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9 results for Office Receptionist in Portsmouth, NH

Receptionist

Manchester, NH
onsite
Temporary / Contract
15.0385 - 18 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manchester, New Hampshire. In this role, you will be responsible for ensuring smooth front-desk operations, managing phone lines, and providing excellent customer service to visitors and callers. This is a part-time position ideal for someone with strong organizational and communication skills. Responsibilities: • Greet visitors promptly and courteously, ensuring a positive first impression. • Manage a switchboard with 1-10 phone lines, answering and directing inbound calls efficiently. • Handle dictation tasks and maintain accurate records of communications. • Assist with scheduling, appointments, and other administrative tasks as needed. • Provide information and assistance to callers and visitors regarding company policies and services. • Maintain the reception area, ensuring it is clean, organized, and welcoming. • Collaborate with team members to address any urgent inquiries or issues. • Support the coordination of mail, deliveries, and other front-desk logistics.
2026-04-10T00:00:00Z

Office Manager

Londonderry, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Position OverviewWe are partnering with a growing organization to identify an experienced Organizational Manager to provide high‑level administrative, operational, and coordination support to the Executive Team. This role is critical to ensuring accountability, structure, and execution across the organization.The ideal candidate is a highly organized, proactive professional who thrives in a fast‑moving environment, anticipates needs before they arise, and ensures initiatives are completed accurately and on time. Success in this role directly impacts the effectiveness and pace of the entire organization.This position requires a strong sense of ownership, exceptional attention to detail, and the ability to work closely with senior leadership to keep priorities aligned and moving forward. Key ResponsibilitiesExecutive & Organizational Support<ul><li>Provide comprehensive administrative support to the Executive Team, ensuring priorities, deadlines, and communications are managed proactively</li><li>Serve as the central point of coordination to track the status, progress, and flow of all organizational projects</li><li>Monitor accountability across teams, working with managers and stakeholders to resolve issues and keep initiatives on schedule</li><li>Maintain clarity and follow‑through on open action items, deadlines, and commitments</li></ul>Communication & Coordination<ul><li>Manage and streamline executive communications, including email, phone calls, and internal correspondence</li><li>Collect, organize, and synthesize information across the organization to support executive decision‑making</li><li>Ensure consistent, accurate, and timely communication across all stakeholders</li></ul>Administrative & Operational Management<ul><li>Coordinate executive calendars, meetings, and scheduling</li><li>Organize and manage travel arrangements and accommodations for work‑related trips throughout the year</li><li>Act as the primary point of contact for executive inquiries, internal requests, and visitors to the headquarters</li><li>Manage office operations, including supplies, stationery, and internal events</li></ul>HR & People Operations<ul><li>Oversee HR‑related functions including benefits administration, hiring coordination, employee tryouts, and onboarding</li><li>Support leadership with employee documentation, organization, and process adherence</li></ul>Problem Solving & Continuous Improvement<ul><li>Proactively identify challenges, bottlenecks, or inefficiencies and drive resolution</li><li>Support continuous learning by engaging in weekly professional development and learning pathways</li><li>Perform additional duties and special projects as assigned</li></ul>
2026-04-06T00:00:00Z

Administrative Assistant

Lee, NH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively. Responsibilities:<ul><li>Administrative experience (data entry, front desk)</li><li>Experience with shipping docs, including international</li><li>Organized and able to juggle multiple tasks</li><li>Strong communication skills</li><li>Proficient in Microsoft Office</li><li>Works well independently and on a team</li><li>Knowledge of international shipping</li><li>Detail-oriented and accurate</li></ul>
2026-04-23T00:00:00Z

Administrative Assistant

Lawrence, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is entered accurately. The role calls for strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in an organized office setting. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the office. • Respond to incoming phone calls promptly, provide accurate information, and route messages or requests to the appropriate team members. • Perform a range of clerical support tasks, including filing, document preparation, scheduling, and maintaining organized office records. • Enter and update data with a high degree of accuracy to support reporting, tracking, and day-to-day administrative functions. • Coordinate general office support activities to help maintain efficient workflow and ensure routine administrative needs are addressed. • Assist with receptionist-related duties such as monitoring shared communications, handling basic correspondence, and supporting office visitors as needed.
2026-04-24T00:00:00Z

Office Services Associate 2 (2-4 years)

Somerville, MA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and reliable Office Services Associate to join our team in Somerville, Massachusetts. In this long-term contract role, you will play a key part in supporting day-to-day office operations and ensuring smooth administrative processes. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality service. Responsibilities: • Provide exceptional customer service by addressing inquiries and assisting with office-related needs. • Manage incoming and outgoing calls, directing them to the appropriate departments or individuals. • Process checks, payroll functions, and other financial transactions with accuracy. • Organize and maintain filing systems, ensuring records are updated and easily accessible. • Distribute incoming mail and packages promptly to the correct recipients. • Utilize computer programs such as Microsoft Word and Excel to create and edit documents. • Proofread and edit written materials to ensure accuracy and clarity. • Maintain databases by entering and updating information as required. • Support the preparation and execution of business transactions and related tasks. • Collaborate with team members to enhance overall office efficiency.
2026-04-22T00:00:00Z

Accounting Clerk

Methuen, MA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Accounting Clerk on a contract basis in Methuen, Massachusetts. In this role, you will be responsible for ensuring the accuracy of financial data and supporting essential accounting processes. This is a great opportunity to contribute to a dynamic environment while sharpening your accounting skills. Responsibilities:• Accurately input and manage financial data in accounting systems, spreadsheets, and databases.• Perform account reconciliations for bank statements, invoices, and vendor accounts to verify accuracy.• Utilize Microsoft Excel to create, update, and maintain spreadsheets for financial tracking and reporting.• Assist in the preparation of financial documents, including invoices, purchase orders, and expense reports.• Organize and maintain financial records and filing systems to ensure easy accessibility.• Collaborate with internal departments and external vendors to address discrepancies and respond to financial inquiries.• Provide support during month-end closing processes by ensuring all financial data is correctly entered and reconciled.• Ensure compliance with company policies and relevant financial regulations when recording data.• Offer general administrative assistance to the finance team as needed.
2026-04-14T00:00:00Z

Accounting Clerk

Methuen, MA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day financial operations for a team in Haverhill, Massachusetts. This Contract to Permanent opportunity is ideal for someone with at least two years of experience who is comfortable handling both payables and receivables while maintaining accuracy in a fast-paced environment. The person in this role will help keep transactions organized, address account issues promptly, and contribute to smooth communication with customers and vendors. Responsibilities:• Enter and maintain financial records related to incoming and outgoing payments with a high level of accuracy.• Review billing and payment details to identify pricing issues and work directly with vendors to resolve discrepancies.• Follow up on overdue customer balances and support collection efforts with careful attention to detail.• Reconcile company credit card activity and record transactions correctly within accounting systems.• Handle questions from customers and vendors by providing timely, courteous, and solutions-focused responses.• Process invoices and supporting documentation to ensure accounts payable activities are completed efficiently.• Assist with accounts receivable tracking to help keep account balances current and well documented.
2026-04-23T00:00:00Z

Accounts Receivable Clerk

Lawrence, MA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Accounts Receivable Clerk to join our team in Lawrence, Massachusetts. In this role, you will play a pivotal part in managing customer accounts and ensuring accurate financial transactions. This position offers an excellent opportunity to contribute to key financial operations and collaborate closely with a dedicated team. Responsibilities: • Monitor and manage customer accounts, ensuring timely follow-up on overdue payments in line with company policies. • Process daily bank deposits and accurately apply customer payments to corresponding accounts. • Review, validate, and process customer deductions efficiently. • Generate and distribute invoices to customers with precision and timeliness. • Reconcile accounts receivable ledgers to confirm all payments are accurately recorded. • Address and resolve billing discrepancies, customer inquiries, and any account-related issues with attention to detail. • Prepare and analyze accounts receivable reports, highlighting outstanding balances and potential concerns for management review. • Assist with month-end and year-end closing activities, ensuring proper documentation and entries. • Collaborate with the finance team to support audits, reporting needs, and initiatives for process improvement. • Maintain up-to-date and accurate customer records and related documentation.
2026-04-08T00:00:00Z

Accounts Receivable Clerk

Concord, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a dedicated Accounts Receivable Clerk to join our team in Concord, New Hampshire. In this role, you will play a key part in managing financial transactions, ensuring accurate billing, and maintaining strong relationships with clients. This position is ideal for someone with strong organizational skills and a passion for working in the non-profit sector. Responsibilities: • Process and manage accounts receivable transactions with accuracy and timeliness. • Generate and distribute invoices to clients while ensuring compliance with billing policies. • Monitor and follow up on outstanding payments to ensure timely collections. • Handle commercial collection activities, including negotiating payment terms with clients. • Reconcile accounts and resolve discrepancies to maintain accurate financial records. • Prepare financial reports related to accounts receivable for internal review. • Collaborate with other departments to ensure seamless cash collection processes. • Utilize Microsoft Excel to analyze data, create reports, and manage accounts receivable records. • Maintain strong communication with clients to address billing inquiries and resolve issues. • Support the implementation of best practices to improve accounts receivable operations.
2026-04-09T00:00:00Z