34 results for Receptionist in San Jose, CA

Front Desk Receptionist We are offering a contract, potentially contract to hire, employment opportunity for a full time Receptionist in our property management client located in Fremont, California. The front desk administrator will be the first point of contact for clients and visitors and will also provide administrative support across the organization. The role includes a variety of tasks such as answering incoming calls, scheduling meetings, and maintaining inventory. This position is fully onsite and the work schedule is Monday to Friday, 9AM to 4PM. Responsibilities: • Engage in greeting and directing visitors promptly and professionally upon their arrival at the office• Manage the sign-in process for clients and visitors• Handle moderate volume of incoming phone calls and redirect them as necessary• Schedule and attend meetings, ensuring all necessary arrangements are made• Maintain and restock office supplies as needed• Provide administrative assistance• Manage the reception area and maintain a professional image• Ensure friendly customer service is provided to all visitors and callers• Handle customer inquiries and resolve them efficiently

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities: • Manage the booking requests for 25 office spaces using Manhattan One. • Greet and receive partners or clients, ensuring reservation details are accurate. • Handle room configurations and setups for different occasions. • Oversee catering or food ordering for office events and meetings. • Maintain up-to-date schedules and calendars, ensuring efficient office operations. • Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times. • Accept and sort mail, as well as handle deliveries. • Handle sensitive and/or confidential documents and information with discretion. • Communicate with managers and clients on job or deadline issues. • Take on additional projects as assigned, exhibiting adaptability and initiative.

Receptionist 4 Job DescriptionWe are seeking a professional and enthusiastic Receptionist to join our team. As the first point of contact for visitors, employees, and callers, you will exemplify exceptional customer service while maintaining a safe, clean, and organized work environment. You will act as a central hub for the office, ensuring seamless operations and delivering an outstanding guest and employee experience. Key Responsibilities<ul><li>Guest Services and Office Orientation:</li><li>Enthusiastically welcome guests, anticipate their needs, assist with arrivals and departures, and deliver office orientations.</li><li>Ensure visitors and employees feel warmly welcomed and assisted in a timely and professional manner.</li><li>Customer Service and Communication:</li><li>Engage with visitors, employees, and callers with confidence, professionalism, and responsiveness.</li><li>Act as a central point of contact, providing information and wayfinding for campus services and activities.</li><li>Connect with clients, customers, and support teams to proactively anticipate needs, identify issues, and deliver creative solutions.</li><li>Front Desk and Facilities Management:</li><li>Actively monitor and maintain the front desk, lobby, and common areas to ensure they are safe, clean, organized, and aligned with brand standards.</li><li>Collaborate with facilities management to ensure a safe and comfortable work environment.</li><li>Create work orders for custodial, maintenance, safety, and security concerns through appropriate channels.</li><li>Administrative Duties and Event Coordination:</li><li>Execute the badging process for employees, visitors, and third-party providers.</li><li>Process incoming and outgoing mail along with other deliveries.</li><li>Work across teams to proactively communicate and prepare for meetings and events, addressing concerns to ensure smooth operations.</li><li>Perform ad hoc assignments and provide administrative support to ensure timely delivery of services.</li><li>Risk Management and Standards Monitoring:</li><li>Implement and monitor standards of service to meet and exceed expectations.</li><li>Identify potential risks and escalate issues to ensure privacy breaches, security incidents, or disruptions to operations are prevented.</li></ul>

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Front Desk/Receptionist - Recent Grad Encouraged to Apply A Front Desk Coordinator plays a critical role in ensuring an exceptional client and visitor experience while maintaining efficient office operations. Responsibilities include greeting and directing visitors, managing incoming calls, scheduling appointments, and coordinating administrative tasks to support daily business activities.

Weekend Receptionist We are looking for a dedicated Weekend Receptionist to join a nonprofit organization in South San Francisco, California. This is a contract position requiring availability on Saturday and Sunday during the day shift. The role involves providing exceptional front desk and administrative support while contributing to the organization's mission of serving the community. Responsibilities: • Welcome and assist visitors, including performing temperature checks as required. • Manage front desk operations, ensuring a detail-oriented and friendly environment. • Process incoming packages and distribute mail efficiently. • Handle data entry tasks with accuracy and attention to detail. • Provide support during staff breaks and lunches. • Assist clients with accessing medication and restocking day room supplies. • Conduct client check-ins and check-outs, ensuring proper documentation. • Perform facility rounds both inside and outside, maintaining a safe and orderly environment. • Enforce facility rules and issue notices when necessary. • Coordinate food deliveries and organize donations.

Dental Receptionist We are a patient-centered dental practice dedicated to providing exceptional care in a friendly and detail oriented environment. We are currently seeking a reliable, organized, and personable permanent Dental Receptionist to join our team and serve as the face of our office. Position Summary: As the Dental Receptionist, you will be responsible for managing front office operations, providing excellent customer service to our patients, and supporting the clinical team with administrative duties. The ideal candidate is friendly, detail-oriented, and thrives in a fast-paced environment.

Medical Receptionist We are seeking a highly organized and dedicated Medical Receptionist who is fluent in both English and Spanish. The ideal candidate has a passion for healthcare, excellent customer service skills, and can effectively manage front desk responsibilities in a busy medical facility. Key Duties and Responsibilities:· Managing appointment scheduling for patients, including sending reminders and handling cancellations or rescheduling.· Greeting patients upon arrival, checking them in, and providing necessary guidance.· Providing interpretations and translations for Spanish-speaking patients to facilitate effective communication between them and the healthcare staff.· Handling administrative tasks such as filing, photocopying, transcribing, and faxing.· Managing incoming and outgoing calls while providing detailed information when needed.· Ensuring the reception area remains clean and well organized.· Assisting with the processing of patient’s medical records in compliance with privacy laws.· Participating in healthcare team meetings and collaborating with the medical staff for smooth operations.

Bilingual Receptionist Robert Half's healthcare practice is working with a local healthcare clinic that has an immediate need for a bilingual receptionist to work with incoming calls and inquiries from patients.This person must have a strong phone presence and be bilingual in both English and Spanish. <ul><li>Answer incoming calls</li><li>Schedule appointments based on provider availability</li><li>Respond to requests in a timely manner</li></ul>

Bilingual Medical Receptionist We are seeking a highly organized and detail-oriented Medical Receptionist with exceptional customer service skills to join a fast-paced healthcare setting. The ideal candidate will be bilingual in English and Spanish and must possess the ability to provide compassionate and efficient service to patients while managing front-office duties. If you're a friendly, proactive professional who thrives in a patient-focused environment, we want to hear from you! <ul><li>Warmly greet patients and visitors, ensuring a high-quality experience at the front desk.</li><li>Handle incoming calls and correspondence in both English and Spanish, directing inquiries to the appropriate parties.</li><li>Schedule patient appointments while maintaining accurate records and confidentiality per HIPAA guidelines.</li><li>Verify insurance information, process co-pays, and assist with basic billing inquiries.</li><li>Accurately input and update patient information in electronic medical records (EMR) systems.</li><li>Manage front-desk operations, including managing wait times and maintaining an organized workflow.</li><li>Coordinate effectively with healthcare professionals to ensure seamless patient care.</li><li>Address patient concerns and escalate issues to the appropriate team members as needed.</li></ul>

Medical Receptionist We are offering a short term contract employment opportunity for a Medical Receptionist at our non-profit organization in SAN LEANDRO, California. Within this role, your primary duty will be to manage calls in our dedicated call center, separate from our front desk operations. Responsibilities:• Manage incoming calls, including scheduling, following up, and relaying messages for providers• Utilize ADP - Financial Services, Avaya CMS, CRM, and Epic Software effectively to assist in daily tasks• Answer calls promptly and with a detail-oriented approach, ensuring all customer inquiries are addressed efficiently• Operate a variety of computer programs to assist in managing customer inquiries and maintaining accurate records• Utilize the 'About Time' tool for effective time management• Assist customers with their inquiries, providing exceptional service at all times• Handle multiple calls simultaneously, maintaining a calm and detail-oriented demeanor• Perform benefit functions and provide health-related information when necessary• Continually monitor customer accounts and take appropriate action as needed. If you are interested, please call us today at (510)470-7450

Front Desk Coordinator The Receptionist serves as the first point of contact for the public and visitors. This position is responsible for greeting visitors, answering incoming calls, providing general information, and performing a variety of clerical and administrative duties to support the office’s daily operations.Key Responsibilities:<ul><li>Greet and assist visitors in a professional and courteous manner</li><li>Answer and direct incoming phone calls to the appropriate personnel</li><li>Respond to general inquiries regarding office hours, procedures, and services</li><li>Maintain visitor logs and ensure all guests follow security protocols</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Perform general administrative tasks such as data entry, filing, scanning, and photocopying</li><li>Assist with maintaining office supplies and placing orders when needed</li><li>Support administrative staff and deputies with various clerical tasks</li><li>Maintain confidentiality and follow departmental procedures and policies</li></ul>

Front Desk Coordinator Reception and Greeting:<ul><li>Serve as the first point of contact for clients, visitors, and employees, providing excellent customer service.</li><li>Greet and direct visitors in a courteous and professional manner.</li><li>Maintain a clean, organized, and welcoming reception area.</li></ul>Communication Management:<ul><li>Answer and direct incoming phone calls to appropriate personnel or departments.</li><li>Respond to emails or inquiries in a timely, professional manner.</li><li>Handle mail distribution, courier services, or package deliveries.</li></ul>Administrative Support:<ul><li>Assist with scheduling and coordinating meetings or events.</li><li>Maintain and update filing systems, databases, and records where needed.</li><li>Order and manage office supplies, ensuring inventory is stocked appropriately.</li></ul>Coordination:<ul><li>Serve as a liaison between departments, helping streamline communication and coordination.</li><li>Monitor visitor access and manage security protocols, such as visitor sign-ins.</li><li>Confirm appointments and manage calendars for executives or teams.</li></ul>

Administrative Front Desk Coordinator We are looking for a skilled Administrative Front Desk Coordinator to join our team in San Bruno, California. In this long-term contract role, you will provide vital administrative and clerical support to ensure smooth day-to-day operations. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining excellent customer service. Responsibilities: • Manage incoming calls by providing information or routing them to the appropriate contacts. • Support the Finance Department by entering invoices, processing payroll and timesheets, and handling purchase requisitions. • Operate office equipment and maintain functionality as needed. • Respond to inquiries from employees, citizens, and external stakeholders, directing them to the appropriate departments when necessary. • Prepare, track, and monitor work orders to ensure seamless project execution. • Handle incoming and outgoing mail, including compiling data for reports and maintaining accurate records. • Coordinate travel arrangements and manage electronic filing systems, ensuring efficient organization. • Maintain office supply inventory and assist with procurement of materials as needed. • Assist with scheduling and managing public works-related administrative tasks. • Ensure all administrative tasks are completed accurately and in a timely manner.

Hospitality Associate We are seeking a Hospitality Associate to join our team in San Francisco, California. In this role, you'll be responsible for a variety of tasks, including maintaining the cleanliness and orderliness of the office, assisting with front desk duties, and providing hospitality services. This position offers a short term contract employment opportunity. Responsibilities: • Facilitate the configuration of audio/visual equipment for conference room setups • Coordinate catering services, including keeping track of inventory and maintaining cleanliness in the kitchen and catering areas • Assist with the front desk duties, including mail and repro • Work collaboratively with a team of 12 to ensure smooth operations and a detail-oriented office culture • Communicate effectively, both verbally and in written form, to handle inquiries and provide information • Maintain a consistent schedule for setup and cleanup of conference rooms • Manage multiple projects and deadlines, demonstrating the ability to prioritize tasks • Enjoy office perks such as free lunch on Wednesdays and daily free snacks • Engage with vendors and manage property returns when necessary • Leverage skills in hiring processes and configuration management to contribute to team success.

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Office Assistant We are looking for a detail-oriented Office Assistant to join our team on a PART-TIME contract basis in San Francisco, California. In this role, you will support the smooth day-to-day operations of the office by handling administrative tasks, managing supplies, and ensuring a welcoming environment for both staff and visitors. This position is ideal for someone who is organized, proactive, and has excellent communication skills. Hours: 8:30AM-1PMResponsibilities:• Answer and direct incoming calls with professionalism and accuracy.• Organize and manage incoming and outgoing mail, ensuring timely distribution.• Coordinate conference room bookings and prepare spaces for meetings.• Assist with expense reconciliation and the preparation of contracts for signatures.• Order and stock office supplies, snacks, and other necessary items, maintaining adequate inventory levels.• Set up lunches, order food, and manage light kitchen and office cleanup tasks.• Prepare coffee each morning and ensure common areas are tidy and organized.• Support the front desk by welcoming guests and maintaining a positive first impression.• Perform minor clerical tasks and assist with general office duties as needed.

Medical Administrative Assistant Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor. Key Responsibilities: • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers. • Manage a multi-line phone system; respond to calls promptly. • Handle cash transactions and pre-screen patients. • Collaborate with providers for accurate scheduling and billing. • Maintain medical records and ensure HIPAA compliance. • Manage multiple tasks while ensuring a positive patient experience. • Stock and maintain office supplies. • Perform additional administrative duties as needed.

Office Coordinator We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.Responsibilities include:<ul><li>Answer and direct incoming calls, providing helpful assistance to callers</li><li>Welcome and assist visitors, delivering a positive and professional first impression</li><li>Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages</li><li>Manage inventory and restock office and kitchen supplies as needed</li><li>Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready</li><li>Offer general administrative support to various teams, including executive and administrative staff</li><li>Maintain and coordinate shared calendars and scheduling using Microsoft Outlook</li><li>Perform routine office tasks to support overall daily operations</li></ul>

Bookkeeper BOOKKEEPER/OFFICE MANAGER85K-100K + benefits Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. Responsibilities:•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits•Performs AR/AP tasks while tracking costs and monitoring budget•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.

Referral Coordinator We are seeking a Referral Coordinator to join our team. This role is within the Healthcare industry and offers a short-term contract employment opportunity. As a Referral Coordinator, you will be responsible for managing customer applications, maintaining accurate customer records, and addressing customer inquiries. Additionally, you will oversee customer accounts and take appropriate action when necessary. Responsibilities • Manage customer credit applications efficiently and accurately• Keep accurate and up-to-date customer credit records• Address and resolve customer inquiries in a timely and detail-oriented manner• Oversee customer accounts and take necessary action as required• Use basic medical terminology in managing customer inquiries and applications• Ensure the smooth operation of the medical front office• Proficiently handle EMR systems as part of managing customer records and applications• Work with other team members to ensure customer satisfaction and smooth workflow.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Oakland, California. The individual will be working in a dynamic environment, supporting the administration and board committee. The role involves a blend of administrative tasks, from arranging meeting rooms and coordinating food orders to ensuring compliance with regulatory and legislative requirements. Responsibilities:• Facilitate general administrative support to governing bodies, boards, committees, and ad-hoc meetings as assigned.• Manage the public hearing process for board and committee meetings, including the development of public hearing agenda packets and public notices.• Record all official proceedings and prepare minutes, ensuring compliance with regulatory and legislative requirements.• Monitor and support work related to board and committee meetings and actions, providing guidance and collaboratively resolving problems.• Conduct detail-oriented research, administrative, operational, and analytical duties in support of assigned projects, programs, and activities.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases.• Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage and organize complex calendars and schedules, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.