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8 results for Office Specialist in St. Louis, MO

Office Manager

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Office ManagerAre you a proactive leader with a knack for organization and operational efficiency? Our company is seeking an Office Manager to ensure the smooth day-to-day functioning of our workspace and support our growing team.Key Responsibilities:· Oversee office operations, procedures, and administrative staff· Maintain a well-organized, productive, and welcoming office environment· Manage vendor relationships and supervise office supply inventory· Coordinate meetings, events, travel, and facility arrangements· Support budgeting, expense reporting, and invoice processing· Implement and refine office policies and procedures· Serve as primary point of contact for internal communication and problem-solving· Assist with onboarding, training, and personnel management tasksWhy Join Us?· Competitive compensation and benefits· Opportunity to impact organizational effectiveness· Supportive, collaborative team culture· Career development and growth potentialIf you’re ready to lead operational excellence and drive team success, we encourage you to apply today. Take the next step in your career and become a valued member of our company!Please apply online or through our Robert Half app
2026-08-28T00:00:00Z

Legal Secretary

Saint Louis, MO
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Legal Secretary to support a busy legal team in Saint Louis, Missouri in a Contract position. This role is well suited for someone who thrives in a fast-moving law firm setting, manages multiple priorities with accuracy, and communicates effectively with attorneys, paralegals, and office staff. The position focuses on litigation support, document preparation, and administrative coordination in an environment where responsiveness and attention to detail are essential. Responsibilities: • Prepare, format, and proofread legal correspondence, pleadings, and other case-related materials from attorney dictation and recorded notes. • Manage electronic court submissions and maintain accurate filing records to ensure deadlines and procedural requirements are met. • Coordinate calendars for attorneys, including hearings, meetings, and case-related deadlines, while helping keep schedules organized in a high-volume practice. • Support litigation matters by assembling documents, reviewing materials for completeness, and assisting with case file organization. • Work closely with paralegals and attorneys to prioritize urgent requests and provide day-to-day administrative support across active matters. • Maintain physical and electronic files in an orderly manner so documents can be retrieved quickly when needed. • Provide backup assistance for front office or general administrative tasks when office coverage is needed. • Handle multiple assignments efficiently in a fast-paced insurance defense environment while maintaining a high level of accuracy and professionalism. The pay range for this position is 19 to 23 based on experience. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-04T00:00:00Z

Legal Assistant

Saint Louis, MO
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a well-established St. Louis-based personal injury and workers’ compensation law firm, is seeking a bilingual (Spanish/English) Legal Assistant to support its growing team. This position plays a key role in communicating with clients, coordinating medical records and treatment-related information, and helping cases progress smoothly from intake through resolution. The ideal candidate is organized, responsive, and committed to providing excellent client service. Responsibilities:• Serve as a primary point of contact for Spanish-speaking and English-speaking clients, providing updates on case status and next steps.• Communicate with clients regarding medical treatment, appointments, and claim-related questions.• Request, collect, and organize medical records, billing statements, and other supporting documentation.• Track deadlines, appointments, and follow-up activities to help ensure cases remain on schedule.• Prepare and electronically file legal documents and assist with court-related filings as needed.• Maintain accurate case files and document all client communications and case developments.• Provide compassionate, client-focused support throughout the legal process.
2026-08-25T00:00:00Z

Legal Admin/Assistant

Chesterfield, MO
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Legal Admin/Assistant to support a busy legal function in Chesterfield, Missouri. This Long-term Contract position will help manage licensing, corporate records, contract administration, and legal operations activities across multiple business units. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to keep documentation, deadlines, and workflows on track in a fast-paced environment. Responsibilities: • Oversee the status of business and operational licenses across various jurisdictions, ensuring applications, renewals, and supporting materials are completed on schedule. • Partner with internal teams and external agencies to gather required documentation for contractor, engineering, environmental, and related compliance filings. • Maintain accurate legal and compliance records, including entity information, organizational charts, and documentation tied to subsidiaries or affiliated business units. • Administer legal operations tasks within matter management and billing systems, including setting up matters, updating records, and supporting outside counsel invoice processing. • Review legal invoices for adherence to billing expectations, route them for approval, and prepare reporting related to legal spend and budget activity. • Organize contract files by maintaining agreement repositories, coordinating signature collection through DocuSign, and tracking renewal, expiration, and other key contractual dates. • Assist with corporate governance and filing activities by supporting annual reports, monitoring officer or director updates, and coordinating document execution. • Provide litigation and claims support by preserving case-related records, tracking deadlines, responding to records requests, and assembling materials for outside counsel. • Deliver day-to-day administrative support to the legal team through calendar coordination, meeting preparation, presentation development, and records management. The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-04T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-09-04T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a busy office in Missouri. This Contract position is ideal for someone who brings strong organizational skills, a welcoming presence, and the ability to keep daily operations running smoothly. The role offers the opportunity to contribute across front-office support, coordination tasks, and administrative recordkeeping within the real estate and property industry. Responsibilities: • Welcome visitors and provide attentive front-desk support while helping create a positive office experience. • Sort and distribute incoming mail and packages, and maintain accurate tracking for outgoing shipments. • Organize meetings, office gatherings, and employee activities to support an efficient and engaged workplace. • Coordinate facility and maintenance requests to help ensure the office remains functional and well maintained. • Review and monitor Certificates of Insurance in Yardi, including following up on expired documentation and updating records. • Update spreadsheets and perform data entry for insurance records, office documentation, and other administrative reports. • Maintain inventory for office supplies and place orders to keep essential materials stocked. • Keep shared spaces such as the kitchen and common areas neat, organized, and ready for daily use. • Assist with internal communications, training-related materials, signage updates, and additional administrative projects as needed.
2026-09-03T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-09-04T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Permanent / Full Time
80000 - 93000 USD / Yearly
Are you a highly organized professional who thrives on solving problems, managing priorities, and keeping executives operating at their best? We are seeking a dynamic Executive Assistant to serve as a trusted partner to leadership in a fast-paced, globally connected organization. In this high-impact role, you'll coordinate complex calendars across multiple time zones, anticipate challenges before they arise, and help drive executive productivity at every level. The ideal candidate is resourceful, tech-savvy, and confident navigating competing priorities while maintaining a polished, professional presence. Responsibilities:• Coordinate executive calendars by organizing meetings, prioritizing requests, and balancing both immediate demands and longer-range planning needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, dining reservations, and meeting spaces, while accounting for time zone differences and itinerary changes.• Serve as a resourceful problem-solver by anticipating issues, identifying practical solutions, and leveraging internal and external contacts to address urgent needs.• Prepare, review, and organize business documents, correspondence, and administrative records with a high level of accuracy and confidentiality.• Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global stakeholders.• Assist with financial and clerical tasks such as invoice handling, data entry, and coordination related to accounts payable and accounts receivable activities.• Use business software and office technology effectively to track information, maintain schedules, and support reporting and documentation needs.
2026-08-11T00:00:00Z