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74 results for Office Manager in San Jose, CA

Office Manager

Tracy, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Office ManagerPosition SummaryWe are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming work environment. This role will support administrative functions, facilities coordination, vendor management, and employee experience initiatives.Key Responsibilities<ul><li>Manage day-to-day office operations and workplace logistics</li><li>Coordinate vendors, office services, and facility maintenance requests</li><li>Oversee office supplies, inventory, and budget tracking</li><li>Support onboarding, seating arrangements, and employee needs</li><li>Plan team meetings, events, and office activities</li><li>Manage conference rooms, mail distribution, and office communications</li><li>Provide administrative support to leadership as needed</li></ul>
2026-09-11T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

Martinez, CA
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an experienced bilingual Spanish/English speaking Office Manager to oversee daily operations in Pacheco, California. This temp-to-hire position is ideal for someone who can work independently and serve as a steady resource for office, payroll, and employee support needs. The role requires a practical, organized, detail-oriented individual with construction industry experience who can help keep administrative processes running smoothly while supporting both office staff and field personnel. Office Manager Responsibilities: * Oversee the office operations and ensure efficient workflow.* Support with payroll and billing processes.* Coordinate all back-office activities, including communication and data management.* Support the onsite crew of approximately 20 workers, including equipment pickup and return after lunchtime.* Assist the two onsite managers in handling client interactions and other tasks.* Provide support to the occasional workers who work on and off the yard. Qualifications: * Proven experience as an office manager or in a similar role.* Strong organizational and management skills.* Excellent communication and interpersonal abilities.* Ability to work independently and as part of a team.* Reliable and punctual. Preferred Skills: * Experience in coordinating blue-collar contractor-related activities.* Familiarity with payroll and billing processes. Actual use of QuickBooks and payroll software is not required. That’s handled different office* Ability to work remotely from a location that is not centrally located within the company.* Fluency in Spanish and English is required If you are interested in this Office Manager role, please apply today!
2026-09-16T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-16T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Job Description:Our client is seeking an experienced and highly organized Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for a proactive professional who can manage administrative functions, support staff, coordinate vendors, and keep office processes running smoothly. Key Responsibilities:<ul><li>Oversee day-to-day office operations and administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate office procedures and support process improvements</li><li>Supervise administrative staff and delegate tasks as needed</li><li>Support onboarding, scheduling, and internal office communication</li><li>Maintain office records, files, and operational documentation</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate meetings, events, and general facility needs</li><li>Serve as a point of contact for internal teams and external partners</li></ul>
2026-08-29T00:00:00Z

Office Administrator

San Francisco, CA
onsite
Temporary / Contract
26 - 33 USD / Hourly
Robert Half is partnering with a respected law firm in San Francisco seeking a Receptionist / Legal Administrative Assistant to support daily office operations and provide administrative assistance to attorneys. This is a highly visible role that serves as the face of the office while helping ensure smooth day-to-day operations. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet clients and visitors and maintain a professional front office environment</li><li>Manage incoming/outgoing mail, packages, and deliveries</li><li>Coordinate conference room scheduling, meetings, and office events</li><li>Order and maintain office supplies and vendor relationships</li><li>Serve as a liaison with building management</li><li>Proofread, format, and revise legal documents</li><li>Convert, organize, and redact documents in Word, Excel, PowerPoint, and PDF</li><li>Maintain electronic files and document management systems</li><li>Process expense reports, timesheets, and other administrative requests</li><li>Assist attorneys with travel arrangements and other administrative support</li></ul>
2026-09-09T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in California. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Requirements:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-15T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-09-16T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors. • Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered. • Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas. • Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings. • Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage. • Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
2026-09-16T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-16T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities: • Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience. • Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly. • Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity. • Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable. • Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination. • Arrange catering, lunches, and internal events that contribute to a positive employee experience. • Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics. • Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges. • Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-09-16T00:00:00Z

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-09-15T00:00:00Z

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-16T00:00:00Z

Operations Manager

South San Francisco, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
As businesses prepare for increased project demands and operational needs, Robert Half is actively seeking experienced Shop Managers, Operations Coordinators, Warehouse Supervisors, and Logistics professionals for upcoming contract-to-hire opportunities with our clients in the construction, skilled trades, and services industries. We're currently partnering with a growing plumbing organization seeking a highly organized, hands-on Shop Manager to oversee daily shop operations, equipment logistics, inventory coordination, and facility maintenance. This role is ideal for someone who enjoys wearing multiple hats, leading a small team, and ensuring crews have the tools and resources needed to operate efficiently. Key Responsibilities:Team Leadership<ul><li>Supervise, coordinate, and support a team of 2 employees</li><li>Prioritize daily tasks and ensure operational goals are met</li><li>Foster a safe, productive, and organized work environment</li></ul>Tool & Equipment Logistics<ul><li>Manage incoming tool and equipment deliveries from vendors</li><li>Coordinate distribution of tools, supplies, and equipment to field crews and job sites</li><li>Track inventory and maintain organization of shop assets</li></ul>Delivery & Materials Coordination<ul><li>Receive and manage office deliveries</li><li>Coordinate and schedule deliveries to active job sites</li><li>Serve as a central point of contact between vendors, field teams, and office personnel</li></ul>Purchasing & Inventory Management<ul><li>Purchase office supplies and operational materials</li><li>Monitor inventory levels and replenish stock as needed</li><li>Ensure timely delivery and distribution of supplies</li></ul>Facility & Yard Maintenance<ul><li>Coordinate basic repairs and maintenance for the office, shop, and yard</li><li>Assist with fleet and equipment upkeep scheduling</li><li>Maintain cleanliness, safety, and organization of company facilities</li></ul>
2026-09-16T00:00:00Z

Operations Manager

Mill Valley, CA
onsite
Permanent / Full Time
140000 - 195000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Operations Manager | Boutique Wealth Management Firm | Mill Valley; Hybrid Join a boutique wealth management firm serving ultra-high-net-worth families and private foundations. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base. This role offers the chance to join a close-knit team and gain hands-on exposure to sophisticated wealth management operations. You’ll work closely with senior leadership, have real ownership of your work, and be part of a growing firm that values balance, flexibility, and quality. Responsibilities<ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-09-09T00:00:00Z

Operations Manager

San Ramon, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Robert Half is partnering with a well-established Registered Investment Firm in the East Bay. They are looking for an Operations Manager to support business operations while partnering closely with senior leadership to keep priorities moving efficiently across the organization. This position plays a central role in improving internal processes, guiding cross-functional initiatives, and providing operational support across administrative, human resources, and compliance-related activities. The ideal candidate brings a practical, organized approach, strong communication skills, and the ability to manage multiple projects in a services environment. This is a great opportunity if you're early in your career and looking to step into a broader operations leadership role, or if you're an experienced operations professional seeking a long-term opportunity with a well-established, team-oriented firm. Responsibilities:• Work closely with the Office Manager and Chief Operating Officer to maintain effective daily business operations and address evolving organizational needs.• Direct operational initiatives from initial planning through execution, ensuring milestones are met and stakeholders remain informed.• Review existing workflows, identify inefficiencies, and recommend practical improvements that strengthen overall productivity.• Coordinate projects that involve multiple teams, helping departments stay aligned on timelines, deliverables, and implementation steps.• Provide support for technology rollouts, process updates, and operational enhancements that improve how the firm functions.• Assist leadership with broader company initiatives by organizing tasks, tracking progress, and helping drive strategic operational priorities.• Act as an internal point of contact for staff who need guidance on operational procedures, tools, and best practices.• Partner with human resources efforts by supporting employee relations documentation, manager coaching processes, compensation communications, and employee lifecycle activities.• Work alongside compliance professionals and internal teams to help carry out compliance-related projects, communicate updates, and reinforce adherence to established procedures.
2026-08-27T00:00:00Z

Operations Manager

San Francisco, CA
onsite
Permanent / Full Time
145000 - 155000 USD / Yearly
Jeff Abrams is looking for an Operations Manager to lead performance reporting and oversight activities for investment products for his client. This role is responsible for ensuring the accuracy, consistency, and timely delivery of fund and composite performance information used across client reporting, public materials, and internal reporting. The ideal candidate brings deep experience in investment operations, strong knowledge of performance measurement practices, and the ability to guide a small team through recurring and ad hoc deliverables. Responsibilities:• Direct daily oversight of mutual fund performance reconciliations, pricing validation, and distribution control checks, ensuring all results are reviewed before release.• Monitor performance-related information published on external web platforms and verify that displayed data remains accurate and current.• Lead the preparation and quality review of monthly internal performance reporting for mutual funds and ETFs, confirming completeness across all required data points.• Coordinate monthly production of model and composite performance materials, including asset and flow reporting, calculation support, and collaboration with Sales on breakout reporting and data transfers.• Manage recurring client performance reporting activities and maintain composite records to support ongoing accuracy and regulatory alignment.• Review growth and turnover calculations, approve monthly outputs, and oversee the timely posting of finalized figures to internal and external reporting channels.• Supervise the submission of performance data to third-party providers and work with external vendors to resolve reporting issues or data discrepancies.• Support annual presentation development, audit-related requests, product launches, tax gain and loss reporting coordination, and other special projects as needed.• Coach and cross-train team members across daily, monthly, and annual workflows while promoting process improvements, including the use of AI-assisted tools where appropriate. If you are interested in this role, please reach out to Jeff Abrams via LinkedIn
2026-09-03T00:00:00Z

Shop Manager

South San Francisco, CA
onsite
Permanent / Full Time
72800 - 83200 USD / Yearly
We are looking for an experienced Shop Manager to oversee daily operational support for a construction shop in South San Francisco, California. This position will coordinate the movement of tools, equipment, and supplies while helping maintain an efficient, safe, and organized facility. The role also includes guiding a small team and serving as a key link between the office, vendors, and active job sites. Responsibilities: • Lead and organize the daily work of two team members, providing direction and support to keep operations on schedule. • Coordinate the receipt of tools and equipment from suppliers and arrange timely distribution to field crews and project locations. • Manage incoming office shipments, confirm accuracy of deliveries, and maintain organized tracking of received items. • Plan and oversee deliveries of materials and equipment to active job sites to support uninterrupted project execution. • Purchase office and operational supplies, monitor stock levels, and ensure items are distributed where needed. • Perform or coordinate basic upkeep and minor repairs for the office, shop, and yard to maintain a functional work environment. • Monitor inventory of tools and equipment to help ensure availability, accountability, and readiness for field use. • Follow job site safety expectations, including the use of required protective gear during deliveries and site visits.
2026-09-15T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position suited for someone who enjoys creating a welcoming office experience, assisting with meeting support, and handling administrative service tasks with care. The ideal candidate brings strong customer service instincts and confidence working with confidential materials in a busy corporate setting. Responsibilities: • Oversee the appearance and readiness of shared office areas, including conference rooms, offices, and common spaces throughout the day. • Monitor inventory levels and restock workplace supplies to help teams and visitors have what they need. • Prepare meeting spaces in advance, provide hospitality-related support during events when needed, and restore rooms afterward. • Assist with mailroom and service center duties during slower periods, including document handling and related operational tasks. • Manage sensitive documents and information with a high level of discretion and attention to security. • Coordinate with onsite leadership and client contacts to communicate updates, priorities, and any timing concerns related to assigned work. • Support front-office and administrative service needs as requested, contributing to a smooth and efficient workplace environment. • Take on additional office services assignments as business needs change. • Perform document scanning and other clerical support activities accurately and efficiently. • Provide courteous day-to-day assistance to employees and guests, ensuring a strong customer service experience.
2026-09-02T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.04 - 23.2 USD / Hourly
We are looking for a dependable Office Services Associate to provide on-site operational support for a Contract assignment in San Francisco, California. This position will help ensure a well-organized meeting environment by managing document services, package handling, and attendee support throughout the event. The ideal candidate is service-oriented, detail-focused, and comfortable working in a fast-paced setting while maintaining a composed presence. Responsibilities: • Operate on-site document support services, including scanning, printing, and photocopying materials as needed during the event. • Receive, record, and track incoming and outgoing deliveries to maintain accurate package movement throughout the assignment. • Prepare, issue, and update attendee name badges to support a smooth check-in and event experience. • Replenish printer paper and monitor basic supply levels to keep shared equipment ready for use. • Transport packages and materials to designated on-site locations in a timely and efficient manner. • Provide dependable floor support during assigned shift hours while maintaining business attire and a courteous presence. • Assist with general office services tasks that contribute to efficient daily event operations. • Remain available on-site during scheduled work periods and breaks in accordance with event coverage needs.
2026-09-16T00:00:00Z

Bookkeeper

San Carlos, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
BOOKKEEPER/OFFICE MANAGER85K-100K + benefits Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. Responsibilities:•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits•Performs AR/AP tasks while tracking costs and monitoring budget•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.
2026-09-15T00:00:00Z

Bookkeeper

Alameda, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
The Bookkeeper is responsible for: <ul><li>Managing daily transactions, oversight of accounts and answers questions for the client. </li><li>This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and expenses</li><li>Review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client. </li><li>Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies. </li><li>Proficiency with and use of QuickBooks and Excel is Required. </li></ul>
2026-09-01T00:00:00Z