We are looking for a proactive and organized Executive Assistant to support operations at a multi-floor office in Oakland, California. This is a long-term contract position offering an excellent opportunity for someone with strong customer service skills and attention to detail. The role involves a blend of administrative tasks and facility management responsibilities to ensure seamless office operations. Responsibilities: • Maintain and restock office supplies, ensuring essential items like coffee, copy paper, and notebooks are always available. • Handle package deliveries and manage inventory for office needs. • Perform light administrative tasks, including expense reporting and other duties as assigned. • Oversee the upkeep of a seven-story building, coordinating with facilities staff to address any operational needs. • Provide excellent customer service to staff and visitors, ensuring a welcoming and attentive environment. • Assist with opening and closing office procedures and support daily operations. • Coordinate with front desk staff to address office requirements and resolve issues promptly. • Monitor and manage shared spaces to ensure cleanliness and organization. • Support the onboarding of new processes and office experiments during the initial pilot phase. • Respond to requests and inquiries from team members efficiently.

• Strong customer service skills with the ability to provide a positive experience for staff and visitors. • Detail-oriented with excellent organizational skills to manage supplies and administrative tasks. • Ability to work independently and take initiative in managing office operations. • Comfortable performing light administrative duties, such as expense reporting. • Must be vaccinated to comply with workplace health requirements. • Open to candidates with diverse backgrounds, including recent graduates or individuals with retail experience. • Flexibility to adapt to evolving office needs and responsibilities. • Excellent communication skills to collaborate effectively with the team.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Oakland, CA
onsite
Temporary
31.35 - 36.30 USD / Hourly
We are looking for a proactive and organized Executive Assistant to support operations at a multi-floor office in Oakland, California. This is a long-term contract position offering an excellent opportunity for someone with strong customer service skills and attention to detail. The role involves a blend of administrative tasks and facility management responsibilities to ensure seamless office operations. Responsibilities: • Maintain and restock office supplies, ensuring essential items like coffee, copy paper, and notebooks are always available. • Handle package deliveries and manage inventory for office needs. • Perform light administrative tasks, including expense reporting and other duties as assigned. • Oversee the upkeep of a seven-story building, coordinating with facilities staff to address any operational needs. • Provide excellent customer service to staff and visitors, ensuring a welcoming and attentive environment. • Assist with opening and closing office procedures and support daily operations. • Coordinate with front desk staff to address office requirements and resolve issues promptly. • Monitor and manage shared spaces to ensure cleanliness and organization. • Support the onboarding of new processes and office experiments during the initial pilot phase. • Respond to requests and inquiries from team members efficiently.
2026-01-29T02:13:43Z