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24 results for Medical Administrative Assistantsecretary in Riverside, CA

Medical Receptionist

Ontario, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a bilingual Medical Receptionist to support daily front desk operations for a busy healthcare office in Ontario, California. This Long-term Contract opportunity is ideal for someone who combines excellent patient service with strong administrative skills in a medical setting. The person in this role will help create a welcoming experience for patients while keeping appointments, communications, and records organized and accurate. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and ensure each visit begins with a detail-oriented and courteous experience. • Answer incoming phone calls, route messages appropriately, and assist with appointment reminders and general follow-up communication. • Coordinate patient calendars by booking, updating, and confirming appointments within the practice management system. • Receive payments, issue accurate transaction records, and maintain careful handling of cash and related documentation. • Perform clerical support tasks such as entering information into records, organizing files, and preparing routine documents. • Respond to patient questions regarding office services, insurance matters, and basic Medicaid-related topics within established guidelines. • Maintain an orderly front office environment while balancing multiple priorities throughout the day. • Support administrative workflows that keep patient information current and accessible for the care team.
2026-05-29T00:00:00Z

Medical Receptionist

Ontario, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a bilingual Medical Receptionist to support daily front office operations in a busy healthcare setting. This long-term contract position is ideal for someone who enjoys creating a welcoming patient experience while keeping scheduling, communication, and administrative tasks organized. The right candidate will combine accuracy, strong customer service skills, and a detail-oriented approach to help the office run smoothly. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and maintain a courteous and detail-oriented front desk presence. • Answer incoming calls, relay messages, and assist with appointment-related communication such as confirmations and reminders. • Coordinate patient visits by arranging and updating appointments within the office scheduling platform. • Receive cash payments, issue appropriate records, and ensure transaction details are entered accurately. • Perform administrative duties including data entry, filing, and maintaining organized patient and office documentation. • Respond to routine questions about services, insurance matters, and basic Medicaid-related information with clarity and care. • Support smooth daily operations by prioritizing multiple front office tasks in a fast-paced medical environment.
2026-05-29T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Entry Key Responsibilities Maintain and update the homeowner information database (e.g., Buildtopia). Promptly process and resolve incoming homeowner service requests. Respond to homeowner inquiries via phone and email. Serve as the main point of contact for company mainline calls and email communications. Compile and send new homeowner information to survey systems such as Eliant each month. Communicate with utility providers to confirm service transfers for homeowners as needed. Keep homeowner files organized and current. Process field directive orders in systems like JD Edwards for the homeowner satisfaction team. Utilize electronic signature platforms (e.g., DocuSign) for department needs. Facilitate communication between the homeowner satisfaction team and other divisions. Participate in and support community team meetings and homeowner appreciation events. Manage the procurement and distribution of routine supplies for the homeowner satisfaction team. Key Responsibilities (Construction & Operations Support): Prepare and distribute internal communications, including memos, letters, training resources, flyers, meeting agendas, and minutes. Draft and issue electronic contracts, change orders, and related documentation. Support department meetings and training sessions for field personnel. Assist with field trailer logistics, including setup, relocation, and removal. Submit, reconcile, and prepare expense reports. Coordinate with departments such as Accounting, Human Resources, Sales Processing, Legal, IT, Purchasing, and Office Services. Manage ordering and posting of Department of Labor notices. Produce and distribute workers’ compensation postings for job sites. Oversee the coding and payment workflow for operational invoices via digital platforms. Coordinate delivery and removal of dumpsters for ongoing projects. Track and arrange contract labor resources for projects. Work with Construction Managers on inventory and rental management for items such as fencing, portable toilets, and steel plates. Process receipts for monthly department purchases (e.g., Home Depot). Manage schedules and generate reports using project management systems such as Buildtopia.
2026-06-02T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-06-01T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-06-02T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-06-03T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-06-02T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-06-02T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-05-27T00:00:00Z

Entry Level - Medical Records Coordinator

Newport Beach, CA
onsite
Permanent / Full Time
26 - 28 USD / Hourly
Medical Records Coordinator – Personal Injury – Fully On-Site – Newport Beach About the FirmEstablished mid-sized personal injury firm with a collaborative team environment handling both complex litigation matters and pre-litigation cases. The firm offers strong tenure, long-term stability, and opportunities for internal growth and advancement. Work PlanFully onsite, full-time job Position OverviewThis is an excellent entry-level legal opportunity for someone organized, professional, and interested in growing within a law firm environment. The role supports a litigation team and focuses heavily on obtaining, organizing, and maintaining medical records for personal injury matters. Key Responsibilities<ul><li>Retrieve and organize medical records from hospitals, doctors’ offices, and other providers</li><li>Communicate with medical providers and clients regarding records requests and follow-up</li><li>Review records for completeness and identify gaps in treatment or documentation</li><li>Maintain and organize digital files and exhibits within the case management system</li><li>Ensure confidential handling of sensitive medical information</li><li>Assist with record summaries, chronologies, and billing summaries as needed</li><li>Work closely with attorneys and paralegals on active litigation matters</li></ul>Training & Support<ul><li>Hands-on training provided by the current records team and paralegals</li><li>Ongoing support from supervising paralegal and litigation team</li></ul>Compensation & Benefits<ul><li>Pay up to $28/hour</li><li>Year-end bonus opportunity</li><li>Performance reviews with growth and raise potential</li><li>Medical, dental, and vision benefits</li><li>401(k) with employer contribution options</li><li>Paid parking</li><li>Paid holidays, vacation, and sick time</li><li>Employee appreciation events, team outings, and strong office culture</li></ul>Growth OpportunityThe firm promotes from within and offers a long-term path into legal assistant and paralegal roles for strong performers.
2026-05-27T00:00:00Z

Escrow Administrative Assistant

Laguna Hills, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Escrow Administrative Assistant to support residential and commercial real estate transactions in Laguna Woods, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing escrow documentation, deadlines, and communication across multiple parties. The person in this role will help keep files moving efficiently from opening through closing while maintaining accuracy and compliance throughout the process. Responsibilities: • Set up new escrow files and accurately record transaction details, client information, and supporting data in the appropriate systems. • Draft, assemble, and process escrow-related paperwork, including instructions, revisions, disclosures, and settlement documentation. • Request and examine title reports, payoff statements, and other property documents to confirm files are complete and ready for next steps. • Communicate with buyers, sellers, lenders, agents, and title partners to obtain required information and keep transactions progressing on schedule. • Arrange signing appointments and notarization activities, and verify that executed documents are properly completed and returned. • Track key milestones, contract dates, and contingency periods to help ensure all transactional deadlines are satisfied. • Review escrow files for completeness and accuracy prior to closing, resolving missing items or discrepancies as needed. • Support final balancing activities, assist with settlement statement preparation, and help coordinate funding and timely disbursement of funds. • Maintain well-organized electronic and physical records in accordance with company procedures and regulatory requirements. • Follow up on outstanding conditions, missing documentation, and unresolved items to support a smooth closing process.
2026-06-03T00:00:00Z

Escrow Administrative Assistant

Corona, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Escrow Administrative Assistant to support escrow-related operations for a construction and contractor environment in Corona, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing administrative and financial documentation with accuracy. The role will contribute to smooth transaction processing, document control, and customer support while working with accounting and reporting systems. Responsibilities: • Coordinate escrow administrative activities by preparing, organizing, and maintaining transaction files and supporting documentation. • Process checks, financial records, and related data entries with a high level of accuracy and timeliness. • Assist with closing activities by verifying required documents, tracking deadlines, and helping ensure files are complete. • Maintain deeds, escrow paperwork, and customer records in internal systems for reliable access and audit readiness. • Support buying and purchasing-related processes by updating records, reviewing documentation, and monitoring workflow progress. • Generate reports and summaries using accounting and reporting tools, including Crystal Reports, to support operational needs. • Provide responsive customer service by answering inquiries, sharing status updates, and directing issues to the appropriate team members. • Use accounting software, CRM platforms, and data processing systems to enter, review, and reconcile information across escrow files.
2026-06-02T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-14T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-05-18T00:00:00Z

Litigation Legal Secretary

Newport Beach, CA
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
We are looking for a Litigation Legal Secretary to join a respected civil litigation defense practice in Newport Beach, California. This contract-to-permanent opportunity is ideal for a legal support specialist with relevant experience who thrives in a deadline-driven environment and can manage litigation documentation with precision. The position will work closely with attorneys to keep filings, records, and case materials organized, accurate, and ready for court submission. Responsibilities: • Draft, revise, and finalize litigation documents, correspondence, and court-ready materials with careful attention to grammar, formatting, and accuracy. • Assemble tables of contents and tables of authorities to support complete and properly structured court filings. • Submit documents through state and federal electronic filing systems within required deadlines and according to jurisdiction-specific procedures. • Review filing packages to confirm compliance with court rules, formatting standards, and submission requirements before they are sent. • Provide backup support for tracking litigation deadlines, hearing dates, and other key calendar items when needed. • Organize and maintain electronic and paper case records so attorneys can quickly access current and historical matter information. • Assist attorneys with day-to-day administrative tasks that support active litigation matters and overall workflow. • Coordinate priorities across multiple assignments while responding efficiently to changing deadlines and urgent requests.
2026-05-28T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-06-01T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-05-20T00:00:00Z

Medical Biller/Collections Specialist

Corona, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Are you a driven and detail-oriented detail oriented with strong experience in billing and collections? Do you enjoy learning and adapting to new systems in a dynamic work environment? We’re looking for a Medical Billing/Collections Specialist to join our team and contribute to the success of our mental health practice. This role involves working within our proprietary Windows-based billing software—a user-friendly system that’s easy to master—with training and support available every step of the way. The right candidate will bring at least 2 years of billing and collections experience, demonstrate common sense, and show a willingness to ask questions when facing challenges. You won’t need coding expertise, but you should have a clear understanding of medical billing processes. Key Responsibilities Utilize in-house proprietary billing software to manage billing and collections tasks. Process accounts with accuracy, maintaining compliance with billing procedures and organizational standards. Take initiative to master the software tools provided, ensuring correct workflows and timely account management. Address billing issues and resolve account discrepancies while adhering to ICD-10 standards (no coding experience required). Progress through a structured training program that starts with simpler accounts and builds toward more complex tasks as your understanding deepens. Communicate effectively with teammates, supervisors, and external stakeholders to achieve timely resolutions for billing inquiries. Exhibit a proactive, aggressive attitude toward learning and performing your duties at a high standard.
2026-05-21T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a Legal Assistant to join a busy law firm team, supporting attorneys across matters involving construction, commercial disputes, government contracts, surety, and bankruptcy. This permanent, onsite role is a contract position with the potential to become permanent and is well suited for someone who thrives in a fast-moving legal environment, manages competing priorities with precision, and brings a strong service mindset to attorney support. The position offers the opportunity to contribute to a collaborative practice while building toward long-term growth. Responsibilities: • Prepare, proofread, and finalize pleadings, correspondence, and other legal documents for filing and distribution. • Maintain accurate case calendars and monitor litigation deadlines to help ensure timely filings and responses. • Research court rules, procedural requirements, and filing timelines using available legal and court resources. • Communicate with courts and related offices regarding filing status, scheduling matters, and case updates. • Coordinate depositions by arranging dates, confirming participants, and managing supporting logistics. • Provide day-to-day legal and administrative assistance for multiple attorneys across several practice areas. • Support document handling and case organization through systems such as iManage, SurePoint, Microsoft Office, and Adobe Acrobat. • Assist with additional office and case support tasks such as file intake, matter opening, invoice entry, time entry, and reimbursement processing when needed.
2026-05-04T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a bilingual Legal Assistant to support a personal injury practice in Commerce, California. This Long-term Contract position focuses on guiding pre-litigation matters from initial intake through medical documentation follow-up while keeping clients informed and cases organized. The role also supports treatment-related coordination and property damage matters, requiring strong communication, attention to detail, and the ability to manage multiple active files effectively. Responsibilities: • Oversee pre-litigation case files from the initial client intake stage through the collection and follow-up of medical documentation. • Communicate regularly with clients, healthcare offices, and insurance representatives to gather information and keep matters moving forward. • Coordinate requests for medical records and billing statements, and track outstanding items related to treatment and care. • Support property damage claims by preparing updates, following up on claim activity, and helping resolve related issues. • Maintain organized and accurate case records, ensuring documentation is current and easy to access. • Provide timely case status updates to attorneys and internal team members to support efficient case handling.
2026-05-26T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-05-20T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information. Key Responsibilities:• Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible.• Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly.• Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them.• Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations.• Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate.• Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed.• Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office.• Organize, update, research, and archive office records in accordance with retention and file maintenance practices.• Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-06-02T00:00:00Z