<p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Accounting Clerk </strong>to join their growing team. In this role you will manage tenant billing, payments, and vendor invoices while ensuring accuracy, compliance, and timely processing of transactions. This is an <strong>in-office</strong> position with a starting salary of <strong>$50,000 - $60,000, </strong>a comprehensive benefits package, and an excellent opportunity for career growth.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process tenant rent payments and adjustments; manage monthly close of tenant activity</li><li>Maintain Accounts Receivable records, ensuring accurate posting and timely collections</li><li>Process vendor invoices, purchase orders, and Accounts Payable payments</li><li>Reconcile general ledger accounts, ensuring compliance with monthly/quarterly SOX requirements</li><li>Assist with fixed asset tracking, including creation of new assets and running depreciation reports</li><li>Prepare financial reports, correspondence, and presentations as requested </li><li>Support the development and implementation of finance policies and procedures</li><li>Handle filing, documentation, and other administrative tasks as needed</li><li>Perform additional duties as assigned to support finance operations</li></ul><p><br></p>
We are looking for an experienced Accountant to join our team on a contract basis in Rochester, New York. This role is essential in ensuring the accuracy and efficiency of our financial operations, with a focus on high-volume transactional processing and maintaining detailed records. The ideal candidate will be comfortable working collaboratively with project managers and operational staff to support various accounting functions.<br><br>Responsibilities:<br>• Process and record Accounts Payable transactions with precision and timeliness.<br>• Handle inventory transactions, ensuring proper documentation and accuracy.<br>• Prepare and issue Accounts Receivable billings, maintaining consistency and compliance.<br>• Set up new projects within the accounting system, including creating purchase orders and processing invoices.<br>• Record and reconcile receipts in the accounting software to maintain accurate financial records.<br>• Assist in journal entries and general ledger maintenance to ensure proper account balancing.<br>• Conduct bank reconciliations to verify the accuracy of financial statements.<br>• Collaborate with team members to streamline processes and resolve discrepancies efficiently.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Rochester, New York. This position offers an excellent opportunity to contribute to a fast-paced environment within the rental and leasing services industry. As an integral part of the accounting team, you will handle a variety of financial tasks to ensure accurate and efficient processing of accounts payable.<br><br>Responsibilities:<br>• Process, match, batch, and code invoices with accuracy and attention to detail.<br>• Enter invoices into the accounting system while adhering to company policies and procedures.<br>• Address inquiries regarding accounts payable and resolve discrepancies promptly.<br>• Maintain and update records within the general ledger to ensure financial accuracy.<br>• Collaborate with team members to improve accounts payable workflows and processes.<br>• Prepare and distribute reports related to accounts payable activities.<br>• Assist with month-end and year-end closing procedures.<br>• Ensure compliance with company accounting standards and regulatory requirements.<br>• Support audits by providing necessary documentation and explanations.<br>• Communicate effectively with vendors to manage payment schedules and resolve issues.
<p><strong>Robert Half Permanent Placement</strong> is partnering with a fantastic organization in <strong>Lancaster, NY</strong> on their search for an <strong>Accounts Payable Clerk</strong> to join their team. In this role you will be a critical resource for accurately processing vendor invoices to ensure timely and correct payments. This is an <strong>in-office</strong> position with a starting wage of <strong>$27 - $28 per hour </strong>and includes a comprehensive benefits package.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Match invoices to purchase orders and receipts, verifying accuracy</li><li>Enter invoices into the accounting system and confirm open status</li><li>Match checks to invoices, confirming invoice number, amount, and vendor details</li><li>Resolve invoice discrepancies by working with Purchasing, Receiving, and other departments</li><li>Provide support for Accounts Payable functions, including credit memos, mail processing, copying, and assisting with special projects</li><li>Serve as backup to the Senior Accounting Clerk when needed</li></ul><p><br></p>
<p>We are looking for a highly skilled Senior Accountant to join our manufacturing team in Warsaw, New York. In this role, you will play a pivotal part in managing financial operations, ensuring compliance, and supporting organizational growth. Your expertise in multi-entity accounting and attention to detail will drive efficient processes and accurate reporting.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounts payable functions, including processing vendor invoices, verifying documentation, and ensuring timely payments across multiple entities.</p><p>• Manage accounts receivable by preparing customer invoices, monitoring aging reports, and reconciling payments accurately.</p><p>• Perform month-end and year-end closings, including account reconciliations and journal entries for various entities.</p><p>• Maintain accurate financial records for related LLCs, including intercompany transactions and compliance with payroll and tax requirements.</p><p>• Support cost tracking and inventory accounting processes to ensure accurate valuation for manufacturing operations.</p><p>• Assist in preparing consolidated financial statements and reports, collaborating closely with the Controller.</p><p>• Ensure adherence to internal controls, company policies, and financial regulations across all entities.</p><p>• Identify and implement process improvements to optimize financial systems and multi-entity management.</p><p>• Provide support during audits, tax filings, and financial reviews, ensuring thorough documentation.</p><p>• Collaborate with cross-functional teams to resolve billing, payment, and operational issues effectively.</p>
We are looking for an experienced Senior Accountant to join our team on a part-time contract basis. This position is based in Rochester, New York, and requires someone with strong accounting expertise who can support financial operations and reporting. The role involves working 20 hours per week, including scheduled hours on Tuesday afternoons through Wednesday mornings.<br><br>Responsibilities:<br>• Prepare project-specific accounting entries related to construction transactions.<br>• Perform general ledger reconciliations to ensure accuracy and compliance.<br>• Create and manage outgoing invoices to support billing processes.<br>• Assist with month-end close activities, ensuring timely and accurate reporting.<br>• Contribute to financial reporting efforts, including transitioning from manual processes to automated systems.
We are looking for a detail-oriented Staff Accountant to join our team in Lockport, New York. In this role, you will play a vital part in managing financial operations, ensuring the accuracy of records, and contributing to the preparation of financial reports. This position offers an excellent opportunity to work collaboratively in a dynamic environment while enhancing the efficiency of accounting processes.<br><br>Responsibilities:<br>• Record and monitor daily financial transactions using QuickBooks Online, ensuring accuracy and compliance with accounting standards.<br>• Manage accounts payable and receivable processes, including timely invoice handling and payment scheduling.<br>• Verify vendor invoices, assign appropriate expense codes, and input data into the accounting system.<br>• Coordinate and execute vendor payments through checks, online platforms, or wire transfers.<br>• Reconcile accounts payable ledgers to confirm proper posting of transactions.<br>• Prepare and file 1099 forms for contractors, ensuring regulatory compliance.<br>• Conduct reconciliations for bank accounts, credit card statements, and other financial records.<br>• Assist in the preparation of financial statements, budgets, and internal reports for management review.<br>• Support month-end and year-end closing activities, including creating journal entries and managing accruals.<br>• Analyze financial data, identify inconsistencies, and propose solutions to improve processes.
We are looking for a dedicated Recovery Representative to join our Accounts Receivable team in Rochester, New York. In this role, you will focus on resolving past-due invoices in a timely and accurate manner, balancing exceptional customer service with effective collections. This is a long-term contract position that plays a critical role in mitigating financial risk while fostering positive client relationships.<br><br>Responsibilities:<br>• Investigate and resolve billing discrepancies and disputes to ensure accurate financial outcomes.<br>• Provide attentive customer service to both internal and external clients, addressing concerns and offering solutions.<br>• Utilize knowledge of company products and systems to make informed revenue-related decisions.<br>• Research and analyze customer accounts to support decision-making and problem resolution.<br>• Collaborate with mentors and resources to recover outstanding receivables and minimize financial exposure.<br>• Apply established standards and guidelines to navigate complex billing scenarios and disputes.<br>• Participate in ongoing training sessions to enhance skills and stay updated on industry practices.<br>• Adhere to department policies and procedures to maintain operational consistency.<br>• Contribute to a positive team culture by supporting colleagues and upholding performance standards.
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
We are looking for a dedicated Recovery Representative - Accounts Receivable (Tier II) to join our team on a long-term contract basis in Rochester, New York. This role focuses on resolving past-due invoices efficiently, providing outstanding customer service, and minimizing financial risk for the organization. The ideal candidate will play a key role in addressing billing disputes, educating clients about resolution processes, and supporting revenue recovery efforts.<br><br>Responsibilities:<br>• Resolve overdue invoices promptly while adhering to company standards and guidelines.<br>• Provide exceptional customer service to both internal and external clients, ensuring concerns are addressed professionally.<br>• Investigate and analyze customer accounts to identify issues and facilitate effective problem-solving.<br>• Collaborate with mentors and utilize available resources to handle client disputes and optimize revenue recovery.<br>• Maintain thorough knowledge of company products and systems to make informed financial decisions.<br>• Balance customer retention with effective collections to mitigate financial exposure.<br>• Research billing and service concerns raised by clients or external partners, offering timely resolutions.<br>• Participate in regular training sessions to enhance industry knowledge and skill development.<br>• Ensure compliance with departmental policies and procedures while performing daily tasks.<br>• Promote a positive team culture and contribute to the overall success of the department.
<p>We are looking for a part time detail-oriented Bookkeeper to join our team on a Contract-to-Permanent basis in Rochester, New York. In this role, you will play a vital part in managing financial transactions, maintaining accurate records, and ensuring the smooth operation of our bookkeeping processes. This part time position offers an excellent opportunity to contribute to key financial responsibilities while working in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile accounts to ensure accuracy and resolve discrepancies in financial records.</p><p>• Manage accounts payable and accounts receivable processes, including recording and tracking payments.</p><p>• Perform bank reconciliations to verify and balance financial statements.</p><p>• Record and deposit cash receipts promptly and accurately.</p><p>• Review vouchers and checks to confirm compliance with organizational policies.</p><p>• Coordinate payroll activities in collaboration with the payroll service provider.</p><p>• Prepare financial claims and post receipts to appropriate accounts.</p><p>• Generate monthly balance reports and assist with the preparation of the annual budget.</p><p>• Handle billing and collection of rental fees efficiently and professionally.</p>
We are looking for an experienced Medical Billing Specialist to join our team in Rochester, New York. This Contract-to-Permanent position offers an exciting opportunity to contribute to a dynamic healthcare environment by managing billing operations and ensuring accurate claim processing. The ideal candidate will bring expertise in accounting software systems and a strong understanding of medical billing procedures.<br><br>Responsibilities:<br>• Process and submit claims to insurance providers efficiently and accurately.<br>• Manage accounts receivable and oversee collection procedures to ensure timely payments.<br>• Utilize accounting software systems and tools, including IBM AS/400, Medisoft, and Epic, to handle billing operations.<br>• Review and resolve claim appeals, ensuring compliance with healthcare regulations.<br>• Maintain and update patient billing records within electronic health record (EHR) systems.<br>• Collaborate with internal teams to address billing discrepancies and improve workflows.<br>• Monitor and analyze billing trends to identify areas for process optimization.<br>• Handle billing inquiries and provide exceptional customer service to patients and insurance representatives.<br>• Generate and present financial reports related to billing and collections.<br>• Stay informed about industry changes and updates to medical billing and coding practices.
We are looking for a skilled Medical Billing Specialist to join our team in Rochester, New York. In this Contract-to-permanent position, you will play a critical role in managing billing operations and ensuring accurate processing of medical claims. This opportunity is ideal for professionals with a strong background in healthcare billing and proficiency in industry-standard software.<br><br>Responsibilities:<br>• Manage and process medical claims efficiently using a variety of billing systems and software.<br>• Ensure accurate coding and compliance with healthcare regulations during claim submissions.<br>• Handle accounts receivable tasks, including follow-ups on unpaid claims and resolving payment discrepancies.<br>• Monitor and execute appeals for denied claims to maximize revenue recovery.<br>• Utilize accounting software systems, including Medisoft and IBM AS/400, to maintain up-to-date billing records.<br>• Collaborate with collection teams to streamline payment processes and resolve outstanding balances.<br>• Perform detailed analysis of billing reports to identify trends and areas for improvement.<br>• Support claim administration tasks, ensuring timely submissions and adherence to payer guidelines.<br>• Work with Epic software to manage patient billing data and related documentation.
We are looking for a dedicated Recovery Representative I (Tier II) to join our team in Rochester, New York. In this role, you will handle critical customer service tasks while focusing on resolving returned banking items and protecting company assets. This is a long-term contract position that offers the opportunity to work in a collaborative environment and develop expertise in financial recovery processes.<br><br>Responsibilities:<br>• Investigate and resolve returned banking items in a timely and accurate manner.<br>• Deliver exceptional customer service to both internal and external clients, ensuring risk mitigation for the company.<br>• Provide guidance and education to branches and product teams on resolution processes and alternative service options.<br>• Develop and maintain a solid understanding of company products, including Taxpay, Direct Deposit, Readychex, Garnishments, 401(k), Workers' Compensation, Health and Benefits, and National Health systems.<br>• Research and address product and service-related issues raised by clients and field representatives.<br>• Collaborate with mentors to manage daily payment reports and payroll hold reports, ensuring timely updates to prevent penalties or service disruptions.<br>• Handle client objections effectively and work toward recovering lost revenue in compliance with established standards.<br>• Evaluate client accounts to determine approved services, reducing company exposure to risk.<br>• Participate in ongoing training programs to enhance knowledge and ensure compliance with the Fair Debt Collections Practices Act and other regulations.<br>• Maintain adherence to department policies and procedures while meeting daily call requirements.
We are looking for a dedicated Recovery Representative I (Tier II) to join our team in Rochester, New York. This is a long-term contract position offering a hybrid work schedule, combining in-office and remote work. The role focuses on delivering exceptional customer service, resolving financial discrepancies, and ensuring compliance with regulatory standards while minimizing risk to the organization.<br><br>Responsibilities:<br>• Resolve returned items from banks promptly and accurately, ensuring quality service for both internal and external clients.<br>• Educate clients, branches, and product teams on resolution processes, offering alternative service options when applicable.<br>• Develop and maintain a working knowledge of Paychex products and systems, including Taxpay, Direct Deposit, Readychex, Garnishments, 401k, Workers Compensation, Health Benefits, and Debit Card Advantage.<br>• Research and address product or service issues raised by clients and field teams, managing objections and recovering lost revenue.<br>• Collaborate with mentors to handle daily payment and payroll hold reports, ensuring timely and accurate updates to prevent penalties or service disruptions.<br>• Meet daily call requirements as forecasted to maintain service standards.<br>• Evaluate client accounts to determine their eligibility for services and mitigate organizational risks.<br>• Follow department policies and procedures to ensure compliance with company standards.<br>• Participate in ongoing training sessions to enhance skills and stay updated on industry practices.<br>• Adhere to the Fair Debt Collections Practices Act and other relevant regulatory requirements.
<p>We are looking for an experienced Payroll Manager to oversee the payroll operations of a company based in Rochester, New York. This long-term contract position requires a skilled and detail-oriented individual who can manage payroll processes for over 400 employees while ensuring compliance with federal, state, and local regulations. The ideal candidate will excel in optimizing workflows, supervising payroll specialists, and maintaining accuracy across all payroll activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the entire payroll process, ensuring timely and accurate payments to employees in compliance with applicable laws and organizational policies.</p><p>• Provide leadership, training, and support to payroll staff, offering expertise for escalated issues and complex payroll matters.</p><p>• Audit payroll reports, including pre-payroll registers, month-end, quarter-end, and year-end summaries, to guarantee accuracy.</p><p>• Collaborate with HR, Benefits, Accounting, and Technology teams to improve workflows and implement automation within payroll systems.</p><p>• Ensure compliance with wage and hour laws, tax regulations, and reporting requirements, advising leadership on necessary adjustments.</p><p>• Support various audits, including year-end, workers' compensation, and retirement plan audits, while maintaining detailed documentation.</p><p>• Develop and update payroll procedures, providing training to employees and supervisors on timekeeping and expense policies.</p><p>• Prepare detailed payroll reports, including earnings, deductions, taxes, and non-taxable wages, for organizational use.</p><p>• Reconcile payroll accounts with general ledger entries and assist Accounting with structural changes to ensure accurate reporting.</p><p>• Lead system implementations, ensuring seamless integration of new tools and processes without disrupting operations.</p>
<p>Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas. </p><p><br></p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Salary:</strong> $53,000 - $65,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (4 days in office, Fridays remote)</p><p><strong>Hours: </strong>Flexible (Can be 9-5, 7-3, 8-4, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)</li><li>Communicate professionally with clients.</li><li>Maintain organized client files (physical and digital) and ensure compliance with firm protocols</li><li>Assist with client intake, case tracking, and follow-up communications</li><li>Assist with real estate closings, prepare closing documentation, and liaise with title companies</li><li>Assist with Medicaid application preparation and documentation gathering</li><li>Maintain accurate timekeeping records for attorney billable hours</li><li>Generate and send client invoices; assist with billing cycle and accounts receivable follow-up</li><li>Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity</li><li>Support calendar management, including appointments, deadlines, and court dates</li><li>Assist with legal research and case file organization as needed</li></ul>
We are looking for an experienced Chief Financial Officer (CFO) to lead the financial strategy and operations of our organization in Amherst, New York. This role requires a dynamic individual who can provide strategic direction, oversee financial planning, and ensure operational excellence across various departments. The ideal candidate will play a key role in driving organizational growth and maintaining strong relationships with stakeholders.<br><br>Responsibilities:<br>• Shape the organization's strategic direction by developing financial and tax strategies that align with business goals.<br>• Collaborate with executive management to support tactical initiatives and drive key decision-making processes.<br>• Lead the development and implementation of performance measures designed to support the company's strategic objectives.<br>• Oversee the capital request and budgeting processes to ensure effective allocation of resources.<br>• Manage the organization's accounting processes, including the UB Card office and fiscal agency functions for student governments.<br>• Supervise transaction processing systems and ensure operational best practices are implemented.<br>• Work closely with human resources to optimize employee benefit packages, including self-insured medical plans.<br>• Coordinate with internal departments such as operations, legal, IT, and treasury to ensure seamless collaboration.<br>• Provide oversight for outsourced functions and manage relationships with third-party franchises.<br>• Serve as a key member of the organization's union negotiation committee, contributing to labor relations strategies.
We are looking for an experienced FP& A Manager/Supervisor to join our team in Rochester, New York. In this long-term contract role, you will play a pivotal part in overseeing financial planning and analysis activities while supporting strategic decision-making processes. This position requires a strong background in financial modeling, budgeting, and small business lending.<br><br>Responsibilities:<br>• Lead the development and execution of comprehensive financial planning processes, including annual budgeting.<br>• Create and maintain detailed financial models to support forecasting and strategic initiatives.<br>• Perform in-depth financial analysis to identify trends, risks, and opportunities for business growth.<br>• Collaborate with stakeholders to provide actionable insights and recommendations based on financial data.<br>• Ensure accurate reporting of financial performance metrics and assist in preparing presentations for leadership teams.<br>• Manage and optimize processes related to small business lending operations.<br>• Monitor financial outcomes and implement improvements to enhance efficiency and profitability.<br>• Provide leadership and guidance to the FP& A team, fostering a culture of collaboration and continuous improvement.<br>• Stay informed about industry trends and best practices to ensure alignment with organizational goals.<br>• Support ad hoc financial projects and analysis as required.
<p>We are inviting applications for the role of Payroll Administrator, located in Rochester, New York. In this role, you will be tasked with the administration of complex payroll processes for over 500 employees. The workplace is a dynamic environment where accuracy and attention to detail are paramount. </p><p><br></p><p>Responsibilities:</p><p>• Administer complex payroll operations for a diverse workforce</p><p>• Conduct bi-weekly payroll runs and ensure timely submissions</p><p>• Manage payroll reporting and handle exceptions such as military leave and overtime hours</p><p>• Ensure accurate timekeeping and account for differential pay</p><p>• Utilize Workday for coding and time input corrections</p><p>• Ensure timely approval of time cards and maintain accurate records</p><p>• Conduct system audits in Workday on a regular basis</p><p>• On non-payroll weeks, undertake reporting and additional tasks</p><p>• Liaise with upper management for final approval, ensuring all submissions are correct and ready for approval</p><p>• Utilize Kronos, Workday, and Red Alert systems for various payroll and timekeeping tasks.</p>
Local manufacturer seeks a Internal auditor to join it's team. Will be responsible for performing both financial and operation audits. Will evaluate internal controls as ensure compliance with corporate policy and procedures. Special Audit projects will be assigned by senior management.
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
