<p>A well-established healthcare practice in Escondido is seeking a Business Office Assistant to support front and back-office operations. This role is ideal for someone who’s detail-oriented, compassionate, and bilingual in Spanish—ready to make a difference in patients’ lives while keeping the business side running smoothly.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with patient intake, billing, and insurance verification.</li><li>Maintain accurate records and support scheduling and follow-ups.</li><li>Handle phone calls, emails, and front desk inquiries.</li><li>Support medical staff with administrative tasks and documentation.</li><li>Translate and communicate with Spanish-speaking patients as needed.</li></ul>
<p><strong>Position Summary</strong></p><p> The Administrative & Investment Assistant supports the CEO (a senior financial advisor and firm owner) and the Advisory Associate across a wide range of responsibilities, including executive support, family office services, investment operations, and client service. This role serves as a key liaison between the executive team, clients, custodians, and back office, ensuring smooth execution of both daily and strategic tasks. Reports to the CEO’s Advisory Associate.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Family Office & Client Administration</strong></p><ul><li>Manage household payments (utilities, insurance, etc.) and monitor bank balances</li><li>Coordinate fund transfers, property taxes, and insurance procurement</li><li>Assist with personal/business banking needs and archive relevant documents</li></ul><p><strong>Financial Reconciliation & Reporting</strong></p><ul><li>Maintain Excel reconciliations for bank/credit accounts (bi-monthly)</li><li>Support budgeting and prepare annual financial reports</li><li>Reconcile AMEX cards and monitor payment accounts</li></ul><p><strong>Account Opening & Maintenance</strong></p><ul><li>Manage onboarding (NetX360/Pershing), documentation, and compliance coordination</li><li>Track and renew W-8 forms; update client records</li></ul><p><strong>Statement & Documentation Management</strong></p><ul><li>Print, reconcile, and distribute account statements and reports</li></ul><p><strong>Transfers & SLOAs</strong></p><ul><li>Process transfer requests (SLOA, ACH, checks), distributions, and follow-ups</li></ul><p><strong>Invoice & Billing Review</strong></p><ul><li>Track and review fiduciary invoices as needed</li></ul><p><strong>Alternative Investments</strong></p><ul><li>Coordinate subscription agreements, AML docs, capital calls, and online access</li><li>Conduct quarterly reviews and upload K-1s</li></ul><p><strong>Tax Coordination</strong></p><ul><li>Distribute tax documents to CPAs and process estimated tax payments</li></ul><p><strong>Addepar Reporting</strong></p><ul><li>Generate, reconcile, and distribute Addepar reports</li></ul><p><strong>Administrative Support</strong></p><ul><li>Manage CEO’s calendar, travel, events, and reimbursements</li><li>Assist with year-end events, holiday gifting, and monthly reconciliations</li></ul><p><strong>Client Correspondence</strong></p><ul><li>Prepare and send client communications and documentation</li></ul>
<p>We are looking for an Accounts Payable Clerk to join our client in San Diego, California. This is a contract position that offers an opportunity to contribute to the financial operations of a busy property management office managing over 100 commercial, residential, and industrial properties. The role requires someone who is detail-oriented, thrives in a fast-paced environment, and is adept at handling high volumes of invoices and checks.</p><p><br></p><p>Responsibilities:</p><p>• Process and code a high volume of invoices weekly, ensuring accuracy and compliance.</p><p>• Manage daily check runs and handle deposits for approximately 2,000 checks each month.</p><p>• Print and scan bills, particularly during the first 15 working days of the month when activity peaks.</p><p>• Support reception duties, including answering calls and assisting visitors, as needed.</p><p>• Utilize AppFolio software to track and manage accounts payable tasks efficiently.</p><p>• Collaborate with team members to maintain smooth financial operations in a busy office environment.</p><p>• Ensure timely payment processing and assist with resolving discrepancies when they arise.</p><p>• Maintain organized records of financial transactions and invoices.</p><p>• Communicate effectively with vendors and stakeholders to address billing inquiries.</p><p>• Adapt to the needs of the office while prioritizing accounts payable tasks.</p>
<p>Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.</p><p><br></p><p><strong>Role: Senior Administrative Assistant </strong></p><p><strong>Location:</strong> San Diego, CA (Primarily remote with occasional in-office attendance)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Board & Committee Support</strong></p><ul><li>Prepare, schedule, and distribute board and committee agendas in advance.</li><li>Compile and distribute meeting packets, notices, and governance documents.</li><li>Take and maintain accurate meeting minutes for boards and committees.</li><li>Support onboarding of new board members and ensure all documentation is complete.</li></ul><p><strong>Organization & Communication</strong></p><ul><li>Manage multiple board calendars, deadlines, and deliverables.</li><li>Ensure communications and emails are professional, timely, and accurate.</li><li>Coordinate directly with board chairs and committee leaders at an executive level.</li><li>Reach out to committee members and distribute materials in a timely, organized manner.</li></ul><p><strong>Meeting Management</strong></p><ul><li>Oversee logistics for board and committee meetings.</li><li>Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.</li><li>Utilize Google Shared Drive and Asana for project and task management.</li><li>Attend in-person meetings in San Diego as needed.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Support executive leadership with board-related tasks and documentation.</li><li>Assist with production and organization of materials for governance and compliance purposes.</li><li>Ensure accuracy and consistency across all board documents and records.</li></ul>
<p>At Robert Half, we specialize in matching talented professionals with exceptional career opportunities. We are currently assisting one of our clients in San Diego, CA, in their search for a detail-oriented Accounts Payable Clerk. This role offers the chance to work with a collaborative team in a thriving industry while enhancing your accounting skills. The Accounts Payable Clerk will play a key role in ensuring timely and accurate processing of invoices, payments, and expense reports. You’ll work closely with the finance team to maintain vendor relationships, resolve discrepancies, and ensure compliance with company policies and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices for accurate entry into the accounts payable system.</li><li>Reconcile vendor statements and resolve discrepancies or issues in a timely manner.</li><li>Assist in the preparation of check runs, electronic payments, and ACH transfers.</li><li>Maintain accurate and organized records of payments and vendor invoices.</li><li>Ensure adherence to company policies and accounting regulations.</li><li>Respond to vendor and internal team inquiries promptly and professionally.</li><li>Collaborate with other departments to obtain required approvals and documentation for payment processing.</li></ul><p><br></p>
<p>Robert Half is seeking an organized and detail-oriented Accounting Clerk to join a fast-paced team with one of our client companies. In this role, you will support the accounting department by performing clerical tasks and assisting with financial tracking and reporting. This is a great opportunity for entry- to mid-level accounting professionals looking to grow their expertise in a supportive environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain accurate financial records by processing invoices, payments, and receipts </li><li>Perform account reconciliations to ensure data accuracy and completeness.</li><li>Enter and update financial information into accounting systems or spreadsheets.</li><li>Assist with preparing financial reports, such as balance sheets and income statements.</li><li>Communicate with vendors and clients to resolve invoice or payment discrepancies.</li><li>Manage the payroll process and support tax filing as needed.</li><li>Collaborate with finance and administrative teams to streamline processes.</li><li>Provide clerical support for audits and month-end closing tasks.</li></ul><p><br></p>
<p>A growing manufacturing company in Valley Center is looking for an Administrative Assistant to support its operations and production teams. This role is perfect for someone who enjoys structure, thrives in a hands-on environment, and is comfortable working in a facility where precision and timelines matter.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to production managers and office staff.</li><li>Assist with order entry, inventory tracking, and vendor communications.</li><li>Prepare shipping documents, labels, and coordinate logistics with carriers.</li><li>Maintain accurate records of purchase orders, invoices, and delivery schedules.</li><li>Support HR and payroll documentation, including timesheet collection and employee files.</li><li>Help coordinate internal meetings, training sessions, and safety briefings.</li><li>Monitor supply levels and reorder materials as needed.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and efficient Administrative Assistant to support our daily office operations and contribute to a well-organized and productive workplace. The ideal candidate will be proactive, resourceful, and able to handle multiple administrative tasks with accuracy and professionalism. This position is key to ensuring the smooth running of our organization's operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing correspondence, scheduling meetings, and handling phone calls.</li><li>Organize and maintain office files, records, and documentation.</li><li>Assist with the preparation of reports, presentations, and other documentation as needed.</li><li>Manage calendars and appointments for team members, ensuring optimal time management.</li><li>Facilitate internal and external communication by acting as a reliable liaison between departments and external partners.</li><li>Handle office supply inventory, placing orders when necessary to maintain stock.</li><li>Coordinate travel arrangements and process expense reports for staff, if applicable.</li><li>Perform data entry tasks and update databases with accurate and detailed records.</li><li>Assist with event planning and logistics for company meetings, functions, and activities.</li></ul><p><br></p>
<p>Are you an experienced Accounts Payable Clerk looking for an exciting opportunity in San Diego, CA? Robert Half is working with a client who is seeking a skilled accounting professional to support their finance team. This contract-to-permanent position offers an excellent chance to work in a fast-paced environment, contributing to essential financial operations for a respected organization.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Process high-volume accounts payable (AP) invoices, ensuring accuracy and compliance with company standards.</li><li>Review and reconcile vendor statements, promptly addressing and resolving discrepancies.</li><li>Manage the AP inbox, responding to inquiries and communicating with vendors professionally.</li><li>Perform weekly payment runs, including checks, ACH, and wire transfers.</li><li>Validate proper coding of invoices and ensure accurate entry into the accounting system.</li><li>Assist with month-end closing activities, including AP accruals and account reconciliations.</li><li>Maintain detailed and organized AP records, ensuring all documentation is audit-ready.</li><li>Collaborate with internal teams to improve accounts payable processes and workflows.</li></ul><p><br></p>
<p>Our client is seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing a variety of administrative and operational tasks. This role is critical in ensuring the smooth day-to-day operations of the office and providing exceptional support to multiple departments. The ideal candidate has excellent communication skills, a proactive mindset, and a talent for multitasking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain daily office operations, including scheduling meetings, organizing files, and managing correspondence (Source: Internal Documentation).</li><li>Handle incoming calls and emails, directing inquiries to the appropriate team members.</li><li>Prepare and edit documents, reports, and presentations as needed (Source: RH Acronym Guide.docx).</li><li>Coordinate meetings, events, and travel arrangements, ensuring all logistics are efficiently managed.</li><li>Track and maintain office supply inventory and place orders as necessary.</li><li>Assist with data entry, maintaining accurate records in internal systems and ensuring timely updates.</li><li>Process expense reports and invoices to support finance operations.</li><li>Liaise with internal and external stakeholders to support overall business operations.</li></ul><p><br></p>
<p>Are you a highly organized and proactive professional that enjoys supporting teams with critical administrative tasks? Our client is seeking an enthusiastic and reliable Administrative Assistant to play a vital role in ensuring smooth daily operations. This role offers the opportunity to step into a dynamic and productive environment while contributing to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Communication Support:</strong> Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and stellar customer service.</li><li><strong>Calendar Management:</strong> Maintain schedules and coordinate meetings, appointments, and events for team members.</li><li><strong>Document Preparation:</strong> Prepare and edit correspondence, memos, reports, and presentations as needed.</li><li><strong>Record Keeping:</strong> Organize and maintain electronic and physical files to ensure accurate and secure document storage.</li><li><strong>Office Coordination:</strong> Monitor office supplies, place supply orders, and liaise with vendors to ensure office needs are met.</li><li><strong>Meeting Support:</strong> Schedule, arrange, and support meetings, including preparing agendas, taking minutes, and distributing follow-ups.</li><li><strong>Administrative Assistance:</strong> Assist with routine office operations, including data entry, mail distribution, and supporting departmental projects.</li><li><strong>Task Prioritization:</strong> Handle multiple priorities, ensuring timelines and deadlines are met efficiently.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated <strong>Property Administrator</strong> to support property management teams and ensure the smooth operation of day-to-day activities. This is a fantastic opportunity to work in a fast-paced environment with room for growth and development.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for tenants, vendors, and contractors, addressing inquiries and resolving issues promptly.</li><li>Support property managers with lease administration, tenant communications, and contract tracking.</li><li>Process invoices, track budgets, and ensure timely payments to vendors and contractors.</li><li>Organize and maintain accurate property records, including lease agreements, insurance certificates, and maintenance logs.</li><li>Coordinate property inspections, repairs, and maintenance activities, ensuring compliance with safety and operational standards.</li><li>Assist with developing and maintaining budgets, reports, and other financial documentation.</li><li>Maintain and order office supplies, and ensure the property management office is running efficiently.</li><li>Ensure tenant satisfaction by providing proactive communication and outstanding customer service.</li><li>Handle scheduling tasks, such as coordinating building access for vendors and contractors.</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p>Our client, a reputable and growing wealth management firm, is seeking a detail-oriented and proactive Administrative Assistant to support their team of financial advisors and operations staff. This role is integral in ensuring the smooth functioning of the office, providing excellent client service, and supporting daily business operations.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Manage calendars, schedule meetings, coordinate travel arrangements, and prepare correspondence, reports, and presentations.</li><li><strong>Client Interaction:</strong> Serve as the first point of contact for clients, handling phone calls, emails, and in-person visits with professionalism and discretion.</li><li><strong>Document Management:</strong> Assist with preparing and processing client documentation, account forms, and financial reports while maintaining compliance with company policies and industry regulations.</li><li><strong>Data Entry & Recordkeeping:</strong> Update CRM systems, maintain accurate client files, and ensure records are current and compliant.</li><li><strong>Meeting Preparation:</strong> Coordinate client meetings, prepare materials, and follow up on action items to ensure seamless client service delivery.</li><li><strong>Office Coordination:</strong> Order supplies, manage mail distribution, and assist with general office operations as needed.</li><li><strong>Special Projects:</strong> Support financial advisors and leadership team with ad hoc projects, research, and reporting.</li></ul><p><br></p>
<p>Are you a detail-oriented multitasker with a passion for supporting teams and driving organizational success? Our client is looking for an adept Administrative Assistant to join their dynamic organization. This is a fantastic opportunity to play a critical role in ensuring smooth operations while contributing to a supportive and collaborative team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external inquiries, ensuring a positive and professional experience for all.</li><li>Organize and maintain various office systems, including filing, correspondence, and records management.</li><li>Provide general administrative support, including scheduling meetings, preparing reports, and formatting documents.</li><li>Assist in coordinating company events, team projects, and special initiatives as needed.</li><li>Manage day-to-day office functions such as supply ordering, vendor communication, and equipment maintenance.</li><li>Handle travel arrangements and expense reporting for team members when necessary.</li><li>Collaborate with departments to ensure smooth inter-office communication and alignment on administrative tasks.</li><li>Maintain confidentiality while handling sensitive documents and information.</li></ul><p><br></p>
<p>A fast-growing consumer goods company in Encinitas is seeking an Accounts Receivable Clerk to help manage incoming payments and maintain accurate financial records. This role is perfect for someone who enjoys working with customers, solving problems, and keeping things organized behind the scenes.</p><p><br></p><p><strong><u>💼 What You’ll Be Responsible For:</u></strong></p><ul><li>Generate and send invoices based on sales orders and service agreements.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Post payments and reconcile customer accounts.</li><li>Communicate with clients regarding billing questions and payment arrangements.</li><li>Assist with month-end reporting and financial documentation.</li><li>Maintain organized records and support internal audits.</li></ul>
<p>If you’re someone who finds satisfaction in accuracy, organization, and keeping things running behind the scenes, this Data Entry Clerk role in Vista might be just what you’re looking for. Join a team that values precision and reliability, and help ensure that critical information is entered and maintained with care.</p><p><br></p><p><strong><u>💼 What You’ll Be Doing:</u></strong></p><ul><li>Enter data into internal systems quickly and accurately.</li><li>Review documents for completeness and correct errors.</li><li>Maintain digital and physical filing systems.</li><li>Assist with reporting and administrative tasks.</li><li>Collaborate with other departments to ensure data consistency.</li></ul>
We are looking for a detail-oriented Payroll Clerk to join our team in San Diego, California. This Contract-to-permanent position offers an excellent opportunity to contribute to the accurate and efficient processing of payroll and related financial operations. The ideal candidate will demonstrate strong organizational skills, precise attention to detail, and a commitment to ensuring compliance with all payroll regulations.<br><br>Responsibilities:<br>• Process payroll for approximately 25-30 employees, including routine semi-monthly payroll, off-cycle payments, commissions, bonuses, and adjustments.<br>• Utilize ADP Workforce Now and related systems to coordinate payroll runs while ensuring compliance with state and federal regulations.<br>• Generate, audit, and file payroll reports, ensuring adherence to reporting requirements and resolving discrepancies.<br>• Maintain and update master files, accruals, payroll transactions, and delivery records, ensuring all data is accurate and audit-ready.<br>• Handle incoming documentation such as employee status changes, garnishments, and field-initiated requests with precision and efficiency.<br>• Respond to complex payroll-related inquiries, providing clear guidance to employees and management on wage-related issues.<br>• Collaborate with the Human Resources department to ensure timely and accurate payroll entries.<br>• Assist with payroll audits, regulatory filings, and funding of payroll-related deductions.<br>• Suggest process improvements to enhance team efficiency and streamline payroll operations.<br>• Perform additional payroll and accounting tasks as assigned, ensuring high-quality results.
<p>If you're someone who thrives in a fast-paced environment, loves keeping things organized, and enjoys being the go-to person for getting things done, this Administrative Assistant role in Vista might be your perfect fit. This company values initiative, attention to detail, and a positive attitude—and they’re looking for someone who can bring all three to the table. In this role, you won’t just be answering phones and filing paperwork—you’ll be a key part of the team, supporting operations, coordinating schedules, and helping the business run smoothly day in and day out.</p><p><br></p><p><strong><u>💼 What You’ll Be Doing:</u></strong></p><ul><li>Provide administrative support to multiple departments, including scheduling meetings, preparing documents, and managing calendars.</li><li>Answer and direct phone calls, emails, and other communications with professionalism and warmth.</li><li>Assist with data entry, reporting, and maintaining internal databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Help organize company events, meetings, and training sessions.</li><li>Maintain office supplies and ensure the workspace is tidy and efficient.</li><li>Support special projects and take initiative to improve office processes.</li></ul>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Lake Forest, California. In this position, you will play a key role in managing financial transactions and ensuring accuracy in payment processing. This role requires a proactive individual with strong organizational skills and a keen eye for detail.<br><br>Responsibilities:<br>• Monitor daily operations within the call center and billing processes to ensure efficiency.<br>• Process and manage credit card transactions, checks, and deposits with precision.<br>• Prepare and update reports using Microsoft Excel and Word to maintain accurate records.<br>• Set up new owner accounts in the system and prepare comprehensive new owner packages.<br>• Assess fees based on resort-managed property requests and ensure timely delivery.<br>• Reconcile daily lockbox cash receipts and perform monthly roster reconciliations.<br>• Handle online payment processing and ensure all transactions are recorded accurately.<br>• Perform adjustments to payments as needed to correct errors or discrepancies.<br>• Deposit checks and maintain records of all transactions for accountability.<br>• Assist with general office duties to support team operations.
<p>Are you an experienced administrative professional with a heart for supporting impactful work? Can you navigate a fast-paced environment with ease while managing multiple priorities? Our client, a mission-driven organization in the nonprofit industry, is looking for a dedicated and detail-oriented Sr. Administrative Assistant to join their team. This role is ideal for someone who thrives on providing top-notch support and wants to make a real difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to leadership and teams within the organization.</li><li>Manage executive calendars, coordinate travel arrangements, and prepare detailed itineraries.</li><li>Serve as the central point of contact for internal and external stakeholders, including board members, donors, and community partners.</li><li>Assist with the preparation of meeting materials, presentations, and agendas, and ensure prompt follow-up on action items.</li><li>Manage incoming communications, including emails and phone calls, and respond on behalf of leadership where appropriate.</li><li>Coordinate and support special events, donor meetings, and community engagement initiatives.</li><li>Assist in organizing and maintaining organizational records, reports, and sensitive documentation.</li><li>Streamline office workflows by identifying opportunities to increase efficiency and implementing process improvements.</li><li>Research and gather data to support grant applications, fundraising initiatives, and strategic planning.</li><li>Provide mentorship or guidance to junior administrative staff as needed.</li></ul><p><br></p>
<p>Do you have excellent communication skills, a welcoming demeanor, and a knack for keeping a busy office running smoothly? Our client, a respected company in the construction industry, is on the lookout for a friendly and organized Receptionist to serve as the first point of contact for their team and visitors. If you thrive in a dynamic environment and enjoy making a great first impression, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome visitors, clients, and vendors with professionalism and a friendly attitude.</li><li>Answer and direct phone calls, emails, and inquiries promptly and accurately.</li><li>Maintain and manage the front desk area, ensuring it is clean, organized, and presentable.</li><li>Provide administrative support to the team, including scheduling meetings, preparing documents, and managing mail.</li><li>Assist with data entry and filing to support project tracking and office operations.</li><li>Coordinate deliveries and ensure proper documentation for materials and packages.</li><li>Maintain contact lists and communication during project coordination when needed.</li><li>Support HR or office management tasks such as onboarding new employees or setting up workspace logistics.</li><li>Handle sensitive information and maintain confidentiality at all times.</li></ul><p><br></p>
<p>We are looking for a Senior Administrative Assistant who will provide high-level administrative support to a nonprofit’s Board of Directors and executive leadership team. This role is essential for ensuring seamless communication, coordination, and the efficient functioning of the organization’s strategic initiatives and governance processes. The ideal candidate is highly organized, proactive, and adept at handling sensitive and confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Board Support (over 20 members):</strong></p><ul><li>Manage scheduling and logistics for board meetings, including venue arrangements, catering, and virtual meeting links.</li><li>Prepare and distribute board agendas, meeting materials, and minutes.</li><li>Coordinate communication between board members, executive leadership, and external stakeholders.</li><li>Track and organize documentation related to governance, bylaws, and committee charters.</li></ul><p><strong>Executive Support:</strong></p><ul><li>Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense tracking.</li><li>Draft and edit correspondence, presentations, and reports for the board and executive team.</li><li>Handle high-level project management tasks, including deadlines, deliverables, and follow-up actions assigned during board meetings.</li></ul><p><strong>Event Coordination:</strong></p><ul><li>Plan and coordinate board retreats, annual meetings, and nonprofit-hosted events.</li><li>Work closely with vendors, event planners, and stakeholders to ensure smooth execution.</li></ul><p><strong>General Administrative Duties:</strong></p><ul><li>Maintain meticulous records for organizational reporting and compliance.</li><li>Support Environmental, Social, and Governance (ESG) initiatives or other corporate responsibility programs as needed </li><li>Stay up-to-date on nonprofit best practices and assist the leadership team in implementing them.</li></ul><p><br></p>
<p>A respected institution in Encinitas is seeking an Administrative Support Assistant to help keep academic operations running smoothly. This is a fantastic opportunity for someone who thrives in a structured environment, enjoys supporting faculty and students, and values education as a cornerstone of community growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Provide clerical and administrative support to academic departments and staff.</li><li>Assist with scheduling, document preparation, and internal communications.</li><li>Maintain student records and help coordinate registration and enrollment processes.</li><li>Support event planning and departmental meetings.</li><li>Handle incoming inquiries and direct them appropriately.</li></ul>
<p>Are you a people-oriented professional with exceptional organizational skills and a welcoming demeanor? Do you have a knack for creating positive first impressions while maintaining a smooth and efficient front desk? Our client, a prominent company in the construction industry, is seeking a reliable and proactive Front Desk Coordinator to be the face of their organization! This role is ideal for a professional who enjoys multitasking, thrives in a fast-paced environment, and is eager to contribute to a growing company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet all visitors (e.g., clients, vendors, contractors) in a professional and friendly manner, ensuring they feel welcomed and assisted.</li><li>Answer and route phone calls to the appropriate team members, handling inquiries with accuracy and professionalism.</li><li>Maintain the organization and presentation of the front desk and reception area.</li><li>Schedule and manage meeting rooms, including coordination with other departments.</li><li>Monitor incoming and outgoing mail, deliveries, and packages while ensuring timely distribution.</li><li>Assist with general office duties such as filing, data entry, and ordering supplies.</li><li>Provide administrative support to other departments as needed, including helping coordinate construction project logistics.</li><li>Keep track of office schedules, key events, and project deadlines to assist with communication flow between teams.</li><li>Ensure proper communication between construction staff, clients, and vendors when necessary.</li><li>Handle confidential information with care and maintain a high level of professionalism.</li></ul>
<p>Our client is seeking a professional and highly organized Administrative Assistant to provide vital support to our team. The ideal candidate will be detail-oriented, proactive, and adept at juggling multiple tasks in a fast-paced environment. This role is instrumental in ensuring day-to-day operations run smoothly, and it requires strong communication and organizational skills. If you thrive on multitasking while maintaining a high level of accuracy, we would love for you to join us!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external communications, including phone calls, emails, and inquiries </li><li>Manage schedules and appointments for team members, juggling conflicting priorities with efficiency.</li><li>Coordinate meetings, including preparing agendas, booking meeting rooms, and gathering necessary materials.</li><li>Assist with the creation, editing, and formatting of reports, presentations, and correspondence as needed.</li><li>Maintain and organize company files—both digital and physical—to ensure easy accessibility.</li><li>Track and order office supplies while managing inventory to support daily operational needs.</li><li>Prepare expense reports, track budgets, and submit necessary documentation for approvals.</li><li>Participate in special projects, research assignments, and ad-hoc administrative tasks to support the team.</li></ul><p><br></p>
