<p>Robert Half is partnering with a growing construction company seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and project teams. This position is ideal for a professional who thrives in a fast-paced, team-oriented environment and enjoys keeping projects and people organized.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to project managers, superintendents, and office staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for project activities.</li><li>Prepare, proofread, and distribute project documents, proposals, contracts, and reports.</li><li>Assist with data entry, invoice processing, purchase orders, and timekeeping.</li><li>Maintain organized digital and physical filing systems for project and compliance documentation.</li><li>Answer and direct phone calls, greet visitors, and handle general office correspondence.</li><li>Support HR and accounting functions as needed (onboarding, expense tracking, etc.).</li><li>Help ensure smooth communication between the office, field teams, and subcontractors.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to financial advisors and firm leadership.</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.</li><li>Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.</li><li>Maintain accurate client records and assist with account documentation and compliance requirements.</li><li>Prepare correspondence, reports, and presentations as requested.</li><li>Support event coordination, client meetings, and internal team functions.</li><li>Assist with office management duties including ordering supplies, maintaining files, and processing mail.</li><li>Collaborate with internal departments to ensure seamless client service and operational efficiency.</li></ul><p><br></p>
<p>Our client is looking for a skilled and detail-oriented Administrative Assistant to provide key support to our team. This position requires an organized and proactive individual capable of handling a variety of administrative duties in order to ensure the efficient day-to-day operations of the office. If you are a problem-solver who thrives in fast-paced environments and excels at multitasking, this role could be perfect for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks, including scheduling, data entry, filing, and document preparation (Source: 2026 RH Salary Guide.xlsx).</li><li>Answer and direct incoming phone calls and emails professionally while providing general information to inquiries.</li><li>Prepare reports, presentations, and correspondence as needed.</li><li>Coordinate office meetings, including agenda creation, logistics, and follow-ups.</li><li>Organize and maintain office records, ensuring accuracy and ease of access.</li><li>Monitor and reorder office supplies as needed to support operational efficiency.</li><li>Collaborate with team members across departments to ensure smooth workflows.</li><li>Assist with special projects, event planning, or other administrative functions as required.</li></ul><p><br></p>
<p>Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Our client is seeking an Administrative Assistant to provide essential support to their team by handling administrative tasks and ensuring day-to-day operations are carried out efficiently. If you thrive in a fast-paced environment and enjoy being a go-to resource, this role is a great fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>General Administrative Support:</strong> Provide day-to-day support to the team by managing schedules, handling correspondence, and coordinating meetings.</li><li><strong>Document Preparation:</strong> Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.</li><li><strong>Data Entry and Records Management:</strong> Maintain and update databases, track information, and ensure accurate record-keeping.</li><li><strong>Communication:</strong> Serve as a liaison for internal and external communications, handling email, managing incoming calls, and responding to inquiries.</li><li><strong>Office Coordination:</strong> Assist with ordering office supplies, managing inventory, and supporting routine tasks to ensure office efficiency.</li><li><strong>Event and Meeting Coordination:</strong> Coordinate logistics for meetings, events, and conferences, including catering, room setup, and technology needs.</li><li><strong>Support Projects:</strong> Partner with team members on special projects, providing administrative and organizational support when needed.</li></ul><p><br></p><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is a well-established construction firm based in San Diego, recognized for delivering large-scale commercial and residential projects with integrity and innovation. They are seeking a highly skilled Senior Executive Assistant to provide top-tier administrative support to executive leadership and ensure seamless operations across the organization.</p><p><strong>Position Overview:</strong></p><p> The Senior Executive Assistant will act as a strategic partner to C-level executives, managing daily operations, coordinating complex schedules, and serving as a liaison with internal teams, clients, and stakeholders. This role requires excellent organizational skills, business acumen, and the ability to thrive in a fast-moving, project-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct executive support including complex calendar management, meeting scheduling, travel coordination, and expense reporting.</li><li>Draft, edit, and prepare executive-level correspondence, presentations, and reports.</li><li>Coordinate project-related meetings, site visits, and stakeholder communications, ensuring all logistics and materials are in place.</li><li>Serve as the primary liaison between executives, project managers, clients, and subcontractors.</li><li>Assist in preparation for board meetings, executive leadership sessions, and industry events.</li><li>Maintain confidential records, contracts, and project documentation with accuracy and discretion.</li><li>Anticipate executive needs, proactively resolving issues to maximize leadership productivity.</li><li>Streamline administrative workflows and improve operational efficiency across executive support functions.</li></ul><p><br></p>
<p>Our client, a prestigious <strong>luxury real estate firm in Rancho Santa Fe</strong>, is seeking a poised and experienced <strong>Executive Assistant</strong> to provide high-level administrative support to the executive leadership team. This is a sophisticated, fast-paced environment where discretion, initiative, and attention to detail are paramount. The ideal candidate is confident, organized, and capable of managing complex schedules, high-profile client interactions, and confidential information with ease. You’ll serve as the right hand to leadership — anticipating needs, managing communications, and ensuring flawless coordination across all facets of business operations.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and client meetings for executive leadership.</li><li>Draft correspondence, reports, and presentations with impeccable accuracy and professionalism.</li><li>Maintain discretion with sensitive financial, client, and company information.</li><li>Liaise with clients, investors, and partners, ensuring seamless communication.</li><li>Prepare documentation for property listings, contracts, and marketing materials.</li><li>Support event planning, open houses, and networking functions.</li><li>Coordinate projects and assist with special initiatives from leadership.</li><li>Oversee general office operations, ensuring efficiency and professionalism.</li></ul>
<p>Our client, a <strong>well-established construction company in Escondido</strong>, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Provide administrative support for payroll processing, invoicing, and accounts receivable.</li><li>Assist with general bookkeeping functions, including data entry and reconciliations.</li><li>Support the estimating department with bid preparation, project documentation, and vendor communications.</li><li>Maintain digital and physical filing systems, ensuring records are accurate and accessible.</li><li>Coordinate schedules, meetings, and internal communications for project managers and leadership.</li><li>Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Assist with project management tasks to ensure deadlines and budgets are met.</li></ul>
<p>If you’re drawn to creativity, design, and a fast-paced, trend-savvy environment — this is the opportunity for you. Our client, an up-and-coming <strong>fashion and lifestyle brand in Solana Beach</strong>, is looking for a talented <strong>Administrative Assistant</strong> who can balance organization with flair. You’ll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.</li><li>Coordinate product shipments, track inventory, and support wholesale orders.</li><li>Assist in preparing brand presentations, press materials, and lookbooks.</li><li>Handle correspondence with vendors, stylists, and marketing partners.</li><li>Maintain files, databases, and production timelines.</li><li>Support event planning and photo shoot logistics, ensuring smooth coordination.</li><li>Create reports and assist with expense tracking, purchase orders, and budget updates.</li><li>Help drive brand initiatives by staying organized, proactive, and collaborative.</li></ul>
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
<p>Our client is seeking a dedicated and proactive Executive Assistant to provide high-level administrative and organizational support to the nonprofit’s leadership team. The successful candidate will play a critical role in ensuring the smooth operation of executive functions and helping advance the organization’s mission to create meaningful impact in the community. This is an excellent opportunity for an organized, detail-oriented professional who thrives in a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative support to senior executives, including scheduling appointments, managing calendars, and coordinating travel arrangements.</li><li>Handle confidential and sensitive information with professionalism and discretion </li><li>Prepare meeting materials, create agendas, and take detailed minutes during executive or board meetings.</li><li>Serve as a liaison between leadership and internal/external stakeholders, ensuring timely communication and a professional interface.</li><li>Assist in the preparation of presentations, reports, and correspondence for leadership team meetings.</li><li>Conduct research and compile information to support decision-making and strategic planning.</li><li>Help coordinate special events, fundraising initiatives, and volunteer activities as needed.</li><li>Manage expense reporting and budget tracking processes for the executive team.</li></ul><p><br></p>
We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.<br><br>Responsibilities:<br>• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.<br>• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.<br>• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.<br>• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.<br>• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.<br>• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.<br>• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.<br>• Provide proactive support on ad hoc projects and assignments as needed.<br>• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
<p>We are partnering with a <strong>dynamic client in San Marcos</strong> that is seeking an experienced <strong>Administrative Coordinator</strong>. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in <strong>administration, logistics, or project coordination</strong>, paired with strong communication and organizational skills.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Act as the primary on-site contact for installation days, vendor deliveries, and project setups.</li><li>Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.</li><li>Maintain detailed field notes, shipment logs, photos, and site measurements.</li><li>Track project progress and provide daily updates to management.</li><li>Ensure all parties are aligned on timelines, responsibilities, and safety protocols.</li><li>Assist with administrative tasks including scheduling, documentation, and reporting.</li><li>Support multiple projects simultaneously with a focus on deadlines and accuracy.</li></ul>
We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
