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26 results for Project Coordinator in San Jose, CA
- San Francisco, CA
- onsite
- Temporary / Contract
- 45.6 - 52.8 USD / Hourly
- We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs.<br><br>Responsibilities:<br>• Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences.<br>• Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness.<br>• Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries.<br>• Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations.<br>• Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles.<br>• Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships.<br>• Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use.<br>• Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards.<br>• Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function.<br>• Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
- 2026-10-05T00:00:00Z