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6 results for Office Manager in Seattle, WA
- Bremerton, WA
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- We are looking for a Bookkeeper to join a collaborative team in Washington. This position is ideal for an accounting specialist who enjoys managing day-to-day financial activity, keeping records accurate, and supporting smooth business operations. The role offers the opportunity to contribute across core bookkeeping functions while working closely with others in a collaborative and team-focused environment.<br><br>Responsibilities:<br>• Record daily financial activity and maintain organized, accurate accounting records across the business.<br>• Oversee incoming and outgoing transactions, including billing, collections, customer payments, vendor payments, and bank deposits.<br>• Perform regular reconciliations for bank accounts, credit cards, and ledger balances to ensure financial accuracy.<br>• Prepare journal entries and provide support during monthly and annual closing activities.<br>• Assist in assembling financial reports and related schedules for internal review and planning.<br>• Support payroll accounting tasks and help keep payroll-related records current and accurate.<br>• Complete sales tax filings and maintain compliance with reporting deadlines.<br>• Track budget activity, monitor cash flow, and help identify and resolve account discrepancies.<br>• Maintain documentation for audits, tax preparation, and financial reviews while assisting with administrative support and process improvements as needed.
- 2026-11-10T00:00:00Z
- Bellevue, WA
- onsite
- Temporary to Hire
- 24 - 27 USD / Hourly
- <p>We are looking for a bilingual Administrative Assistant to join a busy onsite office in Bellevue, Washington. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations on track, communicating clearly with clients and coworkers, and managing a wide range of administrative tasks in a small team setting. The role offers the chance to contribute to day-to-day office efficiency while supporting records management, front-office coordination, and occasional finance-related activities. Candidates who are dependable, organized, and comfortable taking ownership of their work will thrive in this position.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize both paper and digital records to ensure documents are accurate, accessible, and up to date.</p><p>• Scan, sort, and file incoming materials while maintaining orderly document storage across office and electronic systems.</p><p>• Support the improvement of digital file organization, including cleanup of existing folders and maintenance of cloud-based records.</p><p>• Assist with office efforts to reduce reliance on paper by helping maintain efficient electronic documentation practices.</p><p>• Provide day-to-day administrative support such as data entry, call handling, and general front-office coordination.</p><p>• Respond to inbound inquiries in a courteous manner, offering support in both English and Spanish as needed.</p><p>• Contribute to smooth daily operations by tracking priorities, completing assigned tasks independently, and assisting wherever needed.</p><p>• Maintain an organized office environment by supporting internal processes and ensuring administrative details are handled accurately.</p>
- 2026-11-13T00:00:00Z
- Seattle, WA
- onsite
- Temporary / Contract
- 22.9615 - 26.587 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.</p><p>• Work closely with the Finance team to support the handling and recording of donations received through the mail.</p><p>• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.</p><p>• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.</p><p>• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.</p><p>• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.</p><p>• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.</p>
- 2026-11-13T00:00:00Z
- Kent, WA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities.<br><br>Responsibilities:<br>• Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support.<br>• Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts.<br>• Enter, update, and verify information in company records and databases while maintaining a high level of accuracy.<br>• Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations.<br>• Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation.<br>• Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up.<br>• Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks.<br>• Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
- 2026-11-11T00:00:00Z
- Kent, WA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p><strong>THIS IS AN ONSITE PART-TIME ROLE -</strong></p><p>We are looking for an Administrative Assistant to provide dependable operational support in a warehouse and office environment in Kent, Washington. This Long-term Contract Part Time opportunity is ideal for someone who can manage a wide range of clerical and coordination tasks while maintaining a detail-oriented, service-oriented approach. The role supports daily administrative needs, inventory documentation, communications, and employee outfitting activities, with opportunities to take on additional responsibilities over time.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming voicemail and phone inquiries, determine urgency, and route requests to the appropriate team members for follow-up.</p><p>• Maintain accurate inventory records by receiving incoming items, documenting product details, assigning identifiers, and organizing files for warehouse materials and job-related equipment.</p><p>• Provide day-to-day administrative support for management by handling varied office and warehouse-related tasks as priorities shift.</p><p>• Create, update, and maintain electronic records, spreadsheets, and general office documentation using Microsoft Outlook and other standard Microsoft Office applications.</p><p>• Coordinate scheduling for uniform-related services, including arranging items to be sent out for specialized chemical cleaning when required.</p><p>• Assist new hires with uniform and gear issue processes by helping record measurements, confirming sizing details, and supporting ordering activities.</p><p>• Support the fitting and tracking of specialized protective equipment by documenting precise sizing information and maintaining related records.</p><p>• Contribute to a collaborative office environment by communicating clearly with staff, responding effectively to requests, and helping keep administrative workflows organized. </p><p><br></p>
- 2026-11-13T00:00:00Z
- Seattle, WA
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- <p>We are looking for an Accounting Manager to lead daily accounting operations across a portfolio of related businesses in Seattle, Washington. This position partners closely with senior leadership to deliver accurate financial reporting, maintain strong controls, and support sound business decisions. The role offers a clear path into broader financial leadership for someone who is ready to take ownership in a dynamic hospitality-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Guide and support the Accounting Assistant, providing direction on priorities, accuracy, and daily workflow.</p><p>• Monitor cash activity across multiple related entities and help maintain an effective overall cash position.</p><p>• Oversee the full accounts payable cycle, including invoice review, approval coordination, and timely disbursements.</p><p>• Track receivables, evaluate aging reports, and follow up on outstanding balances to improve collections.</p><p>• Compile monthly profit and loss reporting by consolidating financial data from several QuickBooks company files into Excel-based reporting.</p><p>• Manage the month-end close process through reconciliations, journal entries, and review of general ledger activity.</p><p>• Provide backup payroll coverage in Paylocity when needed to ensure timely and accurate processing.</p><p>• Coordinate year-end accounting activities, assist with audit preparation, and assemble supporting schedules for external review.</p><p>• Work closely with the General Manager and ownership to answer financial questions and present clear reporting insights.</p><p>• Assume expanded Controller-level responsibilities over time through training and a hands-on transition process.</p><p><br></p><p><strong>Benefits:</strong></p><ul><li><strong>Pay: </strong>$90k - $110k</li><li><strong>Retirement:</strong> 401(k) after 1k hours, 2% company match</li><li><strong>PTO:</strong> 2 to 3 weeks, negotiable</li><li><strong>Holidays:</strong> 6 paid holidays</li><li><strong>Health Coverage:</strong> M/D/V</li><li><strong>Other: </strong>Pay increase to $115k after 90 days, & eligible for annual reviews/pay increases; Christmas bonus (~$1,500+); free parking</li></ul>
- 2026-11-13T00:00:00Z