We are looking for a detail-oriented and reliable Receptionist to join our team on a contract basis in San Diego, California. This position involves supporting a small office environment, ensuring smooth front desk operations, and providing excellent service to both internal staff and external visitors. The ideal candidate will bring extensive experience and a detail-oriented demeanor, aligning well with the needs of the workplace and clientele.<br><br>Responsibilities:<br>• Greet visitors and staff in a detail-oriented and welcoming manner, ensuring a positive first impression.<br>• Manage a multi-line phone system, including answering and directing inbound calls promptly and accurately.<br>• Perform administrative tasks such as scheduling, organizing documents, and assisting with office operations.<br>• Maintain the reception area to ensure it is clean, organized, and presentable.<br>• Handle inquiries and provide information to callers and visitors as needed.<br>• Work collaboratively with the small team to support daily operations.<br>• Utilize platforms such as Salesforce for tracking and administrative purposes.<br>• Ensure adherence to business casual dress code, maintaining a detail-oriented appearance.<br>• Assist with other general office duties as required during the contract period.
<p>This is a classic, dependable front desk role ideal for someone who enjoys structure, routine, and being the go-to support person for daily office operations. The <strong>Receptionist / Administrative Support Associate</strong> plays a vital role in keeping the office running smoothly while delivering friendly, professional service to everyone who walks through the door.</p><p><br></p><p><strong>Key Duties</strong></p><ul><li>Answer and route incoming calls accurately and courteously</li><li>Welcome visitors and assist with basic inquiries</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document preparation</li><li>Assist with scheduling and calendar coordination</li><li>Maintain cleanliness and organization of common areas</li><li>Support administrative staff with overflow tasks</li></ul>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul><p><br></p>
We are looking for a detail-oriented and friendly Front Desk Coordinator to join our team in San Diego, California. In this long-term contract position, you will play a key role in ensuring smooth operations at the front desk, providing excellent customer service, and managing phone communications effectively. This is an outstanding opportunity for individuals with strong organizational skills and a passion for creating positive first impressions.<br><br>Responsibilities:<br>• Greet visitors warmly and assist them with inquiries or direct them to the appropriate personnel.<br>• Manage a multi-line phone system, including answering inbound calls and transferring them efficiently.<br>• Provide concierge-level services to ensure visitors and staff experience seamless support.<br>• Oversee the scheduling and coordination of front desk activities to maintain order and a high standard of service.<br>• Handle administrative tasks such as maintaining records, organizing documents, and ensuring the front desk area remains tidy.<br>• Respond promptly to emails and phone messages, ensuring timely communication with clients and team members.<br>• Monitor incoming deliveries and coordinate their distribution within the office.<br>• Support other departments with front desk-related tasks as needed to enhance overall organizational efficiency.
We are looking for a reliable and detail-oriented Front Desk Coordinator to join our team in San Diego, California. This is a Contract to permanent position, ideal for someone with excellent organizational skills and a friendly demeanor. The role involves handling front desk administrative tasks, coordinating with vendors, and ensuring smooth day-to-day operations in a detail-oriented environment.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors and staff, ensuring a welcoming and detail-oriented front desk atmosphere.<br>• Manage administrative tasks such as printing maps, organizing files, and fitting machines for copies.<br>• Coordinate purchasing orders and maintain accurate records.<br>• Communicate effectively with vendors to manage deliveries and services.<br>• Handle light foot traffic and ensure smooth operations in the office.<br>• Assist with data entry and maintain updated documentation.<br>• Operate Microsoft Word, Excel, and Outlook for daily administrative functions.<br>• Answer and direct calls using a multi-line phone system.<br>• Provide outstanding customer service to internal and external stakeholders.
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
<p>This is not a traditional receptionist role. Our client is seeking a polished, bilingual <strong>Senior Front Office & Client Experience Coordinator</strong> to serve as the face, voice, and first impression of a busy, high-expectation environment. You’ll act as a gatekeeper, problem-solver, and relationship builder—supporting leadership, staff, and a diverse client base with professionalism and confidence.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Manage a high-volume, multi-line phone system with exceptional call control</li><li>Greet clients, vendors, and visitors with a warm yet professional presence</li><li>Serve as a bilingual liaison for Spanish-speaking clients, ensuring clarity and trust</li><li>Coordinate scheduling, calendars, meeting rooms, and visitor flow</li><li>Handle sensitive information with discretion and confidentiality</li><li>Resolve client concerns in real time and escalate when appropriate</li><li>Support administrative leadership with correspondence, reporting, and special projects</li><li>Maintain front office organization, supplies, and procedural consistency</li></ul>
<p>Our client, a respected healthcare provider in San Diego, CA, is seeking a friendly and detail-oriented Medical Receptionist to join their team. If you are committed to delivering excellent patient service and thrive in a fast-paced environment, we would like to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors, provide a welcoming and professional experience.</li><li>Answer phones, schedule appointments, and manage patient check-in and check-out processes.</li><li>Collect and verify patient information, including insurance details and consent forms.</li><li>Maintain appointment calendars and coordinate communication between medical staff and patients.</li><li>Handle incoming correspondence and manage patient records with accuracy and confidentiality.</li><li>Assist with billing processes and office supply inventory as needed.</li></ul><p><br></p>
We are looking for a motivated Customer Service Representative to join our team in El Cajon, California. This Contract to permanent position requires handling both inbound and outbound calls to manage customer appointments effectively. The role involves working with warm and hot leads, ensuring successful communication and booking goals are met in a fast-paced environment.<br><br>Responsibilities:<br>• Manage a high volume of daily inbound and outbound calls, ranging from 50 to 70 calls per day.<br>• Schedule and confirm customer appointments with a goal of securing 10 bookings daily.<br>• Engage professionally with warm and hot leads to build rapport and address customer needs.<br>• Ensure accurate and timely data entry for all interactions and appointments.<br>• Provide exceptional customer service by answering inquiries and resolving issues promptly.<br>• Operate a multi-line phone system to manage call flow efficiently.<br>• Maintain organized records of communications and appointments.<br>• Collaborate with team members to optimize scheduling and service delivery.<br>• Uphold company standards in all verbal and written communications.<br>• Adapt to a flexible schedule, working Tuesday through Saturday with Saturday availability being essential.
We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, ensuring smooth communication with candidates.<br>• Perform receptionist duties such as answering inbound calls and greeting visitors.<br>• Manage clerical tasks, including document scanning, filing, and maintaining records.<br>• Utilize QuickBooks Desktop for basic payroll and accounting tasks.<br>• Handle mail deliveries and errands, including weekly trips to the post office.<br>• Maintain an organized workspace and assist with general office upkeep.<br>• Support the HR team with prevailing wage documentation and compliance.<br>• Collaborate with colleagues to address questions and ensure efficient operations.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Diego, California. In this role, you will provide essential support to ensure smooth operations and excellent client service. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with care.<br><br>Responsibilities:<br>• Coordinate and schedule client meetings while efficiently managing calendars for the owner.<br>• Prepare, organize, and maintain both digital and physical client files to ensure accessibility and accuracy.<br>• Assist with onboarding clients and collecting necessary documents for tax and financial planning services.<br>• Manage sensitive financial information with discretion and adhere to confidentiality standards.<br>• Support office management tasks, including maintaining supplies, handling mail, and coordinating with vendors.<br>• Perform billing tasks, data entry, and client information tracking as needed to ensure accurate records.<br>• Answer inbound calls and provide courteous, attentive assistance to clients.<br>• Handle receptionist duties, including greeting visitors and directing inquiries appropriately.<br>• Ensure smooth scheduling processes to optimize workflow and client satisfaction.
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Solana Beach, California. This Contract position offers an opportunity to manage essential administrative tasks, ensuring a smooth and efficient workflow. The ideal candidate will be organized, proactive, and capable of multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Handle incoming phone calls courteously, providing accurate information and directing calls to the appropriate departments.<br>• Maintain organized records and ensure all data entry tasks are completed accurately and on time.<br>• Assist with general office duties such as scheduling meetings, preparing documents, and managing correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and attentive reception.<br>• Support team members with administrative tasks to enhance overall productivity.<br>• Coordinate office supplies and inventory, ensuring resources are readily available for staff.<br>• Monitor and respond to emails promptly, maintaining clear and effective communication.<br>• Uphold confidentiality and ensure sensitive information is handled securely.<br>• Contribute to maintaining a clean and organized work environment.<br>• Perform additional duties as assigned to support operational needs.
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position suited for an individual with strong organizational skills and a commitment to excellence. The role involves handling a variety of administrative tasks in a fast-paced environment while ensuring high-quality work.<br><br>Responsibilities:<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Utilize Microsoft Office applications, such as Excel and Word, to complete administrative tasks efficiently.<br>• Communicate effectively with clients and team members through both written and verbal correspondence.<br>• Prioritize and multitask daily responsibilities to ensure deadlines are met without supervision.<br>• Perform general office duties, including filing, data entry, and document preparation.<br>• Ensure quality and accuracy in all work produced, maintaining a consistent pace.<br>• Collaborate with team members to support ongoing projects and operational needs.<br>• Independently manage workload while adhering to company standards and procedures.
<p>We are looking for a detail-oriented <strong>Part-Time</strong> Administrative Assistant to join our client Marketing team in San Diego. This role would be with a large wellness resort. This contract position offers an opportunity to support daily office operations and contribute to the efficiency of our administrative processes. The ideal candidate will excel in multitasking, communication, and organization while handling a variety of tasks in a fast-paced environment. The schedule for this role would be <strong>two to three eight-hour days per week</strong>. This has the opportunity to go to full-time work in the coming months! The preferred two-day workdays would be Tuesday and Wednesday, Tuesday and Thursday, or Wednesday and Thursday. The ideal candidate may want a full-time job in the coming months! </p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate team members or departments.</p><p>• Support the marketing department with gift bags </p><p>• Coordinate and schedule meetings, appointments, and travel arrangements for staff.</p><p>• Assist with planning and organizing office activities and events.</p><p>• Ensure timely and efficient handling of administrative tasks, such as filing and document organization.</p><p>• Collaborate with team members to address operational needs and improve workflows.</p><p>• Monitor office supplies inventory and place orders as needed to ensure smooth operations.</p><p>• Prepare reports, presentations, and correspondence as requested by management.</p><p>• Uphold confidentiality and professionalism when dealing with sensitive information.</p>
<p>We are looking for a detail-oriented Office Assistant to join our client, a tax firm, in San Diego, California. This Contract position offers an excellent opportunity to contribute to daily office operations in a meticulous and organized environment. The ideal candidate will be responsible for ensuring smooth administrative functions and providing exceptional customer service to visitors and callers.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome and assist guests upon arrival, ensuring a thorough and friendly experience.</p><p>• Handle incoming mail and packages, including sorting, distribution, and preparation for outgoing shipments.</p><p>• Perform high-volume scanning and photocopying tasks with accuracy and efficiency.</p><p>• Maintain organized filing systems to ensure easy access to documents and records.</p><p>• Manage a steady flow of daily visitors, addressing their needs promptly.</p><p>• Utilize tracking software to monitor and complete assigned tasks with precision.</p><p>• Operate multi-line phone systems to answer and route calls appropriately.</p><p>• Support general clerical duties, including data entry and record maintenance.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Collaborate with team members to ensure seamless office operations.</p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p>Our client is seeking a dedicated Senior Administrative Assistant to support their leadership and office operations. This role is ideal for an experienced administrative professional who excels in managing multifaceted priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and managers, including complex calendar management, meeting and event coordination, and travel arrangements.</li><li>Prepare and review reports, presentations, and correspondence; assist with document management and project tracking.</li><li>Serve as a primary point of contact for internal and external communication, ensuring timely flow of information.</li><li>Maintain confidential files and records, including contracts, compliance documents, and sensitive business information.</li><li>Assist with onboarding new staff and supporting cross-functional project teams.</li><li>Identify opportunities to improve workflows and administrative processes within the team or department.</li></ul><p><br></p>
<p>At Robert Half, our mission is to bring great companies and skilled talent together to help build successful businesses and rewarding careers. We are seeking a motivated Administrative Assistant to join our client’s team and provide essential support to ensure efficient office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and staff in a professional manner</li><li>Manage incoming calls, correspondence, and email communications</li><li>Schedule appointments, maintain calendars, and coordinate meetings</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Organize and maintain digital and physical filing systems</li><li>Assist with data entry, recordkeeping, and office supply inventory</li><li>Support various departments with administrative projects and tasks as needed</li><li>Uphold confidentiality of sensitive information and documents</li><li>Contribute to a positive, collaborative office culture</li></ul><p><br></p>
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Our client, a mission-driven non-profit organization in San Diego, CA is seeking a reliable and highly organized Senior Administrative Assistant to provide advanced support for their leadership team. The ideal candidate will help foster an efficient, collaborative, and positive environment while ensuring the day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings, including board sessions, donor events, and community initiatives.</li><li>Prepare, proofread, and distribute correspondence, reports, grant proposals, and presentations for internal and external stakeholders.</li><li>Support the planning and execution of fundraising activities, volunteer programs, and outreach events.</li><li>Maintain meticulous records of donor information, budgets, and compliance documentation.</li><li>Serve as a liaison between executives, staff, volunteers, donors, and external partners.</li><li>Assist with the onboarding of new staff and volunteers, maintaining updated records in HR and program databases.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Contribute to process improvements, leveraging digital tools and nonprofit-specific platforms.</li><li>Monitor office supply levels, coordinate vendor services, and help ensure a welcoming office environment.</li><li>Coordinate travel arrangements and logistics for staff and leadership attending conferences or outreach activities.</li></ul><p><br></p>
<p>Our client, a leading construction company in San Diego, CA is seeking an organized and proactive Administrative Assistant to provide essential support to their office. If you are detail-oriented and thrive in a fast-paced, deadline-driven environment, this is a terrific opportunity to contribute to a respected, growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations, including answering phones, responding to emails, and greeting visitors and clients.</li><li>Assist with scheduling meetings, preparing agendas, and coordinating team calendars.</li><li>Organize and maintain project files, contracts, and documentation, ensuring accuracy and confidentiality.</li><li>Support invoice processing, expense reports, and basic accounting tasks.</li><li>Facilitate communication between project managers, subcontractors, clients, and vendors.</li><li>Purchase office and site supplies, track inventory, and assist with logistics.</li><li>Prepare reports, presentations, and correspondence as needed by the management team.</li><li>Maintain compliance with company policies and assist with safety documentation.</li></ul>
<p><strong>Position Overview:</strong></p><p> We are seeking a detail-oriented File Clerk / Document Scanner to support our clients tax firm during the busy tax season. This is a seasonal; contract role focused on high-volume back-office operations. The ideal candidate is organized, efficient, and comfortable handling large amounts of confidential documentation in a fast-paced environment. This role would start early February and go till April 15th! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Scan, index, and upload high volumes of tax and financial documents into internal systems</li><li>Accurately file physical and electronic records according to established procedures</li><li>Organize, label, and maintain client files to ensure easy retrieval</li><li>Perform quality checks to ensure scanned documents are complete, legible, and correctly categorized</li><li>Handle sensitive and confidential client information with discretion and professionalism</li><li>Support administrative and back-office tasks as needed during peak season</li><li>Maintain a clean and organized work area</li></ul><p><br></p>
<p><strong>Position Overview</strong></p><p>The Operations Specialist supports the day-to-day operational functions of the insurance organization by ensuring processes, systems, and workflows run efficiently and accurately. This role partners closely with internal teams including underwriting, claims, case management, and customer service to support policy and case operations while maintaining compliance with internal standards and regulatory requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support operational workflows related to insurance policies, claims, and case processing</li><li>Review, process, and verify documentation for accuracy, completeness, and compliance</li><li>Maintain and update records within insurance and operations management systems</li><li>Identify process gaps, errors, or inefficiencies and escalate or recommend improvements</li><li>Coordinate cross-functional communication between operations, claims, underwriting, and service teams</li><li>Track operational metrics, service-level agreements (SLAs), and turnaround times</li><li>Assist with audits, quality assurance reviews, and compliance reporting</li><li>Prepare operational reports, summaries, and performance tracking as needed</li><li>Respond to internal and external inquiries related to operational processes</li><li>Support implementation of new procedures, systems, or process updates</li><li>Ensure adherence to company policies, regulatory standards, and confidentiality requirements</li></ul><p><br></p>
<p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
