<p>Robert Half Legal is pleased to partner with a premier law firm headquartered in Los Angeles, renowned for its outstanding experience and market-leading successes across litigation, corporate, intellectual property, and real estate matters. This client represents both corporations and individuals in their most significant cases and transformative deals.</p><p>We are seeking a Litigation Legal Secretary for a contract-to-hire opportunity. The ideal candidate will provide direct support to one partner on a busy 3–5:1 desk. This hybrid role involves four days in-office per week, within a professional team environment. Upon hire, the salary range is $95,000–$105,000 annually.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative and legal support to the assigned partner, including document preparation, case management, and calendar maintenance.</li><li>Support litigation procedures, including court filings (state and federal), trial preparation, and e-filing.</li><li>Draft, review, and proofread legal documents and correspondence.</li><li>Efficiently manage complex schedules, meetings, and travel arrangements.</li><li>Maintain and organize case files, records, and confidential information in compliance with firm policies.</li><li>Liaise with courts, clients, and opposing counsel in a professional manner.</li><li>Assist with billing, time entry, and invoice management as needed.</li><li>Collaborate with other secretaries and team members in a fast-paced environment.</li></ul><p><br></p>
<p>Robert Half Legal is partnering with a boutique law firm to identify a skilled Litigation Legal Secretary for a fully remote, part-time, contract opportunity. This role supports a high-profile mass tort sexual abuse case and will provide critical assistance on an ad hoc basis.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, assemble, and file pleadings and other legal documents in California State Courts with minimal supervision.</li><li>Support attorneys with state filings, document organization, and case management tasks.</li><li>Maintain deadlines and manage filings to ensure all documents meet California civil procedure requirements.</li><li>Coordinate sporadic workload (with advance lead time provided), fluctuating from periods of low activity to up to 15–20 hours per week.</li><li>Communicate clearly with attorneys and staff in a fully remote setting.</li></ul><p><strong>Position Details:</strong></p><ul><li>Contract basis with no fixed end date; workload is project-driven.</li><li>Fully remote; work from any location within the U.S.</li><li>Flexible hours; ideal for candidates seeking supplemental income or working alongside a full-time role.</li><li>Compensation up to $40/hr.</li></ul><p><br></p>
<p>We are looking for a skilled Legal Secretary to join an established defense firm in downtown Los Angeles. This role requires a detail-oriented individual with strong experience in insurance defense and personal injury cases who can effectively manage legal documentation and court filings. The ideal candidate thrives in a dynamic environment and is committed to supporting attorneys with exceptional organizational and administrative skills.</p><p><br></p><p>Robert Half has made successful placements at this firm!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials.</p><p>• Handle e-filing processes in state and federal courts, with emphasis on appellate e-filing.</p><p>• Coordinate and maintain accurate calendaring for court dates, deadlines, and meetings.</p><p>• Assist with trial preparation by organizing exhibits, documents, and other necessary materials.</p><p>• Communicate effectively with clients and insurance carriers to address inquiries and provide updates.</p><p>• Support attorneys with traditional legal secretary duties, ensuring smooth operations in the office.</p><p>• Collaborate with paralegals and other staff to ensure thorough handling of cases.</p><p>• Adapt to flexible working hours with options for varied start and end times.</p><p>• Maintain a high level of confidentiality and attention to detail in all tasks.</p>
We are looking for a skilled Litigation Legal Secretary to join our team in Los Angeles, California. This Contract to permanent position offers a dynamic opportunity to support attorneys in managing legal documentation, court filings, and administrative tasks. The ideal candidate will have a strong background in legal procedures and an ability to handle multiple priorities efficiently.<br><br>Responsibilities:<br>• Prepare, format, and file legal documents electronically, ensuring compliance with court requirements.<br>• Manage scheduling and maintain an organized calendar of appointments, deadlines, and hearings.<br>• Coordinate and track court filings, including e-filing and physical submissions.<br>• Organize and maintain client files using document management systems.<br>• Assist with dictation and transcription tasks, ensuring accurate preparation of legal correspondence.<br>• Monitor case deadlines and communicate updates to attorneys promptly.<br>• Schedule meetings and manage travel arrangements for attorneys as needed.<br>• Provide administrative support such as answering calls, drafting correspondence, and handling inquiries.<br>• Collaborate with attorneys and other staff to ensure smooth workflow and timely completion of tasks.
<p>We have partnered for years with a prominent, highly regarded <strong>Downtown Los Angeles trial firm</strong> and have successfully placed multiple professionals with this team. The firm is currently seeking an experienced <strong>Litigation Legal Secretary</strong> to support its busy litigation practice.</p><p>This role is ideal for a seasoned legal secretary who thrives in a fast-paced trial environment and enjoys working closely with attorneys on complex matters.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide high-level litigation support to attorneys in a trial-focused practice</li><li>Draft, format, proofread, and finalize pleadings, motions, and correspondence</li><li>Prepare and manage TOAs and TOCs</li><li>Handle e-filing in state and federal courts</li><li>Manage attorney calendars, deadlines, and trial schedules</li><li>Coordinate trial preparation, including binders, exhibits, and filings</li><li>Communicate professionally with clients, courts, and opposing counsel</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>5+ years of litigation legal secretary experience</strong> (trial firm experience strongly preferred)</li><li>Proficiency with state and federal court filings</li><li>Strong knowledge of civil litigation procedures and deadlines</li><li>Excellent organizational, time management, and proofreading skills</li><li>Ability to work independently and prioritize in a fast-paced environment</li><li>Professional, dependable, and team-oriented</li></ul><p><strong>Role Details</strong></p><ul><li>Location: Downtown Los Angeles</li><li>Practice focus: Civil litigation / trial</li><li>Environment: High-performing, collaborative, and detail-driven</li><li>Stability: Long-term opportunity with a respected trial team</li></ul><p>This is an excellent opportunity to join a premier trial firm and contribute meaningfully to high-stakes litigation.</p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p><p><br></p>
<p>Robert Half is looking for a dedicated Litigation Legal Secretary to join our client on a long-term contract basis in Costa Mesa, California. You will be supporting multiple labor and employment partners in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal calendars and deadlines using tools such as Compulaw or similar software, ensuring timely filings and compliance.</p><p>• Handle e-filing processes for both state and federal courts with accuracy and efficiency.</p><p>• Prepare for trials by organizing documents and coordinating logistics.</p><p>• Open and maintain legal case files, ensuring all records are up-to-date and accessible.</p><p>• Collaborate with attorneys and staff to ensure smooth workflow and communication.</p><p>• Assist in scheduling and calendaring key dates for litigation and labor/employment cases.</p><p>• Support legal document preparation, including formatting and proofreading.</p>
<p><strong><em>Top Downtown LA Law Firm Seeks Experienced Legal Secretary</em></strong></p><p><br></p><p><br></p><p>A firm with a strong litigation practice is seeking a <strong>Legal Secretary</strong> to join their team. The firm is known for its high-caliber attorneys, collaborative environment, and long-standing reputation in state and federal court matters. This role will support a group of 4 attorneys in litigation.</p><p><br></p><p>Legal Secretary Responsibilities:</p><ul><li>Manage litigation calendaring deadlines (secretaries handle their own calendaring).</li><li>File both hard copy and electronic court documents in state and federal courts.</li><li>Prepare subpoenas and request medical records.</li><li>Draft pleadings, including TOAs and TOCs.</li><li>Research and ensure compliance with state and federal rules of court.</li><li>Handle filings for MSJs (motions for summary judgment).</li><li>Schedule depositions, court reporters, and travel for attorneys.</li><li>Enter attorneys’ billable time accurately.</li><li>Utilize NetDocs as the document management system.</li></ul><p>Hours:</p><p>Standard schedule is 8:30 a.m. – 5:00 p.m. Overtime is rare but may be required depending on deadlines.</p><p>Perks:</p><p>We have successfully placed multiple legal secretaries with this firm—several have been there for years and thrive in the supportive culture.</p><p>Salary:</p><p>Up to $95K base salary, commensurate with experience.</p><p>Benefits:</p><p>Comprehensive benefits package including medical, dental, and vision insurance. Eligibility begins the first of the month following 60 days of employment. Additional benefits such as 401(k), paid time off, and firmwide perks.</p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
<p><strong>Defense Firm Seeks Legal Secretary HYBRID onsite</strong></p><p><br></p><p>Legal Secretary responsibilities:</p><ul><li>3:1 desk</li><li>Calendaring, drafting pleadings, TOA’s & TOC’s, scheduling hearings, depositions, meetings</li><li>Calendaring program syncs with Outlook</li></ul><p><br></p><p>Legal Secretary hours:</p><ul><li>8:30-5:00 or 9-5:30 w/ 1 hour lunch</li><li>7.5 hour day</li><li>3 days onsite (after 90 day training period)</li></ul><p><br></p><ul><li>Benefits:</li><li>HMO is 100% paid for employee. Can upgrade plans.</li><li>Kicks in 1st of the month following 60 days of employment.</li><li>401k kicks in after 1 year of employment</li><li>Parking or monthly transportation allowance</li><li>Paid holidays</li><li>Paid time off</li></ul><p><strong><em>We placed an attorney a year ago and he LOVES it here! Exciting cases and work! </em></strong></p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>Position Overview</p><p><br></p><p>A well-established and growing Orange County law firm is seeking an experienced <strong>Litigation Secretary</strong> to support a high-performing team handling sophisticated litigation matters. This role offers the opportunity to work closely with accomplished attorneys in a collaborative environment, while also stepping into a more <strong>senior, leadership-oriented support role</strong> within the firm.</p><p><br></p><p>The ideal candidate is detail-driven, highly organized, and confident managing litigation support from case inception through trial. This is an excellent opportunity for a seasoned litigation secretary who enjoys being a go-to resource for attorneys and contributing to the overall efficiency of the practice.</p><p><br></p><p>Practice Areas</p><ul><li>Complex commercial litigation</li><li>Intellectual property</li><li>Class actions</li><li>White collar defense</li><li>Government and regulatory matters</li></ul><p>Key Responsibilities</p><ul><li>Handle <strong>e-filing in federal court</strong>, ensuring accuracy and compliance with all filing requirements</li><li>Support attorneys throughout all phases of litigation, from case opening through trial</li><li>Maintain and organize case files to ensure deadlines, filings, and materials are properly tracked</li><li>Manage and maintain <strong>litigation calendars</strong>, including court deadlines and key case milestones</li><li>Prepare, revise, and format pleadings, motions, discovery, and correspondence in accordance with applicable rules and civil procedure</li><li>Provide hands-on support for hearings, mediations, arbitrations, and trial preparation</li></ul><p><br></p>
<p><strong>Overview</strong></p><p>A sophisticated California law firm with a strong presence in <strong>Century City</strong> is seeking a Litigation Legal Assistant/Litigation Secretary to support attorneys handling complex business and real estate disputes. This role is ideal for a detail-oriented legal professional who enjoys managing fast-moving cases and serving as a key organizational anchor for a busy litigation team.</p><p>The practice focuses on high-value commercial matters, real estate disputes, and related litigation requiring precision, discretion, and proactive support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread pleadings, motions, and correspondence</li><li>Handle e-filing in California state and federal courts</li><li>Maintain attorney calendars, deadlines, and case dockets</li><li>Coordinate depositions, hearings, and client meetings</li><li>Manage litigation files and assist with trial preparation as needed</li></ul><p><br></p>
<p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
Position Summary The Administrative Assistant provides essential clerical and administrative support to ensure the effective operation of a department or program. This role involves coordinating daily office activities, supporting management and staff, and interacting with the public while maintaining accuracy, confidentiality, and compliance with established policies and procedures. Key Duties and Responsibilities Perform a wide range of administrative and clerical functions, including scheduling, calendar management, and meeting coordination Prepare, process, and maintain correspondence, reports, records, and official documents Respond to phone calls, emails, and in-person inquiries in a detail oriented and courteous manner Maintain electronic and physical filing systems in accordance with record-retention requirements Assist with data entry, tracking, and basic reporting Coordinate office operations, including supply inventory, equipment requests, and facility needs Support onboarding, timekeeping, and payroll-related documentation as assigned Ensure compliance with applicable regulations, procedures, and confidentiality standards Provide customer service to internal staff, external agencies, and the general public Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required; college coursework or certification in office administration preferred One or more years of administrative or clerical experience, preferably in a public-sector or service-oriented environment Proficiency with standard office software, including word processing, spreadsheets, email, and document management systems Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Knowledge, Skills, and Abilities Knowledge of general office procedures and administrative practices Ability to prioritize tasks, meet deadlines, and adapt to changing priorities Strong attention to detail and accuracy Ability to work independently and collaboratively in a team environment detail oriented demeanor and commitment to public service Work Environment Office-based setting with regular interaction with staff and the public May require occasional overtime or schedule adjustments based on operational needs
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
We are looking for an Administrative Assistant to support our operations in Palm Desert, California. This is a long-term contract position ideal for an organized and detail-oriented individual with strong administrative skills. The role requires excellent communication abilities and proficiency in various Microsoft Office applications.<br><br>Responsibilities:<br>• Greet and assist visitors at the main office, ensuring a welcoming and attentive environment.<br>• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.<br>• Manage and organize documents using Microsoft Word, Excel, and PowerPoint.<br>• Coordinate and schedule appointments, meetings, and other administrative activities.<br>• Communicate effectively with team members and external contacts via email and phone.<br>• Maintain office supplies inventory and place orders as needed.<br>• Provide general administrative support, including typing and filing.<br>• Prepare reports and presentations with attention to detail.<br>• Ensure high levels of confidentiality and discretion in handling sensitive information.<br>• Support other administrative tasks as required.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Commerce, California. This role involves supporting office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to handle a variety of responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming phone calls promptly and professionally, directing inquiries to the appropriate department.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage and oversee daily administrative office operations to support team productivity.<br>• Provide receptionist duties, including greeting visitors and addressing their needs.<br>• Coordinate and schedule appointments, meetings, or other events as needed.<br>• Maintain office supplies inventory and ensure timely replenishment.<br>• Prepare and distribute correspondence, memos, and other documentation.<br>• Assist with filing, scanning, and other general office tasks to maintain an orderly workspace.<br>• Collaborate with team members to complete projects and meet deadlines.
We are looking for an Administrative Assistant to provide essential support to a healthcare facility in Palm Desert, California. This is a contract position lasting one month, requiring onsite presence Monday through Friday. The role demands strong organizational skills and the ability to perform various administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Scan and digitize documents with accuracy to maintain organized digital records.<br>• Perform general administrative tasks such as filing, sorting, and updating records.<br>• Manage multiple priorities efficiently while maintaining attention to detail.<br>• Provide support for daily office operations by assisting with various tasks as needed.<br>• Operate office equipment, including scanners and other tools, effectively.<br>• Collaborate with team members to ensure smooth workflow and timely completion of assignments.<br>• Adhere to deadlines and maintain a composed demeanor in a dynamic environment.<br>• Assist with receptionist duties, including answering inbound calls and directing inquiries.<br>• Maintain confidentiality and accuracy when handling sensitive information.<br>• Ensure the workspace is organized and supplies are well-stocked for daily operations.
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
<p><strong>A High-Visibility Role Supporting Senior Leadership</strong></p><p>A well-established real estate organization is seeking a dynamic <strong>Executive Assistant</strong> to support executive leadership in a fast-paced, deal-driven environment. This role requires confidence, precision, and the ability to manage both operational details and high-level executive workflows.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to senior executives, including calendar, travel, and meeting coordination</li><li>Prepare contracts, correspondence, and executive summaries</li><li>Coordinate with internal departments, legal counsel, and external partners</li><li>Manage sensitive documents and executive communications</li><li>Assist with project tracking, deadlines, and reporting</li><li>Support investor meetings, property reviews, and leadership presentations</li><li>Act as a gatekeeper and trusted point of contact for executives</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
<p>We are looking for a detail-oriented Losgistis/Administrative Assistant to join a growing rental company in Banning, California. This position primarily focuses on billing and shipment documentation, ensuring accuracy and efficiency in logistics processes. As a Contract to permanent opportunity, this role offers a chance for long-term growth within a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify shipment paperwork to ensure all documentation is accurate and complete.</p><p>• Communicate with drivers to confirm shipment details and resolve discrepancies.</p><p>• Manage post-shipment tickets and reconcile shipment orders with driver records.</p><p>• Calculate drive times and job site hours to determine accurate client billing.</p><p>• Approve and manage timecards for employees and ensure proper documentation.</p><p>• Utilize Microsoft Excel to filter, sort, and organize data for billing purposes.</p><p>• Collaborate with logistics teams to ensure seamless operations.</p><p>• Maintain organized records of billing and shipment information.</p><p>• Identify and address errors in documentation to uphold accuracy.</p><p>• Provide support in distribution, logistics, or rental operations as needed. Logi</p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
