<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>We are looking for an <strong><u>experienced and Spanish bilingual Legal Secretary</u></strong> to join our team<strong><u> on-site </u></strong>on a <strong><u>short-term (4 day assignment)</u></strong> contract basis in Hackensack, New Jersey. In this role, you will provide essential administrative and clerical support to attorneys, ensuring smooth office operations and efficient case management. This position offers an excellent opportunity to utilize your organizational skills and legal expertise in a dynamic and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle intake calls and provide support to personal injury attorneys with case-related inquiries.</p><p>• Manage and maintain court filings, including e-filing and document submission.</p><p>• Organize and update calendars to ensure accurate scheduling of appointments, hearings, and deadlines.</p><p>• Perform general clerical tasks such as drafting correspondence, managing files, and coordinating office supplies.</p><p>• Assist in preparing legal documents and reviewing them for accuracy and compliance.</p><p>• Communicate effectively with clients, attorneys, and court personnel to address case-related matters.</p><p>• Ensure timely and accurate processing of all legal paperwork and submissions.</p><p>• Collaborate with team members to support office operations and resolve administrative challenges.</p>
<p>Robert Half is seeking a <strong>detail-oriented and highly organized Legal Secretary</strong> to support litigation efforts for an on-site, part-time opportunity in New York, NY. This role is ideal for a candidate with strong litigation support experience who thrives in a fast-paced environment and can manage multiple priorities with accuracy.</p><p><br></p><p> <strong>Location:</strong> On-site in New York, NY</p><p> <strong>Schedule:</strong> 2 days per week (Tuesday & Thursday)</p><p> <strong>Compensation:</strong> $35 per hour</p><p> <strong>Duration:</strong> Ongoing Temporary Assignment</p><p> </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread legal documents, including briefs, filings, and correspondence.</li><li>Manage case calendars and deadlines using tools such as CompuLaw and other case management systems.</li><li>Coordinate communication with clients and internal teams to ensure timely and accurate updates.</li><li>Handle electronic filing processes, including the Automated City Register Information System (ACRIS).</li><li>Support billing tasks by tracking expenses, preparing invoices, and maintaining documentation.</li><li>Utilize Aderant and related software to maintain accurate case and client records.</li><li>Manage document workflows, including converting, editing, and organizing files using Adobe Acrobat.</li><li>Provide general administrative support such as scheduling, maintaining records, and organizing case materials.</li><li>Collaborate with attorneys to ensure smooth execution of litigation tasks and adherence to deadlines.</li><li>Ensure compliance with legal procedures while maintaining confidentiality at all times.</li></ul>
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>Robert Half is seeking a detail-oriented and highly organized <strong>Legal Assistant/Legal Admin</strong> to support a busy legal team on a hybrid schedule. This is an excellent opportunity for someone with strong administrative skills and a passion for providing vital litigation support. In this role, you’ll assist attorneys and paralegals in managing a variety of legal tasks with precision and professionalism.</p><p><br></p><p><strong>Location:</strong> Newark, NJ 07101</p><p> <strong>Pay Rate:</strong> $30/hour</p><p> <strong>Employment Type:</strong> Contract (2-3 months, possibility for extension)</p><p><strong>Work Schedule:</strong> Monday-Friday 9am-1pm <strong>OR</strong> Monday-Thursday 9am-2pm</p><p><strong>Location</strong>: REMOTE (must be able to go on-site for training)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage administrative tasks including <strong>calendaring, printing, mailing</strong>, and <strong>task tracking</strong>.</li><li>Provide litigation support by <strong>finalizing, printing, and mailing exhibit packets</strong>.</li><li>Coordinate and schedule <strong>court appearances</strong> and <strong>internal meetings</strong> for attorneys.</li><li>Maintain strong attention to detail while handling multiple tasks to ensure deadlines are met.</li><li>Collaborate with attorneys and paralegals to streamline workflows.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Prior experience in a <strong>legal administrative</strong> or <strong>legal assistant</strong> capacity.</li><li>Experience in insurance claims/healthcare/personal injury law a plus.</li><li>Proficiency in administrative tasks and tools, including <strong>calendaring software</strong> and document preparation.</li><li>Exceptional attention to detail and the ability to work on deadline-driven tasks.</li><li>Strong organizational and multitasking skills.</li><li>Reliable and adaptable, with the ability to work onsite three days per week.</li></ul><p> </p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a dedicated and detail-oriented Asbestos Paralegal/Legal Assistant to join our team in New York, New York. In this role, you will provide critical support in managing asbestos litigation cases, collaborating closely with attorneys and legal staff to ensure smooth case progression. If you are passionate about delivering exceptional legal assistance and thrive in a fast-paced environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage all aspects of asbestos case dockets, ensuring accurate tracking and timely completion.<br>• Conduct thorough research to locate individuals and gather case-specific information using online resources and public databases.<br>• Review, analyze, and summarize medical, legal, and other essential records relevant to case proceedings.<br>• Draft legal documents including correspondence, pleadings, discovery requests, motions, and other filings.<br>• Maintain both physical and electronic case files, ensuring they are organized and easily accessible.<br>• Input and manage large volumes of data with precision and attention to detail.<br>• Communicate effectively with clients, attorneys, family members, and external parties to gather and verify necessary information.<br>• Coordinate shipment and tracking of case-related materials to ensure timely delivery.<br>• Process vendor invoices and manage billing-related tasks.<br>• Work collaboratively with attorneys and legal staff to address case challenges or claims, prioritizing tasks to meet deadlines efficiently.
<p>We are seeking a detail-oriented <strong>Legal Administrative Assistant</strong> to support the <strong>Family Law division of a well-established law group</strong>. This position is ideal for someone who is highly organized, thrives in a fast-paced environment, and is committed to delivering exceptional client service during sensitive and emotionally challenging matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize legal documents including letters, pleadings, subpoenas, and affidavits.</li><li>File documents with the appropriate court systems and maintain accurate electronic and paper records.</li><li>Coordinate trial preparation, including scheduling, organizing exhibits, and managing client and witness meetings.</li><li>Act as a liaison between clients, attorneys, court staff, and opposing counsel with professionalism and discretion.</li><li>Manage attorney calendars, deadlines, and appointments.</li><li>Support clients throughout the legal process, ensuring a positive experience even after resolution.</li><li>Assist with administrative tasks to ensure smooth office operations and adherence to processes.</li></ul><p><br></p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
We are looking for a dedicated and detail-oriented Receptionist with strong bookkeeping skills to join our team in Rockville Centre, New York. The ideal candidate will handle essential financial tasks, maintain accurate records, and contribute to the smooth operation of our office. This role requires excellent organizational abilities and a proactive approach to managing accounts and reconciliations.<br><br>Responsibilities:<br>• Manage day-to-day bookkeeping tasks, ensuring accuracy and compliance with company standards.<br>• Process accounts payable and accounts receivable transactions promptly and efficiently.<br>• Perform bank reconciliations to verify and maintain the accuracy of financial records.<br>• Utilize QuickBooks software to organize, track, and update financial data.<br>• Provide front-desk support by answering phone calls, greeting visitors, and maintaining a courteous and attentive demeanor.<br>• Assist in preparing financial reports and documentation as required.<br>• Coordinate with internal teams to resolve discrepancies and ensure smooth financial operations.<br>• Maintain confidentiality of sensitive financial information and follow data security protocols.<br>• Monitor office supplies and handle administrative tasks to ensure the office runs efficiently.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
Are you a compassionate and detail-oriented detail oriented seeking a meaningful role in a reputable law firm specializing in elder law and estate planning? We invite you to join our team as a Front Desk Coordinator, where empathy, confidentiality, and precision are valued every day. Position Overview: This role combines receptionist duties with administrative support, requiring exceptional customer service, the ability to manage a multi-line phone system, and strong organizational skills. The ideal candidate will excel at handling sensitive information, setting up and maintaining electronic files, and supporting the seamless workflow of the office. Key Responsibilities: Greet and assist clients and visitors with warmth, professionalism, and empathy. Manage multi-line phone system; promptly direct calls and relay messages as needed. Set up and maintain electronic and physical files, ensuring accuracy and confidentiality. Perform data entry and workflow management to support legal operations—minimal correspondence production required. Maintain a clean front desk/reception area and monitor incoming/outgoing mail. Collaborate effectively with attorneys and staff; respond to routine inquiries. Uphold the highest standards of client confidentiality at all times. Qualifications: Previous experience in a receptionist, administrative, or front desk role (legal or healthcare preferred, but not required). Proficiency in Microsoft Office (Word & Excel) and comfort learning new software tools. Strong attention to detail and organizational skills. Exceptional interpersonal skills—compassionate, patient, and empathetic. Ability to work independently and as part of a collaborative team.
<p>Top-tier <strong>White Plains </strong>law firm that specializes in <strong>complex commercial litigation</strong> is seeking a <strong>Senior Associate </strong>to join its team of highly regarded litigators. The firm practices at the highest level in federal and state courts, representing clients in high-profile commercial litigation and government investigations. The ideal candidate will bring exceptional legal expertise, innovative problem-solving skills, and a collaborative mindset to tackle challenging litigation matters. This role offers a flexible <strong>hybrid </strong>work model, comprehensive benefits, and the ability to meaningfully contribute to high profile cases from the start.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage complex commercial litigation cases from inception to resolution.</p><p>• Conduct in-depth legal research and draft high-quality briefs, motions, and other legal documents.</p><p>• Represent clients in federal and state courts, including handling high-stakes trials and hearings.</p><p>• Collaborate with a team of attorneys to develop case strategies and ensure effective representation.</p><p>• Engage in contract negotiations and settlements, ensuring favorable outcomes for clients.</p><p>• Manage case files and utilize case management software to organize and track litigation progress.</p><p>• Communicate regularly with clients to provide updates and address their legal concerns.</p><p>• Work closely with investigators and experts to gather and analyze evidence for cases.</p><p>• Contribute to the firm’s reputation for excellence through a commitment to quality and high standards.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in North Caldwell, New Jersey. In this contract position, you will play a key role in supporting scholarship-related processes by reviewing applications, maintaining databases, and assisting with committee preparations. This is an excellent opportunity for someone who thrives in an organized, multitasking environment.</p><p><br></p><p>Responsibilities:</p><p>• Review scholarship applications and their accompanying documents for accuracy and completeness.</p><p>• Verify eligibility criteria for scholarship applicants to ensure compliance with program requirements.</p><p>• Maintain and update the scholarship database with relevant applicant information.</p><p>• Assemble and organize materials for the Scholarship Selection Committee to facilitate scoring and evaluations.</p><p>• Provide support for additional scholarship-related tasks as needed.</p><p>• Handle administrative duties such as answering inbound calls and managing receptionist responsibilities.</p><p>• Perform data entry tasks accurately and efficiently to support team operations.</p><p>• Assist in maintaining a structured and organized office environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Greet visitors and clients, ensuring a welcoming and attentive reception experience.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to address administrative needs and support special projects.<br>• Ensure confidentiality and security of sensitive information and documents.
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
We are looking for a detail-oriented and organized receptionist to join our team in Forest Hills, New York. This is a long-term contract position, ideal for someone with strong communication skills and experience managing multi-line phone systems. The role requires availability on Fridays and offers an opportunity to contribute to the operations of a respected non-profit organization.<br><br>Responsibilities:<br>• Answer and direct inbound calls using a multi-line phone system efficiently.<br>• Provide friendly and attentive customer service to visitors and callers.<br>• Manage a switchboard with 1-10 phone lines, ensuring smooth call handling.<br>• Maintain a welcoming and organized reception area.<br>• Assist with administrative tasks such as scheduling, filing, and data entry.<br>• Collaborate with team members to support daily operations.<br>• Handle inquiries and provide accurate information about the organization.<br>• Ensure all communication is handled promptly and with attention to detail.
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
