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56 results for Workplace Coordinator in Portsmouth, NH

Office Svcs Manager

Westford, MA
onsite
Temporary / Contract
34.00 - 39.80 USD / Hourly
We are looking for an experienced Office Services Manager to lead day-to-day workplace operations for an onsite team in Westford, Massachusetts. This Long-term Contract position focuses on creating a well-run, safe, and responsive office environment while partnering with site leadership to improve the employee experience. The role combines operational oversight, vendor coordination, budgeting, and space planning to support business needs and maintain high service standards. Responsibilities: • Direct daily office services across reception, workplace support, safety coordination, business continuity activities, food service, supplies, records oversight, recycling, and transportation-related needs. • Partner with site leaders to strengthen the workplace experience by identifying service gaps, responding to employee feedback, and helping shape practical improvement plans. • Coordinate local office initiatives with regional partners, ensuring site programs are aligned with broader standards and executed effectively. • Build, track, and forecast operating budgets for the site, while working with finance and leadership teams to monitor spending and identify efficiency opportunities. • Manage vendor relationships, service agreements, insurance documentation, and risk-related processes to ensure compliance with organizational and legal expectations. • Support space utilization by maintaining occupancy planning and seating arrangements that reflect business priorities and workplace capacity needs. • Oversee office moves, workspace changes, and site-related projects, including coordination with facilities and specialized service providers when required. • Maintain readiness for emergency response and environmental health initiatives by helping administer site procedures, training coordination, and workplace safety practices.
2026-07-31T00:04:07Z

Executive Assistant/Office Manager

Boston, MA
onsite
Permanent / Full Time
85000.00 - 110000.00 USD / Yearly
We are looking for an experienced and proactive Executive Assistant/Office Manager to support daily business operations. This position combines high-level administrative support with office coordination and employee-facing responsibilities, making it well suited for someone who is organized, resourceful, and comfortable working in a dynamic environment. The ideal candidate brings strong judgment, excellent communication skills, and a service-oriented approach to creating an efficient and welcoming workplace. Responsibilities: • Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment. • Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details. • Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making. • Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports. • Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture. • Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities. • Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly.
2026-07-22T17:38:48Z

Lead Receptionist

Boston, MA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an experienced and service-driven Receptionist Lead/Front Office Coordinator to support daily front office operations in Boston, MA. This Contract position plays a key role in creating a detail-oriented first impression for clients, visitors, and employees while keeping reception, meeting support, and workplace services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced corporate setting. Responsibilities:• Deliver a high-quality front desk experience by greeting visitors, guiding them through check-in procedures, and ensuring access protocols are followed.• Manage incoming calls, shared inbox communications, and meeting-related requests with timely and attentive follow-through.• Coordinate conference room reservations, confirm space readiness, and capture audio-visual and catering needs for internal and client meetings.• Provide hospitality support by arranging beverages, food service, and other meeting amenities as needed.• Oversee office supply levels, kitchen inventory, mail handling, package distribution, and other day-to-day workplace support tasks.• Liaise with building management, service providers, and internal teams to address maintenance, cleaning, technology, and facility-related needs.• Track invoices, assign expenses accurately, and assist with budget monitoring to support proper financial controls and reporting.• Help prepare workspaces and support onboarding activities for new employees, while also assisting with office events and team functions.• Maintain orderly shared areas and escalate unresolved operational issues when necessary to protect service quality and business continuity.
2026-07-08T12:48:38Z

Concierge

Boston, MA
remote
Temporary / Contract
19.00 - 19.21 USD / Hourly
We are looking for a personable and organized Concierge to support daily workplace operations in Boston, Massachusetts. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment, assisting visitors, and keeping shared spaces running efficiently. The role involves a mix of front-desk support, vendor coordination, scheduling assistance, and general administrative tasks in an on-site setting. Responsibilities:• Maintain café, pantry, and breakroom areas by keeping them neat, well-organized, and properly stocked throughout the day.• Coordinate food service needs, including arranging breakfast and lunch orders with external catering and service providers.• Serve as a point of contact for vendors by organizing requests, following up on services, and helping ensure timely completion.• Provide calendar and scheduling assistance to support smooth day-to-day office operations.• Organize conference room usage by managing bookings and confirming meeting spaces are ready for guests and employees.• Welcome visitors, oversee sign-in and sign-out activities, and help create a positive and welcoming arrival experience.• Assist guests, customers, and tenants with workplace-related needs, including reservations, transportation coordination, and local recommendations when appropriate.• Support general office administration and contribute to workplace experience initiatives that help the site operate effectively.
2026-07-20T17:37:55Z

Marketing Communications Coordinator

Boston, MA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Robert Half is seeking a Communications Manager for a temporary contract opportunity with a mission-driven organization. This individual will play a key role in maintaining communications, marketing, branding, and digital engagement efforts while supporting ongoing organizational initiatives. This is an excellent opportunity for a communications detail oriented who can quickly integrate into a fast-paced environment, manage multiple priorities, and produce high-quality content across digital and print channels. The ideal candidate is a strong writer, skilled storyteller, and strategic communicator who can work independently while collaborating effectively with cross-functional teams. Responsibilities:<ul><li>Create and manage content across digital and print channels, including website content, newsletters, marketing materials, and organizational communications.</li><li>Oversee website updates, email marketing, and social media platforms to maintain an engaging and consistent digital presence.</li><li>Support branding, marketing campaigns, events, and fundraising initiatives while ensuring consistency across all communications.</li><li>Draft press materials and help identify opportunities to increase organizational visibility through strategic communications.</li><li>Partner with internal stakeholders to manage multiple projects, prioritize deadlines, and deliver high-quality communications.</li></ul>
2026-07-14T12:53:40Z

Property Administrator

Portland, ME
onsite
Temporary / Contract
23.00 - 24.00 USD / Hourly
We are looking for a highly organized Property Administrator to support our client in Portland, Maine. This Long-term Contract position plays a key role in coordinating daily apartment access, resident communication, and relocation logistics to help renovation work move forward smoothly. The person in this role will partner closely with residents, contractors, and internal teams to maintain safe, livable conditions and deliver a positive experience throughout the project. Responsibilities:• Serve as the primary point of contact among residents, contractor representatives, property staff, and resident services teams to keep renovation activities aligned and clearly communicated.• Prepare and distribute tenant notices, packing materials, and other relocation-related items needed to support scheduled in-unit work.• Organize day-to-day apartment access and move preparation, including helping residents clear work areas and ensuring belongings are repositioned as needed before and after construction activity.• Work with contractors and support vendors to coordinate the movement, storage, or relocation of resident belongings when special arrangements are required.• Inspect units before and after daily work to confirm apartments remain clean, secure, and suitable for residents returning home each evening.• Maintain and update the master move and renovation schedule, track daily progress, and communicate delays or sequencing changes to the project team.• Oversee hospitality space readiness for impacted residents during daytime work hours, including arranging supplies and coordinating with resident support staff.• Review, document, and track moving expenses, relocation assistance claims, reimbursements, and other vendor-related costs associated with the project.• Record resident concerns, satisfaction feedback, notices, and communication history while identifying opportunities to improve the relocation and renovation experience.• Provide guidance and advocacy for residents navigating moves or disruptions related to apartment renovation work.
2026-07-22T15:53:43Z

Administrative Assistant

Billerica, MA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to provide dependable back-office support for service and sales operations in Billerica, Massachusetts. This Long-term Contract position is ideal for someone who is organized, comfortable working with business systems and Microsoft Office tools, and motivated to learn in a fast-paced environment. The person in this role will help keep customer requests, quotes, and service-related records moving efficiently while partnering closely with internal teams. Success in this position requires strong multitasking ability, attention to detail, and a collaborative approach. Responsibilities: • Coordinate follow-up activities for outstanding service estimates related to both depot and field work to help maintain timely customer communication. • Support the preparation and processing of pricing documents for service work and sales requests, ensuring information is accurate and complete. • Manage inbound electronic inquiries from customers and internal teams, routing or resolving requests in an organized and timely manner. • Assist with return authorization transactions and help update records for items scheduled for shipment or pending return activity. • Respond to customer questions regarding shipment tracking, delivery progress, and order status with clear and thorough communication. • Review older quotes, consumable opportunities, and inactive return cases to update records and close items that are no longer active. • Identify completed orders linked to existing quotations and update opportunity statuses accordingly within company systems. • Provide day-to-day administrative support to the sales customer service team, including data entry, record maintenance, and general office coordination.
2026-07-31T20:04:43Z

Tax Manager/Sr. Tax Manager - Trusts & Estates (focused)

Concord, MA
onsite
Permanent / Full Time
110000.00 - 150000.00 USD / Yearly
Well respected Public Accounting Firm with a 30+ year history in the Concord, MA area with an excellent reputation is looking to hire a Tax Manager/Senior Tax Manager. This person will be part of 15-person team reporting into the managing principal. This position will be specializing in Trusts & Estates to manage fiduciary, estate, gift, and high-net-worth individual tax engagements. Key: Responsibilities: <ul><li>Prepare Forms 1041, 706, 709 and complex 1040 returns, depending on skill level reviewing returns also possible. </li><li>Advise clients on trust, estate, gift, questions. </li><li>Research complex tax issues and provide technical guidance. </li><li>Serve as a client contact and manage multiple engagements. </li><li>Mentor, train, and review the work of tax staff and seniors. </li><li>Collaborate with attorneys, financial advisors, trustees, and executors. </li></ul> Great opportunity for an experienced Tax Professional looking to join team friendly collaborative work environment, tenured staff, and great work/life balance culture. 100% paid Health Benefits along with a 4-day workweek offseason (June – Sept). They are mainly onsite but would be open to hybrid schedule as well. If interested, reach out to dino.valeri@roberthalf;com or message me thru LinkedIn.
2026-07-10T19:08:42Z

Accounting Manager

Concord, NH
onsite
Permanent / Full Time
105000.00 - 125000.00 USD / Yearly
For consideration, please reach out to Jennifer Lavoie as soon as possible, ensure to include your most current resume when you apply. Connect with me on LinkedIn at Jennifer Lavoie! If you currently work with a recruiter from Robert Half Finance & Accounting recruiter, please contact them directly. Robert Half is looking for an experienced Accounting Manager to join a company in Concord, New Hampshire. This Accounting Manager role is well suited for someone in finance who brings strong technical accounting knowledge, sound judgment, and the ability to guide day-to-day operations while supporting a collaborative team environment. The successful Accounting Manager candidate will play a key role in financial reporting, process oversight, and staff leadership, helping ensure accurate records and efficient accounting practices across the organization. This Accounting Manager will be a hands on role and manage a staff. Responsibilities:• Direct core accounting operations, including general ledger activity, journal entry review, accounts payable oversight, and account reconciliations.• Lead and support a small accounting team, providing guidance, accountability, and day-to-day supervision for two team members.• Produce monthly, quarterly, and annual financial reports with a high degree of accuracy and in alignment with applicable accounting standards.• Manage payroll administration or develop proficiency in payroll processes to provide dependable operational support.• Month end close activities including reconciliations, journal entries, and balance sheet reconciliations. • Monitor month-end closing activities to help maintain timely reporting and reliable financial data.• Partner with colleagues across the organization to keep accounting processes organized, responsive, and running smoothly.
2026-07-22T14:33:48Z

Property Accounting Manager

Boston, MA
onsite
Permanent / Full Time
130000.00 - 140000.00 USD / Yearly
Property Accounting Manager Boston, MA 4 days in-office, but good flexibility Comp: $130 -$140k plus bonus We are looking for a Property Accounting Manager to join a commercial real estate organization in Boston, Massachusetts.This individual will oversee accounting, financial analysis, and reporting for a portfolio of real estate entities. This role partners closely with property operations, leasing, construction, and asset management teams to support business objectives and ensure accurate financial reporting. The ideal candidate is collaborative, detail-oriented, and committed to maintaining strong internal controls and compliance standards.
2026-07-11T13:13:38Z

Human Resources (HR) Generalist

Boston, MA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for an HR Generalist to support core people operations and help create a positive, inclusive employee experience in Boston, Massachusetts. This role is ideal for someone who enjoys balancing day-to-day HR administration with employee support, recruitment coordination, and benefits-related work. The successful candidate will bring practical HR knowledge, sound judgment, and a collaborative approach to serving a mission-focused organization. Responsibilities: • Manage daily human resources activities across employee relations, records administration, onboarding, and general staff support. • Coordinate recruitment efforts by assisting with job postings, candidate communication, interview scheduling, and pre-employment processes. • Lead onboarding activities for new employees to ensure they are set up for success from their first day through orientation and early employment. • Administer benefits processes, including enrollments, changes, and employee questions, while maintaining accurate documentation. • Maintain and update HR information systems and personnel records to support data accuracy, reporting, and compliance needs. • Respond to employee inquiries with professionalism and discretion, helping resolve workplace concerns and escalating issues when appropriate. • Support HR policy administration and help ensure practices align with applicable employment laws and organizational standards. • Partner with internal stakeholders to strengthen people operations processes and contribute to an inclusive, employee-centered workplace.
2026-07-22T15:53:43Z

Tax Manager - Public

Andover, MA
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
Well respected Public Accounting Firm with a 35+ year history in the Andover area with an excellent reputation is looking to hire a Tax Manager. This person will be part of 15-person team reporting into the managing principal getting involved with all aspects of taxes servicing their clients. This includes compliance and consulting services on multiple client engagements from start to finish, which includes planning, executing, directing, and completing tax projects. BS Degree required, CPA, MST preferred with 5-10+ years of tax experience in the public or private sector. Will be involved in Individual, S-Corps, Partnerships and Fiduciary Tax returns supporting all research and tax matters. Great opportunity for a Tax Professional looking to join team friendly collaborative work environment, work/life balance culture and offers remote flexibility. If interested, reach out to dino.valeri@roberthalf;com or message me thru LinkedIn.
2026-07-29T11:54:11Z

Project Manager

Boston, MA
remote
Temporary / Contract
40.00 - 45.00 USD / Hourly
Robert Half is seeking a Marketing Project Manager for a 3+ month contract opportunity in the Greater Boston area. This is a remote, 40-hour-per-week position; candidates must be willing and able to work Eastern (EST) hours. The Marketing Project Manager will lead complex, cross-functional marketing programs and integrated campaign initiatives from intake and prioritization through execution and performance measurement. This individual will play a key role in optimizing marketing operations, driving stakeholder alignment, improving workflows, and ensuring the successful delivery of high-impact marketing programs. The ideal candidate brings a blend of strategic thinking, operational excellence, and hands-on project leadership experience within a fast-paced marketing environment. Key Responsibilities: <ul><li>Lead delivery of integrated marketing programs, campaigns, and go-to-market initiatives</li><li>Manage project intake, prioritization, planning, execution, and reporting</li><li>Build and maintain project plans, timelines, milestones, and success metrics</li><li>Facilitate cross-functional planning, status meetings, and stakeholder reviews</li><li>Partner with Marketing, Product, Operations, and external teams to drive execution</li><li>Allocate resources across competing priorities and initiatives</li><li>Monitor risks, dependencies, and project health; drive resolution as needed</li><li>Develop dashboards, reporting frameworks, and executive updates</li><li>Improve workflows, processes, and operational efficiency across marketing</li><li>Support campaign governance, intake processes, and prioritization efforts</li><li>Create and maintain project documentation and standard operating procedures</li><li>Analyze performance and operational trends to identify improvements</li><li>Drive stakeholder alignment and adoption of best practices</li></ul>
2026-07-31T20:23:49Z

Administrative Assistant

Barrington, NH
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Barrington, New Hampshire on a Part-Time basis. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with callers and visitors, and ensuring records are maintained accurately. The role offers an opportunity to contribute to a busy office environment by handling a range of clerical and front-desk responsibilities with consistency and care. Responsibilities:• Manage day-to-day administrative tasks to help the office run smoothly and efficiently.• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.• Welcome visitors and handle front-desk activities in a courteous and organized manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and file documents to support office operations and team needs.• Coordinate routine office communications and assist with general clerical support as needed.
2026-07-29T17:33:47Z

Marketing Project Manager

Boston, MA
remote
Temporary / Contract
40.00 - 45.00 USD / Hourly
Robert Half is seeking a Marketing Project Manager for a 5+ month contract in the Greater Boston area. This is a remote, 37.5-hour-per-week opportunity; candidates must be willing and able to work eastern (EST) hours. The Project Manager will support a fast-paced marketing team across digital and integrated marketing initiatives while driving workflow efficiency, stakeholder alignment, and operational excellence across the marketing organization. The ideal candidate is a proactive problem-solver with experience managing complex marketing projects, navigating cross-functional teams, and leveraging project management tools. Key Responsibilities:<ul><li>Manage end-to-end delivery of brand, digital, social, content, and integrated marketing projects</li><li>Partner with Brand, Content, Social, Digital, Creative, and Marketing teams to drive project execution</li><li>Lead project kickoffs, status meetings, stakeholder reviews, and retrospectives</li><li>Build and maintain project plans, timelines, dependencies, and resource allocations</li><li>Monitor project progress and proactively identify and mitigate risks</li><li>Manage project intake, workflow, approvals, and trafficking processes</li><li>Utilize Adobe Workfront or similar tools to track projects, priorities, and deliverables</li><li>Facilitate communication across stakeholders, leadership, agencies, and external partners</li><li>Develop project documentation, status reports, and dashboards</li><li>Identify process improvements that increase efficiency, collaboration, and speed-to-market</li></ul>
2026-07-31T14:43:51Z

Production Manager

Tilton, NH
onsite
Permanent / Full Time
- USD / Yearly
A growing manufacturing organization is seeking an experienced Production Manager to oversee daily production operations, lead multiple manufacturing departments, and drive continuous improvement initiatives. This role is ideal for a hands-on leader who thrives in a fast-paced environment and has a proven track record of improving productivity, quality, and team performance.Key Responsibilities<ul><li>Lead daily production activities across multiple departments.</li><li>Ensure production goals, quality standards, and customer delivery commitments are met.</li><li>Manage and develop supervisors and production leaders.</li><li>Drive Lean Manufacturing and continuous improvement initiatives.</li><li>Monitor and improve key metrics including productivity, efficiency, quality, and on-time delivery.</li><li>Coordinate activities across Operations, Engineering, Quality, Planning, and Shipping.</li><li>Support workforce planning, employee development, and performance management.</li><li>Promote a safe, compliant, and team-oriented work environment.</li></ul>Qualifications<ul><li>Bachelor's degree preferred; equivalent leadership experience considered.</li><li>7+ years of manufacturing experience.</li><li>5+ years of experience leading supervisors and/or multiple production departments.</li><li>Experience with Lean Manufacturing, process improvement, and production planning.</li><li>Strong leadership, communication, and problem-solving skills.</li><li>Experience with ERP systems and manufacturing environments.</li></ul>Preferred Experience<ul><li>Electronics manufacturing, assembly, or related production environments.</li><li>Lean, Six Sigma, or continuous improvement certifications.</li><li>Automation and process optimization initiatives.</li><li>High-mix manufacturing operations.</li></ul>
2026-07-15T19:43:45Z

Marketing Manager

Boston, MA
remote
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
Marketing Manager with 2+ years of experience needed for a full-time, fully remote position. Candidates must be located in eastern or central time zones. Must enjoy working with data and be able to tell a story using the data. Must then be able to create a PowerPoint presentation and present that story to a client. Salary is 65-80K. We are seeking a results-driven Marketing Manager to support sales efforts, strengthen client relationships, and help expand program adoption within the consumer packaged goods space. This role is ideal for a collaborative marketing professional who enjoys working with data, developing client-ready campaign materials, and partnering closely with sales to drive results. Responsibilities<ul><li>Partner with sales leaders to support account strategy and prioritization</li><li>Research brands, market activity, and in-store trends to identify opportunities</li><li>Analyze sales and category data to uncover promotional needs and performance insights</li><li>Assist in developing campaign concepts, sales materials, and client presentations</li><li>Track active campaigns and recommend adjustments to improve results</li><li>Customize campaign recap presentations and suggest next steps</li><li>Participate in client meetings to discuss strategy, campaign performance, and recommendations</li><li>Help develop best-practice stories that demonstrate the value of data-driven marketing</li></ul>
2026-07-02T17:30:09Z

ERP Integration Manager

Hampton, NH
onsite
Temporary / Contract
- USD / Hourly
We are looking for an experienced ERP Integration Manager to lead data, integration, and reporting strategy for a major Oracle Fusion program. This long-term contract position will guide implementation decisions, establish sustainable data practices, and provide long-range ownership of reporting and integration capabilities after deployment. The role is ideal for an experienced candidate who can balance hands-on technical leadership with strong oversight of design quality, scalability, and compliance needs. Responsibilities: • Serve as the primary internal leader for data, reporting, and system integration solutions delivered as part of the Oracle Fusion implementation. • Assess proposed architectures, interface designs, and reporting approaches to confirm they are supportable, scalable, and aligned with business objectives. • Gather and define operational and regulatory reporting needs early in the project lifecycle to reduce downstream gaps and rework. • Review integration and reporting deliverables for quality, maintainability, and adherence to established technical standards. • Direct data conversion activities, including extraction, loading, validation, and reconciliation approval for successful deployment. • Create and maintain detailed runbooks and support documentation for data flows, interfaces, and reporting processes. • Manage and improve integrations connecting Oracle Fusion, work and asset management platforms, and related enterprise applications after go-live. • Produce and enhance cross-platform reporting and analytics that support financial, operational, and asset-related decision-making. • Evaluate the effect of recurring Oracle Fusion releases on existing integrations and reports, and coordinate updates as needed.
2026-07-15T17:33:46Z

Benefits Specialist

Boston, MA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a Onsite Benefits Specialist to support leave of absence and accommodation programs for a healthcare organization in Boston, Massachusetts. This Long-term Contract position focuses on guiding employees and managers through leave processes, maintaining compliant documentation, and helping ensure timely return-to-work coordination. The role also contributes to reporting, policy administration, and accurate tracking of benefit-related activity across multiple leave programs. Responsibilities:• Manage employee leave cases across federal, state, and employer-specific programs, including union-related leave provisions, from initial request through resolution.• Review required paperwork, obtain medical certifications, issue determinations, and ensure all leave documentation is complete and processed within established timelines.• Partner with employees, supervisors, and internal stakeholders to coordinate return-to-work plans and secure any required fitness-for-duty clearances.• Oversee medical accommodation requests by facilitating communication, preparing follow-up correspondence, and monitoring the status of approved arrangements.• Maintain detailed records for leave usage, balances, approvals, denials, and accommodation activity to support compliance and operational accuracy.• Prepare recurring and ad hoc reports that identify patterns, usage trends, and areas requiring attention within leave and accommodation programs.• Collect benefit premium payments for employees who are away from work on approved leave or workers’ compensation status.• Administer paid parental leave, sick leave policies, and related programs by recording accruals, tracking usage, and supporting corrective action processes when needed.• Review complex or potentially improper leave activity, work with supervisors on follow-up, and help resolve issues involving suspected misuse.• Manage confidential medical and personnel files in accordance with organizational standards and communicate approved catastrophic illness leave time to payroll.
2026-07-22T18:43:50Z

Part-Time Medical Front Desk Specialist

Brookline, MA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Part-TimeMedical Front Desk Specialist to support a busy maternal care practice in Massachusetts. This Long-term Contract position is ideal for someone who is comfortable in a patient-facing role, brings strong knowledge of medical terminology, and can keep daily front office operations running smoothly. The person in this role will help create a welcoming experience for patients while coordinating scheduling, documentation, and administrative support for a team of providers. Responsibilities:• Welcome patients upon arrival, complete the front desk intake process, and ensure accurate check-in for each visit.• Coordinate appointment scheduling and make updates to the calendar to support efficient patient flow throughout the day.• Handle requests for medical documentation and assist with the release and organization of patient records in accordance with office procedures.• Communicate clearly with patients seeking specialized maternal and high-risk pregnancy care, providing attentive and compassionate front office support.• Maintain accurate demographic and visit information within the practice management system and assist with related administrative tasks.• Support daily operations for a four-provider practice by helping manage a steady volume of approximately 18 to 20 patients each day.• Use medical terminology appropriately when speaking with patients, providers, and staff to ensure clarity and accuracy in communication.• Work within Athena software when needed to document, review, and manage front office scheduling and patient information.
2026-07-27T13:04:35Z

Office Manager/Full Charge Bookkeeper

Merrimack, NH
onsite
Permanent / Full Time
62400.00 - 93600.00 USD / Yearly
We are looking for a dependable Office Manager/Full Charge Bookkeeper to support daily financial operations and keep office activities running efficiently in Merrimack, New Hampshire. This position combines hands-on bookkeeping with administrative coordination, making it well suited for someone who is organized, accurate, and confident managing multiple priorities. The successful candidate will oversee core accounting processes, maintain reliable records, and provide steady operational support across the business. Responsibilities: • Oversee end-to-end payables and receivables activities, ensuring invoices, payments, and account records are handled accurately and on schedule. • Track outstanding customer balances, follow up on open items, and assist with collection efforts when needed. • Review and process employee reimbursements along with routine business expenses, maintaining proper documentation for each transaction. • Reconcile company credit card activity and investigate discrepancies to keep financial records current and accurate. • Complete bank and general account reconciliations on a regular basis to confirm balances and resolve variances promptly. • Apply incoming customer payments, prepare deposit documentation, and support timely cash posting. • Produce monthly financial reports and contribute to budget monitoring by organizing and summarizing key accounting data. • Process payroll, maintain payroll files, submit required tax deposits, and prepare quarterly and year-end payroll reporting. • Support broader office operations and contribute to special assignments as business needs arise.
2026-07-23T22:38:48Z

Accounting Manager/Supervisor

Hampton, NH
onsite
Permanent / Full Time
130000.00 - 140000.00 USD / Yearly
For consideration, please reach out to Carma Rorke as soon as possible, ensure to include your most current resume when you apply. Connect with me on LinkedIn at Carma Rorke. If you are currently working with a Robert Half recruiter, please reach out to them. Our client is looking for an experienced Accounting Manager to oversee financial operations and guide a team supporting a complex, multiple entity environment. This role partners closely with senior leadership to deliver reliable reporting, strengthen financial oversight, and support sound business decisions. The position is well suited for a hands-on accounting leader who can balance day-to-day execution with process improvement and staff development. Responsibilities:• Lead the month-end and year-end close across a range of entities, ensuring timely completion of ledger activities, reconciliations, and intercompany balancing.• Maintain accurate accounting records and oversee journal entry review to support complete and reliable financial statements, budgets, and operational reporting.• Produce and analyze management reports covering profitability, cash activity, cost trends, and overall financial performance for leadership review.• Evaluate historical and current financial results to identify trends, explain changes, and present meaningful insights to senior management.• Coordinate the consolidation of budget information and assist with forecast submissions, including variance analysis against plan and prior periods.• Work with business leaders to improve resource allocation, enhance internal controls, and recommend practical changes that support efficiency and capital preservation.• Monitor investment-related financial activity and ensure related accounting and reporting are handled accurately and consistently.• Supervise, coach, and prioritize the work of four accounting and analyst team members to maintain quality, accountability, and career growth.
2026-07-23T20:48:45Z

Planning & Inventory Manager / Director

Ayer, MA
onsite
Temporary / Contract
40.00 - 40.00 USD / Hourly
We are looking for an experienced Planning & Inventory Manager / Director to support a long-term contract opportunity in Ayer, Massachusetts. This role will take ownership of organizing maintenance parts operations, strengthening inventory accuracy, and building practical processes that improve access, control, and replenishment. The ideal candidate brings strong planning expertise, hands-on inventory leadership, and the ability to create sustainable systems that support operational reliability and compliance. Responsibilities: • Direct the reorganization of maintenance parts storage areas, including cleanup efforts and the development of practical layouts that improve accessibility and control. • Establish clear identification standards for stocked items by applying consistent tagging, labeling, and location tracking across all materials. • Lead a full physical inventory review, compare actual counts against existing records, and resolve discrepancies to improve data reliability. • Maintain accurate inventory information within internal systems, including item details, storage locations, reorder points, and designation of critical spare parts. • Design and implement storeroom procedures for receiving, issuing, usage tracking, and replenishment to reduce shortages while limiting unnecessary stock buildup. • Create visual controls such as bin markers, area labels, signage, and floor indicators to support long-term organization and ease of use. • Review on-hand inventory to identify outdated, damaged, or redundant materials and recommend consolidation or disposal actions where appropriate. • Train maintenance team members on inventory handling practices, transaction recording, system usage, and expectations for storeroom discipline. • Develop an efficient method for identifying and retrieving high-priority emergency spare parts when urgent equipment needs arise. • Document workflows, compliance practices, and operating standards in a clear handover guide to support ongoing maintenance of the inventory system.
2026-07-30T14:56:45Z

Part Time Human Resources (HR) Generalist

Boston, MA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a part-time Human Resources Generalist to support core HR operations for an organization based in Boston, Massachusetts. This Long-term Contract position is ideal for someone who brings a balanced background in employee support, administrative coordination, and benefits-related processes. The person in this role will contribute to a positive workplace experience by helping manage onboarding activities, maintaining accurate HR records, and assisting with day-to-day employee relations matters. Responsibilities: • Provide day-to-day support for HR operations, ensuring employee records, documentation, and administrative processes are handled accurately and on time. • Assist with onboarding coordination by preparing hiring paperwork, tracking pre-employment steps, and helping new team members transition smoothly into the organization. • Respond to employee questions related to HR policies, procedures, and general workplace concerns while escalating more complex matters when appropriate. • Support benefits administration activities, including enrollment updates, employee communications, and coordination with applicable vendors or internal stakeholders. • Maintain and update information within the HRIS to help ensure personnel data remains current, complete, and reliable. • Partner with managers and employees to help address routine employee relations matters with professionalism, discretion, and consistency. • Prepare HR reports, track required documentation, and help monitor compliance with internal standards and applicable employment practices.
2026-07-31T16:48:52Z

Sr. Accountant - Family Office

Boston, MA
onsite
Permanent / Full Time
100000.00 - 112000.00 USD / Yearly
Senior Fund Accountant – Family OfficeOverview:A private family office is seeking a Senior Fund Accountant to support accounting, reporting, tax coordination, and cash management for its pooled investment vehicles (“the Funds”). This role partners closely with internal operations staff and external service providers to ensure accurate, timely financial and investor reporting. Key Responsibilities:-Manage daily accounting activities, including cash review and journal entries.-Lead quarterly close processes, including valuation review, reconciliations, and investor reporting.-Oversee preparation and review of audited financial statements and support annual audit activities.-Coordinate tax compliance with external accounting partners.-Review investment documentation and support general fund administration.-Maintain investor transaction schedules and review materials for capital calls and distributions.-Support all Fund‑related cash flow processing and perform regular cash reconciliations.-Forecast liquidity needs and process stock distributions.-Collaborate with Fund Accountants and treasury staff to streamline workflows.-Leverage technology to improve processes and support new fund launches.-Provide backup support on projects as needed.
2026-07-22T17:38:48Z