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56 results for Office Specialist in San Francisco, CA

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-18T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in East Contra Costa County, California. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Requirements:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors. • Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered. • Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas. • Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings. • Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage. • Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-17T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
41.8 - 48.4 USD / Hourly
We are looking for an Office Manager to oversee the daily workplace experience for a contract position based in California. This role is ideal for someone who takes pride in creating an organized, welcoming, and well-supported office environment for employees and visitors alike. You will coordinate office operations, manage supplies and logistics, and contribute to team events and employee support activities that help the workplace run smoothly. Responsibilities: • Shape a comfortable office environment by coordinating workspace setup, organizing shared areas, and enhancing the overall employee and guest experience. • Maintain appropriate inventory levels for office materials, refreshments, and kitchen essentials by planning recurring orders and monitoring usage trends. • Welcome visitors, while coordinating their arrival experience and ensuring attentive front-of-office support. • Assist with planning internal gatherings such as team celebrations, offsite events, and culture-building activities that strengthen employee engagement. • Oversee incoming and outgoing mail, package handling, and shipment coordination, including the movement of company hardware when needed. • Support onboarding and offboarding logistics by arranging equipment orders, shipping materials to remote team members, and recovering company devices at the end of employment. • Coordinate the selection and purchasing of branded merchandise to support employee engagement and company representation. • Work with external vendors and service providers to keep office operations running efficiently and address day-to-day administrative needs.
2026-09-18T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Office ManagerPosition SummaryWe are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming work environment. This role will support administrative functions, facilities coordination, vendor management, and employee experience initiatives.Key Responsibilities<ul><li>Manage day-to-day office operations and workplace logistics</li><li>Coordinate vendors, office services, and facility maintenance requests</li><li>Oversee office supplies, inventory, and budget tracking</li><li>Support onboarding, seating arrangements, and employee needs</li><li>Plan team meetings, events, and office activities</li><li>Manage conference rooms, mail distribution, and office communications</li><li>Provide administrative support to leadership as needed</li></ul>
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-16T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-17T00:00:00Z

Office Administrator

San Francisco, CA
onsite
Temporary / Contract
26 - 33 USD / Hourly
Robert Half is partnering with a respected law firm in San Francisco seeking a Receptionist / Legal Administrative Assistant to support daily office operations and provide administrative assistance to attorneys. This is a highly visible role that serves as the face of the office while helping ensure smooth day-to-day operations. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet clients and visitors and maintain a professional front office environment</li><li>Manage incoming/outgoing mail, packages, and deliveries</li><li>Coordinate conference room scheduling, meetings, and office events</li><li>Order and maintain office supplies and vendor relationships</li><li>Serve as a liaison with building management</li><li>Proofread, format, and revise legal documents</li><li>Convert, organize, and redact documents in Word, Excel, PowerPoint, and PDF</li><li>Maintain electronic files and document management systems</li><li>Process expense reports, timesheets, and other administrative requests</li><li>Assist attorneys with travel arrangements and other administrative support</li></ul>
2026-09-09T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities: • Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience. • Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly. • Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity. • Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable. • Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination. • Arrange catering, lunches, and internal events that contribute to a positive employee experience. • Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics. • Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges. • Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-09-17T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Workplace Specialist Position SummaryWe are seeking a proactive and service-oriented Workplace Specialist to support the day-to-day operations of the office and deliver an exceptional employee and guest experience. This role will oversee workplace services, facilities coordination, office operations, and employee support to ensure a productive and welcoming environment.Key Responsibilities<ul><li>Serve as the primary point of contact for workplace and office-related needs</li><li>Coordinate office operations, facilities requests, and vendor relationships</li><li>Manage conference rooms, office supplies, and workplace inventory</li><li>Support onboarding logistics, desk setups, and employee experience initiatives</li><li>Coordinate office events, meetings, and workplace programs</li><li>Ensure office spaces are organized, functional, and well-maintained</li><li>Partner with building management and service providers on maintenance requests</li><li>Assist with workplace communications and administrative projects</li></ul>
2026-09-11T00:00:00Z

Workplace Specialist

Sunnyvale, CA
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for an experienced and dependable Workplace Specialist to support daily office operations in Sunnyvale, CA. This contract opportunity with the potential to become permanent is ideal for someone who enjoys creating a welcoming environment while keeping workplace services, administrative tasks, and employee support running smoothly. In this onsite role, you will serve as a key point of contact for visitors, staff, and service providers, helping maintain an organized and detail-oriented office experience Monday through Friday. Responsibilities:• Welcome employees, visitors, and external partners at the front desk while ensuring a detail-oriented and positive arrival experience.• Oversee the appearance and readiness of reception areas, conference rooms, and shared office spaces throughout the workday.• Coordinate incoming and outgoing mail, deliveries, shipments, and vendor interactions to support efficient workplace operations.• Respond to day-to-day office requests and troubleshoot routine workplace needs as a central support resource for employees.• Assist with planning and execution of team activities, office programs, and corporate events held on site.• Prepare and update business documents, spreadsheets, presentations, and visual materials using tools such as Google Workspace and Canva.• Work closely with workplace operations and executive support partners on administrative assignments and office-related projects.• Provide general office coordination support, including assistance with onboarding logistics and other internal workplace initiatives.
2026-09-17T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position suited for someone who enjoys creating a welcoming office experience, assisting with meeting support, and handling administrative service tasks with care. The ideal candidate brings strong customer service instincts and confidence working with confidential materials in a busy corporate setting. Responsibilities: • Oversee the appearance and readiness of shared office areas, including conference rooms, offices, and common spaces throughout the day. • Monitor inventory levels and restock workplace supplies to help teams and visitors have what they need. • Prepare meeting spaces in advance, provide hospitality-related support during events when needed, and restore rooms afterward. • Assist with mailroom and service center duties during slower periods, including document handling and related operational tasks. • Manage sensitive documents and information with a high level of discretion and attention to security. • Coordinate with onsite leadership and client contacts to communicate updates, priorities, and any timing concerns related to assigned work. • Support front-office and administrative service needs as requested, contributing to a smooth and efficient workplace environment. • Take on additional office services assignments as business needs change. • Perform document scanning and other clerical support activities accurately and efficiently. • Provide courteous day-to-day assistance to employees and guests, ensuring a strong customer service experience.
2026-09-02T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-09-01T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-09-10T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-09-01T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-09-04T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a highly organized individual who can manage attorney support tasks, court-related filings, and document preparation in a fast-paced law firm environment. The position offers the opportunity to work closely with attorneys and clients while contributing to the smooth handling of active legal matters. Responsibilities: • Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently. • Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy. • Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines. • Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics. • Maintain attorney calendars and track important dates, deadlines, and court appearances. • Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination. • Enter, review, and update attorney time records as needed to support accurate billing and reporting. • Provide additional administrative assistance as business needs require within the litigation team.
2026-09-08T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
A prestigious AmLaw firm is seeking an experienced Litigation Legal Secretary to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a 37.5-hour workweek. The ideal candidate will have 5+ years of litigation legal secretary experience and strong knowledge of both California state and federal court procedures. Experience supporting labor & employment litigators is highly preferred.Responsibilities<ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle state and federal court filings, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience</li><li>Strong knowledge of California state and federal court rules and procedures</li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul>Why Consider This Opportunity?<ul><li>Prestigious AmLaw firm</li><li>37.5-hour workweek</li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li>Medical, dental and vision insurance</li><li>401(k)</li><li>Comprehensive benefits package</li></ul>Workplace: Onsite – Downtown Los AngelesQualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-09-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-09-10T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent / Full Time
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-09-10T00:00:00Z