We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level support to senior leadership within the financial services sector. In this long-term contract position, you will play a key role in managing schedules, coordinating travel arrangements, and ensuring seamless communication across teams. This opportunity is based in Stamford, Connecticut.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring appointments and meetings are efficiently organized.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required documents are available and organized.<br>• Serve as the primary point of contact for scheduling and communication between executives and internal teams.<br>• Monitor and prioritize incoming correspondence, responding on behalf of the executive when appropriate.<br>• Ensure timely follow-ups on action items and decisions from meetings.<br>• Maintain confidentiality and handle sensitive information with professionalism.<br>• Collaborate with other departments to facilitate executive requests and streamline operational workflows.<br>• Assist in planning and organizing events and meetings, both virtual and in-person.<br>• Provide support for additional administrative tasks as needed.
<p>We are looking for a detail-oriented and personable Front Desk Coordinator to provide some short-term coverage! This role offers an excellent opportunity to interact with customers and ensure smooth front desk operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and greet customers promptly upon arrival to create a positive experience.</p><p>• Direct customers to the appropriate departments or personnel based on their needs.</p><p>• Answer and manage incoming calls efficiently using a multi-line phone system.</p><p>• Maintain a clean and organized reception area to ensure it meets company standards.</p><p><br></p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>We are looking for an experienced Collections Specialist to join our team in Deer Park, New York. In this long-term contract position, you will play a key role in managing and resolving outstanding accounts while ensuring compliance with company policies and procedures. This is an excellent opportunity to contribute to a dynamic manufacturing environment and make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Manage and monitor accounts receivable to ensure timely collection of outstanding balances.</p><p>• Communicate effectively with customers to resolve disputes and negotiate payment arrangements.</p><p>• Analyze customer accounts to identify trends and potential risks related to collections.</p><p>• Process and track payments while maintaining accurate records of all transactions.</p><p>• Collaborate with internal teams to address discrepancies and improve overall billing processes.</p><p>• Prepare regular reports detailing collection activities and account statuses.</p><p>• Follow established credit and collection policies to ensure compliance with company standards.</p><p>• Assist in reviewing and updating collection procedures to enhance efficiency.</p><p>• Respond promptly to inquiries regarding billing and account issues.</p><p>• Support audits by providing necessary documentation and account details.</p>
NGO and international experience preferred. Senior grant accountant might be a better title to consider.We have 4-5 grants that are between $0.5m to $1m per year and several smaller grants.<br><br>Duties include:<br>• Work with program and regional staff to develop budgets and forecasts for all programs, grants, departments, and offices globally.<br>• Oversee the financial reporting of all departments, regions and grants (restricted or unrestricted) and ensure that reporting guidelines are met as stipulated per grant agreements.<br>• Communicate with departments and regional staff regarding a variety of financial matters, including but not limited to budgeting, allocations and reporting.<br>• Maintain restricted and unrestricted grant budget to actual report templates and report balances per grant, monthly or as requested.<br>o Monitor and maintain all active grants and related coding (fund, activity, etc.).<br>o Submit Budget to Actual reports to Chief Program Officer and program directors quarterly or as needed.<br>o Assist regional offices with the allocation of funds toward fixed costs<br> ensure that accurate and appropriate percentages/allocations are maintained<br> provide analysis of grant coverage as needed (particularly when drafting proposals)<br>o Review and approve coding for contracts and payment requests related to restricted grants.<br>o Monitor and ensure compliance with internal controls, company policies and procedures.<br>o Maintain Grants Receivable schedule and update unrestricted and temporarily restricted net asset schedules monthly.<br>o Maintain salary allocation spreadsheet.<br>o Coordinate with the development team to reconcile grant revenues to meet all donor requirements and deadlines and to maintain fiscal year allocation of grant revenues.<br>• Provide assessment of financial implications for proposals and new projects.<br>• Review regional offices expense and advance requests.<br>• Manage annual grant audits and support annual statutory audits (i.e. gathering support for payments, preparing financial reports for submission to auditors, reviewing audit drafts and comments, etc.). <br>• Assist with coordination of cash flow projections and reporting.<br>• Perform ad-hoc financial modelling and reporting requests.<br><br>• Contribute to an array of cross-disciplinary projects and initiatives, as well as drive continuous improvements in financial processes, systems, tools, and documentation.<br><br>Related Skills and Knowledge:<br>• Excellent financial analysis, written and verbal communication skills in English.<br>• Advanced experience and proficiency in Microsoft Excel and PowerPoint required.<br>• Experience and proficiency with Business Intelligence (BI) or Corporate Performance Management (CPM) tools (e.g., Power Pivot, Power BI, Tableau, DataRails, Prophix, Solver, Tagetik, TM1, EssBase) preferred.<br>• Strong organizational abilities with attention to detail in a fast-paced environment is essential.<br>• Experience in a complex multi-entity, multi-national corporation, or not-for-profit preferred.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
