91 results for Data Entry in Sunnyvale, CA

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Emeryville, California. This role will be central to the financial operations of our organization, working across account reconciliation, accounts payable and receivable, billing, and data entry. Responsibilities • Oversee the Accounts Receivable (AR) process, including invoice processing and resolution of customer inquiries• Manage the Accounts Payable (AP) function, ensuring all bills are paid in a timely manner• Handle account reconciliation tasks, matching invoices with purchase orders and statements• Perform data entry tasks related to financial transactions • Utilize financial software such as Oracle, QuickBooks, and SAP to maintain accurate financial records• Assist with billing operations, ensuring all charges are correctly applied and documented• Employ Microsoft Excel to create financial reports and perform data analysis• Maintain a high level of accuracy and attention to detail in all financial operations• Ensure all financial data is up to date and accurate for auditing purposes• Provide support to other financial operations as necessary

Accounting Clerk We’re looking for a motivated Accounting Clerk to perform operational accounting across diverse industries. If you have experience with at least two accounting ERP systems and intermediate Excel skills, this could be the perfect opportunity for you! To Apply- please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Key Responsibilities:<ul><li>Process accounts payable and receivable, ensuring accurate payments and collections.</li><li>Enter and verify invoices, receipts, and payment requests in the accounting system.</li><li>Investigate and resolve financial discrepancies.</li><li>Maintain organized and up-to-date financial records.</li><li>Communicate with vendors, clients, and internal teams on financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Accounts Payable Clerk We are seeking an Accounts Payable Clerk to join our team in San Francisco, California. In this role, you will be a key player in our finance and accounting department, focusing on managing the company's payable accounts. Your responsibilities will include processing payments, maintaining accurate financial records, and collaborating with other teams such as supply chain and procurement. Responsibilities: • Accurately processing manual wire payments and ensuring each wire ties to multiple invoices • Maintaining precise records of all transactions in the payable accounts • Efficiently handling approximately 20 payables per day without the assistance of an ERP system • Working closely with the supply chain and procurement teams to manage invoices and payments • Updating financial information in multiple locations to ensure accurate record-keeping • Utilizing various software tools such as Xero, Bill.com, Expensify, Brex, and Airtable in the routine execution of duties • Demonstrating a high level of attention to detail and tech savviness in all tasks • Adapting to a startup environment and being prepared to pivot when necessary • Keeping a cool head under pressure and maintaining a positive attitude in the face of challenges • Reconciliation of account payables and managing check runs.

Accounting Clerk We’re looking for a detail-oriented Accounting Clerk to manage financial records across diverse industries. If you have experience with at least two accounting ERP systems and intermediate Excel skills, this could be the perfect opportunity for you! To apply- please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Key Responsibilities:<ul><li>Process accounts payable and receivable, ensuring accurate payments and collections.</li><li>Enter and verify invoices, receipts, and payment requests in the accounting system.</li><li>Investigate and resolve financial discrepancies.</li><li>Maintain organized and up-to-date financial records.</li><li>Communicate with vendors, clients, and internal teams on financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul>

Accounting Clerk We are looking for an organized and efficient Accounting Clerk to assist our real estate client with various financial tasks! The ideal candidate will have a strong understanding of basic accounting principles and excellent attention to detail. You will be responsible for processing invoices, reconciling accounts, and maintaining accurate financial records. Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions.</li><li>Prepare and post journal entries.</li><li>Reconcile bank statements and credit card accounts. </li><li>Assist with month-end and year-end closing procedures.</li><li>Maintain accurate and organized financial records.</li><li>Generate and distribute invoices to clients.</li><li>Respond to vendor and customer inquiries regarding billing and payments.</li><li>Assist with payroll processing.</li><li>Perform data entry and maintain accurate records in accounting software.</li><li>Assist with audits and other financial reviews.</li><li>Provide general administrative support to the finance department.</li></ul>

HR Generalist We are offering a long term contract employment opportunity for an HR Generalist based in Newark, California. As an HR Generalist, you will play a crucial role in maintaining compliance, confidentiality and assisting in compensation and performance review processes. You will also handle administrative tasks related to employee relations, manage confidential HR files, and use Microsoft Excel for data management and analysis. Responsibilities: • Assisting in compensation and performance review processes, which includes data entry, tracking, and documentation filing. • Utilizing Microsoft Excel for data management and analysis, involving creation of datasheets and pulling and analysis of data. • Handling of administrative tasks related to employee relations issues, including filing forms upon closed ER cases. • Managing confidential HR files with discretion and integrity, ensuring the safeguarding of sensitive information. • Performing basic administrative duties, such as data entry, document filing, and assisting with badge creation. • Acting as a front desk presence, overseeing the entrance area and assisting employees as needed. • Providing support to HR Business Partners. • Ensuring compliance with all relevant regulations and policies.

Accounting Clerk Job Posting: Accounting ClerkEmployment Type: Contract About the Role:Are you an organized, detail-oriented accounting clerk looking to build a rewarding career in accounting? Join Robert Half as an Accounting Clerk where you will play a pivotal role in maintaining accurate financial records and supporting the daily operations of the accounting department. This is an excellent opportunity for someone passionate about numbers and efficiency to grow within a collaborative and supportive environment. Key Responsibilities:<ul><li>Perform data entry and maintain accurate and up-to-date financial records.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Assist with bank reconciliations and general ledger entries.</li><li>Prepare, track, and ensure the timely processing of invoices and payments.</li><li>Support in the preparation of financial statements and reports as needed.</li><li>Assist with month-end and year-end closing activities.</li><li>Respond to inquiries regarding financial transactions and records.</li><li>Collaborate with team members to streamline accounting processes and increase efficiency.</li><li>Provide administrative support to the accounting team and other duties as required.</li></ul>

Tax Preparer We are offering a contract employment opportunity for a Tax Preparer in Saratoga, California. The role involves a variety of tasks, including the handling of complex individual tax returns and processing a large volume of returns. This position will be based onsite with the possibility of hybrid work. Responsibilities• Manage the preparation of business and trust tax returns.• Handle intricate tax returns for high-net worth individuals, including a variety of scenarios such as stock options, partnership K-1, small business owners, rentals, 1031 exchanges, and sales of stocks.• Ensure accurate processing and reporting of a substantial volume of returns.• Maintain weekend availability for work as necessary.• Utilize knowledge of accounting software systems such as CCH ProSystem Fx and Drake Tax Software.• Provide excellent customer service while handling inquiries and maintaining accurate customer records.• Perform data entry tasks and manage jobs from initiation to completion.• Monitor customer accounts and take appropriate action as required.

Accounts Receivable Clerk Job Posting: Accounts Receivable ClerkEmployment Type: Contract About the Role:Join our growing accounting team as an Accounts Receivable Clerk at for our clients at Robert Half! We are seeking an organized and detail-oriented individual to manage and maintain the company's receivables process. In this role, you will play a key role in ensuring accurate financial records, handling collections, and maintaining excellent relationships with our clients. If you are ready to bring your skills to a supportive and collaborative work environment, we want to hear from you! Key Responsibilities:<ul><li>Process and manage accounts receivable transactions, including posting customer payments and reconciling accounts.</li><li>Generate and distribute customer invoices and statement reminders.</li><li>Monitor outstanding balances to identify and address overdue payments.</li><li>Communicate with customers to resolve billing discrepancies and answer payment-related questions.</li><li>Support in preparing monthly accounts receivable reports for management.</li><li>Work with the sales and accounting teams to handle account-related inquiries efficiently.</li><li>Assist with month-end and year-end closing processes.</li><li>Maintain accurate and up-to-date client account records in accounting software systems.</li></ul>

Staff Accountant We are looking to fill the role of a Staff Accountant in Burlingame, California. The primary function of this role is to oversee and manage various accounting responsibilities within our organization. This role is crucial in maintaining accurate financial records and ensuring the effective operation of our financial department. Responsibilities:<ul><li>Maintain accurate financial records</li><li>Process invoices, payments, and collections</li><li>Reconcile bank statements</li><li>Input financial transactions into accounting software</li><li>Prepare basic financial reports for management</li><li>Assist with audits and month-end close</li><li>Ensure compliance with policies and standards</li></ul>

Customer Service: Administrative Associate We are in the search for a Customer Service Administrative Assistant to a food industry manufacturing team located in San Leandro, California. In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support. This contract is a fully onsite position, Monday-Friday 8AM-5PM. Duration is likely 3-6months.Pay is $25 an hourThe ideal candidate will assist with various administrative tasks, including:<ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel and Oracle</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li></ul> Responsibilities: • Handle and resolve customer inquiries effectively• Monitor customer accounts and execute appropriate actions when necessary• Use your computer skills to manage computer-related issues and create Excel reports• Display excellent time management and rapidly switch between tasks amidst shifting priorities• Engage and listen attentively to our partners, making them feel comfortable and addressing their needs• Commit to delivering on your promises to customers and team members, always finding alternative paths to exceed expectations• Show a high level of reliability, commitment, and attendance• Make work enjoyable by adding a fun element to your daily tasks.

Sr. Accountant We are on the lookout for a meticulous Sr. Accountant to become part of our team. The Sr. Accountant will administer account reconciliation, balance sheet reconciliation, and bank reconciliations. This role will also involve handling the general ledger, journal entries, and using various software such as Microsoft Excel, NetSuite, Oracle, and SAP. The job is based in MONTEREY. Responsibilities:• Administer account reconciliation to ensure accurate reporting and ledger maintenance.• Conduct balance sheet reconciliations to confirm that transactions are accurately posted and accounted for.• Perform bank reconciliations to verify the integrity of data between bank records and our internal accounts.• Oversee the general ledger to ensure all financial reporting deadlines are met.• Prepare and post journal entries to ensure all business transactions are recorded.• Utilize Microsoft Excel for data entry, data manipulation, and report generation.• Participate in the month-end close process to ensure timely and accurate financial statements.• Operate NetSuite, Oracle, and SAP software for various accounting tasks. For more information about this role please contact Scott Moore, Practice Director - Permanent Placement Division, Robert Half.

Financial Coordinator Key Responsibilities:As a Non-Licensed Administrator, you will provide vital administrative and operational support to the team, utilizing specialized financial software systems. Day-to-day responsibilities include:<ul><li>Money Movement Tasks: Logging into proprietary systems to initiate or verify transactions and process financial tasks requiring specialized training.</li><li>Adhoc/Data Entry: Completing various administrative tasks and maintaining accuracy in documentation.</li><li>Financial Document Management: Assisting with generating and reviewing balance sheets, profit and loss statements, and other financial documents.</li><li>Tax Law Research: Conducting research on various topics, including IRS tax codes, Form 1040 updates, and relevant information from IRS.gov.</li><li>Software Use: Navigating and operating systems such as Redtail, E-money (financial planning management software), and proprietary systems.</li></ul>

Sales Assistant We are offering an exciting opportunity for a Sales Assistant in Brisbane, California. As part of our team, you will be primarily engaged in welcoming and directing visitors, managing incoming phone inquiries, and providing exceptional customer service. Your role will also involve maintaining detailed records and performing data entry tasks. Responsibilities:• Welcome and guide walk-in clients, ensuring a comfortable and welcoming environment.• Efficiently handle incoming phone calls, taking messages as necessary.• Provide high-quality customer service, responding to queries and resolving issues promptly.• Perform data entry tasks, updating customer records in our internal database and a popular spreadsheet software.• Distribute mailings and process packages as required.• Assist with the general paperwork needs of the branch, ensuring all documents are accurately maintained.• Scan all sales and payment paperwork.• Order supplies as directed by the branch manager or sales associates.

Staff Accountant We are offering a temp to hire opportunity for a Staff Accountant in the non-profit industry, located in Hayward, California. The chosen candidate will be responsible for a wide range of accounting tasks, including general ledger tasks, account reconciliation, and collaboration with cross-functional teams. This is a FULLY REMOTE position which does require occasional days in the office. Likely several per month. Applicants must be local to the Bay Area. Responsibilities: • Ensuring the accuracy of financial records through meticulous general ledger management and the preparation and posting of journal entries.• Regular reconciliation of balance sheet accounts such as cash, prepaid expenses, fixed assets, and accruals.• Assisting with the month-end and year-end closing processes to ensure the timely and precise preparation of financial statements.• Collaborating with different teams to resolve accounting issues and enhance processes.• Providing support to the Accounting Manager in the creation of financial reports, variance analysis, and ad-hoc financial reports.• Assisting with internal and external audits by supplying necessary documentation and explanations.• Supporting Accounts Payable and Payroll functions when required, including data entry, processing payments, and responding to inquiries.

Accounts Payable/Payroll Specialist We are in search of an Accounts Payable/Payroll Specialist to join our team based in Pittsburg, California. In this role, you will be tasked with managing and processing customer credit applications, maintaining accurate records, and resolving inquiries. The job function involves regular interaction with accounting software systems and requires a keen eye for detail. Responsibilities:Process A/P Invoices & Checks: Ensure invoices are approved, correctly calculated, and match printed checks; handle vendor payments, discount opportunities, tax verification, and payment discrepancies.Vendor Communication: Respond to vendor inquiries promptly and collaborate with internal teams to resolve invoice discrepancies and payment issues.Expense Report Processing: Verify employee expense reports for approvals and proper receipts.Vendor Statement Reconciliation: Investigate and correct any discrepancies in vendor statements.GL Coding: Ensure accurate general ledger coding for invoices and expense reports by analyzing and recording entries.Vendor Management: Set up new vendors, maintain vendor records, and ensure completeness, including W-9 documentation.Annual Tax Filings: Prepare and issue 1099 tax filings.Month-End & Year-End Close: Assist with accruals and reconciliation.Payroll Support: Help with payroll data entry and other assigned payroll tasks.Additional Duties: Perform other tasks as assigned.

Tax Preparer * Immediate hire *Job Title: Tax PreparerLocation: On-site Cupertino Ca. (Monday - Friday, 8:30 AM - 5:30 PM)Pay Rate: $35 - $40 per hour Key Responsibilities:<ul><li>Prepare individual and business tax returns using Lacerte software</li><li>Review and organize financial documents, ensuring all information is accurate and complete</li><li>Ensure compliance with federal, state, and local tax regulations</li><li>Assist with filing and processing tax returns in a timely manner</li><li>Maintain thorough and accurate documentation of all work performed</li><li>Communicate effectively with clients to gather necessary tax-related information</li><li>Perform data entry and financial calculations, as needed</li><li>Utilize Excel for data analysis and to support tax-related tasks</li><li>Handle sensitive information with confidentiality and integrity</li></ul>

Administrative Assistant We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy. This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity. This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM. Responsibilities:• Facilitate customer interactions and provide high-quality service• Enter and manage data effectively• Maintain and organize files systematically• Utilize Microsoft tools for administrative tasks• Perform reconciliation tasks as needed

Bookkeeper Job Posting: BookkeeperEmployment Type: Contract About the Role:Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced Bookkeepers to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success. Key Responsibilities:<ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul>

Front Desk/Receptionist - Recent Grad Encouraged to Apply Job Description: Front Desk Coordinator We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul>

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Accounts Payable Clerk This opportunity is open to and welcomes recent college graduates with a degree in accounting/finance. We are seeking a dedicated Accounts Payable Clerk to join our team in Cupertino, California. In this role, you will have the opportunity to work within the financial services industry. The focus of your position will be to support our finance department, handle accounts payable, and ensure all financial records are accurate and up-to-date. Responsibilities:• Accurately and efficiently process customer credit applications.• Maintain and update customer credit records in a timely manner.• Actively monitor customer accounts and take necessary actions as required.• Assist with the preparation of checks, correspondence, and mailings.• Coordinate with vendors to resolve any discrepancies, obtain required information, and confirm wire details.• Facilitate invoice approvals while ensuring all verification controls are met.• Enter account payable invoice details into the Microsoft Dynamics GP accounting system.• Compute internal cost accounting allocations using complex Excel-based models.• Assist with special projects and auditor requests as and when required.• Communicate effectively with both internal and external stakeholders. This role offers a short term contract employment opportunity.

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

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