38 results for Executive Assistant in San Jose, CA

Executive Assistant An Executive Assistant (EA) at Robert Half provides high-level administrative support to senior executives, such as Executive Directors (EDs) or other leadership team members. EAs play a critical role in ensuring the smooth day-to-day operations of the executive’s office by managing schedules, coordinating communication, and handling sensitive information with professionalism and confidentiality.Typical Responsibilities:Calendar and Schedule Management:<ul><li>Manage and organize executives’ calendars, ensuring efficient time management and prioritization of critical tasks.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Act as a point of contact between the executives and internal/external stakeholders.</li><li>Draft, proofread, and manage emails, reports, presentations, and other correspondence.</li><li>Screen phone calls and handle inquiries where possible.</li></ul>Event and Meeting Coordination:<ul><li>Organize executive meetings, including preparing agendas, note-taking, and following up on action items.</li><li>Plan and coordinate events, travel, and other engagements as required.</li></ul>Administrative Support:<ul><li>Maintain filing systems, databases, and records for the executive office.</li><li>Assist with expense reporting, handling invoices, and budget tracking.</li><li>Ensure compliance with company policies, confidentiality requirements, and data protection standards.</li></ul>Project Support:<ul><li>Support executives in managing and tracking progress of key projects and initiatives.</li><li>Perform ad hoc research, data gathering, and analysis to support decision-making.</li></ul>

Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450

Executive Assistant We are seeking an Executive Assistant for an exciting contract-to-permanent employment opportunity in Los Altos, California. The role involves assisting in the commercial real estate industry, where you will utilize your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and the Kronos Timekeeping System. You will be responsible for managing multiple executives' schedules, organizing conference calls, and providing exceptional customer service. Responsibilities: • Facilitate communication and correspondence between various executives and clients • Handle the scheduling and calendar management for multiple executives to ensure smooth operations • Utilize the ADP - Financial Services system to manage financial tasks related to commercial real estate • Use the Cisco Webex Meetings platform to organize and manage virtual meetings and conferences • Handle the Concur system for efficient expense management • Employ CRM to maintain accurate client records and optimize customer interactions • Operate the Kronos Timekeeping System to manage and track employee time and attendance • Provide exceptional customer service, addressing and resolving customer inquiries in a timely manner • Coordinate conference calls, ensuring all participants are adequately prepared and informed • Manage and monitor customer accounts, taking appropriate actions when necessary.

Executive Assistant We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Menlo Park, California, and offers an opportunity to contribute to the seamless operation of organizational activities. The ideal candidate will excel in managing schedules, coordinating communications, and handling sensitive information with the utmost discretion. Responsibilities: • Oversee and maintain executive calendars, including scheduling meetings, appointments, and events. • Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries. • Prepare and edit detailed correspondence, reports, and presentations to support executive activities. • Act as a liaison between departments, ensuring smooth internal and external communications. • Handle confidential information with discretion and professionalism. • Manage special projects, ensuring timely completion and adherence to deadlines. • Organize and facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Process expense reports and manage financial systems such as Concur and ADP. • Utilize CRM platforms to track and manage communications effectively. • Monitor and manage timekeeping systems, ensuring accuracy and compliance.

Executive Assistant to CEO SUMMARYWe are seeking a dynamic and highly organized Executive Assistant to directly support the Chief Executive Officer (CEO). The individual in this role will serve as the hub of the organization, ensuring smooth operations, efficient coordination among team members, and alignment with the CEO’s vision. This position provides a unique opportunity for a hands-on contributor with strong problem-solving capabilities and a proactive mindset to thrive in a fast-paced, multifaceted environment. RESPONSIBILITIES<ul><li>Operational Coordination: Assist the CEO in overseeing company operations, including scheduling, maintenance coordination, and managing activities with contractors and handymen.</li><li>Strategic Support: Track, understand, and organize key dates, commitments, business unit milestones, and complex project timelines to ensure timely execution.</li><li>Administrative Organization: Filing, scanning, and managing CEO emails and documentation, ensuring accurate organization and less than 500 emails in the inbox at any time.</li><li>Meeting Management: Facilitate meetings, including scheduling, preparation, and note-taking. Run weekly Work Order Status and staff meetings.</li><li>Internal and External Communication: Serve as the communication liaison for the CEO, reflecting the company's mission and the CEO's vision in all correspondences. May require technical or industry knowledge.</li><li>Team Leadership: Rally the team, ensuring alignment, morale, and proactive collaboration between owners, leasing managers, site managers, and bookkeepers.</li><li>Project Research and Support: Research technical and non-technical topics to identify solutions, and assist with project activities and progress monitoring.</li><li>Event Coordination: Handle catering, travel arrangements, and event planning logistics. Provide support during company events when needed.</li><li>Emergency Accountability: Be available for resolving emergencies after hours or on weekends, including occasional property visits within San Mateo County.</li><li>Tenant and Contractor Management: Foster proactive communication and resolve issues both professionally and expediently.</li><li>Maintain Property Ware Accounts: Regularly review contractor ledgers and accounts within the Property Ware application.</li><li>Optimize SOPs: Learn and execute existing operational procedures while proactively developing new standard operating procedures (SOPs) to improve efficiency</li></ul>WORKING CONDITIONSThis role requires the ability to travel within San Mateo County for site visits and emergencies. Candidates must be comfortable with occasional after-hours or weekend availability to support urgent matters.

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Alameda, California. As an Administrative Assistant, your main role will be to assist with front desk, reception, and administrative duties. You will be required to display a high level of energy, attention to detail, and accuracy while performing your duties. Responsibilities:• Provide efficient and courteous customer service through phone and email• Collaborate with the team while also managing individual tasks effectively• Use Microsoft Office – Word, Excel, and PowerPoint for various administrative tasks• Exhibit strong communication skills, both written and verbal• Demonstrate meticulous attention to detail and organizational skills• Handle inbound and outbound calls professionally• Schedule appointments as required• Maintain and manage customer service records• Ensure accuracy and efficiency in processing customer credit applications.

Dental Admin Assistant Job Description: We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software. Responsibilities:<ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol>

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in San Jose, California. As an Administrative Assistant, your role will involve managing inbound calls, providing customer service, and ensuring accurate data entry. You will be working in a fast-paced environment where your skills in email correspondence and scheduling appointments will be put to good use. Responsibilities: • Efficiently manage inbound and outbound calls, ensuring clear and effective communication • Provide outstanding customer service, addressing and resolving customer inquiries promptly • Accurately process data entries, ensuring all customer information is up-to-date • Handle email correspondence effectively, ensuring all inquiries are responded to in a timely manner • Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform tasks and maintain records • Schedule appointments, ensuring all parties are informed and all meetings are organized efficiently.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Admin Assistant We are in search of an Admin with Photography skills to join our team based in Oakland, California. Here are more details: Job DescriptionPosition Title: Product Photographer & Administrative CoordinatorLocation: Oakland, CAEmployment Type: Full-Time, Temp-to-HirePay Rate: Starting at ~$25 per hour (flexible based on experience)Position Summary:We are seeking a dynamic and detail-oriented individual to join our team as a Product Photographer & Administrative Coordinator. This is a full-time, temp-to-hire position perfect for someone with a creative eye for photography and the technical skills needed to maintain our online presence.Key Responsibilities:<ol><li>Photography and Photo Editing:</li></ol><ul><li>Capture high-quality product images that reflect the brand’s aesthetic.</li><li>Edit photos using Photoshop to ensure consistency and professional presentation.</li></ul><ol><li>Website Content Management:</li></ol><ul><li>Upload and organize product images and descriptions on the company website.</li><li>Maintain accuracy and attention to detail in product-related content.</li></ul><ol><li>Order Management and Administrative Support:</li></ol><ul><li>Enter and manage customer orders using Shopify or other e-commerce platforms.</li><li>Provide general administrative support as needed to ensure smooth workflows.</li></ul>

Administrative Assistant Job Description Summary Contract/Contract to Hire Opportunity The Procurement Officer provides expert purchasing support to company, a Department of Defense (DoD) sponsored bioindustrial Manufacturing Innovation Institute (MII). The Procurement Officer is responsible sourcing suppliers for goods and services, negotiating contracts and managing vendor relationships from generation of Requests for Information, Request for Proposals, Competitive Sourcing, negotiation of contract terms and management of procurements through the entire lifecycle.

Sr. Admin Assistant (Tech Savvy) The Technology Support Specialist provides administrative, operational, and technical support to facilitate education programs. This temporary role involves providing training and technical assistance to providers for data reporting, as well as ensuring accuracy and completeness of submitted data. The position requires collaboration with internal teams and external stakeholders while maintaining a high level of professionalism and organizational skills.The position operates at a senior associate level (non-exempt) and requires professional judgment, advanced administrative competency, and independent decision-making. Duties encompass a broad scope of work, reflecting a higher level of complexity and responsibility compared to entry-level roles. Essential Duties and Responsibilities:Responsibilities may vary, but key tasks include:<ul><li>Assisting providers and partners with technical support related to accessing and navigating web-based platforms for data reporting.</li><li>Monitoring communication channels (e.g., helpdesk mailboxes) to respond to inquiries, troubleshoot issues, and escalate complex cases to management.</li><li>Coordinating and delivering training sessions, informational webinars, and office hours for providers, which may involve flexible working hours, including evenings and weekends.</li><li>Maintaining accurate records of interactions and support provided to stakeholders.</li><li>Collaborating with internal teams to address concerns and improve the quality and efficiency of program services.</li><li>Supporting the creation and revision of user guides, FAQs, and other training resources tailored to data reporting needs.</li><li>Performing administrative and program support tasks to aid the successful execution of funding and program initiatives.</li></ul>

Nonprofit Admin Assistant Are you passionate about nonprofits? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be an Administrative Assistant with Robert Half! We work with top clients in the Oakland area and we have multiple opportunities. We are seeking candidates with administrative experience who are available immediately to take the next step in their careers. Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of office</li><li>Answer phone calls, schedules meetings and greet visitors</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Polite and professional communication via phone, e-mail, and mail</li><li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies</li></ul>

Legal Administrative Assistant Join a mission-driven Advocates Rights Firm dedicated to making a difference in the lives of individuals and communities through the pursuit of justice and advocacy. As our client continues to grow, they are seeking Legal Administrative Assistant to help support our team and streamline operations. If you're passionate about organization and thrive in a dynamic, purpose-driven environment, we'd love to hear from you! Candidates can be based anywhere in Northern California! We’re seeking a highly motivated, detail-oriented, and organized part-time Legal Admin to support our legal team and operations. You'll play a crucial role in ensuring seamless day-to-day workflow. Initially, this position will be 20-25 hours per week, fully remote, but has the potential to transition into a full-time role for the right candidate. In this role, you’ll provide administrative support, manage tasks efficiently, and collaborate closely with lead attorney who is committed to protecting rights and fostering justice. Responsibilities:<ul><li>Maintain and organize digital files, case documents, and administrative records to ensure accessibility and efficiency.</li><li>Provide direct administrative support to the legal team, including calendar management, task prioritization, and meeting coordination.</li><li>Manage data entry tasks and ensure accuracy across spreadsheets and databases.</li><li>Offer basic bookkeeping support through platforms like QuickBooks (if applicable).</li><li>Track and process invoices and expenses in support of financial operations.</li><li>Assist with research and other administrative functions to enhance workflow and project accuracy.</li><li>Communicate clearly and professionally with team members, clients, stakeholders, and external vendors.</li></ul>

Administrative Assistant Robert Half has an exciting opportunity with a local Government agency on the coast. Our client is in need of administrative support asap. If interested please see the details below and apply now. Do not wait for this opportunity to pass you up, apply now! Job Duties:<ul><li>Receives calls and complaints from the public and property owners; prepares work orders for water and street department, such as water leaks, broken mains, sewer problems, low pressure, plugged meters, street signs, plugged storm drains, chuck holes, snow removal, etc</li><li>Issues permits and licenses; makes appointments and arranges meetings, meets callers; records transactions</li><li>Monitors reports: makes preliminary determinations regarding emergency status and apprises department supervisors; follows established procedures in the event of emergency and maintains incident documentation; follows up on activities to assure completion</li><li>Reviews employee time cards and submits to personnel for processing; maintains record of starting and quitting dates for part-time personnel; monitors employee leave accrual and use to assure accurate leave accounting; prepares and distributes timecards monthly</li><li>Monitors accounts payable and prepared invoices; mails invoices to contractors and citizens for excess water usage (fire hydrant use, filling swimming pools, damaged city signs, etc</li><li>Collects data from various departmental divisions and programs; organizes information into reports and various informative documents; maintains records and report files; maintains schedules and checks; performs general bookkeeping; maintains office inventory, orders supplies</li></ul>

Property Administrator We are a property management company overseeing a diverse portfolio of residential and commercial properties in the Bay Area. We are seeking a highly organized, proactive, and detail-oriented Property Manager / Executive Assistant to manage day-to-day operations and support executive leadership. This unique hybrid role is ideal for someone who thrives in a fast-paced environment and is skilled in both property management and executive-level administrative support.Property Management Duties:<ul><li>Oversee daily operations of assigned residential and/or commercial properties</li><li>Coordinate maintenance requests, repairs, and vendor relationships</li><li>Manage lease agreements, renewals, and tenant move-ins/move-outs</li><li>Conduct regular property inspections and ensure compliance with local regulations</li><li>Track rent payments, manage property budgets, and collaborate with the accounting team</li><li>Respond promptly and professionally to tenant inquiries and concerns</li></ul>Executive Assistant / Chief of Staff Support:<ul><li>Manage CEO’s schedule, meetings, travel, and action items</li><li>Provide research support on technical and non-technical topics to inform executive decisions</li><li>Assist with business-related events, errands, and coordination tasks</li><li>Handle confidential documents and maintain organized administrative records</li><li>Prepare reports, manage expenses, and assist with ad hoc projects as needed</li><li>Be available for occasional on-call situations, including after-hours emergencies or urgent tenant needs</li></ul>

Operations/Office Associate, Wealth Management Our client is a fiduciary investment advisory firm specializing in retirement planning and investment supervisory services. They take a long-term investment approach while tailoring strategies to meet each client’s unique needs. Since its founding in 1998, the firm has grown to manage over $1.48 billion in assets as of December 2022. Committed to acting in the best interests of their clients, they prioritize building lasting relationships beyond just numbers. We are seeking an Operations Associate to join our team in San Ramon. This position is to support the Office Manager and Operations Manager for a growing RIA firm! Job Description<ul><li>Financial Reporting: Assist with QuickBooks entries, reconciliation, and financial reporting.</li><li>Payroll Duties: Support payroll processing and ensure timely and accurate payments.</li><li>HR Support: Assist with onboarding, benefits administration, and general HR tasks.</li><li>Administration: Manage office supplies, scheduling, and general office upkeep.</li><li>IT Support: Provide basis technical troubleshooting and coordinate with IT vendors when necessary.</li><li>Special Projects: Support the Operations and Office Managers with ad-hoc projects on as needed basis. </li></ul>

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Property Manager We are seeking a highly organized, proactive, and detail-oriented Property Manager to oversee the day-to-day operations of multiple properties while also providing personal assistant support to the property owner or executive. This role requires someone who is equally skilled at managing residential or commercial properties as they are at handling administrative and personal tasks in a detail oriented and discreet manner. Key Responsibilities: Property Management Duties: Oversee daily operations of assigned residential and/or commercial properties. Coordinate property maintenance and repairs, and communicate with vendors, contractors, and tenants. Collect rent, track expenses, and manage budgets in collaboration with the accounting team. Conduct routine property inspections and ensure properties are in compliance with local codes and regulations. Manage lease agreements, renewals, and tenant move-ins/move-outs. Respond to tenant inquiries and resolve complaints in a timely and detail oriented manner. Personal Assistant Duties: Manage calendars, schedule appointments, and coordinate travel arrangements for the property owner or executive. Assist with personal errands, reservations, and occasional event coordination. Handle confidential documents, maintain files, and manage personal correspondence. Provide ad-hoc administrative support, such as expense tracking, document preparation, or vendor research. Qualifications: Proven experience as a Property Manager or in a similar real estate management role. Strong organizational and multitasking skills with excellent attention to detail. High level of discretion and professionalism in handling personal matters. Excellent written and verbal communication skills. Proficiency in property management software (e.g., AppFolio, Buildium) and Microsoft Office Suite. Valid driver’s license and reliable transportation. Preferred: Experience working as a personal assistant or executive assistant. Knowledge of local rental laws and housing regulations.

Office Coordinator We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.Responsibilities include:<ul><li>Answer and direct incoming calls, providing helpful assistance to callers</li><li>Welcome and assist visitors, delivering a positive and professional first impression</li><li>Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages</li><li>Manage inventory and restock office and kitchen supplies as needed</li><li>Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready</li><li>Offer general administrative support to various teams, including executive and administrative staff</li><li>Maintain and coordinate shared calendars and scheduling using Microsoft Outlook</li><li>Perform routine office tasks to support overall daily operations</li></ul>

Case Management Assistant Non-Clinical - Administrative We are offering a contract to permanent employment opportunity for a Case Management Assistant - Administrative in San Leandro, California. This role supports the Care Management Team in administrative tasks related to care coordination and discharge planning activities. You will be working within the healthcare industry, providing essential support to ensure efficient and effective care management. Responsibilities:• Coordinate with referral sources regarding bed availability, new products, and services• Provide administrative support for care coordination and discharge planning activities• Collaborate with Case Management staff to provide specific clinical information for initial and concurrent utilization review• Maintain a current database of existing and potential referral sources• Function as a key point of contact between Care Management staff, admissions, and payers• Coordinate and track any communication such as Important Message letters, Denial Letters, patient choice forms, and regularly update the Care Management team• Manage multiple inquiries and provide appropriate responses in a timely manner• Ensure accurate and critical information data entry and tracking, and report creation• Coordinate and obtain authorizations for admissions, document all information in the financial system, and work closely with Revenue Cycle to ensure each inpatient encounter is accurate• Communicate status with Care Management staff and arrange for patient transfer functions. If you are interested, please apply and call us at (510)470-7450