<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in Walnut Creek, CA and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you are interested in this Executive Assistant role, please submit your application today!</p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p>We are looking for a meticulous Medical Receptionist to join our OB/GYN healthcare team in San Francisco AND Sausalito California. This role is pivotal in providing exceptional support to patients and clinicians, ensuring smooth administrative operations in a fast-paced medical environment. As a Contract-to-long-term position, it offers an excellent opportunity for growth and skill development within the healthcare industry.</p><p><br></p><p>8:30AM-5PM Monday-Friday onsite in Sausalito and trains for the first few months in SF </p><p><br></p><p>Responsibilities:</p><p>· <strong>Greet patients professionally, both in person and over the phone</strong></p><p>· <strong>Knowledge of Obstetrical and Gynecological appointment protocol. </strong></p><p>· <strong>Answers incoming phone calls promptly and provides triage concerns efficiently </strong></p><p>· <strong>Collects copayments and past due balances at time of phone call and when checking in patients.</strong></p><p>· <strong>Handles scheduling and rescheduling appointments; calls no shows, bumped appts, and cancellations; modifies schedules for clinicians as needed. </strong></p><p>· <strong>Scanning: scans insurance cards, consents and other patient paperwork.</strong></p><p>· <strong>Liaise with medical staff to provide patient access to care</strong></p><p>· <strong>Comforting patients by anticipating anxieties and effectively answering questions. Provide liaison support when ap</strong></p><p>· <strong>Sort through mail</strong></p><p>· <strong>Post payments sent through USPS</strong></p><p>· <strong>Handles front office technical and maintenance issues. </strong></p><p>· <strong>Weekly office upkeep: laundry, kitchen, storage and personal spaces.</strong></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013332338**</p>
<p>A well-established litigation defense law firm in Redwood City is seeking a dedicated Legal Assistant to join our collaborative team. Our firm handles a wide variety of litigation defense matters, offering the opportunity to support diverse and engaging cases. As a Legal Assistant with this firm, you'll support attorneys and staff with administrative and litigation tasks throughout the matter lifecycle. This position requires on-site work in Redwood City, CA. The ideal candidate will have at least one year of legal experience. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Provide comprehensive administrative and litigation support to attorneys and paralegals</li><li>Draft, proofread, and format legal documents and correspondence</li><li>File and organize case documents, both electronic and paper</li><li>Coordinate scheduling, meetings, and court appearances</li><li>Assist with trial preparation, discovery, and case management</li><li>Manage incoming and outgoing mail and communications</li><li>Maintain case calendars and deadlines</li><li>Perform general office tasks such as scanning, copying, and ordering supplies</li></ul><p><br></p>
We are looking for a dedicated Human Resources (HR) Assistant to join our team on a contract basis in Santa Clara, California. This role is designed to support a variety of HR functions, including recruitment, onboarding, employee engagement, and administrative tasks. The ideal candidate will play a key part in fostering a positive workplace culture and ensuring smooth HR operations.<br><br>Responsibilities:<br>• Coordinate onboarding and orientation processes for new hires, ensuring a welcoming and efficient start.<br>• Maintain and update employee records in HR systems, including data related to benefits, compliance, and status changes.<br>• Support engagement initiatives by organizing surveys, recognition programs, and company-wide events.<br>• Compile and analyze HR data to assist in creating reports and audits.<br>• Provide administrative assistance to the HR team, offering guidance on policies, benefits, and procedures.<br>• Conduct background checks and employment verifications to support recruitment efforts.<br>• Manage employee documentation and ensure files are kept up to date.<br>• Administer the I-9 and eVerify processes and prepare necessary documentation for audits.<br>• Maintain and update the company's intranet, including site navigation and content.<br>• Assist with recruitment activities, such as posting job descriptions and scheduling interviews.
<p>The Controller is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all</p><p>accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management</p><p>and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>• Serves as the primary contact for the CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>● Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CEO to address and align on tax requirements and financial strategies.</p><p>● Maintains accurate and current books and records for all assigned entities.</p><p>● Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO.</p><p>● Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>● Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>● Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>● Maintains accurate and timely records of intercompany transactions.</p><p>● Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions. </p><p>● Prepares annual financial plans in collaboration with estate management.</p><p>● Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains</p><p>effective relationships with partners.</p><p>● Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>● Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of</p><p>claim status.</p><p>● Coordinates with external partners in preparing tax returns for the principals. Ensures tax returns appear accurate and reasonable.</p><p>● Participates in special projects and initiatives as requested by the CEO.</p><p>● Monitors and oversees construction project financial plans, ensuring timely completion and adherence to financial targets. Reports any unplanned expense adjustments and concerns to the CEO.</p><p><br></p>
<p>We are looking for a dedicated and detail-oriented Accounting Assistant to join our team in South San Francisco, California. This role involves providing comprehensive support in areas such as payroll, accounts payable, accounts receivable, and vendor management, ensuring the smooth operation of financial processes. As a long-term contract position, this opportunity is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively with a team. This contract role can have a duration of 7 months to 1 year due to a systems implementation. You will be a floater assisting various accounting partners with their day to day needs. Apply today for this great opportunity!</p><p><br></p><p>Responsibilities:</p><p>• Assist with the preparation, data entry, and auditing of employee timesheets and leave balances to support payroll processes.</p><p>• Process payroll cycles accurately and generate reports while addressing employee payroll inquiries professionally.</p><p>• Review and process invoices for payment, ensuring compliance with company policies and internal controls.</p><p>• Maintain communication with vendors to resolve payment discrepancies and provide updates on payment status.</p><p>• Prepare and issue customer invoices, reconcile incoming payments, and follow up on any outstanding balances.</p><p>• Set up and maintain vendor accounts, ensuring all required documentation complies with organizational standards.</p><p>• Perform account reconciliations and assist with month-end and year-end financial close processes.</p><p>• Maintain accurate financial records and provide support during audits or financial reviews.</p><p>• Research and resolve discrepancies in financial transactions, ensuring accuracy and compliance.</p><p>• Collaborate with internal departments to maintain accurate financial data and streamline processes.</p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting is partnering with a Wealth Management Firm to hire an Assistant Controller.</strong> This is an excellent opportunity to join a growing, sophisticated organization that works closely with high-net-worth clients—including senior executives, entrepreneurs, and multi-generational families. The firm operates with a high level of professionalism, precision, and client service. The Assistant Controller will work directly with the Controller and leadership team, gaining exposure to complex accounting, reporting, and operational finance within a boutique wealth management environment. This role offers both hands-on responsibilities and room to grow into broader ownership over the finance function.</p><p> </p><p><strong>Position Overview</strong></p><p>The Assistant Controller will support all aspects of corporate accounting, financial reporting, and internal controls. This individual will also partner cross-functionally with operations and client service teams to ensure accurate, timely, and scalable financial processes. The role is ideal for someone who is analytical, detail-oriented, and eager to expand their expertise in a dynamic, small-team setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support the month-end and quarter-end close process, including journal entries, reconciliations, and financial statement preparation</li><li>Maintain general ledger accuracy and ensure compliance with accounting standards</li><li>Assist with budgeting, forecasting, and variance analysis</li><li>Prepare reporting packages for internal leadership and external partners</li><li>Support regulatory filings, audits, and tax-related information requests</li><li>Strengthen internal controls and refine accounting processes as the firm scales</li><li>Partner with operations to ensure accurate fee billing, revenue recognition, and cash management</li><li>Assist with special projects such as system enhancements, workflow automation, and policy development</li></ul><p><br></p>
We are looking for an experienced Accounting Assistant to join our dynamic team in Mountain View, California. This role is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and enjoys working collaboratively to ensure accurate and efficient financial operations. As a Contract to permanent position, this opportunity offers the potential for long-term growth within our organization.<br><br>Responsibilities:<br>• Perform monthly reconciliations for multiple bank accounts to ensure financial accuracy.<br>• Manage accounts payable and accounts receivable processes with efficiency.<br>• Prepare and distribute owner statements and direct deposits in a timely manner.<br>• Generate financial reports, including those related to taxes, payroll, retirement accounts, and worker's compensation.<br>• Handle payroll processes for office staff and apartment managers.<br>• Maintain and balance property accounts to ensure proper financial tracking.<br>• Prepare quarterly distributions for specific property accounts.<br>• Complete journal entries and ensure accurate recordkeeping for internal and external review.<br>• Communicate effectively with owners and external stakeholders regarding financial matters.<br>• Manage year-end tasks, including the preparation of vendor and owner 1099s and filing of annual reports.
<p>We are looking for a skilled Leasing Assistant to join our team on a contract basis in Walnut Creek, California. This role requires someone who is detail oriented, with strong organizational and customer service abilities to support property management operations. The position follows a Tuesday through Saturday schedule with Sundays and Mondays off. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for clients and visitors, ensuring a welcoming and detail oriented environment.</p><p>• Assist with leasing inquiries by providing detailed information about available properties and guiding potential tenants through the leasing process.</p><p>• Maintain accurate records of tenant applications, lease agreements, and other essential documentation.</p><p>• Coordinate property tours and appointments, ensuring all schedules are organized efficiently.</p><p>• Address tenant concerns and questions promptly, delivering exceptional customer service.</p><p>• Support administrative duties such as managing phone calls, emails, and other communication channels.</p><p>• Collaborate with the property management team to ensure seamless daily operations.</p><p>• Monitor and update property listings to keep information current and accurate.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Perform other tasks as needed to support property management objectives.</p><p><br></p><p>If you have leasing experience and are interested in this temporary leasing assistant role, submit your resume today! </p>
We are looking for a dynamic Sales Assistant to join our team in San Rafael, California. This Contract-to-permanent position is perfect for someone passionate about retail and eager to provide exceptional customer service while supporting a growing sales team. If you enjoy engaging with customers, managing inventory, and contributing to daily operations, this role offers an excellent opportunity to grow within the organization.<br><br>Responsibilities:<br>• Welcome customers warmly as they enter the showroom and assist with initial inquiries.<br>• Promote and sell small items, such as testing kits and chemical refills, ensuring customer needs are met.<br>• Manage incoming inventory shipments, including light lifting and organization.<br>• Guide visitors to the appropriate sales representatives for further assistance.<br>• Perform basic data entry tasks to maintain accurate records.<br>• Process customer payments through the system, ensuring accuracy and efficiency.<br>• Provide ad hoc support to the sales team, collaborating to meet daily goals.<br>• Maintain a detail-oriented appearance, adhering to the smart casual dress code.<br>• Work weekends as part of a five-day schedule to accommodate customer traffic.
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate appointments to ensure smooth daily operations.<br>• Assist in preparing audit reports and other comprehensive documentation.<br>• Create detailed reports and summaries based on data analysis.<br>• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.<br>• Utilize Yardi software to support housing-related tasks and maintain accurate records.<br>• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.<br>• Support budget preparation and monitor expenditures as needed.<br>• Handle correspondence and draft procedural memoranda to ensure clear communication.<br>• Maintain confidential files and administrative records with precision.<br>• Address payroll-related processes and monitor attendance records effectively.
<p><strong>Administrative Specialist</strong></p><p>We are looking for an Administrative Specialist who excels in process optimization and team support.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage special projects and ongoing administrative tasks.</li><li>Create reports, presentations, and process documentation.</li><li>Identify opportunities for workflow improvements.</li><li>Support multiple teams and coordinate cross-departmental efforts.</li></ul>
<p>We are looking for a skilled and motivated Assistant Controller to join our manufacturing team in Salinas, California. This role is essential in ensuring the accuracy and efficiency of financial operations, providing strategic insights to support business decisions, and maintaining compliance with industry standards. The ideal candidate will bring strong leadership abilities, expertise in accounting, and understanding of manufacturing processes.</p><p><br></p><p>Responsibilities:</p><p>• Oversee financial operations, ensuring accuracy and adherence to compliance standards.</p><p>• Prepare and manage month-end and year-end closing processes, including journal entries and account reconciliations.</p><p>• Develop and maintain financial forecasts, budgets, and variance analyses to guide decision-making.</p><p>• Collaborate with leadership to analyze financial data and recommend strategies for cost optimization and profitability.</p><p>• Monitor inventory accounting, cost of goods sold, and overhead allocation within manufacturing operations.</p><p>• Implement and maintain internal controls to safeguard company assets and ensure compliance with tax regulations.</p><p>• Supervise and mentor accounting staff, fostering growth and development.</p><p>• Partner with external auditors to manage audit processes and ensure regulatory compliance.</p><p>• Identify opportunities for process improvements within the finance department and implement effective solutions.</p><p>• Work closely with cross-functional teams to align financial strategies with operational goals.</p><p><br></p><p>Posted by Director of Recruiting Scott Moore</p>
<p>We are looking for an Administrative Coordinator to join our team in Dublin, California. In this role, you will provide exceptional support to both internal team members and external customers, ensuring smooth operations and addressing administrative challenges as they arise. This is a long-term contract position that requires a proactive approach to maintaining office functionality and adhering to established procedures.</p><p><br></p><p>Administrative Coordinator Responsibilities:</p><p>• Deliver outstanding customer service to internal staff and external clients by resolving both routine and complex administrative issues.</p><p>• Ensure the assigned office location operates effectively, supporting colleagues and visitors in their daily tasks.</p><p>• Maintain compliance with standard operating procedures as outlined by the Workplace Services Manager.</p><p>• Coordinate hiring processes and related administrative tasks with precision and efficiency.</p><p>• Provide support for video conferencing setups and other technological needs within the office.</p><p>• Assist in implementing and maintaining standard operational procedures to optimize workplace functionality.</p><p>• Act as a point of contact for external customers, addressing inquiries and ensuring satisfaction.</p><p>• Collaborate with team members to enhance administrative workflows and contribute to a productive environment.</p><p>• Monitor and manage office supplies and resources to ensure availability and proper usage.</p><p>• Support the integration and application of NIS systems within the office environment.</p><p><br></p><p>If you are interested in this Administrative Coordinator position, please submit your resume today!</p>
<p>Robert Half is looking to fill a 5-month Executive Assistant contract with one of our top clients in San Bruno. This is a maternity leave coverage supporting the CEO. The company itself focuses on waste disposal, but in a very modern way. They use a technology that fully automates food recycling by transforming almost anything — even the bones — into food for the Earth. </p><p><br></p><p>The role will start in early February and is full-time on-site Monday through Friday. Pay is DOE. If interested in having a conversation, simply reply with a few good times to connect this week. We are looking to hold interviews in early January. Please find the description below and if interested, apply now. I am looking to present profiles to our client ASAP. Do not wait! Apply now! </p><p><br></p><p>Job Description:</p><ul><li>Be a strategic force multiplier for the CEO—bringing structure, foresight, and calm to a fast-moving, high-impact environment.</li><li>Own and optimize the CEO’s calendar with precision and intent, ensuring time is aligned to company priorities and long-term strategy, in close partnership with the President’s Executive Assistant.</li><li>Collaborate seamlessly with the CEO’s Family Assistant to support Family Office needs and personal commitments, creating a unified and thoughtful approach to time management.</li><li>Anticipate needs before they arise, proactively orchestrating meetings, travel, and priorities so the CEO can focus on what matters most.</li><li>Plan and execute executive meetings, internal events, and complex, multi-location travel with confidence and excellence.</li><li>Serve as a trusted ambassador for the CEO—representing their professionalism and warmth whether in the office, at home, or at external events.</li><li>Manage highly sensitive information with impeccable discretion, integrity, and judgment.</li></ul><p><br></p>
<p>We are representing a statewide plaintiff trial firm seeking an attorney with 7+ years of plaintiff employment litigation experience. This firm exclusively handles a small number of high-value cases (six, seven, and eight-figures). This firm handles primarily single-plaintiff employment cases, although they also handle a few select personal injury cases. We have worked with this firm for 8 years. Every attorney we have placed here has had a wonderful experience!</p><p> </p><p>The ideal attorney will have experience litigating a case from inception through to trial. The ideal attorney will have taken and defended depositions and have 1st or 2nd chair trial experience. </p><p> </p><p>The firm has a bonus structure and an excellent benefits package, including 100% firm-paid healthcare, 401K, PTO, cell phone and internet reimbursement, and more!</p><p> </p><p>This firm has embraced remote work! <strong>This attorney can permanently work 100% remotely from anywhere in CA.</strong></p><p><br></p><p>For immediate consideration for this exciting Plaintiff Employment Trial Attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
<ul><li>Prepare treatment rooms to ensure a clean, safe, and welcoming environment.</li><li>Verify patient visit purpose and record medical history in the EHR.</li><li>Perform vital signs and routine preliminary physical tasks.</li><li>Effectively communicate patient needs to providers and care team members.</li><li>Assist with compression stocking fitting and placement.</li><li>Manage patient flow and schedule follow-ups.</li><li>Support providers during exams, procedures, and documentation.</li><li>Provide prescription info to pharmacies under provider direction.</li><li>Administer injections and maintain accurate logs, forms, and patient charts.</li><li>Expertly transcribe provider notes and ensure all documentation is finalized in the EHR.</li><li>Deliver courteous, professional communication to patients and supervising physicians.</li></ul>
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li><li>Uphold organizational standards, adapting to rapidly evolving business priorities</li></ul><p><br></p>
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li><li>Uphold organizational standards, adapting to rapidly evolving business priorities</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Palo Alto, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.</p><p>• Utilize and maintain logs for office services activities, tracking progress and outcomes.</p><p>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.</p><p>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.</p><p>• Follow established procedures to prioritize and execute workflow efficiently.</p><p>• Communicate with supervisors or clients to address deadlines or job-related concerns.</p><p>• Perform quality assurance checks on completed work to maintain high standards.</p><p>• Maintain confidentiality when handling sensitive documents and information.</p><p>• Adhere to company and client site policies while optimizing the use of resources.</p><p>• Assist with reception, hospitality, and other service lines as needed to support the team.</p>
<p>We are looking for an experienced Controller to join our team in San Mateo, California. In this role, you will oversee financial operations, ensuring accuracy and compliance while leading a team of accounting professionals. You will play a key role in providing financial insights, managing internal controls, and partnering with cross-functional teams to support strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and present monthly, quarterly, and annual financial statements to clients, working closely with an Assistant Controller and a team of property accountants.</p><p>• Establish and communicate financial metrics and key performance indicators to senior leadership.</p><p>• Monitor clients' cash flow and positions daily, compiling management reports with clear cash flow indicators.</p><p>• Conduct monthly reviews of financial statements for various entities and support tax return preparation in coordination with external partners.</p><p>• Develop and enforce internal controls to safeguard assets and ensure financial accuracy through audits and compliance efforts.</p><p>• Oversee all accounting activities, including accounts payable and receivable reviews, client distributions, and supervising bank reconciliations.</p><p>• Provide accounting support for complex property transactions, including ledger corrections, transfers, and resolving exceptions.</p><p>• Evaluate and optimize financial processes, systems, and controls to enhance operational efficiency.</p><p>• Build strong relationships with cross-department leaders to ensure effective communication and support for transactions, including due diligence and client onboarding.</p><p>• Lead and develop the accounting team by hiring, training, and mentoring staff, while fostering a high-performing and motivated work environment.</p>
We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in San Francisco, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.<br><br>Responsibilities:<br>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.<br>• Utilize and maintain logs for office services activities, tracking progress and outcomes.<br>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.<br>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.<br>• Follow established procedures to prioritize and execute workflow efficiently.<br>• Communicate with supervisors or clients to address deadlines or job-related concerns.<br>• Perform quality assurance checks on completed work to maintain high standards.<br>• Maintain confidentiality when handling sensitive documents and information.<br>• Adhere to company and client site policies while optimizing the use of resources.<br>• Assist with reception, hospitality, and other service lines as needed to support the team.
Our client is at the forefront of transforming how teams work through secure, enterprise-grade generative AI applications. They are developing and enhancing an advanced AI-powered assistant for internal use — enabling employees to harness AI safely within a protected environment. <br> The Full Stack Software Engineer III will help design, develop, and evolve the next-generation AI platform, driving innovation while ensuring scalability, security, and exceptional user experience. This role spans the full stack — from back-end integration to front-end interfaces — in close collaboration with product, design, and AI engineering teams. <br> What You’ll Do Design, develop, and enhance AI-enabled enterprise applications that boost productivity and collaboration. Build and optimize features using large language models, prompt engineering, and AI-assisted workflows. Write efficient, maintainable, and scalable code across database, middleware, and front-end layers. Develop low- to medium-complexity systems and components within larger architectures. Conduct code reviews; mentor and guide Level I and II engineers. Act as module-level design authority, ensuring adherence to architecture and security standards. Plan and execute unit testing; review and validate test plans from entry level engineers. Define and implement integration and performance testing strategies. Troubleshoot and resolve complex production issues; establish frameworks for reliability and observability. Provide advanced production support and drive continuous improvement in performance and user experience. Collaborate with AI engineers, data scientists, and product owners to deliver innovative solutions. Perform additional related duties as assigned.
