<p>We are looking for an Office Services Associate to join our team in Portland, ME on a contract basis. In this role, you will provide essential back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital environments. You will ensure smooth operations across hospitality, audio/visual, reception, and other service lines as needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office services tasks, including reprographics, mail handling, and intake processes, following established procedures.</p><p>• Ensure work requests are accurately logged and job tickets are completed before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues and escalate complex problems when necessary.</p><p>• Collaborate with supervisors and clients to address job requirements and meet deadlines.</p><p>• Maintain quality assurance standards for both individual work and team tasks.</p><p>• Load and manage office equipment with necessary supplies, such as paper and toner.</p><p>• Follow company policies and client site protocols to ensure compliance and efficiency.</p><p>• Prioritize and organize workflow to meet contracted deadlines and deliverables.</p><p>• Regularly lift and transport items weighing up to 50 pounds.</p><p>• Utilize resources and supplies cost-effectively to support operational goals.</p>
<p>We are seeking a detail-oriented and motivated Payroll Associate to join our team. This role is ideal for recent graduates with 1+ years of professional experience who are eager to learn and grow in payroll, HR, and accounting functions. You will play a key part in processing multi-state, high-volume payrolls (average of 3,000 employees/week), supporting benefits and reporting, and collaborating closely with accounting staff. This entry-level opportunity offers excellent training and the chance to evolve within HR and accounting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process multiple payrolls on a daily, weekly, and biweekly schedule for approximately 3,000 employees per week, including union and multi-state payrolls</li><li>Handle all types of employee pay: hourly, salary, and non-exempt, using ADP Workforce Now and Watson Time & Attendance systems</li><li>Administer payroll-related activities such as benefits, garnishments, and insurance</li><li>Calculate regular and overtime/shift differential pay according to federal and state guidelines</li><li>Track and update employee vacation, sick time, leave of absences, FMLA records, and personnel files</li><li>Conduct periodic audits to ensure data integrity and compliance</li><li>Prepare and provide payroll data and reports as needed</li><li>Collaborate with staff accountants to assist with posting and reconciliation (no direct work in general ledger)</li><li>Utilize Excel to manage basic spreadsheets and support payroll data management; comprehensive Excel training provided by team experts</li></ul><p><br></p>
Our team is looking for a dedicated and detail oriented administrative assistant in Portland, ME. This contract position would be full time and fully onsite for at least 3 months. Support the teams in office with document creation and organization Organize paper and digital files Order office supplies Utilize Microsoft Excel for light data entry Answer occasional phone calls and emails in a detail oriented manner
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Portland, Maine. This long-term contract position is ideal for someone who is passionate about the legal industry and thrives in a collaborative, meticulous environment. The role involves providing exceptional support to attorneys and clients while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Assist with estate planning, estate administration, probate litigation, and trust administration tasks.<br>• Perform e-filing and manage court filings accurately and on time.<br>• Maintain and update calendars to ensure deadlines and appointments are met.<br>• Collaborate with attorneys and team members to ensure smooth workflow and high-quality deliverables.<br>• Provide exceptional client service by addressing inquiries and ensuring clear communication.<br>• Prepare legal documents and correspondence using advanced computer skills.<br>• Organize and manage case files to ensure easy accessibility and compliance.<br>• Support project management efforts by prioritizing tasks and adhering to timelines.<br>• Conduct research and gather information relevant to legal cases.<br>• Ensure all work is completed in a thorough and timely manner, meeting high standards of quality.
<p>Robert Half has partnered with an established renovation company to locate an Accounts Receivable Specialist in Portland, Maine for a full-time position with benefits.</p><p><br></p><p>This is an on-site role, must live in Maine.</p><p><br></p><p>The ideal AR / Accounts Receivable candidate will have the following skills and experience:</p><p><br></p><ul><li>Some college accounting coursework</li><li>Entry level with degree, or 2+ years AR or AP experience.</li><li>Monthly billing</li><li>Positing invoices and cash receipts</li><li>Collections</li><li>Excel skills</li><li>AIA billing exposure a plus, not required (willing to train)</li><li>Sage software a plus, not required.</li></ul><p><br></p><p>Employer offers benefits including: Health plan, dental, 401k, paid vacation and holidays, free parking and more.</p><p><br></p><p>For consideration, please apply online with resume.</p><p>Jennifer Thomspon</p><p>Robert Half Finance & Accounting - Permanent Placement</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring accuracy in records. This is an excellent opportunity for someone with a strong background in accounts payable, accounts receivable, and QuickBooks.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accurate payments and proper documentation.<br>• Maintain and update accounts payable and accounts receivable records.<br>• Utilize QuickBooks to manage financial transactions and generate reports.<br>• Perform accurate data entry to maintain organized financial records.<br>• Reconcile discrepancies in invoices and resolve any payment issues.<br>• Collaborate with team members to improve financial workflows and processes.<br>• Prepare periodic financial summaries and reports for management review.<br>• Ensure compliance with company policies and financial regulations.<br>• Respond to inquiries related to accounting matters in a timely manner.
We are looking for an Accounts Receivable Specialist to join our team in Scarborough, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring the accuracy of accounts receivable processes. This role offers an opportunity to contribute to a dynamic industry focused on energy and natural resources.<br><br>Responsibilities:<br>• Process accounts receivable transactions, ensuring accuracy and compliance with financial procedures.<br>• Apply payments to customer accounts promptly and correctly through cash application processes.<br>• Handle commercial collections to resolve outstanding balances and maintain positive client relationships.<br>• Prepare and issue invoices, ensuring billing accuracy and adherence to company guidelines.<br>• Monitor and reconcile cash activity to maintain accurate records of financial transactions.<br>• Investigate and resolve discrepancies in accounts receivable balances.<br>• Collaborate with internal teams to optimize billing and collection processes.<br>• Assist in generating reports related to accounts receivable and cash flow.<br>• Maintain detailed and organized documentation for audits and financial reviews.<br>• Provide exceptional customer service to address inquiries related to billing and payments.
We are looking for an experienced Accounts Receivable Specialist to join our team in York, Maine. In this long-term contract position, you will play a crucial role in managing financial transactions, ensuring timely payments, and maintaining accurate records. If you have strong organizational skills and a keen eye for detail, we invite you to apply and contribute to our company's financial success.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions with accuracy and efficiency.<br>• Handle cash applications and reconcile payments to ensure proper allocation.<br>• Monitor and follow up on outstanding commercial collections to minimize overdue balances.<br>• Generate invoices and oversee billing functions to maintain timely and accurate billing processes.<br>• Track and report on cash activity to support financial planning and analysis.<br>• Communicate with clients and stakeholders to resolve payment discrepancies and inquiries.<br>• Maintain detailed records of transactions and update systems to reflect current account statuses.<br>• Collaborate with internal teams to streamline accounts receivable procedures and improve efficiency.<br>• Prepare reports and summaries for management to provide insights into accounts receivable performance.<br>• Ensure compliance with company policies and financial regulations throughout all processes.
We are looking for a dedicated Accounts Receivable Specialist to join our team in Westbrook, Maine. In this role, you will handle critical financial tasks, including managing receivables, cash applications, and commercial collections. This is a long-term contract position, offering the opportunity to contribute significantly to a dynamic and fast-paced environment within the food and food processing industry.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions to ensure accuracy and timeliness.<br>• Handle cash applications, including posting payments to customer accounts.<br>• Monitor and follow up on outstanding balances through commercial collections.<br>• Prepare and issue invoices while ensuring compliance with billing standards.<br>• Reconcile cash activity and resolve discrepancies effectively.<br>• Collaborate with internal teams to address customer queries related to accounts and payments.<br>• Maintain detailed and organized records of all receivable activities.<br>• Generate and analyze reports to track receivable performance and identify improvement areas.<br>• Ensure adherence to company policies and financial regulations in all processes.<br>• Provide support during audits by supplying relevant documentation and information.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Portsmouth, New Hampshire. This Contract-to-permanent position offers an exciting opportunity to contribute to essential accounting operations, including accounts payable, accounts receivable, and data management. The ideal candidate will bring precision and efficiency to daily tasks while supporting overall financial processes.</p><p><br></p><p>SCHEDULE: Mondays- 8 - 4 </p><p>Tues, wed and thursday - 8- 12.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring accuracy and timely payments.</p><p>• Manage accounts receivable activities, including invoicing and payment tracking.</p><p>• Perform precise data entry to maintain accurate financial records.</p><p>• Handle invoice processing and resolve discrepancies as needed.</p><p>• Support benefit functions and assist in benefits administration tasks.</p><p>• Collaborate with team members to streamline accounting workflows.</p><p>• Generate reports and summaries to support financial decision-making.</p><p>• Maintain organized documentation and ensure compliance with company policies.</p><p>• Assist in reconciling accounts and preparing for audits.</p><p>• Provide general administrative support to the accounting department.</p>
• Enter new projects into the system and verify contract values.<br>• Review insurance tickets and request bonds when necessary.<br>• Prepare and process monthly AIA construction billing, ensuring timely submission with all required documentation (e.g., lien waivers, stored materials billing, right of entry).<br>• Post sales to CF Data system and internal software (straightforward data entry).<br>• Manage and enter change orders into CF Data, confirming correct contract pricing.<br>• Post cash receipts and scan checks for deposits (no bank visits required).<br>• Follow up with General Contractors regarding payments and resolve any billing issues.<br>• Monitor payment timelines (typically 45–60 days) and maintain accurate records.
