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26 results for Project Coordinator in San Jose, CA

Project Coordinator

Foster City, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California’s most notable communities. We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams. Position OverviewThe Project Coordinator & Contracts Administrator will serve as a critical support resource to project teams while independently managing the end-to-end contract process for design and construction projects. This role blends project administration, vendor procurement, billing coordination, compliance tracking, and contract lifecycle management. The selected candidate will collaborate closely with internal project leaders, subcontractors, consultants, vendors, and legal counsel to ensure project documentation remains accurate, compliant, and organized.This role is ideal for someone who combines strong administrative discipline with a proactive, ownership-oriented approach and solid understanding of construction-related contracts and billing processes. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout.</li><li>Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards.</li><li>Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners.</li><li>Prepare procurement documents including RFQs, RFPs, and bid packages.</li><li>Analyze proposals and bids and provide project teams with organized contract recommendations.</li><li>Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects.</li><li>Support monthly construction billing processes, including preparation of client invoices and progress billings.</li><li>Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records.</li><li>Track and code project-related expenses accurately against cost codes in accounting systems.</li><li>Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records.</li><li>Coordinate project closeout documentation for subcontractors, suppliers, and consultants.</li><li>Identify contractual risk issues and escalate appropriately in collaboration with legal counsel.</li><li>Ensure contract terms align with federal, state, local regulations, and internal policies.</li><li>Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity.</li><li>Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy.</li></ul>
2026-05-13T00:00:00Z

Project Manager

Oakland, CA
remote
Temporary / Contract
45 - 50 USD / Hourly
We are seeking a highly organized, people-oriented Project Manager to join a collaborative team supporting enterprise-wide initiatives across technology, learning, and digital transformation efforts. The ideal Project Manager candidate is proactive, adaptable, and thrives in a fast-paced environment where they can help drive projects from concept through completion while supporting stakeholders across multiple teams. This Project Manager Role is a fully remote Opportunity for a Non-Profit out of California. This Project manager Role is a contract position for about 5-6 months. Key Responsibilities<ul><li>Manage multiple cross-functional projects from initiation through completion</li><li>Coordinate timelines, deliverables, stakeholder communication, and project documentation</li><li>Partner with leadership and internal teams to ensure projects stay on track and aligned with business goals</li><li>Lead project meetings, provide status updates, identify risks/issues, and drive action items to completion</li><li>Support ongoing SharePoint and Office 365 initiatives, including recently launched platforms and enhancements</li><li>Assist with website revamp projects focused on improving user experience and functionality based on customer feedback</li><li>Collaborate with consultants, technical teams, and business stakeholders to ensure successful project execution</li><li>Support organizational initiatives involving Salesforce AI and Microsoft Copilot implementations</li><li>Utilize project management tools such as Asana, Wrike, or similar platforms to manage workflows and priorities</li><li>Help improve processes, communication, and overall project efficiency across departments</li></ul>
2026-05-18T00:00:00Z

Project Manager

Santa Clara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking an experienced Project Manager with a strong background in the HVAC and plumbing industry to oversee projects from kickoff through completion. This role is responsible for managing schedules, budgets, subcontractors, materials, and client communication to ensure projects are delivered on time, within scope, and within budget. Experience with ServiceTitan is preferred but not required. Responsibilities:• Direct project execution from kickoff to closeout for plumbing and related construction work.• Partner with internal departments, field personnel, subcontractors, suppliers, and clients to keep work progressing efficiently.• Build and maintain schedules, cost plans, and milestone tracking to support on-time delivery.• Identify project risks early and take corrective action to address delays, budget concerns, or scope changes.• Evaluate drawings, specifications, contracts, and change documentation to support accurate project delivery.• Monitor compliance with applicable safety practices, company standards, and local building requirements.• Coordinate labor, materials, and equipment needs to support field operations across active jobs.• Provide routine status updates, financial visibility, and project reporting to leadership and customers.• Support permitting, inspections, invoicing, forecasting, and project closeout documentation.
2026-05-21T00:00:00Z

Project / Contract Coordinator

Foster City, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California. The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively. Key Responsibilities<ul><li>Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout.</li><li>Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations.</li><li>Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors.</li><li>Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices.</li><li>Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready.</li><li>Support monthly client billings, project costing, expense tracking, and subcontractor payment processing.</li><li>Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule.</li><li>Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed.</li><li>Assist with project closeout documentation and ensure all contractual obligations are completed.</li></ul>
2026-05-07T00:00:00Z

Project Assistant

Pleasanton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through. Responsibilities:• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.• Communicate with internal stakeholders and external contacts in a clear and attentive manner.• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed. If you are interested in this role please apply now and call us at (510)470-7450
2026-05-21T00:00:00Z

Project Assistant

Mountain View, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction-related initiatives in Mountain View, California. This is a Contract position suited for someone who can keep schedules organized, coordinate project activity, and maintain accurate documentation. The ideal candidate brings strong administrative support skills along with the ability to help teams stay on track in a fast-paced project environment. Responsibilities: • Coordinate day-to-day project support activities to help construction work progress according to established timelines. • Maintain and update master schedules, tracking milestones, deadlines, and priority tasks across active projects. • Assist project leaders with organizing documentation, reports, and status updates to improve visibility into project progress. • Scan, file, and manage project records so documents remain accurate, accessible, and properly organized. • Monitor timeline changes and communicate scheduling updates to relevant stakeholders in a timely manner. • Provide administrative and coordination support for project management functions, including meeting preparation and follow-up actions.
2026-05-21T00:00:00Z

Project Assistant

Mountain View, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction-related projects in Mountain View, California. This Contract position will help keep schedules organized, documentation current, and project activity moving forward across multiple workstreams. The ideal candidate is comfortable coordinating timelines, maintaining records, and providing administrative support that strengthens overall project execution. Responsibilities: • Coordinate project schedules and track key milestones to help ensure construction activities stay on target. • Maintain master planning documents and update timeline information as priorities, deadlines, and deliverables change. • Support project managers with day-to-day administrative tasks, including organizing files, preparing documentation, and monitoring progress updates. • Scan, file, and manage project records so materials are accurate, accessible, and properly archived. • Assist with construction project coordination by following up on action items, compiling status information, and helping keep teams aligned. • Prepare routine reports and project summaries that provide visibility into schedule performance and outstanding tasks. • Communicate with internal stakeholders to gather updates, confirm deadlines, and escalate scheduling concerns when needed.
2026-05-21T00:00:00Z

Project Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction-related initiatives in San Jose, California. This Long-term Contract position is ideal for someone who can keep schedules organized, coordinate project activity, and maintain accurate documentation in a fast-paced environment. The role will contribute to project progress by helping teams stay on track, managing administrative support tasks, and ensuring records are properly maintained. Responsibilities: • Coordinate project schedules and track key milestones to help construction activities remain on plan. • Support project managers with day-to-day administrative tasks, status updates, and progress reporting. • Maintain organized project documentation by scanning, filing, and updating records for easy access. • Assist with master scheduling activities to align timelines, meetings, and deliverables across teams. • Monitor deadlines and follow up with stakeholders to help keep work moving forward efficiently. • Prepare and organize project materials, logs, and correspondence to support smooth execution. • Contribute to construction project coordination by helping manage timelines, documentation, and task tracking.
2026-05-22T00:00:00Z

Project Analyst

San Mateo, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a motivated Commercial Property Manager to join our team in San Mateo, California. In this role, you will play a key part in managing tenant relations and supporting commercial property operations. The ideal candidate is detail-oriented, skilled in data management, and has experience in providing exceptional customer service within the real estate industry. Very infrequent Responsibilities:• Address tenant needs and requests promptly, ensuring efficient resolution and exceptional customer service.• Generate and manage work orders for vendors and building engineers, following up to confirm issues are resolved.• Utilize Yardi and accounting software to assist tenants with inquiries regarding rent statements and operating expenses.• Conduct regular inspections of buildings and tenant spaces, identifying and addressing any concerns.• Communicate with tenants regularly to monitor satisfaction and assess space requirements.• Draft and distribute tenant memos, notices, and other communications as needed.• Remain available for on-call emergencies, collaborating with building engineers to address urgent situations.• Organize and support community events to foster tenant engagement and satisfaction.• Assist in the management of commercial property operations, ensuring compliance and efficiency.
2026-05-15T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-05-12T00:00:00Z

Project Accountant

San Francisco, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
2026-05-08T00:00:00Z

Hybrid Medical Affairs Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are partnering with an innovative healthcare technology organization to identify a highly organized Medical Affairs Project Coordinator for a contract opportunity supporting a fast-paced medical affairs operations team. This role is ideal for someone who thrives in a collaborative environment, enjoys coordinating complex projects, and can confidently manage operational details that keep strategic initiatives moving forward. This position will work closely with senior leadership, serving as a key operational partner to support cross-functional programs, streamline department processes, and ensure projects stay on track. The ideal candidate brings strong administrative and project coordination skills, along with experience supporting teams in healthcare, biotech, life sciences, or similarly regulated industries. Key Responsibilities<ul><li>Partner directly with senior leadership to provide day-to-day operational and project support for the medical affairs function</li><li>Coordinate timelines, deliverables, and progress tracking across multiple ongoing projects and strategic initiatives</li><li>Prepare, organize, and maintain reports, presentations, project materials, and key documentation</li><li>Manage department document repositories, ensuring accurate version control, organization, and accessibility</li><li>Support implementation and day-to-day use of project tracking systems, digital tools, and workflow processes</li><li>Facilitate communication between internal teams and cross-functional stakeholders to support project alignment</li><li>Coordinate team meetings, including scheduling, agenda preparation, documentation, and follow-up on action items</li><li>Process financial and administrative tasks such as purchase requisitions, purchase orders, invoicing, and vendor coordination</li><li>Assist with vendor communications and help track deliverables to ensure project timelines are met</li><li>Support resource planning, budget tracking, and administrative oversight for team initiatives</li><li>Identify opportunities to improve processes and enhance operational efficiency across the department</li></ul>
2026-05-21T00:00:00Z

Workplace Coordinator

Menlo Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Workplace Coordinator Job DescriptionWe’re seeking a detail-oriented Workplace Coordinator to support daily office operations and create a seamless employee experience. This role ensures the workplace runs efficiently while serving as a key point of contact for employees, vendors, and facilities. Key Responsibilities:<ul><li>Coordinate day-to-day office operations, including facilities, supplies, and vendor management</li><li>Support employee experience through office events, onboarding, and workspace setup</li><li>Partner with leadership on workplace initiatives and communication</li><li>Manage office requests, service tickets, and workplace logistics</li><li>Maintain a clean, organized, and functional office environment</li></ul>
2026-05-15T00:00:00Z

Logistics Coordinator

Concord, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
Responsibilities:• Coordinate daily warehouse support activities related to inventory movement, order fulfillment, and shipment preparation.• Retrieve materials and components from stock to support packing, assembly, and outbound distribution needs.• Assemble products or item kits according to work instructions and quality expectations.• Prepare boxes, labels, packing slips, and other shipping materials needed for accurate order processing.• Pack completed items securely for transport while helping maintain presentation, accuracy, and shipment readiness.• Monitor stock levels and update inventory records to help ensure materials remain available for operational demand.• Verify picked items against order details to reduce errors and maintain fulfillment accuracy.• Assist with general shipping and logistics tasks to keep warehouse workflow efficient and organized.
2026-05-04T00:00:00Z

Construction Project Assistant

Richmond, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a detail-oriented Construction Project Assistant to support active construction projects in Richmond, California. This contract position with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage documentation, coordination, and administrative workflows with minimal supervision. The person in this role will partner closely with project leadership to keep records organized, support contract-related processes, and help maintain steady progress across multiple jobs. Responsibilities: • Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution. • Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team. • Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve. • Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages. • Support the preparation of change order documentation and assist with budget revisions as project needs evolve. • Print, compile, and distribute plans, drawings, and other construction records required by project teams. • Assemble closeout materials and final binders to support project completion and turnover. • Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments.
2026-05-20T00:00:00Z

Infrastructure Project Manager

San Francisco, CA
onsite
Temporary / Contract
70 - 80 USD / Hourly
We are looking for an Infrastructure Project Manager to oversee complex high-voltage utility projects with a strong emphasis on substation construction, transmission infrastructure, and field execution. The role requires close coordination across project teams, consistent oversight of schedule and quality performance, and a hands-on understanding of how utility infrastructure is delivered in the field. This long-term remote contract with occasional travel. Responsibilities:• Direct the execution of utility infrastructure projects involving substations, transmission line work, and related high-voltage installations from planning through completion.• Monitor construction schedules, measure project progress, and address issues that could affect timelines, budget alignment, or field productivity.• Coordinate site activities such as early-stage civil work, foundational readiness, equipment installation, and overall sequencing.• Apply technical knowledge of power systems to support field decisions and keep work aligned with engineering intent and project objectives.• Maintain quality oversight throughout construction by verifying that installation practices, documentation, and execution standards are consistently followed.• Review drawings and technical records to ensure field teams have clear direction and that construction activities reflect approved plans.• Partner with cross-functional stakeholders to align technical requirements, field milestones, and project deliverables across multiple workstreams.• Use project tracking methods and reporting tools to provide accurate updates on status, risks, and execution progress.• Travel to project locations as needed to support field coordination, observe construction activities, and strengthen communication between remote and on-site teams.
2026-05-11T00:00:00Z

Logistics Coordinator: On-Site

Santa Clara, CA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support shipping, documentation, and order execution activities for a Contract assignment in Santa Clara, California. This on-site role is well suited for an early-career candidate who can manage multiple priorities, communicate effectively with customers and suppliers, and help keep shipments, invoicing, and inventory-related tasks on schedule. The position focuses on coordinating logistics operations in the metals and minerals sector while maintaining accurate records and supporting timely fulfillment. Responsibilities: • Coordinate outbound and inbound shipments to meet customer delivery needs, ensuring orders move efficiently from release through final delivery. • Create and review logistics paperwork such as packing lists, commercial invoices, and related shipping records to support accurate and timely order processing. • Follow shipment progress closely, address delays proactively, and provide clear updates to customers, suppliers, and internal stakeholders. • Issue purchase orders, monitor expected delivery timelines, and keep customers informed of order status and changes. • Support import and export activity by checking required documentation and confirming compliance details, including applicable duty-related information. • Partner with team members involved in customs and fulfillment activities to help maintain smooth clearance and delivery processes. • Prepare customer invoices, coordinate supplier payment processing, and assist with day-to-day accounts receivable and accounts payable activities. • Investigate billing or fulfillment discrepancies and work with sales and operations partners to resolve issues quickly and accurately. • Maintain inventory records and compile recurring reports covering sales, purchasing, and stock movement. • Contribute to general operational needs and assist with additional projects as business priorities require.
2026-05-21T00:00:00Z

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment. Responsibilities:• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.• Respond to on-call requests with flexibility, including same-day assignments as needed.• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.• Complete necessary background checks and drug tests as part of the onboarding process.
2026-05-20T00:00:00Z

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary / Contract
24 - 24.93 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services for a busy office in San Francisco, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, guests, and vendors. The person in this role will help manage office operations, coordinate onsite activities, and address service requests with professionalism and attention to detail. Responsibilities:• Welcome employees, visitors, and service partners while providing courteous front desk support and timely assistance.• Coordinate workplace services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.• Schedule and support onsite meetings and events by arranging space, preparing rooms, organizing materials, and assisting with setup and breakdown.• Receive and resolve routine questions, concerns, and service issues from building occupants and guests with a customer-focused approach.• Submit, monitor, and follow up on janitorial and maintenance requests to ensure the workplace remains clean, safe, and functional.• Work closely with external vendors to confirm services, track deliverables, and support the needs of the office environment.• Follow site-specific safety, security, and emergency procedures and escalate issues to the appropriate contacts when needed.• Assist with general office upkeep, including straightening shared spaces, resetting seating areas, and wiping down common surfaces as necessary.
2026-05-11T00:00:00Z

Workplace Exp Coordinator

Mountain View, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Our client is seeking a detail oriented and customer-focused Workplace Experience Coordinator to support daily workplace operations at the corporate headquarters for Varian. This role is highly interactive and ideal for someone who thrives in a fast-paced corporate environment with strong event coordination, communication, and client service responsibilities. The Workplace Experience Coordinator will serve as the first point of contact for employees, guests, and vendors while supporting workplace services, event coordination, office operations, and facility-related requests. The ideal candidate will bring exceptional organizational skills, professionalism, and a hospitality-driven mindset.Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors entering the facility Provide a welcoming and detail oriented front desk experience Issue visitor badges and parking passes while following building security procedures Coordinate workplace services including office supply management, mail services, and onboarding support Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination Assist with communications and employee engagement activities Coordinate janitorial and maintenance requests through internal systems Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner Support event logistics and collaborate closely with internal teams and vendors Maintain a clean, organized, and detail oriented workplace environment Follow property-specific emergency and security procedures as needed
2026-05-14T00:00:00Z

Facilities Coordinator

Menlo Park, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Facilities Coordinator Job DescriptionWe’re seeking a detail-oriented Facilities Coordinator to support the day-to-day operations of office spaces and ensure a safe, efficient, and well-maintained environment. This role partners with vendors, employees, and leadership to keep facilities running smoothly. Key Responsibilities:<ul><li>Coordinate facility operations, including maintenance, repairs, and vendor management</li><li>Manage service requests, work orders, and preventative maintenance schedules</li><li>Oversee office space planning, moves, and workplace setup</li><li>Ensure compliance with safety regulations, policies, and building standards</li><li>Track budgets, invoices, and facilities-related expenses</li></ul>
2026-05-15T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job OverviewWe are seeking an HR Coordinator to support recruiting, onboarding, employee records, and day-to-day human resources operations.Job Description<ul><li>Assist with recruiting coordination, including scheduling interviews</li><li>Support onboarding and new hire documentation</li><li>Maintain employee files and HR records with accuracy and confidentiality</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Help administer HR programs, training, and compliance activities</li><li>Support benefits administration and other HR projects as needed</li></ul>
2026-05-08T00:00:00Z

HR Coordinator

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an HR Coordinator to join a construction and contractor organization in Alameda, California on a Long-term Contract assignment. This permanent role supports day-to-day human resources operations with a strong focus on onboarding, employee records, recruiting coordination, and compliance. The position is ideal for someone who works carefully, communicates well, and enjoys helping create a positive experience for employees throughout key transition points. Responsibilities: • Coordinate pre-employment and onboarding activities, including background screening, document collection, and scheduling for incoming employees. • Maintain employee information in the HRIS, updating records accurately and reviewing entries for completeness and compliance. • Arrange interviews and support recruiting logistics for regular staffing needs, campus outreach efforts, and internship programs. • Review and complete employment eligibility documentation, audit files, and help ensure adherence to onboarding requirements. • Work with managers and internal partners to organize assignments, share start details, and support a smooth transition for incoming employees. • Assist with internship administration, including both entry and separation processes. • Process HR-related notices, benefits paperwork, and invoices while keeping documentation organized and up to date. • Serve as a consistent point of contact for incoming employees by answering questions and providing timely follow-up throughout the onboarding process. • Provide broad administrative support to the HR team through reporting, file management, coordination tasks, and other operational assistance as needed.
2026-05-20T00:00:00Z

HR Coordinator

San Francisco, CA
remote
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an organized HR Coordinator to provide short-term contract support for a digital health company in San Francisco, California. This role will help maintain day-to-day HR operations in a remote-first environment, with a focus on documentation, coordination, and administrative follow-through. The ideal candidate brings strong attention to detail, comfort working across digital tools, and the ability to keep processes moving efficiently during a contract coverage period. Responsibilities: • Manage HR-related documents by revising files, improving templates, and preparing materials for electronic signature workflows. • Support contract and form administration through DocuSign, including updating details and distributing completed documents to the appropriate parties. • Maintain and format internal documentation in Google Docs to ensure consistency, accuracy, and clear presentation. • Assist with onboarding and offboarding readiness by organizing materials and preparing contingency support for employee transitions. • Provide recruiting coordination as needed, including retrieving candidate information and assisting with hiring-related administrative tasks. • Arrange meetings, coordinate calendars, and handle scheduling requests that support HR and cross-functional teams. • Deliver general administrative support for HR operations, helping the team stay organized during a contract coverage period. • Contribute to operational tasks tied to HR process continuity, including document support during internal workflow changes where needed.
2026-05-21T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are hiring a Development Assistant to support fundraising, donor relations, and administrative functions for development initiatives. The Development Assistant will help maintain donor records, prepare fundraising materials, coordinate events, and support gift processing. The ideal candidate is organized, detail-oriented, and comfortable managing confidential information.Responsibilities<ul><li>Maintain donor databases and gift records</li><li>Assist with fundraising campaigns and outreach</li><li>Prepare donor acknowledgments and correspondence</li><li>Coordinate development events and meetings</li><li>Process donations and generate related reports</li><li>Support leadership with administrative and project tasks</li></ul>
2026-05-01T00:00:00Z