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61 results for Office Assistant in San Jose, CA

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized and service-oriented Office Assistant to support daily onsite operations. This 3 day contract position plays a key role in creating a welcoming workplace by coordinating office logistics, assisting with meetings, and ensuring guests and vendors have a seamless experience. The ideal candidate is proactive, detail-focused, and comfortable managing a variety of administrative and hospitality-related tasks in a fast-paced office setting. Dates: 3 day contract - 9/1-9/3Location: On-site, Downtown San FranciscoPay: $25/hr Responsibilities:• Welcome visitors and help create a welcoming, detail-focused experience for guests entering the office.• Prepare meeting rooms and common areas to ensure spaces are ready for internal gatherings and client-facing events.• Coordinate with external vendors to support office services, deliveries, and facility-related needs.• Organize meal arrangements for team lunches, meetings, and other scheduled office events.• Provide day-to-day administrative support that helps maintain smooth office operations.• Monitor office setup requirements and assist with arranging furniture, supplies, and materials for meetings or events.
2026-08-20T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment. Responsibilities:• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.• Maintain accurate records and update membership or database information with strong attention to detail.• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.
2026-08-21T00:00:00Z

Office Assistant

Redwood City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking a dependable, personable, and motivated Office Assistant to work in the millwork, carpentry, and cabinetry industry. This is an entry-level contract-to-hire opportunity, with an initial contract period of 2–3 months and the potential for long-term hire based on performance and business needs. This role is ideal for someone with strong customer service skills, a positive attitude, and an interest in the construction, woodworking, millwork, or cabinetry field. In addition to supporting daily office operations, this position also includes a sales support component, communicating with customers regarding wood products, materials, and general product inquiries.
2026-08-19T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-14T00:00:00Z

Office Manager

Martinez, CA
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an experienced bilingual Spanish/English speaking Office Manager to oversee daily operations in Pacheco, California. This Long-term Contract position is ideal for someone who can work independently and serve as a steady resource for office, payroll, and employee support needs. The role requires a practical, organized, detail-oriented individual with construction industry experience who can help keep administrative processes running smoothly while supporting both office staff and field personnel. Responsibilities: * Oversee the office operations and ensure efficient workflow.* Support with payroll and billing processes.* Coordinate all back-office activities, including communication and data management.* Support the onsite crew of approximately 20 workers, including equipment pickup and return after lunchtime.* Assist the two onsite managers in handling client interactions and other tasks.* Provide support to the occasional workers who work on and off the yard. Qualifications: * Proven experience as an office manager or in a similar role.* Strong organizational and management skills.* Excellent communication and interpersonal abilities.* Ability to work independently and as part of a team.* Reliable and punctual. Preferred Skills: * Experience in coordinating blue-collar contractor-related activities.* Familiarity with payroll and billing processes. Actual use of quickbooks and payroll software is not required. That’s handled different office* Ability to work remotely from a location that is not centrally located within the company.* Fluency in Spanish and English is required If you are interested in this Office Manager role, please apply today.
2026-08-21T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please apply today.
2026-08-21T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Millbrae, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities:<ul><li>Provide administrative support to the Executive Assistant, Bay Area Group Leaders, and Division VP of Field Operations.</li><li>Support daily Millbrae office operations, including deliveries, kitchen supplies, vendors, reception, phones, copiers, and employee requests.</li><li>Coordinate logistics for meetings, trainings, ERG events, celebrations, and other office gatherings.</li><li>Assist with vendor coordination, invoices, expenses, credit card reconciliation, and general office accounting.</li><li>Support regional events, career fairs, recruiting activities, new-hire onboarding, and intern first-day logistics.</li><li>Coordinate calendars and schedules for the Division VP and 7–10 Field VPs/Directors.</li><li>Arrange executive meetings, leadership visits, travel, hotels, airfare, and meeting logistics.</li><li>Assist with company-wide process improvement initiatives and operational projects.</li><li>Partner with Business Development and Marketing on presentations and leadership materials.</li><li>Prepare, pull, organize, and analyze reports and data.</li><li>Support leadership meetings by preparing agendas, distributing materials, tracking attendance, documenting meeting minutes, and following up on action items.</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner. • Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately. • Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process. • Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records. • Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow. • Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement. • Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism. • Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
2026-08-21T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Administrative AssistantJob Description:We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments.Responsibilities:<ul><li>Answer phones and respond to emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and presentations</li><li>Organize and maintain filing systems</li><li>Support special projects as needed</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-08-13T00:00:00Z

Administrative Assistant

Milpitas, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Milpitas, California. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on schedule. The role combines receptionist support, records management, and basic financial processing to help the team run efficiently. Responsibilities: • Welcome visitors and customers professionally, creating a positive and organized front-desk experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and ensure messages are communicated promptly. • Record and process accounts payable items on the day they are received to support timely administrative workflows. • Maintain organized files for sales documentation, invoices, resale certificates, and payable records for easy retrieval and accuracy. • Handle credit card approval requests by reviewing submissions and routing them through the proper process. • Keep open order documentation current and complete, including performing routine weekly file cleanup. • Provide backup assistance for billing activities when coverage is needed. • Support a range of day-to-day office and administrative tasks to help maintain smooth business operations.
2026-08-21T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
28.5 - 50 USD / Hourly
Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive Administrative / Client Services Support professional to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.Key Responsibilities<ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, records management, and front-office responsibilities. The role will involve document preparation, permit and application coordination, and report support while helping maintain efficient administrative workflows. Responsibilities: • Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests. • Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve. • Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes. • Compile administrative information and produce routine reports to support departmental activities and tracking needs. • Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally. • Perform data entry tasks with accuracy and timeliness while keeping office information current. • Support day-to-day administrative operations by managing files, routing paperwork, and assisting with office coordination.
2026-08-21T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions. Responsibilities: • Manage day-to-day administrative tasks to help maintain an efficient and organized office environment. • Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner. • Enter, update, and maintain records with accuracy to support reporting and documentation needs. • Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts. • Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed. • Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
2026-08-07T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-08-21T00:00:00Z

General Office Clerk

San Leandro, CA
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support day-to-day administrative operations for a Contract position based in San Leandro, California. This role is ideal for someone who enjoys keeping an office running smoothly, managing routine clerical tasks, and handling a variety of support activities with accuracy and professionalism. The right candidate will be comfortable working with online tools and office systems, safeguarding sensitive financial information, and taking initiative to complete assigned tasks efficiently. Responsibilities: • Support daily administrative activities by handling clerical work, maintaining organized records, and assisting with general office coordination. • Manage purchasing tasks, including submitting online payments and completing approved business-related transactions accurately. • Replenish workplace essentials by coordinating orders for office materials, refreshments, meals, and other regularly needed items. • Assist with authorized banking and company card transactions while maintaining careful attention to accuracy and confidentiality. • Use multiple digital forms, software tools, and web-based platforms to complete office processes and track routine activities. • Perform occasional local errands such as collecting supplies, delivering shipments to carriers, and helping with other office support needs. • Scan, file, and organize documents to maintain accessible records and support efficient back-office operations.
2026-08-21T00:00:00Z

General Office Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations in San Jose, California. This Contract position is ideal for someone who works efficiently with records, digital documents, and routine office tasks while maintaining accuracy. The role will contribute to smooth back-office workflows by handling file organization, document processing, and data updates in a fast-paced environment. Responsibilities: • Scan paper records and convert them into organized digital files for easy retrieval and tracking. • Maintain orderly filing systems by sorting, labeling, and archiving documents in both physical and electronic formats. • Enter information into internal databases and spreadsheets with a strong focus on completeness and accuracy. • Provide day-to-day back-office assistance to help keep administrative processes running smoothly. • Review documents for legibility and proper classification before uploading or storing them. • Retrieve, update, and distribute records as needed to support office operations and team requests.
2026-08-14T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth daily accounting operations. • Provide support with bank reconciliations and review records for completeness and consistency. • Partner with operations, accounting, and research support teams on special assignments and time-sensitive requests.
2026-08-20T00:00:00Z

Administrative Assistant 2

Oakland, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an organized and detail-focused Administrative Assistant 2 to support daily office operations. This is a Contract position suited for someone who can balance administrative coordination, document preparation, and information management in a fast-paced environment. The ideal candidate brings strong communication skills, sound judgment with confidential materials, and the ability to manage multiple priorities independently. Responsibilities: • Coordinate day-to-day administrative activities to keep office operations running efficiently, including supply management and routine clerical support. • Create, format, and revise business documents such as correspondence, reports, memoranda, invoices, and financial materials with accuracy and care. • Maintain organized filing and records systems by storing, updating, and retrieving company documents, reports, and other administrative information. • Respond to information requests from internal and external contacts while ensuring timely, clear, and effective communication. • Support basic bookkeeping-related tasks and help track administrative records in accordance with office procedures. • Conduct research and compile information needed for reports, responses, and general business support activities. • Use Microsoft Word, Excel, and PowerPoint to prepare presentations, spreadsheets, and written materials for team and leadership needs.
2026-08-21T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z