<p>We are looking for an experienced IT Project Manager to join our team in Southern California. This role involves overseeing complex projects focusing on supply chain systems and procurement-related processes. As a long-term contract position, you will play a key role in driving successful project delivery while collaborating across multiple disciplines and adhering to Agile or hybrid methodologies.</p><p><br></p><p>Responsibilities:</p><p>• Lead the implementation of large-scale, end-to-end supply chain systems, ensuring seamless integration into mainframe environments.</p><p>• Manage procurement-related projects, including forecasting, purchase orders, and advanced shipment notifications.</p><p>• Collaborate with cross-functional teams to analyze requirements, design solutions, and document processes.</p><p>• Oversee project schedules, budgets, resource allocation, and risk mitigation strategies.</p><p>• Perform business analysis tasks such as requirements gathering, design documentation, and testing.</p><p>• Facilitate supplier collaboration initiatives to optimize order fulfillment and procurement processes.</p><p>• Apply Agile or hybrid project management methodologies to transition from waterfall processes.</p><p>• Ensure alignment with technology strategies, standards, roadmaps, and emerging trends.</p><p>• Provide leadership and clear communication to drive project success across multiple disciplines.</p><p>• Monitor and report on project progress, ensuring timely delivery and adherence to quality standards.</p>
<p>Robert Half Management Resources is recruiting for a strong Sr. Financial Analyst to support our global entertainment client for a 3+ month on-site interim engagement as they prepare for budget season. This role will have a core focus on global overhead management and requires a strong foundation in accounting, full P& L exposure, and exceptional analytical skills. The ideal candidate will possess advanced Excel expertise, superb communication abilities, and ideally experience working with SAP or similar ERP platforms.</p><p><br></p><p>Responsibilities:</p><p>• Lead the budgeting process with a focus on managing global overhead costs.</p><p>• Collaborate with budget owners to streamline planning and enhance cost efficiency.</p><p>• Analyze full P& L statements to ensure the accuracy of financial reporting.</p><p>• Conduct variance analyses to identify discrepancies between actuals and forecasts.</p><p>• Apply core accounting principles to maintain compliance and financial integrity.</p><p>• Partner with accounting teams during month-end and quarter-end closing processes.</p><p>• Communicate complex financial insights effectively to non-financial stakeholders.</p><p>• Utilize advanced Excel functions, including pivot tables and complex formulas, for reporting and projections.</p><p>• Work with financial systems like to manage budgeting and financial analysis tasks.</p>
<p>Robert Half is partnering with our client, a global leader in digital entertainment and streaming, to identify a<strong> Senior Design Program Manager</strong> to support a high-impact Experience Design organization. This role is a force multiplier across the design studio, providing strategic and operational leadership to studio-wide programs, rhythms, and initiatives that amplify team effectiveness, creative impact, and internal community.</p><p><br></p><p><strong>Location:</strong> Los Angeles, CA (Hybrid / Remote Flexible)</p><p><strong>Duration:</strong> 9-month contract</p><p><strong>Hours:</strong> 40 hours/week with potential for overtime (approximately 5 hours/week for studio open houses and events)</p><p><strong>Pay Rate: </strong>$80–83/hour</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Senior Design Program Manager will play a critical role in driving the rhythm of the business for a large, multidisciplinary design studio. This role is ideal for a program leader who has built internal programs from the ground up and thrives at the intersection of operations, community development, and thought leadership.</p><p><br></p><p>You will partner closely with studio leadership, business strategy, design operations, and cross-functional stakeholders to design and scale internal programs, events, and experiences that strengthen studio culture, elevate design craft, and foster a strong internal design community. This role requires a highly organized, ownership-driven leader who can translate vision into action in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and manage day-to-day operations for the Design Studio in partnership with studio leadership, business strategy, UX leadership, and Design Operations</li><li>Design, build, and scale internal studio programs from scratch, including frameworks for engagement, learning, and community</li><li>Drive planning and execution of monthly studio meetings, annual studio summits, and large-scale, in-person internal events hosted within the design organization</li><li>Lead studio-wide community-building and design thought leadership initiatives, including internal design programming, speaker series, and studio open houses</li><li>Own studio communications, including a monthly newsletter and evergreen documentation such as internal wikis, org charts, and shared resources</li><li>Act as a central connector across the broader product, design, and employee engagement communities</li><li>Foster studio culture through onboarding programs, learning series, studio rituals, and organizational health initiatives</li><li>Oversee third-party budget management (outsourcing, tooling, research), including PO creation, budget tracking, and reporting to finance and leadership</li><li>Plan and execute special projects aligned with executive priorities and long-term strategic goals</li><li>Manage intake and planning for executive-level visual design resources, including sprint planning and prioritization</li></ul>
<p><strong>About the Team</strong></p><p>This role supports a large-scale connectivity initiative expanding across international markets. The team spans the U.S., Taiwan, and India, requiring strong coordination across global time zones and multiple workstreams. You will partner closely with cross‑functional groups to track deliverables, manage workflows, and support successful execution of key project milestones.</p><p><strong>Position Overview</strong></p><p>The <strong>Project/Program Manager I</strong> will be responsible for managing schedules, deliverables, and communication for 15–20 distributed teams. This role requires strong organization, attention to detail, and experience working within large, complex environments.</p><p> <strong>Key Responsibilities</strong></p><ul><li>Manage project schedules, delivery plans, and documentation.</li><li>Coordinate cross‑functional teams across multiple countries and time zones.</li><li>Track deliverables, risks, and progress for several workstreams.</li><li>Facilitate communication across internal groups using standard project tools.</li><li>Build and maintain reports on deliverables, timelines, and team status (weekly or bi-weekly).</li><li>Organize team meetings and support project administrative tasks.</li><li>Ensure clear communication and alignment across 15–20 internal teams.</li><li>Provide consistent documentation and time management support.</li></ul><p><strong>Daily Workflow</strong></p><ul><li>Meetings with U.S., India, and Taiwan teams.</li><li>Scheduling and coordination activities.</li><li>Tracking and reporting project updates.</li><li>Supporting the hiring manager to ensure deadlines are met.</li><li>Working within a collaborative, responsible team environment.</li></ul><p><strong>What Makes This Role Exciting</strong></p><ul><li>Opportunity to support one of the largest connectivity initiatives of its kind.</li><li>High impact through coordination across numerous global teams.</li><li>Exposure to international project and program management.</li></ul>
<p>We are looking for an experienced Project/Accounting Manager to join our team in Monrovia, California. In this role, you will oversee key accounting functions, ensuring accurate and efficient financial operations. This is a long-term contract position that offers an excellent opportunity to contribute to organizational success through your expertise in managing accounting processes and systems.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the go-live process of accounting systems, providing expertise and troubleshooting as needed.</p><p>• Collaborate on system implementation projects, including gathering requirements and performing gap analyses.</p><p>• Design and generate financial reports that meet organizational needs.</p><p>• Manage data migration efforts to ensure seamless integration during system transitions.</p><p>• Lead month-end close procedures to ensure timely and accurate financial reporting.</p><p>• Maintain and update the general ledger with precision and compliance.</p><p>• Coordinate and support financial statement audits, ensuring adherence to regulatory standards.</p><p>• Perform detailed account reconciliations to verify accuracy and resolve discrepancies.</p><p>• Prepare and review journal entries in alignment with accounting best practices.</p>
<p>We are looking for an experienced Business Analyst to join our team in Southern California. In this long-term contract role, you will play a key part in analyzing business operations and facilitating digital transformation projects for the automotive industry. The position requires strong collaboration skills to work with diverse stakeholders and a solid ability to manage project deliverables and system enhancements following Agile and Waterfall methodologies.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed system and business analysis to support enterprise-wide digital transformation initiatives.</p><p>• Facilitate workshops, including data analysis sessions and workflow evaluations, to gather and refine business requirements.</p><p>• Develop and prioritize comprehensive backlogs by validating complex business needs and translating them into actionable plans.</p><p>• Coordinate and lead stakeholder meetings, including scheduling, documenting minutes, and ensuring follow-ups.</p><p>• Support production systems by troubleshooting issues and implementing necessary updates.</p><p>• Design and execute test cases for complex batch and online processes, ensuring system functionality and reliability.</p><p>• Prepare communication materials such as presentations tailored to diverse audiences, including business stakeholders.</p><p>• Collaborate with business units to identify opportunities for process automation and improvement.</p><p>• Assist project managers with planning tools and, occasionally, take ownership of smaller project plans.</p><p>• Conduct feasibility studies to evaluate the cost, efficiency, and technical viability of proposed solutions.</p>
<p><strong><u>Job Title: </u></strong>Construction Bookkeeper</p><p><br></p><p><strong><u>Position Overview: </u></strong>We are seeking an experienced Construction Bookkeeper to oversee day-to-day accounting operations for our construction business. The ideal candidate will have direct experience working in the construction industry and demonstrate advanced proficiency with QuickBooks. This role is integral to maintaining accurate financial records, supporting project cost tracking, and ensuring compliance with company policies and industry regulations.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage all bookkeeping functions, including accounts payable/receivable, payroll processing, bank reconciliations, and general ledger entries.</li><li>Monitor job costs and maintain detailed records for multiple construction projects, including tracking expenses, progress billing, and change orders.</li><li>Prepare and submit invoices to clients; follow up on outstanding receivables.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Process employee timesheets and ensure accurate payroll for field and office staff.</li><li>Generate financial reports, including profit/loss statements, balance sheets, and job cost summaries using QuickBooks.</li><li>Collaborate with project managers to review budgets and report on actual costs vs. projected costs.</li><li>Support month-end and year-end closings, assisting with audits as necessary.</li><li>Maintain organized digital and paper records, adhering to company and regulatory requirements.</li><li>Assist with subcontractor documentation, lien waivers, and compliance tracking.</li><li>Provide administrative support to accounting and construction teams as needed.</li></ul><p>Qualifications:</p><ul><li>Minimum 2 years of bookkeeping experience within a construction environment (residential, commercial, or industrial).</li><li>Strong proficiency with QuickBooks (desktop and/or online), including financial reporting and job cost tracking.</li><li>Working knowledge of construction accounting practices, including progress billing and retainage.</li><li>Ability to read and interpret construction contracts, change orders, and pay applications.</li><li>Excellent attention to detail, organizational, and time-management skills.</li><li>Effective verbal and written communication skills.</li><li>Proficiency with Microsoft Office Suite (Excel, Word, Outlook).</li><li>Associate degree in Accounting, Finance, or related field preferred.</li></ul><p><strong><u>Benefits:</u></strong></p><ul><li>Opportunities for advancement in a growing construction company.</li><li>Exposure to a variety of projects and collaborative team environment</li></ul><p><br></p>
<p> Key Identifiers for the Position Seeking a detail-oriented Construction Logistics Specialist to support communication and engagement activities for complex infrastructure projects. This role works closely with a project team to assist with public-facing communications, stakeholder coordination, and outreach efforts across key phases of project delivery, including planning, design, preconstruction, and construction. The position focuses on executing established communication plans, supporting community engagement activities, and ensuring timely, accurate information is shared with external stakeholders, partners, and the public. This role is hands-on and collaborative, providing dayto-day communications support. Essential Job Duties Develops and disseminates project-related communication materials, including FAQs, Fact Sheets, presentations, advisories, construction notices, exhibits and presentations, ensuring consistency with approved messaging and branding standards. Supports internal communications by coordinating dissemination through approved channels and ensuring accurate, timely information sharing among project teams, partners, and internal stakeholders. Attend project meetings, as needed, to gather activity updates and project information and translate complex technical or construction-related content into clear, accessible messaging for general audiences. Coordinate project logistics, schedules, deliveries and scope execution and support communication distribution throughout program, and internal stakeholders. Verification of project components (i.e. permit verification, notice and permissions, and project requirements) Verifying that the contractors are delivering documents, phasing plans, site laydown, construction notices and other information per the contract documents. Supports issue and inquiry management by tracking, monitoring, and reporting on public questions, complaints, and project-related concerns, escalating sensitive matters as appropriate. Assists with project-related stakeholder engagement initiatives and maintains organized records of internal outreach communications activities. Provides logistic project information to the necessary communications manager and regularly provides updates for Publication and external outreach purposes. Collaborate with Project Managers, Construction Managers and Contractors to align the logistics between projects and various project programs in coordination with Terminal Operations, Integrated Operations, Airfield Operations, Public Safety, and the Guest Experience team. Monitor construction activities between various projects and track operation limitations, mitigate funneling points, and elevate situations for project teams, development leadership and stakeholders. Coordination and reporting to global Construction Logistics Management for information and collaboration with other delivery support teams and project controls. Provide reporting to Executive Team and Airport Development Executives Hardware/Software Knowledge Superior working knowledge of Canva, Adobe Illustrator and InDesign Proficiency with Microsoft systems including Excel, Word, Power Point, Teams and Outlook Experience using email marketing platforms (e.g., Benchmark) to distribute public advisories and notifications </p>
<p>We are looking for a skilled IT Business Analyst to join our team in Southern California. In this role, you will play a vital part in driving enterprise-wide digital transformation projects. This is a long-term contract position that requires working onsite 4 days per week and offering the opportunity to collaborate on complex business processes and deliver impactful solutions.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed system analysis for assigned projects, including improvements to existing systems and new implementations, following Agile and Waterfall methodologies.</p><p>• Facilitate workshops that focus on data analysis, business process evaluation, and workflow creation.</p><p>• Gather, refine, and validate complex business requirements, building a clear and prioritized backlog.</p><p>• Manage project plans, staff tasks, and provide regular progress reports as needed.</p><p>• Coordinate and lead meetings with multiple stakeholders, ensuring effective communication and distributing meeting minutes.</p><p>• Provide support for production systems, addressing issues and ensuring smooth operation.</p><p>• Develop and execute test cases for both batch and online processing systems.</p><p>• Prepare and deliver presentations and communication materials tailored to diverse stakeholder groups.</p><p>• Analyze business operations to identify opportunities for process automation and improvement.</p><p>• Assist with business process redesign and documentation to support new technologies.</p>
<p>We are looking for a detail-oriented Product Owner to join our team in Glendora, California. In this contract to permanent position, you will act as a crucial link between business stakeholders and technical teams, ensuring the delivery of high-quality software and technology solutions. This role requires a strong ability to analyze business processes, translate requirements into technical specifications, and oversee project execution from inception to completion.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary liaison between clients, subject matter experts, and IT teams to facilitate clear communication and project alignment.</p><p>• Conduct thorough analysis of legacy systems and user stories to map out roadmaps for new and existing core processes.</p><p>• Convert business requirements into technical specifications, including database structure analysis and risk identification.</p><p>• Collaborate with system architects and developers to produce and maintain comprehensive technical documentation.</p><p>• Develop strategies for implementing process changes, technology updates, and customer-focused solutions.</p><p>• Enforce standardized methodologies and processes to ensure project deliverables meet organizational quality standards.</p><p>• Manage multiple projects, prioritizing tasks and resources to achieve successful outcomes.</p><p>• Provide guidance and leadership to project teams in a fast-paced, dynamic work environment.</p><p>• Perform additional duties and responsibilities as required to support business objectives.</p>
<p> Key Identifiers for the Position Seeking a detail-oriented Public Outreach Specialist to support communication, outreach and engagement activities for complex airport infrastructure projects. This role works closely with multiple project teams to assist with public-facing communications, stakeholder coordination, and outreach efforts across key phases of project delivery, including planning, design, preconstruction, and construction. The position assists in the development and delivery of the Terminal Development Improvement Program (TDIP) public and community outreach programs to promote project goals/mission. This role involves developing, implementing, and managing communication strategies to maintain consistent messaging, facilitate stakeholder engagement, and provide public transparency throughout all phases of the project, from design through construction. This role is hands-on and collaborative, providing day-to-day communications support. Essential Job Duties Develops, coordinates, and disseminates project-related communication materials, including FAQs, Fact Sheets, presentations, advisories, and press releases, ensuring consistency with approved messaging and branding standards. Supports internal and external communications by coordinating dissemination through approved channels and ensuring accurate, timely information sharing and coordination among LAWA public relations, community relations, government affairs, guest experience, airport operations, external partners, and community stakeholders. Attend project meetings, as needed, to gather activity updates and project information and translate complex technical or construction-related content into clear, accessible messaging for general audiences. Coordinates logistics for media events, press tours, milestone activities, and other publicfacing project communications. Provides strategic communication support. Supports issue and inquiry management by tracking, monitoring, and reporting on public questions, complaints, and project-related concerns, escalating sensitive matters as appropriate. Maintains and updates project web content, ensuring timely posting of advisories, announcements, meeting information, schedules, and related materials, and verifying content accuracy. Supports visual and digital communications by coordinating filming and photography, maintaining a project photo library, and assisting with social media content development, including messaging and graphics. Drafts presentation materials including PowerPoint presentations and briefing materials for various internal and external audiences. Assists with project-related stakeholder engagement initiatives and maintains organized records coordinating internal and external outreach communications activities. Collaborates with contractors to implement communication protocols. Hardware/Software Knowledge Superior working knowledge of Canva, Adobe Illustrator and InDesign Proficiency with Microsoft systems including Excel, Word, Power Point, Teams and Outlook Experience using email marketing platforms (e.g., Benchmark) to distribute public advisories and notifications Professional Experience Level/Other Qualifications Bachelor’s or master’s degree in communications, public relations, planning, journalism, marketing, or a related field. Minimum 10 years of experience in public or stakeholder communications, ideally supporting large-scale infrastructure, transportation, or civic projects. Relevant professional licensure or certifications in public relations or related fields preferred. Excellent written, visual, and verbal communication skills. P </p>
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p><br></p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
<p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Westlake Village, California. This role is ideal for someone who pays close attention to detail and excels in customer service, organizational tasks, and design support. As an integral part of the team, you will contribute to smooth daily operations and ensure brand consistency across various projects.<br><br>Responsibilities:<br>• Respond promptly to client inquiries, resolving issues and delivering an excellent customer experience.<br>• Identify and implement opportunities to improve internal processes and boost team efficiency.<br>• Coordinate with internal teams to address client needs proactively and with a solutions-driven mindset.<br>• Create basic print-ready materials and digital designs using tools like Adobe Illustrator and Canva.<br>• Ensure all design assets and printed materials align with established branding guidelines.<br>• Manage print production tasks, including preparing files, formatting, and working with external vendors.<br>• Stay updated on design trends and software advancements to enhance visual output and workflows.<br>• Handle general administrative duties, such as scheduling appointments, managing correspondence, and data entry.<br>• Maintain accurate records and documents to support day-to-day operations.
