<p>We are looking for a Front Desk Coordinator to join our team in Franklin, New Hampshire. In this pivotal role, you will serve as the first point of contact, ensuring a meticulous and welcoming environment for visitors and callers. This is a Contract to permanent position, offering the opportunity to showcase your skills in reception and customer service.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing exceptional customer service and addressing inquiries.</p><p>• Manage multi-line phone systems, efficiently directing calls and taking messages.</p><p>• Handle inbound calls with care, ensuring prompt responses to inquiries.</p><p>• Coordinate concierge services to assist clients and visitors with their needs.</p><p>• Maintain an organized reception area, ensuring it is clean and presentable at all times.</p><p>• Schedule appointments and maintain an accurate calendar for meetings and events.</p><p>• Assist with administrative tasks, including data entry and document management.</p><p>• Oversee switchboard operations for phone lines ranging from 1 to 10, ensuring seamless communication.</p><p>• Collaborate with team members to ensure efficient front desk operations.</p><p>• Provide support for special projects and requests as needed.</p>
We are looking for a dedicated and compassionate Administrative Assistant to join our team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.<br>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.<br>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.<br>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.<br>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.<br>• Answer incoming calls and provide information or redirect inquiries as necessary.<br>• Perform general administrative tasks, including data entry and maintaining organized files.<br>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.<br>• Maintain a business casual dress code and collaborate with a team of 18 employees to support organizational goals.
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
<p>The holidays are coming up—looking to <strong>earn extra cash</strong> with a reliable second job? We’re hiring a <strong>dependable, organized Mailroom Assistant</strong> in <strong>Milford, NH</strong>. This flexible, part-time evening role is perfect for someone who wants consistent hours after work or school. </p><p><br></p><p>What You’ll Do</p><ul><li>Sort & distribute incoming mail, packages, and deliveries promptly</li><li>Prepare & process outgoing mail with accuracy and on-time turnaround</li><li>Maintain records for tracking mail and package transactions</li><li>Coordinate with couriers and internal teams for smooth routing</li><li>Keep the mailroom organized and stocked with supplies</li><li>Support office teams with mail-related tasks and logistics</li><li>Follow policies & procedures for secure handling of mail</li><li>Flag and resolve mailroom issues proactively</li><li>Provide friendly customer service to staff and partners</li><li>Operate postage meters, scanners, and other mailroom equipment efficiently</li></ul><p>Why This Role</p><ul><li>Ideal <strong>second job</strong> for the holiday season to build savings</li><li><strong>Consistent 4-hour evening shifts</strong> between 4–10 PM</li><li>Clean, <strong>detail-oriented</strong> work environment with supportive team</li></ul><p>If you’re reliable, detail-focused, and ready to pick up steady evening hours, we’d love to hear from you. Apply today and start earning before the holidays kick into high gear!</p>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to C-suite executives in Newburyport, Massachusetts. This long-term contract position offers an exciting opportunity to manage essential administrative tasks while ensuring seamless operations in a dynamic and efficient environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed meeting notes to capture key discussions and action items during executive meetings.<br>• Oversee and maintain executives’ calendars, ensuring all appointments, deadlines, and priorities are effectively managed.<br>• Handle sensitive and confidential documents with the utmost discretion and professionalism.<br>• Collaborate with executives to support both traditional and tech-focused leadership styles.<br>• Utilize Microsoft Office Suite and Outlook to create and manage documents, emails, presentations, and scheduling.<br>• Assist in preparing materials for board meetings using specialized software such as BoardDeck.<br>• Act as a liaison between executives and internal or external stakeholders, ensuring clear and timely communication.<br>• Ensure the smooth execution of day-to-day operations by anticipating executives’ needs and resolving issues proactively.
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
<p>As a Customer Service Representative, you will serve as a critical part of our client's team, focusing on fraud monitoring, access control, and customer support. You will conduct manual fraud reviews based on insights from our fraud analysis partner, help maintain a secure and welcoming front desk environment, and provide support to our customers and Tier I support agents. This role is essential to ensuring a secure, smooth, and high-quality experience for both our customers and internal teams.</p><p> </p><p><strong>FRAUD MONITORING & ORDER REVIEW </strong></p><p>Review fraud alerts from our partner and assess whether flagged orders are consistent with legitimate customer behavior.</p><p>· Determine whether orders should be approved, held for more investigation, or cancelled based on the totality of the evidence.</p><p>· Escalate suspicious cases and document rationale and findings.</p><p>· Assist in refining fraud rules and collaborating with other departments (e.g., finance, fulfillment) to ensure secure order processing.</p><p> </p><p><strong>FRONT DESK SUPPORT</strong></p><p>· Monitor all visitor traffic through the facility’s main entrance; verify identification, sign in guests, and escort them as required.</p><p>· Receive, sort, and distribute incoming mail and packages.</p><p>· Assist in managing and relocating packages received at the front desk.</p><p> </p><p><strong>ADDITIONAL CUSTOMER SERVICE RESPONSIBILITIES</strong></p><p>· Collaboratively handle customer inquiries: read, respond to, and resolve service tickets submitted via email and contact forms.</p><p>· Communicate with customers via phone, email, and chat to resolve issues efficiently and professionally.</p><p>· Support Tier I offshore agents by resolving escalated issues or handling tasks they are not authorized to complete.</p><p>· Handle advanced order management inquiries and coordinate with delivery carriers (UPS, FedEx, etc.) when needed.</p><p>· Process customer refunds in accordance with internal policies and ensure proper documentation for each transaction.</p><p>· Maintain strong product knowledge to assist with order placement, troubleshooting, and general questions.</p><p>· Follow up on open issues to ensure customer satisfaction and timely resolution.</p>
We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
<p>We are offering a contract to hire employment opportunity for a bilingual Spanish Administrative Assistant in the non-profit industry, based in Roxbury, Massachusetts. This role will involve a variety of administrative tasks, including filing, and will play a crucial role in maintaining our office's efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide general administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.</p><p>• File and retrieve office documents, records, and reports in an organized manner.</p><p>• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients.</p><p>• Assist in the preparation of regularly scheduled reports.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p><p>• Support team by performing tasks related to the organization and strong communication.</p><p>• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.</p><p>• Contribute to team effort by accomplishing related results as needed.</p><p>• Uphold and maintain the confidentiality of sensitive information.</p><p>• Perform other administrative duties as assigned</p>
<p>We are looking for an experienced Assistant Controller to join our team in Portland, Maine. In this long-term contract position, you will play a pivotal role in overseeing financial reporting, ensuring compliance with accounting standards, and supporting the development of accounting policies. This role offers an excellent opportunity to contribute to the success of a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead the month-end close process, ensuring timely and accurate completion of all financial activities.</p><p>• Oversee the general ledger, maintaining its integrity and ensuring compliance with established accounting standards.</p><p>• Coordinate and support financial statement audits, working closely with auditors to provide required documentation and explanations.</p><p>• Prepare and review financial reports, ensuring they meet organizational and regulatory requirements.</p><p>• Conduct research and analysis on complex accounting transactions, developing and implementing policies that align with company standards.</p><p>• Provide mentorship and guidance to the accounting team, reviewing their work to ensure accuracy and adherence to guidelines.</p><p>• Assist in creating and implementing internal controls to protect company assets and ensure the reliability of financial reporting.</p><p>• Collaborate with stakeholders to deliver detailed financial analyses and insights.</p><p>• Utilize Deltek software to streamline accounting processes and enhance reporting capabilities</p>
<p>**Executive Assistant** We are seeking a driven and resourceful Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is a high-visibility role where you'll manage everything from calendars and travel to investor logistics and strategic outreach, ensuring the CEO’s networking and initiatives translate into actionable results. You’ll also prepare materials for investor relations, coordinate events, and travel occasionally to assist with key meetings while collaborating with leadership on refining systems and processes. ((Boston, In Office, up to $150K))</p><p> </p><ul><li>Bachelor’s degree required</li><li>5+ years of experience supporting C-suite leaders in PE, VC, family office, or high-growth environments.</li><li>Deeply organized and naturally curious with a bias toward action and ownership.</li><li>Able to write exceptionally well and navigate high-level professional correspondence.</li><li>Understands financial documents, NDAs, and investor communications.</li><li>Tech-savvy and resourceful, eager to implement new systems and tools.</li><li>Comfortable with ambiguity and fast pivots.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This is a contract position lasting three months, and it offers the opportunity to contribute to the efficient operation of our warehouse and sample lab. The ideal candidate will demonstrate strong organizational skills, reliability, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Assist warehouse personnel with day-to-day activities to ensure smooth operations.<br>• Prepare and fulfill sample orders, including pouring liquid samples into containers for shipment.<br>• Manage tasks related to the sample lab, such as packing, shipping, receiving, reporting, and maintaining inventory.<br>• Organize storage areas and plan for future capacity requirements to accommodate sample inventory.<br>• Communicate regularly with the main office and sales teams to address requests and resolve issues promptly.<br>• Monitor and replenish supply levels for sample inventory to ensure sufficient stock.<br>• Ensure proper packing, labeling, and marking of dangerous goods shipments.<br>• Conduct physical inventory counts to maintain accurate sample inventory records.<br>• Provide support with administrative tasks such as data entry and answering inbound calls.
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>*EXECUTIVE ASSISTANT - Our client is seeking an Executive Assistant for its Boston office to provide critical administrative support to the firm’s CEO, Managing Director, and Client Development team in alignment with its mission to improve public education. Key responsibilities include managing executive schedules, coordinating meetings (both in-person and virtual), arranging travel logistics, and preparing meeting materials like PowerPoint decks. The role also involves maintaining client materials, providing administrative support for the Partnerships and Client Development team, assisting with company-wide initiatives, and performing additional duties as assigned. Strong organizational and communication skills are essential for success in this position. ((Boston))</p>
<p>Robert Half is assisting a reputable construction company in Woburn in their search for a motivated and detail-oriented <strong>Junior Estimator</strong>. This role is ideal for someone with 1+ year of professional experience in the construction industry, emerging knowledge of estimating principles, and a willingness to learn and develop in a fast-paced environment. The role would start with administrative tasks and will grow more technical over time. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with senior estimators and project managers to gather necessary data to prepare cost estimates for projects.</li><li>Review blueprints, specifications, and other documents to understand project requirements and identify potential cost factors.</li><li>Conduct research on materials, labor, and equipment costs to develop accurate estimates.</li><li>Maintain and update cost databases and documentation to ensure consistency and reliability.</li><li>Communicate with vendors, subcontractors, and suppliers to collect pricing and ensure that estimates are competitive and comprehensive.</li><li>Assist in analyzing historical data to improve accuracy of future estimates.</li><li>Support team members in preparing bid proposals and presenting cost reports to internal and external stakeholders.</li><li>Follow company protocols and ensure all estimating efforts align with compliance standards.</li></ul><p><strong>Qualifications and Skills:</strong></p><ul><li>Bachelor’s degree in construction management, engineering, or a related field is preferred but not required.</li><li>0-2 years of experience in an estimating or construction-related role; internships and co-op experience are welcomed.</li><li>Basic understanding of construction processes and materials.</li><li>Strong numerical and analytical skills.</li><li>Proficiency in relevant software programs (e.g., Microsoft Excel, estimating tools, AutoCAD) is a plus.</li><li>Excellent verbal and written communication skills.</li><li>Strong attention to detail and ability to work effectively in a team environment.</li><li>Eagerness to learn and grow within the field of estimating and project management.</li></ul><p><strong>What We Offer:</strong></p><ul><li>Competitive compensation package.</li><li>Opportunities for professional growth and development.</li><li>Supportive and collaborative team environment.</li><li>Exposure to diverse projects and challenging assignments.</li></ul><p>If you're interested and qualified please apply to this listing, or email your resume to Bill.Nichols@roberthalf. Thanks!</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives. This contract position is based in Boston, Massachusetts, and requires a meticulous individual who can manage schedules, coordinate travel, and facilitate meetings with precision. The ideal candidate will demonstrate exceptional organizational skills and the ability to handle multiple priorities efficiently.<br><br>Responsibilities:<br>• Manage complex calendars, scheduling meetings and appointments to ensure seamless time management.<br>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.<br>• Prepare materials and agendas for executive meetings, ensuring all necessary documents are available.<br>• Act as the primary point of contact for internal and external stakeholders, providing timely and effective communication.<br>• Monitor and prioritize emails, correspondence, and phone calls on behalf of executives.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with team members to support organizational goals and streamline administrative processes.<br>• Track and follow up on action items, ensuring deadlines are met and tasks are completed.<br>• Assist with special projects and events as needed, contributing to their successful execution.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in South Boston, Massachusetts. This Contract position requires an individual who can handle multiple tasks with efficiency, maintain a detail-oriented approach, and ensure smooth day-to-day operations for executives. The role involves managing schedules, coordinating travel, and facilitating meetings to help optimize the executive team's productivity.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.<br>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare itineraries and ensure all travel arrangements align with executive preferences.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and following up on action items.<br>• Serve as a key point of contact for executives, handling correspondence and prioritizing communications.<br>• Manage time-sensitive tasks and deadlines with efficiency and attention to detail.<br>• Collaborate with other departments to ensure seamless communication and support for executives.<br>• Address last-minute changes to schedules or travel plans with flexibility and problem-solving skills.<br>• Monitor and organize documents, presentations, and reports for executive use.<br>• Uphold confidentiality and a detail-oriented approach when handling sensitive information.
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p>Principal Responsibilities:</p><p><br></p><p>· Prepare and distribute invoices to customers</p><p><br></p><p>· Post payments received against appropriate customer accounts</p><p><br></p><p>· Look up and post any adjustments to the proper general ledger account</p><p><br></p><p>· Telephone, fax/email customers to obtain any additional data to support proper cash application, collection activities</p><p><br></p><p>· Participate in inventory record keeping activities.</p><p><br></p><p>· Receive and verify invoices and requisitions for goods and services</p><p><br></p><p>· Process invoices for payment to vendors by preparing and entering them into Accounts Payable system</p><p><br></p><p>· Research and resolve issues related to vendor payments</p><p><br></p><p>· Maintain and post ship-start (order) files into system</p><p><br></p><p>· Confirm and modify pricing, of raw materials & finished goods, as necessary in accordance to policy</p><p><br></p><p>· Participate in period-end close activities as determined by Finance leadership.</p><p><br></p><p>· Participate in financial audits as needed or requested</p><p><br></p><p>· Create and distribute any assigned daily system report(s) to appropriate company personnel</p><p><br></p><p>· Provide front line customer relations support (employees, vendors, customers, etc.)</p><p><br></p><p>· Maintain updated vendor files and correspondence.</p><p><br></p><p>· Provide backup for reception – answering phone calls, directing visitors, distributing mail, ordering office supplies when necessary.</p><p><br></p><p>· All other duties as assigned</p><p><br></p><p><br></p><p>Please send resume to jeremy.tranfaglia@roberthalf</p>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
