<p>We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.</p><p>• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.</p><p>• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.</p><p>• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.</p><p>• Process incoming and outgoing mail, including courier shipments and overnight delivery services.</p><p>• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.</p><p>• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.</p><p>• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.</p><p>• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**</p>
<p>We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</p><p>• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.</p><p>• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.</p><p>• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.</p><p>• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**</p><p> </p>
<p><strong>Position Summary</strong></p><p>Provide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.</p><p><strong>Responsibilities</strong></p><ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
<p><br></p><p>Key Responsibilities</p><ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency.<br><br>Responsibilities:<br>• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.<br>• Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries.<br>• Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs.<br>• Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details.<br>• Support leadership with administrative coordination that keeps business activities running smoothly and on schedule.<br>• Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
<p>We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Executive & Administrative Support</strong></p><ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul><p><strong>Estimating & Procurement Support</strong></p><ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul><p><strong>Marketing & Event Coordination</strong></p><ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul><p><br></p>
<p>We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to the Executive Assistant, Bay Area Group Leaders, and Division VP of Field Operations.</li><li>Support daily Millbrae office operations, including deliveries, kitchen supplies, vendors, reception, phones, copiers, and employee requests.</li><li>Coordinate logistics for meetings, trainings, ERG events, celebrations, and other office gatherings.</li><li>Assist with vendor coordination, invoices, expenses, credit card reconciliation, and general office accounting.</li><li>Support regional events, career fairs, recruiting activities, new-hire onboarding, and intern first-day logistics.</li><li>Coordinate calendars and schedules for the Division VP and 7–10 Field VPs/Directors.</li><li>Arrange executive meetings, leadership visits, travel, hotels, airfare, and meeting logistics.</li><li>Assist with company-wide process improvement initiatives and operational projects.</li><li>Partner with Business Development and Marketing on presentations and leadership materials.</li><li>Prepare, pull, organize, and analyze reports and data.</li><li>Support leadership meetings by preparing agendas, distributing materials, tracking attendance, documenting meeting minutes, and following up on action items.</li></ul><p><br></p><p><br></p>
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy.<br><br>Responsibilities:<br>• Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner.<br>• Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately.<br>• Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process.<br>• Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records.<br>• Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow.<br>• Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement.<br>• Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism.<br>• Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front-desk and general administrative activities to keep office operations running efficiently.<br>• Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly.<br>• Greet visitors and provide courteous receptionist support for employees, clients, and guests.<br>• Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail.<br>• Perform data entry tasks accurately and verify information for completeness and consistency.<br>• Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support.<br>• Assist with day-to-day office requests and provide administrative support to team members as needed.
<p>Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive <strong>Administrative / Client Services Support professional</strong> to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul><p><br></p>
<p>Administrative Assistant (Executive Office)</p><p>Position Overview</p><p>We are seeking a professional and detail-oriented <strong>Administrative Assistant</strong> to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to help maintain an efficient and organized office environment.<br>• Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner.<br>• Enter, update, and maintain records with accuracy to support reporting and documentation needs.<br>• Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts.<br>• Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed.<br>• Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
<p>The Property Assistant provides administrative and operational support to onsite property management teams.</p><p>Responsibilities</p><ul><li>Assist with resident communications</li><li>Schedule appointments and maintain files</li><li>Support leasing and administrative activities</li><li>Process paperwork and reports</li><li>Help coordinate vendor and maintenance requests</li></ul>
<p>A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
<p>We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires.</p><p><br></p><p>Responsibilities:</p><p>• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.</p><p>• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.</p><p>• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.</p><p>• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.</p><p>• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.</p><p>• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.</p><p>• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.</p><p>• Participate in onsite training during the onboarding period and report to the office once each week thereafter.</p>
<p>Be the First Impression of the Firm!</p><p>We are seeking a friendly, professional, and organized <strong>Legal Receptionist</strong> to join a busy law firm in Palo Alto. This role is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and is interested in building a career in the legal field.</p><p>As the first point of contact for clients, visitors, and callers, you'll play a key role in creating a positive experience while supporting attorneys and staff with day-to-day administrative operations.</p><p><br></p><p>Responsibilities</p><ul><li>Greet clients, visitors, and vendors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain and organize client files and office records</li><li>Assist with document preparation, scanning, filing, and data entry</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Coordinate office supplies and administrative requests</li><li>Support attorneys and legal staff with various administrative tasks</li><li>Maintain confidentiality of client and firm information</li><li>Help ensure the front office operates smoothly and efficiently</li></ul><p><br></p>
We are looking for a dependable Project Assistant to support daily site operations in Watsonville, California. This is a Contract position suited for someone who can stay alert, communicate clearly, and help maintain an organized and secure environment. The role focuses on monitoring parking activity, assisting with basic administrative tasks, and supporting project coordination as needed.<br><br>Responsibilities:<br>• Oversee parking area activity to help ensure spaces are used by authorized visitors and customers only.<br>• Observe the site throughout the day and address routine parking concerns in a calm and attentive manner.<br>• Communicate clearly with visitors regarding parking guidelines and site expectations.<br>• Support project-related administrative work, including scanning documents and maintaining organized records.<br>• Assist with scheduling updates and timeline tracking to keep daily priorities on course.<br>• Use Microsoft Office tools to prepare basic reports, enter information, and support team documentation.<br>• Escalate unusual incidents or safety concerns to the appropriate contact promptly.<br>• Help maintain a reliable on-site presence while following dress and safety expectations for the work environment.
<p><strong>Position Summary</strong></p><p>Support executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.</p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
<p>Housing Assistant</p><p>Job Description</p><p>Housing organization seeking a Housing Assistant to support residents, maintain records, and assist with housing program administration.</p><p>Responsibilities</p><ul><li>Assist with tenant applications and documentation</li><li>Schedule appointments and inspections</li><li>Maintain resident files</li><li>Provide customer service to applicants and tenants</li><li>Support housing staff with administrative duties</li></ul><p><br></p>
<p><strong>Litigation Secretary</strong></p><p>A midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. </p><p>The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.</p><p>This firm offers excellent benefits, and compensation is commensurate with experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul><p><strong>Qualifications:</strong></p><ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul><p><br></p>
<p>We are looking for a highly organized Case Assistant to support civil litigation matters for a legal team in Walnut Creek, California. This Long-term Contract position is ideal for someone who can keep case materials accurate, move work forward under tight deadlines, and communicate effectively with attorneys, clients, and court contacts. The person in this role will help maintain case documentation, contribute to legal research and drafting, and assist with filings and trial preparation in a fast-paced, fully-remote environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize litigation files so records, correspondence, and supporting documents remain current and easy to retrieve.</p><p>• Perform legal and case-related research to help attorneys prepare for hearings, motions, and other proceedings.</p><p>• Support the creation and revision of legal documents such as pleadings, briefs, motions, and related case materials.</p><p>• Coordinate schedules and communications with clients, witnesses, attorneys, and court personnel for meetings, appearances, and deadlines.</p><p>• Assemble exhibits, binders, and other trial preparation materials needed for court proceedings and case presentations.</p><p>• Manage electronic document systems, including scanning, storing, and tracking confidential case records with accuracy.</p><p>• Monitor filing timelines and assist with preparing materials for submission to various courts in compliance with procedural requirements.</p><p>• Provide administrative and documentation support to the legal team to ensure case activity is handled efficiently and deadlines are met.</p>
<p><strong>Position Summary</strong></p><p>Provide clerical and administrative support to ensure efficient day-to-day office operations.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
<p>Robert Half is partnering with a national immigration law firm to source an administrative professional for their San Francisco team on a long-term contract basis. This role provides administrative and project support to a high-volume legal team handling business immigration matters. It offers the opportunity to work in a fast-paced, detail-oriented environment alongside professionals dedicated to navigating complex immigration processes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform high-volume data entry and maintain database accuracy for case records and client information.</li><li>Create and maintain electronic and physical client files, ensuring all documentation is properly organized and up to date.</li><li>Draft, edit, print, and distribute correspondence, petitions, applications, and related case materials.</li><li>Monitor and track the status of cases, key deadlines, and expiration dates; run and update reports as needed.</li><li>Open and close records/cases, ensuring records are accurate and complete.</li><li>Schedule internal and client meetings, coordinate calendars, and arrange conference calls.</li><li>Organize, sort, and distribute incoming mail; route to appropriate team members per established procedures.</li><li>Undertake independent projects and assist with special assignments as directed.</li><li>Prepare and process invoices; track client payments and maintain billing records.</li><li>Make travel arrangements and process business expenses as needed.</li><li>Provide general clerical support, including copying, scanning, printing, and faxing.</li><li>Communicate with clients to request outstanding documentation and provide routine status updates.</li><li>Maintain knowledge of procedural and processing requirements for various non-immigrant and immigrant visa petitions/applications.</li></ul><p><br></p>