwork</li><li>Maintain employee records and update HR systems</li><li>Assist with interview scheduling and recruiting coordination</li><li>Help with benefits enrollment and employee changes</li><li>Support payroll updates and timekeeping changes</li><li>Prepare HR documents, reports, and letters</li><li>Help track compliance items and maintain confidentiality</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Moorestown, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- <p>Robert Half has partnered with a new company on their search for a self-starting Payroll & HR Coordinator with strong administrative and payroll skills and can act as the human resource manager’s right hand. This role serves as a key member of the HR team, assisting with payroll administration, onboarding, new hire orientation, benefits operations, timesheet records, payroll audits, payroll tax reporting, employee status changes, preparing offboarding documentation, and assisting with employee verifications as needed. The preferred Payroll & HR Coordinator should have proven knowledge of payroll practices, wage and hour regulations, and HR processes. </p><p><br></p><p>How you will make an impact</p><p>· Assist with new employee orientation</p><p>· Employment Verifications</p><p>· Process bi-weekly payroll</p><p>· Maintain and update employee records</p><p>· Coordinate benefit programs</p><p>· Assist with the employee onboarding process</p><p>· Develop new policies and procedures as needed</p><p>· Assist with HR/Payroll ad hoc projects</p><p>· Support other functions as assigned</p>
- 2026-11-06T00:00:00Z
- Des Moines, IA
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p><strong>Grow Your Career. Make an Impact. Be Part of Something Bigger.</strong></p><p><br></p><p>Are you early in your career and looking for an opportunity where you can build on your payroll experience while gaining valuable exposure to Human Resources? Do you enjoy working with people, bringing new ideas to the table, and being part of a team that genuinely enjoys working together?</p><p><br></p><p>We're seeking a motivated <strong>Payroll & HR Coordinator</strong> to join a growing organization that values collaboration, innovation, and employee development. This is an excellent opportunity for someone with <strong>1-3 years of payroll experience</strong> who is eager to expand their HR knowledge and make a meaningful impact on the employee experience.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Process and maintain accurate payroll for employees</li><li>Assist with benefits administration and employee communications</li><li>Support onboarding, new hire paperwork, and employee records management</li><li>Answer employee questions related to payroll, benefits, and HR policies</li><li>Help improve and streamline payroll and HR processes</li><li>Assist with special HR projects, employee engagement initiatives, and company events</li><li>Maintain confidentiality while providing excellent internal customer service</li></ul><p><strong>Why You'll Love This Opportunity</strong></p><ul><li>Supportive leadership team that invests in employee growth</li><li>Highly visible role with exposure to both payroll and HR functions</li><li>Positive, team-oriented culture where employees are valued and recognized</li><li>CEO who is actively involved, approachable, and passionate about employee appreciation</li><li>Opportunity to contribute ideas, improve processes, and help shape the future of the department</li><li>Outstanding benefits package and strong commitment to work-life balance</li><li>Fun team events, employee celebrations, and a culture that believes work should be rewarding</li></ul><p><br></p><p><br></p>
- 2026-10-23T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-03T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary to Hire
- 20 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.</p><p>• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.</p><p>• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.</p><p>• Enter and update information in internal records with a high level of accuracy and attention to detail.</p><p>• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.</p><p>• Prepare routine reports and assist with compiling client-related documentation for internal and external use.</p><p>• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.</p><p>• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.</p>
- 2026-11-04T00:00:00Z
- Greenville, SC
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support operations in Greenville, SC. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 8:00-5:00pm Monday-Friday and may require occasional weekends.</p><p><br></p><p>Responsibilities:</p><p>• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.</p><p>• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.</p><p>• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.</p><p>• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.</p><p>• Help coordinate shipment schedules and monitor movement details using internal tracking tools.</p><p>• Organize records and operational documents so information remains easy to access and up to date.</p><p>• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.</p><p>• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.</p><p>• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.</p>
- 2026-11-05T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run smoothly.<br>• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts.<br>• Enter, update, and maintain records with a high level of accuracy across administrative documents and databases.<br>• Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs.<br>• Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment.<br>• Coordinate administrative details, track information, and assist team members with general operational support.
- 2026-10-20T00:00:00Z
- Middletown, DE
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a dependable <strong>Administrative Assistant </strong>to provide part-time remote support for a busy financial services environment based in Middletown, Delaware. This Contract position is ideal for someone who is organized, responsive, and comfortable balancing administrative coordination with occasional event support, including travel for book signings and meet-and-greet setup 1–2 times per month. The role offers a long-term contract opportunity and is well suited to someone who is detail oriented and can manage details accurately while communicating effectively across office and social media channels.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage day-to-day administrative tasks, including document handling, scheduling support, and general office coordination in a remote setting.</p><p>• Respond to inbound calls and messages professionally, directing inquiries and ensuring timely follow-up when needed.</p><p>• Enter, update, and maintain records with a high level of accuracy to support ongoing business operations.</p><p>• Coordinate logistics for occasional in-person events, including preparation and onsite setup for book signings and meet-and-greet activities.</p><p>• Assist with calendar organization and meeting arrangements to help keep priorities and commitments on track.</p><p>• Prepare correspondence, reports, and other business materials using Microsoft Office applications.</p><p>• Support basic social media activity on platforms such as Instagram and Facebook to help maintain consistent communication and visibility.</p><p>• Provide general receptionist-style support by serving as a reliable first point of contact for routine administrative needs.</p>
- 2026-11-11T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.4135 - 21 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an Administrative Assistant to provide dependable support for donor communications and day-to-day office operations. This Administrative Assistant contract position is ideal for someone who combines strong organization skills with a detail-oriented, friendly approach when assisting donors and internal staff. The role focuses on keeping administrative tasks on track, handling donation-related coordination with care, and contributing to fundraising support activities throughout the year.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Respond to incoming donor phone calls courteously, document messages accurately, and direct questions to the appropriate team members.</p><p>• Provide broad administrative support by organizing correspondence, maintaining records, and assisting with routine office tasks.</p><p>• Enter and process donation information with a high degree of accuracy to help ensure timely and reliable recordkeeping.</p><p>• Prepare and print donor acknowledgement letters and related communications in support of stewardship efforts.</p><p>• Help organize materials and items following events to keep supplies, documentation, and follow-up activities in order.</p><p>• Assist with fundraising initiatives by supporting year-end appeal preparation, including hand-addressing envelopes and managing mail-related tasks.</p><p>• Support front-desk and receptionist-style duties as needed to maintain smooth daily office operations.</p>
- 2026-11-05T00:00:00Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- Perrysburg, OH
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.</p><p><br></p>
- 2026-11-03T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.</p><p>• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.</p><p>• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.</p><p>• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.</p><p>• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.</p><p>• Enter and maintain information in internal records and databases with a high level of accuracy.</p><p>• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.</p>
- 2026-10-28T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.<br>• Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents to ensure materials are easy to access and properly maintained.<br>• Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
- 2026-10-20T00:00:00Z
- San Luis Obispo, CA
- onsite
- Temporary / Contract
- 19.7885 - 22.913 USD / Hourly
- <p>We are looking for an Administrative Assistant/Executive Assistant to support daily office operations in San Luis Obispo, California. This Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and maintaining accurate records. The person in this role will help create a smooth front-office experience while providing dependable support across routine clerical and communication tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep office operations efficient and well organized.</p><p>• Respond to incoming phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Welcome visitors and provide front-desk support to ensure a positive and orderly office environment.</p><p>• Enter, update, and maintain information in company records with a strong focus on accuracy and completeness.</p><p>• Prepare, organize, and file documents so that materials are easy to access when needed.</p><p>• Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.</p><p>• Support communication with Spanish-speaking callers or visitors when needed to help facilitate clear interactions.</p>
- 2026-11-05T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail.<br><br>Responsibilities:<br>• Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners.<br>• Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner.<br>• Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services.<br>• Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed.<br>• Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day.<br>• Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates.<br>• Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs.<br>• Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests.<br>• Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
- 2026-10-27T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>A company in West LA is seeking a detail-oriented Administrative Assistant to join their team on a temp-to-hire basis. This role is ideal for someone who enjoys supporting day-to-day office operations, providing excellent internal and external customer service, and managing multiple priorities in a fast-paced environment. Role is onsite Monday - Friday</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Welcome visitors and provide front desk support as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, recordkeeping, and database management</li><li>Coordinate office supplies, vendors, and general administrative needs</li><li>Support expense reporting, invoice processing, and other administrative projects</li><li>Collaborate with various departments to ensure smooth office operations</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Seattle, WA
- onsite
- Temporary / Contract
- 22.9615 - 26.587 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.</p><p>• Work closely with the Finance team to support the handling and recording of donations received through the mail.</p><p>• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.</p><p>• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.</p><p>• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.</p><p>• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.</p><p>• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.</p>
- 2026-11-11T00:00:00Z
- Coalinga, CA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.</p><p>• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.</p><p>• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.</p><p>• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.</p><p>• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.</p><p>• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.</p><p>• Track office information and handle routine administrative processes in alignment with established procedures.</p>
- 2026-10-30T00:00:00Z
- Encinitas, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Our recruiting team is searching for a polished and detail-oriented Administrative Assistant to support a well-established legal practice. This position will provide a combination of administrative, document management, and client service support while helping attorneys and legal staff stay organized throughout the day. The ideal candidate is professional, dependable, and comfortable handling sensitive information. Someone who enjoys a structured office environment and takes pride in producing accurate, well-organized work will thrive in this opportunity.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to attorneys and legal support staff.</li><li>Prepare, format, proofread, and edit correspondence, legal documents, and client materials.</li><li>Coordinate calendars, meetings, appointments, and conference room reservations.</li><li>Answer incoming calls, direct inquiries, and assist with client communications.</li><li>Organize case files, maintain electronic records, and manage document filing.</li><li>Assist with scanning, copying, mailing, and processing confidential paperwork.</li><li>Track deadlines, follow up on outstanding documentation, and help maintain organized case calendars.</li><li>Coordinate incoming and outgoing mail, courier services, and document deliveries.</li><li>Assist with billing documentation, expense tracking, and general office administration.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.5865 - 23.837 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.</p><p>• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.</p><p>• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.</p><p>• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.</p><p>• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.</p><p>• Support the management of property-related documents by organizing materials in a consistent and accessible manner.</p><p>• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.</p>
- 2026-11-06T00:00:00Z