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7 results for Medical Front Desk Coordinator in Thousand Oaks, CA

Front Desk Coordinator

Santa Monica, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support a busy clinic in Santa Monica, California. This Front Desk Coordinator opportunity is ideal for someone who brings strong attention to detail, empathy, and administrative skills to every patient interaction. In this role, you will help create a welcoming experience while keeping scheduling, documentation, and front office operations organized and efficient. Key Responsibilities:• Welcome patients and guests with a courteous, detail-oriented approach that creates a positive arrival experience.• Manage patient intake and departure processes, including reviewing demographic details, insurance information, and referral documentation for accuracy.• Guide patients through appointment details, care scheduling, authorization status, and payment expectations with clear and respectful communication.• Arrange, update, and confirm appointments while balancing provider availability and clinic flow.• Serve as a communication link among patients, clinical staff, and insurance contacts to help resolve routine scheduling and coverage questions.• Receive copays and other payments, secure required forms and signatures, and handle sensitive information in accordance with privacy standards.• Keep electronic patient files current and accurate within the medical records system.• Support daily front office and clinic operations by anticipating scheduling conflicts, communicating changes promptly, and assisting with additional administrative needs as they arise. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-09T00:00:00Z

Front Desk Coordinator

Brentwood, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations for a private equity environment in Los Angeles, California. This Long-term Contract position is fully onsite, offering an excellent opportunity for someone who thrives in a structured, fast-moving setting and enjoys creating a welcoming experience for guests and employees alike. The role combines front office management with administrative coordination, making it ideal for a detail-oriented individual who can balance hospitality, organization, and responsiveness. Responsibilities: • Welcome clients, visitors, and employees with a welcoming presence while serving as the first point of contact for the office. • Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with courtesy and efficiency. • Maintain a clean, orderly, and fully stocked reception area to ensure the front office consistently reflects a high standard of service. • Coordinate conference room reservations and assist with meeting setup to support smooth day-to-day scheduling needs. • Provide administrative assistance such as preparing documents, organizing files, and entering information accurately into internal records. • Monitor office supply levels and help facilitate routine operational needs to keep the workplace running efficiently. • Partner with team members and leadership on additional office support tasks as priorities shift in a fast-paced environment.
2026-06-12T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-06-04T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front-desk operations. This contract position is ideal for someone who communicates clearly, manages incoming calls with confidence, and creates a welcoming experience for visitors and callers. The role requires strong attention to detail, a detail-oriented approach, and the ability to handle a busy reception area efficiently. Responsibilities: • Welcome guests and provide a welcoming first point of contact at the front desk • Manage a multi-line phone system, directing calls accurately and taking messages when needed • Respond to inbound phone inquiries in a courteous and timely manner • Support daily reception coverage by maintaining an orderly and efficient lobby area • Route calls and information to the appropriate departments to keep communication flowing smoothly • Assist with general administrative tasks related to front-desk operations • Maintain a detail-oriented approach while handling a high volume of calls and visitor interactions
2026-06-12T00:00:00Z

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
20.425 - 21 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front-desk operations for a retail environment. This long-term contract opportunity is every Friday and ideal for someone who enjoys creating a welcoming first impression while keeping phone and visitor traffic organized. The person in this role will serve as a central point of contact, helping maintain smooth communication and dependable administrative support throughout the day. Hours are 9-6. Responsibilities:• Welcome guests promptly and provide helpful direction to ensure a positive arrival experience.• Manage a multi-line phone system by answering incoming calls, transferring callers, and relaying accurate messages.• Serve as the first point of contact for visitors, vendors, and callers with a courteous and attentive approach.• Maintain an orderly reception area that reflects a customer-focused environment.• Coordinate basic front-desk activities such as visitor check-in, call routing, and general administrative assistance.• Respond to routine inquiries and direct requests to the appropriate team members in a timely manner.
2026-06-09T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day. Responsibilities: • Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Gather and document intake information with attention to detail, ensuring records are complete and organized. • Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions. • Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed. • Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner. • Maintain confidentiality when handling sensitive client or case-related information. • Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
2026-05-27T00:00:00Z

Facilities Coordinator

El Segundo, CA
onsite
Temporary / Contract
22.5 - 22.5 USD / Hourly
We are looking for a Facilities Coordinator to support daily onsite operations in El Segundo, California. Serve as the first point of contact for visitors while helping maintain an organized, welcoming, and efficient workplace environment. The role includes reception support, coordination of meeting spaces, mail and package handling, and assistance with office services and employee events. This is a short-term assignment covering a leave of absence and requires a detail-oriented, service-focused approach in a fully in-person setting. Responsibilities:• Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices.• Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities.• Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams.• Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed.• Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations.• Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations.• Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team.• Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution.• Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor.
2026-06-04T00:00:00Z