<p>We are looking for a detail-oriented Operations Specialist to join our team in San Francisco, California. In this long-term part-time contract position, you will play a vital role in ensuring the smooth day-to-day functioning of office operations. The ideal candidate is proactive, organized, and possesses strong communication skills to collaborate effectively with vendors, contractors, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including document management, filing, and general office tasks.</p><p>• Manage office pantry and kitchen supplies by placing regular grocery orders and maintaining stock levels.</p><p>• Proactively monitor and reorder office supplies to ensure availability when needed.</p><p>• Handle mail operations such as sorting, distributing, and preparing outgoing shipments.</p><p>• Execute various operational tasks based on business needs, adhering to established procedures and checklists.</p><p>• Coordinate with service providers for cleaning and maintenance tasks as required.</p><p>• Maintain accurate records of office expenses, supply orders, and operational activities.</p><p>• Communicate with external vendors and contractors to ensure timely service delivery and problem resolution.</p><p>• Facilitate smooth operations by collaborating with team members and addressing ad hoc operational needs.</p>
<p>We are looking for an organized and detail-oriented Accounts Payable Specialist to join our team in San Francisco, California. This long-term, part time contract role offers an excellent opportunity for a proactive individual with strong communication skills and expertise in administrative tasks and accounts payable processes. The ideal candidate will thrive in a dynamic environment and be eager to contribute to the success of our office.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and maintain office supply inventory, ensuring timely replenishment and verifying receipt of orders.</p><p>• Support the Office Manager with administrative tasks and office operations.</p><p>• Coordinate with vendors and service providers to ensure the office is clean and well-maintained.</p><p>• Assist in organizing office events, including holiday celebrations and team gatherings.</p><p>• Process accounts payable invoices with proper approval and coding for accuracy.</p><p>• Ensure timely payment of bills, including property tax bills and urgent check requests.</p><p>• Handle vendor inquiries and resolve any issues promptly.</p><p>• Collaborate on miscellaneous projects and tasks as needed to support the team.</p>
<p>A global travel documentation provider is seeking a Travel Documentation Specialist to support high-volume visa, passport, and travel document processing on a full-time, onsite, temp-to-hire basis. This team provides technology-driven solutions that guide travelers through the documentation process, from initial request through completion. This role is best suited for individuals who enjoy structured, repetitive administrative work, communicate clearly with customers, and thrive in a fast-paced, accuracy-driven environment. This is not a legal role and is not aligned with paralegal or law school career paths. The Travel Documentation Specialist will prepare, review, and process travel documentation requests, update internal systems, track application progress, and provide step-by-step guidance to travelers. The Supervisor is based remotely, and the onsite team in San Franscisco is small, collaborative, and low-turnover. Candidates with experience in passport offices, consulates, visa processing companies, or other regulated administrative environments are strongly encouraged to apply.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, review, and process visa, passport, and travel document applications following established workflows and service-level agreements (SLAs).</li><li>Maintain accurate, timely updates within internal CRM and technology platforms, ensuring all benchmarks and milestones are completed within required timelines.</li><li>Respond to traveler inquiries by phone and email with professionalism, clarity, and strong customer-service skills.</li><li>Monitor case progress, resolve routine documentation questions through research, and escalate issues when needed.</li><li>Conduct research on country-specific travel requirements and other related documentation processes.</li><li>Invoice completed cases accurately and within required timeframes.</li><li>Provide coverage for team members during planned absences.</li><li>Collaborate with the onsite team and cross-functional operational teams to support ongoing workflow improvements.</li><li>Follow structured processes, office workflows, and internal quality standards to ensure consistent and timely service delivery.</li></ul>
<p>Robert Half has a very exciting opportunity with one of the largest gaming companies in the world. Our client is having a return to office and is looking for our help to have a smooth transition. This role is aprt time 20 hours a week to start. Could grow into a full time role and even possibly convert to a full time employee with the company. Please see the description below and if interested, apply now! We are looking to present profiles immediately. Do not wait! Apply now. </p><p><br></p><p>We are seeking a highly skilled, tech savvy candidate to provide technical and administrative assistance for our clients Accommodations Program. This role will focus on improving the efficiency and scalability of existing office accommodations processes through project management automation and systems optimization within Google Workspace, G-Suite, and Microsoft 365 environments.</p><p><br></p><p><strong>Job Description </strong></p><ul><li>Partner with EA’s Accommodations team to review and document current workflows and processes.</li><li>Identify areas of inefficiency and propose improvements to enhance speed accuracy and scalability.</li><li>Create and maintain simple project plans or trackers for ongoing process improvement initiatives.</li><li>Support administrative coordination documentation management and task tracking across multiple stakeholders</li><li>Identify and implement automation opportunities using G-Suite and Microsoft 365 tools e.g. Google Sheets Power Automate Forms Apps Script..</li><li>Develop test and document lightweight automations or integrations e.g. intake forms linked to tracking sheets automated status updates or notifications.</li><li>Ensure automations are implemented securely and align with EA’s internal privacy and security standards.</li><li>Support day-to-day maintenance of shared folders document libraries and permissions management.</li><li>Manage version control and accessibility of key accommodation templates and intake forms.</li><li>Assist with data collection and reporting on accommodation activity volume turnaround times etc..</li><li>Ensure all tools and documentation are consistent with accessibility best practices.</li><li>Apply accessibility and inclusion considerations when building or improving systems.</li><li>Collaborate with EA’s People Experience teams to integrate accommodations and inclusion processes into broader operational workflows.</li><li>Provide recommendations for inclusive documentation forms and process design.</li><li>Documented current-state and proposed future-state process maps.</li><li>Implemented or piloted automations for at least one core process</li></ul>
<p>We are seeking a detail-oriented and customer-focused HR Specialist to manage employee inquiries related to <strong>Benefits</strong>, <strong>Leave of Absence (LOA)</strong>, and <strong>Workers’ Compensation</strong>. This role plays a critical part in supporting employees through open enrollment, benefits administration, and leave processes, ensuring compliance and exceptional service delivery.</p><p><br></p><ul><li>Serve as the primary point of contact for employee inquiries regarding <strong>benefits enrollment</strong>, <strong>LOA eligibility</strong>, and related policies.</li><li>Guide employees through LOA processes, including qualification criteria, documentation, and return-to-work procedures.</li><li>Administer <strong>403(b) retirement plan</strong> processes, including contribution changes and distribution requests.</li><li>Support <strong>open enrollment</strong> activities, including answering questions, following up on incomplete enrollments, and ensuring timely submissions.</li><li>Manage <strong>Workers’ Compensation claims</strong>, coordinating with employees and vendors to ensure accurate reporting and compliance.</li><li>Review and reconcile <strong>benefit invoices</strong> received via mail for accuracy and timely processing.</li><li>Maintain accurate records and documentation for benefits and LOA transactions.</li><li>Respond to a high volume of emails and inquiries, providing clear and timely communication.</li><li>Deliver exceptional <strong>customer service</strong> through proactive follow-ups and issue resolution.</li></ul><p><br></p>
<p><strong>Interested in learning more? Apply today and share your resume via LinkedIn with JC del Rosario — let’s connect and explore how this role could be the perfect next step in your career.</strong></p><p><br></p><p><strong>Client Service Specialist</strong></p><p><br></p><p><strong>About the Role</strong></p><p>We’re seeking an experienced <strong>Client Service Specialist</strong> to join a boutique wealth management firm. This is primarily a back-office role with some client interaction via email and phone, focused on delivering exceptional service and operational support. You’ll manage client requests, collaborate with advisors, and help streamline processes to enhance the overall client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process client service requests, including account openings, transfers, ACH transactions, RMDs, and stock donations.</li><li>Communicate with clients and custodians to resolve operational issues promptly.</li><li>Prepare reports and assist with quarterly client reporting.</li><li>Maintain CRM and portfolio management systems (Salesforce, Orion).</li><li>Support meeting preparation and contribute to process improvements.</li></ul><p><br></p><p><strong>Benefits & Perks</strong></p><ul><li>Medical, dental, and vision coverage.</li><li>401(k) match after six months.</li><li>Three weeks of paid vacation plus separate sick days.</li></ul>
<p><strong>Interested?</strong> Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — I’d love to connect!</p><p><br></p><p><strong>Accounts Payable Specialist – Join a Dynamic Team!</strong></p><p><br></p><p><strong>About the Role:</strong></p><p>Are you detail-driven and passionate about keeping things organized? We’re looking for an Accounts Payable Specialist to play a key role in managing invoice processing, maintaining accurate financial records, and supporting compliance with industry standards. This is a great opportunity to grow your career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle end-to-end accounts payable processes for multiple properties</li><li>Ensure accurate coding and timely invoice processing</li><li>Assist with month-end close, cash flow forecasting, and budgeting</li><li>Collaborate with property management and accounting teams</li><li>Maintain electronic documentation and support compliance initiative</li></ul>
We are looking for a motivated and detail-oriented Office Assistant to join our team in Menlo Park, California. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of our office environment. If you are dependable, organized, and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain and organize office files and records to ensure easy access and retrieval.<br>• Prepare and ship items, including backpacks, while managing basic inventory tasks.<br>• Assist with packing and moving boxes, ensuring the workspace is ready for reentry.<br>• Perform general administrative tasks such as data entry and correspondence.<br>• Support office operations by managing supplies and keeping the workspace functional.<br>• Collaborate with team members to ensure efficient workflow and task completion.<br>• Utilize Microsoft Office Suite for document creation, tracking, and communication.<br>• Handle minor physical tasks related to office setup and maintenance.<br>• Ensure all assigned projects are completed within the specified timeframe.<br>• Provide reliable and consistent support to meet project goals and deadlines.
<p>We are looking for a meticulous and experienced Accounts Payable Specialist to join our team on a long-term contract basis in San Francisco, California. In this role, you will handle crucial financial processes, including invoice management and payment operations, ensuring accuracy and compliance with company policies. This position requires someone who is detail oriented and has a strong understanding of accounts payable procedures, particularly in D2C eCommerce and consumer packaged goods industries.</p><p><br></p><p>Responsibilities:</p><p>• Process and review both purchase order (PO) and non-PO invoices, ensuring accurate coding and compliance.</p><p>• Coordinate with internal teams to address and resolve discrepancies related to purchase orders and vendor issues.</p><p>• Facilitate the timely approval and processing of payments for invoices.</p><p>• Maintain organized and accurate records of all accounts payable transactions.</p><p>• Support month-end closing activities by preparing reports and performing reconciliations.</p><p>• Ensure adherence to internal controls and company policies throughout all accounts payable operations.</p><p>• Assist with special projects and ad-hoc tasks within the finance department.</p><p>• Collaborate with colleagues to improve efficiency in accounts payable workflows and systems.</p>
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities.<br><br>Responsibilities:<br>• Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing.<br>• Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies.<br>• Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams.<br>• Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers.<br>• Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations.<br>• Assist with month-end and year-end closing tasks by preparing schedules and reports.<br>• Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation.<br>• Identify opportunities to improve accounts payable procedures and strengthen internal controls.<br>• Provide support to the accounting team as needed, ensuring smooth financial operations.
<p>This role sits within a global digital advertising organization and focuses on driving lower-funnel campaign performance, enabling sellers, and optimizing media strategies for key verticals including Retail, CPG, and Emerging markets.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Account Support</p><ul><li>Partner with sellers on campaign strategy, structure, product adoption, and performance</li><li>Focus on Retail, CPG, and Emerging verticals</li><li>Support lower funnel performance solutions and enterprise sellers</li><li>Provide strategic and technical guidance on direct account work</li><li>Push back and collaborate with senior leaders</li></ul><p>Education & Enablement</p><ul><li>Adapt enterprise-level training for S& B advertisers</li><li>Support new product rollouts</li><li>Enable sellers to pitch performance products and best practices at scale</li></ul><p>Strategic Ownership</p><ul><li>Own the S& B strategy for North America</li><li>Work independently</li></ul>
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Concord, California. In this role, you will handle certified payroll processes, ensuring compliance with regulations and maintaining the highest degree of accuracy. This position offers an opportunity to contribute to the efficient management of payroll operations within the service industry.<br><br>Responsibilities:<br>• Manage certified payroll processes with precision and compliance to meet government requirements.<br>• Utilize Points North and other payroll applications to process and verify payroll data.<br>• Handle payroll for over 500 employees, ensuring timely and accurate payment.<br>• Maintain alliance relationships and collaborate effectively with internal and external stakeholders.<br>• Address and resolve payroll discrepancies, ensuring all data is organized and error-free.<br>• Upload payroll data to relevant platforms, ensuring proper documentation and record-keeping.<br>• Process prevailing wage calculations and ensure adherence to applicable labor laws.<br>• Support payroll cleanup efforts, identifying and eliminating duplicated records.<br>• Contribute to the improvement and streamlining of payroll operations to enhance efficiency.<br>• Provide expertise in full-cycle payroll using ADP Workforce Now and other systems.
We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our team in San Francisco, California. This is a contract position, offering an excellent opportunity to contribute to essential financial operations while gaining experience in a dynamic and fast-paced environment. The ideal candidate will bring expertise in invoice processing, vendor management, and expense tracking, ensuring seamless support during a maternity leave period.<br><br>Responsibilities:<br>• Manage vendor onboarding processes, including collecting essential information and ensuring compliance with required documentation.<br>• Review and verify W9 forms to maintain regulatory compliance.<br>• Communicate with clients to receive invoices and confirm accuracy before submission.<br>• Facilitate invoice approvals and ensure timely payments.<br>• Handle expense management tasks using Ramp, ensuring accurate tracking and reporting.<br>• Conduct periodic reviews of invoices for creators and vendors to ensure accuracy and alignment with company policies.<br>• Utilize GL codes effectively to categorize transactions and maintain accurate records.<br>• Assist in transitioning vendor management processes from Bill.com to Ramp, ensuring smooth integration.<br>• Collaborate with team members to address any discrepancies or issues related to accounts payable processes.
<p>We are looking for an experienced Accounting Specialist to join our clients team in San Ramon, California. This is a Contract to permanent position, offering a great opportunity to contribute your expertise in accounting processes while working on-site. The role involves managing financial operations for multiple properties and requires proficiency in Yardi.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle accounts payable and accounts receivable tasks for multiple rental properties. </p><p>• Oversee billing processes and ensure accurate and timely invoicing.</p><p>• Perform account reconciliations to maintain accurate financial records.</p><p>• Utilize Yardi software to manage accounting operations effectively.</p><p>• Collaborate with the on-site facilities team to address financial needs and operational requirements.</p><p>• Ensure compliance with accounting standards and company policies.</p><p>• Prepare and analyze financial reports to support decision-making.</p><p>• Identify and resolve discrepancies in financial transactions.</p><p>• Maintain organized and detailed records for audit and reporting purposes.</p>
<p>We are looking for a detail-oriented Credit Specialist to join our client in Concord, California. In this Contract-to-Permanent position, you will oversee essential credit and collections activities, ensuring compliance with company policies and maintaining strong relationships with both internal teams and external partners. This role will provide the opportunity to work closely with branch managers, manage receivables, and maintain customer portfolios.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Monitor and track all accounts receivable to ensure timely payments.</p><p>• Evaluate and approve new customer accounts in collaboration with branch managers.</p><p>• Address and resolve issues with delinquent accounts across multiple branch locations.</p><p>• Maintain accurate and up-to-date customer portfolio information.</p><p>• Process customer refunds in compliance with company policies.</p><p>• Write off bad debts and service charges with approval from management.</p><p>• Send regular account statements to customers as part of the collection process.</p><p>• Prepare and file preliens when necessary to secure payments.</p><p>• Review and analyze aging reports to identify and address outstanding balances.</p><p><br></p><p><br></p>
We are looking for an experienced Sr. Benefits Specialist to join our team on a contract basis in Fremont, California. In this role, you will be responsible for overseeing benefits administration, leave management, compliance, and employee support to ensure that our workforce receives exceptional service and guidance. The ideal candidate will have a strong background in HR operations, benefits coordination, and regulatory compliance, as well as a passion for providing clear and empathetic communication to employees.<br><br>Responsibilities:<br>• Manage employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans, while serving as the primary point of contact for employee inquiries.<br>• Educate employees on 401(k) plan options, eligibility requirements, and retirement planning basics, facilitating contribution changes and guiding them through the process.<br>• Support the implementation and communication of updates to 401(k) vendors, including conducting training sessions and providing system navigation assistance.<br>• Administer accommodation requests by coordinating interactive meetings, collecting documentation, and tracking approvals to ensure compliance.<br>• Oversee leave of absence processes, including eligibility determinations, employee notifications, tracking, and communication for statutory/state leaves, FMLA, Workers’ Compensation, and other leave types.<br>• Collaborate with managers to ensure smooth leave coordination and seamless return-to-work transitions.<br>• Conduct job classification reviews to ensure compliance with California labor laws and proper employee designation as exempt or non-exempt.<br>• Perform regular audits of employee data, benefit elections, and classification statuses within HR systems to maintain accuracy and compliance.<br>• Process employee changes in HR platforms, including compensation adjustments, job role updates, leave statuses, and benefit modifications.<br>• Provide timely and empathetic support to employees, answering questions related to benefits, leave processes, accommodations, and HR policies.
<p>We are looking for a skilled Payroll Specialist to join our team in Denver, CO. This contract position offers an exciting opportunity to manage payroll operations across multiple states and jurisdictions. The ideal candidate will thrive in a fast-paced environment, working independently while collaborating with cross-functional teams to ensure seamless payroll processing.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for employees across 42 states and Canada, ensuring compliance with local tax regulations and jurisdictions.</p><p>• Handle semi-monthly and bi-weekly payroll for 1700+ employees, including tax vendor transitions.</p><p>• Manage equity transactions, including monthly vesting and reconciliation, while maintaining a solid understanding of equity programs.</p><p>• Collaborate with people operations, accounting, and equity teams to ensure accurate and timely payroll execution.</p><p>• Utilize Workday and other payroll systems for processing, auditing, and resolving discrepancies.</p><p>• Prepare and review reconciliations using Excel, ensuring data accuracy and compliance.</p><p>• Address payroll tax notices and resolve issues with tax authorities effectively.</p><p>• Maintain strict adherence to payroll deadlines and guidelines, ensuring smooth operations.</p><p>• Support audits and reviews to guarantee payroll accuracy and compliance with organizational policies.</p><p>• Participate in occasional in-person collaboration sessions, leveraging flexible workspace options as needed.</p>
<p><strong>Employment Type:</strong> Contract | Contract-to-Hire | Project-Based</p><p><strong>Compensation:</strong> $25 - $33</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> with construction accounting experience to support our local clients. This opportunity offers a chance to grow your skills while contributing to the success of complex construction projects in an engaging, team-oriented setting. </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process invoices and payments for subcontractors, suppliers, and vendors.</li><li>Verify invoice details, including purchase orders, job codes, and cost allocations.</li><li>Handle lien waivers and ensure compliance with construction industry regulations.</li><li>Perform regular reconciliation of accounts payable and resolve discrepancies.</li><li>Manage vendor relationships and respond to payment inquiries in a timely manner.</li><li>Assist with financial statement preparation and cash flow analysis related to project costs.</li><li>Maintain organized records of project-specific payables and vendor documentation.</li><li>Collaborate closely with project managers and accounting teams to ensure accuracy.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in San Jose, California. In this role, you will be responsible for ensuring the accurate and timely processing of invoices and payments while maintaining compliance with company policies. The ideal candidate will bring strong attention to detail and excellent organizational skills to support efficient accounts payable operations.<br><br>Responsibilities:<br>• Process and review invoices to ensure accurate coding and proper documentation.<br>• Manage and execute timely payments through various methods, including ACH transfers and check runs.<br>• Verify account coding for transactions and resolve any discrepancies or errors.<br>• Assist in reconciling accounts payable sub-ledger to the general ledger.<br>• Maintain accurate records of all transactions and ensure proper filing for audit purposes.<br>• Collaborate with vendors and internal teams to address payment issues or inquiries.<br>• Monitor and analyze accounts payable aging reports to identify outstanding payments.<br>• Support month-end closing processes by providing necessary reports and documentation.<br>• Ensure compliance with company policies and financial regulations in all accounts payable activities.<br>• Contribute to the improvement of accounts payable processes by identifying opportunities for efficiency.
We are looking for a dedicated Customer Service Specialist to join our team on a contract basis in Santa Rosa, California. This role involves providing exceptional support to merchants while ensuring compliance, managing risk, and maintaining high standards of service delivery. The ideal candidate will bring strong technical skills, a keen eye for detail, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Investigate and monitor merchant processing activities using advanced risk management tools.<br>• Handle customer inquiries by explaining underwriting policies and decisions with clarity.<br>• Conduct thorough investigations to ensure compliance and mitigate risks.<br>• Document risk assessments and findings in a concise and structured manner.<br>• Maintain merchant accounts, including updating profiles and bank account details.<br>• Collaborate with sales and other internal teams to deliver seamless merchant support.<br>• Stay informed about industry trends relevant to merchant services and risk management.<br>• Assist with credit and risk-related tasks, including reviewing merchant accounts.<br>• Ensure all services meet or exceed established quality and service standards.
We are looking for a skilled Payroll Specialist to join our team in San Jose, California. This is a contract position ideal for someone who thrives in managing comprehensive payroll processes and has experience with multi-state payroll operations. If you have a strong background in payroll systems and enjoy working in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee and manage full-cycle payroll processes, ensuring all payments are accurate and timely.<br>• Handle multi-state payroll operations, maintaining compliance with various state and federal regulations.<br>• Utilize ADP Workforce Now to efficiently process payroll and manage employee data.<br>• Prepare and review payroll reports to ensure accuracy and resolve discrepancies.<br>• Maintain payroll records for over 500 employees, ensuring confidentiality and proper documentation.<br>• Collaborate with HR and finance teams to address payroll-related inquiries and issues.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Assist with audits and reporting requirements, providing necessary documentation and records.<br>• Identify and implement improvements to streamline payroll processes.<br>• Respond promptly to employee concerns regarding payroll and benefits.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team in San Rafael, California. In this long-term contract position, you will play a vital role in managing payroll processes, ensuring accuracy in financial records, and supporting various accounting functions. If you thrive in a fast-paced environment and have a passion for precision, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Process full-cycle accounts payable, ensuring all transactions are accurately recorded and managed.<br>• Prepare and manage payroll entries, including maintaining and verifying employee timecards.<br>• Conduct data entry tasks with a high level of accuracy and attention to detail.<br>• Create and post journal entries to maintain accurate financial records.<br>• Collaborate on the implementation and optimization of payroll systems and processes.<br>• Handle automated payroll operations to streamline and ensure timely payments.<br>• Perform check runs and review payment batches for compliance and correctness.<br>• Support financial reporting and assist with month-end close activities as needed.<br>• Maintain organized and up-to-date documentation related to payroll and accounts payable.<br>• Communicate effectively with team members to resolve discrepancies and ensure smooth operations.
<p><strong>About the Company:</strong></p><p>We are seeking an experienced Accounts Payable Specialist to support our finance operations and contribute to our success in a fast-paced production environment. The ideal candidate will have a strong background in high-volume invoice processing, preferably within manufacturing and consumer packaged goods (CPG) industries. Proficiency in Oracle and SAP is essential for success in this role. Join a leading manufacturing and consumer packaged goods (CPG) organization known for quality, innovation, and operational excellence. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and reconcile a high volume of invoices for manufacturing raw materials, packaging, freight, and indirect services.</li><li>Validate invoice data against purchase orders, goods receipts, and inventory system records.</li><li>Maintain positive vendor relationships, resolve invoice discrepancies, and ensure timely payments.</li><li>Collaborate cross-functionally with procurement, inventory control, and manufacturing operations to address exceptions and support production needs.</li><li>Assist with month-end close processes, including AP accruals and reporting.</li><li>Prepare and review aging reports and recommend resolution approaches for outstanding items.</li></ul><p><br></p>
We are looking for a detail-oriented Order Entry Specialist to join our team on a contract basis in Petaluma, California. In this role, you will leverage your expertise in Sage 300 to train staff on order entry processes, ensuring accuracy and efficiency. This position offers an opportunity to make a meaningful impact by optimizing workflows and enhancing operational performance.<br><br>Responsibilities:<br>• Deliver comprehensive training sessions on Sage 300 Order Entry functionalities to team members.<br>• Develop user-friendly documentation and workflows to standardize order entry processes.<br>• Provide expert guidance on maximizing the use of Sage 300 modules for order management.<br>• Troubleshoot and resolve common issues during training to ensure smooth operation.<br>• Recommend strategies to improve data integrity and streamline order management tasks.<br>• Create customized training materials to accommodate various learning styles and technical levels.<br>• Collaborate with teams to identify process improvements and implement best practices.<br>• Offer practical solutions to optimize Sage 300 modules for related tasks like inventory control and accounts receivable.<br>• Ensure compliance with industry standards and company policies within order entry workflows.
