<p>We are looking for a creative and detail-oriented Marketing Assistant to join our team in Santa Barbara, California. In this long-term contract role, you will play a key part in managing social media platforms, coordinating marketing efforts, and supporting the overall growth of our brand presence. If you have a passion for marketing and enjoy working in a collaborative environment, this is an excellent opportunity to contribute your skills.</p><p><br></p><p>Responsibilities:</p><p>• Create and publish engaging content across Instagram and other social media platforms to enhance brand visibility.</p><p>• Collaborate with the leadership team, to align on content strategies and ensure messaging consistency.</p><p>• Coordinate and execute email marketing campaigns to effectively reach target audiences.</p><p>• Support direct marketing efforts by creating impactful campaigns to engage potential clients and stakeholders.</p><p>• Monitor social media channels for engagement opportunities and respond to inquiries in a timely manner.</p><p>• Analyze the performance of marketing activities and campaigns to identify areas for improvement.</p><p>• Stay updated on social media trends and best practices to optimize content and strategies.</p><p><br></p>
We are looking for an experienced Financial Planning & Analysis Manager to join our team in Oxnard, California. This role involves analyzing complex financial data, developing strategic insights, and ensuring the accuracy of financial reporting to support organizational goals. The ideal candidate will thrive in a dynamic environment, balancing multiple priorities while delivering critical analysis and recommendations.<br><br>Responsibilities:<br>• Conduct detailed variance analysis, assessing customer and product profitability, group-level profit and loss, spending patterns, and performance metrics.<br>• Manage revenue forecasts, budgets, and cost pools, including labor, material, and other resources, while contributing to bid proposals and compliance evaluations.<br>• Oversee the month-end financial close process, generating reports, analyses, and presentations to inform decision-making.<br>• Lead the development of annual budgets and monthly forecasts, creating templates and processes to gather inputs and establish measurable assumptions.<br>• Collaborate with sales and operational teams to provide financial insights that enhance business performance.<br>• Support internal reviews, including weekly, monthly, and annual evaluations with key stakeholders.<br>• Monitor working capital by analyzing inventory cycles, conducting physical inventories, and reporting variances to leadership.<br>• Perform comprehensive sales, margin, and customer pull-rate analyses to inform strategic decisions.<br>• Recommend improvements to financial reporting processes to drive efficiency and accuracy.<br>• Assist in reporting financial results to corporate finance teams and handle ad hoc responsibilities as needed.
<p>We are seeking a dynamic and experienced HR Manager to join our nonprofit organization based in Santa Barbara, CA. This role is integral to fostering a positive workplace culture and ensuring smooth human resources operations as the organization delivers on its mission. The ideal candidate will effectively partner with leadership, manage HR practices, and oversee talent strategies to attract, retain, and develop top-tier staff while ensuring compliance with employment laws and best practices.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Collaborate with the leadership team to develop and implement human resources and talent strategies aligned with the organization’s long-term goals, including recruitment, retention, and succession planning.</li><li>Represent the organization at job fairs and recruitment events to build its network and attract top talent.</li><li>Provide guidance and solutions to management and staff on sensitive HR matters, including accommodations, employee investigations, and terminations.</li><li>Manage staff training platforms and benefits documentation, ensuring all accreditation-related records are updated and compliant.</li><li>Oversee employee record-keeping and maintain accurate files, including payroll reports and compliance documentation such as Annual Compliance Testing for 403(b) reporting.</li><li>Track performance evaluation dates, distribute relevant tools and forms to supervisors promptly, and update evaluation templates as needed.</li><li>Collaborate with internal teams, including Grant, Finance, and Administration, to provide HR-related documentation necessary for grant applications and reporting.</li><li>Lead the talent acquisition process by posting job openings across hiring platforms, participating in interviews when needed, and drafting employment agreements for final candidates.</li><li>Partner with departmental managers to identify and align skills needed for current and future positions.</li><li>Monitor compensation and benefits trends, recommending strategies that align with industry standards to attract and retain high-quality staff.</li><li>Develop learning and development programs that promote employee growth and internal advancement.</li><li>Create and implement employee performance improvement plans and collaborate with supervisors on disciplinary meetings, terminations, or investigations.</li><li>Ensure compliance with local, state, and federal employment laws by reviewing and updating policies in line with regulatory requirements and best practices regularly.</li><li>Stay informed on the latest human resources, talent management, and employment law practices, leveraging these insights for continuous improvement.</li><li><br></li></ul>
We are looking for an experienced Help Desk Analyst to join our team in Montecito, California. This is a long-term contract position where you will provide essential technical support and ensure seamless user experiences across various systems. If you have a passion for problem-solving and a strong background in IT support, we encourage you to apply.<br><br>Responsibilities:<br>• Address and resolve technical issues related to Active Directory and Windows environments.<br>• Perform troubleshooting for hardware, software, and network-related problems.<br>• Manage and respond to service desk tickets effectively, ensuring timely resolutions.<br>• Install, configure, and maintain Windows 10 systems.<br>• Provide clear and concise guidance to users experiencing technical difficulties.<br>• Monitor system performance and identify areas for improvement.<br>• Collaborate with team members to implement solutions and enhance IT operations.<br>• Document technical procedures, resolutions, and updates for future reference.<br>• Assist in maintaining system security and access controls.<br>• Ensure compliance with organizational standards and practices in IT support.
We are looking for an experienced Controller to oversee the financial operations of multiple companies within our organization. This role involves managing accounting practices, ensuring accurate financial reporting, and driving compliance with established standards. The ideal candidate will bring strong leadership skills and a strategic mindset to align financial strategies with organizational goals.<br><br>Responsibilities:<br>• Manage the monthly close process, ensuring timely and accurate preparation of financial statements.<br>• Develop and implement policies and procedures to maintain compliance with regulatory standards.<br>• Prepare and distribute financial statements to key management personnel for decision-making purposes.<br>• Assist in the creation of annual budgets, variance reports, and financial forecasts.<br>• Design and oversee effective internal controls to safeguard financial reporting accuracy.<br>• Collaborate with external auditors and provide support for tax return preparation.<br>• Supervise and guide the accounting team, fostering growth and operational efficiency.<br>• Oversee accounting practices, budgeting, financial analysis, and compliance across the division.<br>• Support treasury functions and ensure effective cash management.<br>• Participate in system upgrade projects to enhance financial operations.
<p>We are looking for an Operations Secretary to join our Maintenance and Operations Department on a contract basis in Santa Barbara, California. This role is essential to maintaining smooth administrative operations, and you will be responsible for supporting staff and visitors with a variety of clerical and organizational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, while fostering positive interactions and providing necessary information.</p><p>• Perform accurate data entry and administrative tasks using proprietary systems.</p><p>• Manage and request records as needed, and assist with the preparation of materials.</p><p>• Compile and organize data from multiple sources to create detailed reports or spreadsheets.</p><p>• Review documents, reports, and records to ensure accuracy, completeness, and compliance with established standards.</p><p>• Draft correspondence, schedules, and lists based on oral instructions, rough drafts, or straight copy.</p><p>• Order, track, and maintain office supplies, forms, and equipment.</p><p>• Maintain comprehensive logs, files, and records for easy access and reference.</p><p>• Operate modern office equipment efficiently to support daily tasks.</p><p>• Ensure punctual and consistent attendance to maintain workflow continuity.</p>
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced financial services environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.<br>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.<br>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.<br>• Oversee travel arrangements and expense reporting using systems like Concur.<br>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.<br>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.<br>• Provide administrative support for special projects and events as needed.<br>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.<br>• Uphold confidentiality and attention to detail in handling sensitive information.<br>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
<p>Tammy Power, Recruiting Manager with Robert Half is looking for an experienced Senior Accountant to join our dynamic team in Bakersfield, California. This role involves managing complex accounting activities, ensuring compliance with financial regulations, and contributing to the organization’s overall efficiency. The ideal candidate will possess strong analytical skills and a background in the energy or natural resources sector.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-end close processes and prepare detailed financial reports to meet organizational deadlines.</p><p>• Reconcile general ledger accounts and analyze supporting documentation for accuracy.</p><p>• Assist in the preparation of quarterly and annual filings, including footnotes and management discussion and analysis (MD& A).</p><p>• Review external financial statements and ensure adherence to internal controls outlined in the risk control matrix.</p><p>• Collaborate with cross-functional teams, including land, operations, and engineering, to ensure accurate financial reporting.</p><p>• Support external audits by preparing schedules and acting as a liaison with auditors.</p><p>• Conduct research on technical accounting matters and implement process improvements to enhance efficiency.</p><p>• Communicate accounting updates and provide recommendations to various departments in a clear and concise manner.</p><p>• Ensure compliance with internal accounting policies, as well as safety and environmental regulations.</p>
We are looking for a detail-oriented Accounts Receivable Clerk to manage financial transactions and ensure revenue accuracy for our organization. This long-term contract position, based in Santa Barbara, California, involves handling billing, reconciliation, and communication with internal teams and external agencies. The ideal candidate will have a strong grasp of accounts receivable processes and be proficient in financial software tools.<br><br>Responsibilities:<br>• Oversee accounts receivable processes, ensuring timely and accurate billing and revenue reconciliation.<br>• Review and verify service authorizations to prevent overages and ensure compliance with funding requirements.<br>• Analyze recorded services for accuracy, including provider, funder, rate, and service data, and provide feedback to program managers.<br>• Collaborate with program managers to request additional funding units when necessary.<br>• Develop and maintain trackers to monitor compliance with funder contracts and requirements.<br>• Communicate with funding agencies regarding rates, reimbursements, payments, and service authorizations.<br>• Assist in revenue forecasting by evaluating changes in rates, services, or program structures.<br>• Participate in month-end close processes, including correcting discrepancies and reconciling accounts.<br>• Support the development of private pay rates and cost statement rates for group homes.<br>• Perform other finance-related tasks as assigned by the Director of Finance or Business Office Manager.
We are looking for a Finance Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to contribute to financial operations, including accounts payable and other accounting functions. The ideal candidate will demonstrate professionalism, initiative, and the ability to thrive in a fast-paced environment while working collaboratively with team members across multiple offices.<br><br>Responsibilities:<br>• Process and input client cost invoices into QuickBooks, ensuring accurate documentation in client folders.<br>• Collaborate with the bookkeeper to reconcile credit card charges, assigning costs to clients and maintaining organized records.<br>• Generate detailed client cost reports to support mediation, case closures, and other requests.<br>• Manage overhead expenses by accurately processing related invoices and maintaining proper documentation.<br>• Serve as a liaison to vendors, handling payment confirmations, reimbursements, and resolving discrepancies.<br>• Research and reconcile unclassified expenses, assigning costs to clients and distributing relevant information to attorneys.<br>• Review and reconcile monthly employee insurance statements for providers such as Anthem and Principal.<br>• Facilitate employee 401k plan payments through Empower's online service, ensuring accurate input into QuickBooks from payroll journals.
We are looking for an experienced Grants and Contracts Manager to join our team in Santa Barbara, California. In this position, you will play a vital role in managing government and private grants, ensuring compliance with regulations, and supporting the financial and administrative aspects of funding. This role involves close collaboration with various teams to streamline processes and maintain accurate reporting.<br><br>Responsibilities:<br>• Manage government grants and ensure accurate, timely reporting on a monthly, quarterly, and annual basis.<br>• Stay informed about regulations and requirements for federal, state, and local funding related to housing and homelessness programs.<br>• Research and identify new opportunities for government and private funding, preparing and submitting proposals as needed.<br>• Collaborate with internal teams to develop efficient systems for data collection and management.<br>• Maintain a thorough understanding of grant and contract budgets to ensure compliance with financial and administrative guidelines.<br>• Assist in tracking program expenses, ensuring financial allocations align with grant budgets.<br>• Support the preparation and submission of grant applications and reports, including year-end program data.<br>• Create and maintain budget-to-actual trackers to monitor compliance with grant budgets.<br>• Contribute to the development of performance analysis and evaluation activities for funding and accreditation purposes.<br>• Manage reporting, tracking, and compliance for foundation and service contracts.
We are looking for an Accounting Assistant to join our team on a contract basis in Santa Barbara, California. This role requires someone who is detail-oriented and has experience in accounting functions such as accounts payable, accounts receivable, and bank reconciliations. If you have a strong foundation in QuickBooks and enjoy working in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and efficiently.<br>• Perform bank reconciliations to ensure financial records are up-to-date and error-free.<br>• Utilize QuickBooks for managing and organizing accounting data.<br>• Code invoices and ensure proper documentation is maintained.<br>• Conduct precise data entry tasks to support financial operations.<br>• Assist in preparing financial reports and summaries as needed.<br>• Collaborate with team members to resolve discrepancies and improve accounting workflows.<br>• Maintain confidentiality of sensitive financial information at all times.<br>• Support other administrative tasks related to accounting as required.
Prepare journal entries, reconciliations, and analysis to support a full cycle month-end close. Maintain sub-ledger data for Accounts Receivable and Fixed Assets. Create, maintain, and submit various reporting required for corporate accounting and audit purposes. This position requires personal judgement and discretion.<br><br>Essential functions of the position include, but are not limited to: <br>• Responsible for managing all aspects of accounts receivable, collections and cash posting.<br>• Manage accounts receivable subledger including daily posting of cash receipts, invoices, credit memos and other adjustments<br>• Responsible to support AP invoicing during high volume periods<br>• Investigate and reconcile aged items and unknown deductions with the support of Customer Service, Sales, and R& O team members. <br>• Create and distribute weekly AR Reporting which includes Aging Summary by Customer, Over 60 Analysis, Credit Hold Accounts, and open Warranty issues<br>• Complete credit analysis for new customer accounts for VP of Finance approval <br>• Monthly Reserve Analysis for AR Allowance <br>• Track and reconcile monthly capital expenditures including CIP and work with all project mangers on the completion status<br>• Manage FAS based fixed asset ledger - calculating monthly depreciation and monthly reconcilation to the GL<br>• Prepare various journal entries and associated reconciliations assigned related to the monthly close – such as Payroll, Commission, Cash, PPD Amortization, and Allocations<br>• Create accounting procedures to maintain compliance with SOX.<br>• Prepare and submit PNC Securitization file to corporate<br>• Prepare and compile all quarterly balance sheet reconcilations for Assistant Controller review<br>• Prepare and submit various corporate reporting required quarterly for both consolidation and tax purposes<br>• Assist with yearly plan process - coordinate capital projects with Operations, departmental variable spending, and other reporting as required<br>• Assist Finance Management with any special projects or reporting
We are looking for a highly skilled Full Charge Bookkeeper to oversee and maintain the financial operations of our 501(c)(3) non-profit organization in Montecito, California. This role requires meticulous attention to detail, strong organizational skills, and the ability to manage all aspects of financial accounting, including general ledger oversight, reconciliations, and compliance with non-profit standards. If you are proficient in accounting software and passionate about supporting impactful missions, we encourage you to apply.<br><br>Responsibilities:<br>• Manage all aspects of accounts payable and accounts receivable to ensure accurate and timely processing.<br>• Oversee the organization's general ledger by preparing, reviewing, and maintaining financial entries.<br>• Perform monthly reconciliations for bank accounts and credit cards to maintain accurate financial records.<br>• Prepare and post journal entries while ensuring compliance with non-profit accounting standards.<br>• Assist in generating monthly, quarterly, and annual financial reports tailored to non-profit operations.<br>• Collaborate with auditors during annual audits by providing necessary documentation and support.<br>• Ensure compliance with regulatory requirements, including assisting with the preparation of Form 990.<br>• Support budget creation and monitor cash flow to ensure financial stability.<br>• Utilize accounting software such as QuickBooks and Sage to manage financial data efficiently.<br>• Track grants, donations, and restricted contributions to ensure proper revenue recognition and reporting.
<p>We are looking for a highly organized Administrative Assistant to join our team in Santa Barbara, California. This Direct Hire role is perfect for someone who thrives in a fast-paced office environment and enjoys balancing multiple responsibilities. The ideal candidate will possess excellent organizational skills, adaptability, and a proactive approach to supporting various departments.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and provide thoughtful assistance to clients and team members.</p><p>• Maintain and organize both physical and electronic filing systems to ensure easy access to documents.</p><p>• Order and manage office supplies to keep inventory stocked and organized.</p><p>• Provide backup support at the reception desk when needed.</p><p>• Scan and digitize documents for streamlined record-keeping and retrieval.</p><p>• Coordinate monthly billing processes for assigned accounts with accuracy and attention to deadlines.</p><p>• Assist with general office tasks, ensuring smooth day-to-day operations.</p><p>• Handle data entry tasks with a focus on accuracy and efficiency.</p>
<p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This is a Direct Hire position that offers the opportunity to work closely with senior leadership while supporting various departments across the organization. The ideal candidate is highly organized, proactive, and skilled in providing top-notch administrative and client service support.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, scheduling appointments and coordinating meetings with precision.</p><p>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.</p><p>• Provide dedicated support to leaders and managers, ensuring their administrative needs are met efficiently.</p><p>• Serve as a confident and detail-oriented point of contact when communicating with clients.</p><p>• Organize and manage documents, both physical and electronic, to ensure accessibility and accuracy.</p><p>• Oversee and complete detailed projects, ensuring timely delivery and quality outcomes.</p><p>• Assist with general administrative duties as required, contributing to the smooth operation of the office.</p>
<p>Responsibilities:</p><p>• Oversees cash flow positions, borrowing needs, and available funds for investment.</p><p>• Monitors and evaluates financial and operational performance of portfolio companies, identifying trends, risks, and opportunities.</p><p>• Supports budgeting, forecasting, and long-term financial planning with business leadership.</p><p>• Partners with management teams to track KPIs and operational initiatives, ensuring alignment with value-creation plans.</p><p>• Develops standardized reporting packages, dashboards, and analysis for internal stakeholders and investors.</p><p>• Conducts benchmarking, and scenario modeling to assess business performance and strategic outlook for current or new acquisitions.</p><p>• Reviews monthly investment data on tribal investment funds and complete quarterly performance reports.</p><p>• Prepares internal, external, and Fund Committee meeting materials.</p><p>• Monitors treasury/bank accounts, trades, and settlements of stocks and bonds, and real estate and mutual fund transactions from third-party managers.</p><p>• Evaluates enterprise contracts for financial terms and conditions.</p><p>• Contributes to strategic initiatives such as new acquisitions, working capital optimization, or exit readiness.</p><p>• Serves as a point of contact for audit activities, tax filings, and compliance documentation.</p><p>• Provides detailed analysis related to real estate finance, including asset performance and reporting.</p><p>• Work on special projects as assigned.</p><p>• Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of </p><p>• Performs other duties as assigned.</p><p>Qualifications:</p><p>• Bachelor’s degree in accounting or finance.</p><p>• Certified Public Accountant required</p><p>• Seven years of progressive finance/accounting experience, preferably in a manufacturing setting.</p><p>• Extensive experience in financial reporting, accounting principles, and internal controls.</p><p>• Familiarity with manufacturing, property accounting, or real estate industries highly preferred.</p><p>• Strong financial modeling, valuation, and data visualization skills.</p><p>• Skilled in ERP and financial systems (e.g., NetSuite, Oracle, Cognos, Anaplan, Power BI).</p><p>• Advanced proficiency in computers, including Microsoft Office, email, and Internet.</p>
<p>We are looking for an experienced Accounting Manager or Senior Accountant to oversee and optimize our financial operations in Westlake Village, California. This role involves managing key accounting functions, ensuring compliance with financial regulations, and contributing to the organization’s financial strategy. If you have a strong background in accounting and enjoy working in dynamic environments, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain the general ledger using QuickBooks to ensure accurate financial records.</p><p>• Supervise accounts payable processes and guarantee timely payments to vendors.</p><p>• Conduct monthly bank reconciliations to ensure alignment between internal records and bank statements.</p><p>• Assist in month-end and year-end closing procedures to produce comprehensive financial reports.</p><p>• Prepare journal entries and maintain proper documentation for audit and compliance purposes.</p><p>• Support internal and external audits by providing necessary documentation and ensuring adherence to controls.</p><p>• Collaborate with leadership on budgeting and forecasting to align financial planning with organizational goals.</p><p>• Perform other accounting-related tasks as required to support the department's efficiency and effectiveness.</p>
<p>Robert Half is seeking a Legal Assistant for a busy and growing plaintiff personal injury law firm. This is a full-time, in-office role with an excellent opportunity for long-term growth and advancement. The position is located in Santa Barbara, CA (100% on site) and pays $75,000-$90.000 per year with excellent benefits (100% paid for employee).</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• E-file documents in both state and federal courts</p><p><br></p><p>• Draft, edit, and format correspondence, pleadings, and legal documents</p><p><br></p><p>• Maintain and organize physical and digital client files</p><p><br></p><p>• Calendar deadlines, hearings, depositions, and appointments</p><p><br></p><p>• Communicate with clients, courts, insurance adjusters, and medical providers</p><p><br></p><p>• Prepare case files for depositions, hearings, mediations, and settlement conferences</p><p><br></p><p>• Propound and serve written discovery</p><p><br></p><p>• Notice and coordinate depositions, mediations, and arbitrations</p><p><br></p><p>• Assist with trial preparation including trial binders, exhibit lists, and logistics</p><p><br></p><p>• Coordinate with expert witnesses (scheduling, records, communication, etc.)</p><p><br></p><p>• Provide general administrative and legal support to attorneys and case managers</p><p><br></p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team in Santa Barbara, California. This is a contract position that requires expertise in managing full-cycle payroll processes for a diverse workforce. The role involves handling payroll for approximately 150 employees, including those earning commissions, and ensuring accuracy in financial reporting.<br><br>Responsibilities:<br>• Process payroll for a workforce of 150 employees, including commission-based earnings.<br>• Utilize Paycom software to manage payroll operations efficiently.<br>• Maintain and update spreadsheets to track payroll data and calculations.<br>• Reconcile accrued payroll accounts and prepare journal entries.<br>• Ensure accurate handling of debits and credits related to payroll.<br>• Calculate and verify commission payments for eligible employees.<br>• Collaborate with the accounting team to ensure timely and precise payroll processing.<br>• Monitor compliance with payroll regulations and reporting standards.<br>• Address payroll inquiries and resolve discrepancies promptly.
We are looking for a dedicated Billing Assistant to join our team in Santa Barbara, California. In this role, you will play a key part in ensuring accurate and efficient billing processes, maintaining financial records, and supporting the overall financial operations of the organization. This is a fantastic long-term contract opportunity for someone who thrives in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Prepare and issue accurate customer invoices while adhering to company policies and procedures.<br>• Monitor accounts receivable, follow up on overdue payments, and assist with collection efforts.<br>• Maintain thorough and organized financial records, ensuring all billing transactions are properly documented.<br>• Work closely with the finance team to reconcile billing discrepancies and address customer inquiries promptly.<br>• Generate and present regular reports on billing activities and account statuses for management review.<br>• Support daily administrative tasks and contribute to special projects as needed.<br>• Ensure compliance with financial regulations and company standards throughout all billing operations.
We are looking for an experienced Accounts Payable Specialist to join our team in Westlake Village, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic organization by ensuring efficient and accurate accounts payable operations. The ideal candidate will excel in managing vendor relationships, processing payments, and maintaining compliance with company policies and tax regulations.<br><br>Responsibilities:<br>• Process and review vendor invoices, ensuring accurate coding, amounts, and proper allocation to general ledger accounts.<br>• Manage payment schedules and execute timely payment runs, including checks, ACH, and wire transfers, in line with vendor terms.<br>• Maintain and update vendor records, including onboarding new vendors, verifying W-9 information, and addressing any discrepancies or inquiries.<br>• Reconcile accounts payable transactions with bank statements and general ledger accounts to ensure accuracy and completeness.<br>• Handle employee expense reimbursements, ensuring compliance with established company policies.<br>• Support month-end closing activities by preparing accruals, allocations, journal entries, and reconciling the accounts payable sub-ledger.<br>• Ensure adherence to company policies, tax regulations, and internal controls during all accounts payable processes, including 1099 reporting.<br>• Identify opportunities for process improvements and recommend strategies to enhance efficiency in accounts payable operations.
We are looking for a motivated Account Manager to join our team in Santa Barbara, California. This Contract to Permanent position is ideal for individuals seeking to grow their career in account management while gaining hands-on experience in client relations and administrative processes. The role involves a dynamic mix of client engagement, operational tasks, and skill development.<br><br>Responsibilities:<br>• Support day-to-day administrative tasks, including managing adds/drops, building groups, and following established policies and procedures.<br>• Obtain and maintain a California Life and Health Insurance license, with training and support provided.<br>• Collaborate with carriers to gather rates, prepare bids, and present pricing options for renewals.<br>• Conduct competitor analyses to help clients make informed decisions about staying with their current group or transitioning to new options.<br>• Facilitate open enrollment sessions, ensuring smooth communication and execution of processes.<br>• Perform billing audits and ensure accuracy in financial records and reporting.<br>• Build strong relationships with clients, providing exceptional customer service and addressing their needs effectively.<br>• Work with internal systems and tools, such as CRM platforms, to maintain organized records and track client interactions.<br>• Develop a deep understanding of industry regulations and best practices to provide informed guidance to clients.
We are looking for a dedicated and detail-oriented Case Manager to join a dynamic plaintiff litigation law firm in Santa Barbara, California. This permanent position offers the opportunity to grow into a leadership role, blending case management expertise with office oversight responsibilities. If you are motivated, organized, and eager to become a key part of a thriving legal team, this role is designed for you.<br><br>Responsibilities:<br>• Assist with legal administrative tasks and learn case processes from intake to settlement.<br>• Support case managers by gaining hands-on experience with file management and workflow.<br>• Take on a manageable caseload as a Senior Case Manager, providing strategic guidance and ensuring timely case progression.<br>• Oversee staff workflows and productivity, stepping into an Office Manager role over time.<br>• Conduct twice-daily team check-ins to monitor task completion and file movement.<br>• Lead hiring, onboarding, and training initiatives for new case managers.<br>• Manage HR-related duties, including tracking time-off requests, conducting employee reviews, and maintaining payroll records.<br>• Organize and improve internal systems to enhance team efficiency and accountability.<br>• Serve as the point of contact for case strategy discussions and file reviews.
We are looking for a dedicated and detail-oriented Inside Sales Representative to join our team in Oxnard, California. In this long-term contract position, you will play an integral role in supporting outside sales efforts, managing customer accounts, and ensuring smooth order processing. This is an excellent opportunity for someone who thrives in a fast-paced environment and is committed to delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately input customer sales orders into the system while ensuring timely processing.<br>• Prepare and deliver quotes based on customer inquiries and specifications.<br>• Collaborate with outside sales representatives to follow up on leads and convert them into successful sales.<br>• Maintain meticulous records of quotes, orders, and customer communications using Excel for tracking and organization.<br>• Build strong relationships with repeat customers by addressing their needs and ensuring satisfaction.<br>• Handle detailed product data, including extensive part numbers, with precision and attention to detail.<br>• Provide post-sales support to ensure smooth resolution of any issues or concerns.<br>• Assist with inbound and outbound sales activities to drive growth and meet company goals.<br>• Coordinate with internal teams to ensure seamless order fulfillment and customer satisfaction.
