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72 results for Executive Assistant in Oakland, CA

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-07-07T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Temporary / Contract
30 - 37 USD / Hourly
We are partnering with a well-established defense-side law firm in Oakland seeking a Workers’ Compensation Legal Assistant to join the team on a contract-to-hire basis. This position is fully onsite and offers the opportunity to support a busy practice handling a high-volume workers’ compensation caseload. The team is looking for someone who is organized, proactive, and comfortable working in a fast-paced litigation environment. Responsibilities<ul><li>Provide day-to-day administrative and legal support to attorneys handling workers’ compensation defense matters</li><li>Draft, format, and file legal documents, including pleadings, correspondence, and discovery</li><li>Manage and maintain case files, ensuring accuracy and organization of both physical and electronic records</li><li>Handle e-filing with the WCAB and coordinate service of documents</li><li>Calendar deadlines, hearings, depositions, and appointments with strong attention to detail</li><li>Communicate with clients, opposing counsel, medical providers, and court personnel</li><li>Assist with preparing for hearings, depositions, and trial-related activities</li><li>Track case status and follow up on outstanding items as needed</li></ul>
2026-06-19T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-06-11T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-07-07T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Temporary to Hire
28 - 30 USD / Hourly
A Burlingame-based law firm is seeking a highly organized and detail-oriented administrative professional with at least one year of law firm experience and strong document management and file administration skills to join the firm on a contract-to-hire basis. Supporting a team of primarily remote paralegals, this position requires someone who is comfortable working independently onsite, managing recurring processes with minimal supervision, and maintaining consistency across high-volume document and file management responsibilities. This is an excellent opportunity for someone looking to build a long-term career in legal administration within a stable, process-oriented law firm environment. Key Responsibilities<ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents</li><li>Maintain physical and electronic client files, including file creation, organization, and ongoing file maintenance</li><li>Prepare and process outgoing correspondence and document transmittals</li><li>Finalize documents for signature, ensuring accuracy and completeness</li><li>Track certified mail receipts and delivery confirmations</li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions</li><li>Coordinate administrative filings, including lodging wills and recording deeds</li><li>Prepare proofs of service and assist with post-recording document processing</li><li>Support file audits, document organization, and records management projects</li><li>Provide administrative support to a team of five paralegals, the majority of whom work remotely</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A boutique San Francisco–based defense-side law firm is seeking a highly organized Legal Assistant to support its busy litigation team. This contract-to-hire opportunity offers strong exposure to complex civil litigation matters and the chance to work closely with experienced attorneys in a fast-paced, professional environment. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while contributing to efficient case workflow. Key Responsibilities• Provide day-to-day administrative and litigation support to attorneys• Draft, revise, and finalize legal documents, including pleadings, correspondence, and filings• Manage case calendars, track critical deadlines, and coordinate court appearances• Maintain and organize case files, exhibits, and document productions• Assist with e-filing in state and federal courts• Coordinate meetings, depositions, and client communications• Support discovery processes, including document review and organization• Prepare materials for hearings, mediations, and trial
2026-06-22T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
A respected San Francisco law firm is seeking a Legal Assistant to support its busy Trusts & Estates / Estate Planning practice on a temporary basis. This is an excellent opportunity for a legal professional with estate planning, trust administration, or general legal support experience who enjoys working in a fast-paced, collaborative environment. The role is expected to run through at least October 2026, with the potential to become a long-term opportunity depending on business needs. Key Responsibilities<ul><li>Support attorneys and paralegals in a high-volume Trusts & Estates practice</li><li>Prepare, process, and organize estate planning documents</li><li>Coordinate document execution, signatures, and client communications</li><li>Manage calendaring, deadlines, and scheduling for attorneys</li><li>Open and close client matters and maintain organized case files</li><li>Handle mailings, shipping packages, and other administrative support tasks</li><li>Assist with court filings and related procedural requirements</li><li>Compile, organize, and manage legal documentation</li></ul>
2026-07-08T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-07-07T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join a healthcare organization in Santa Clara, California. This contract opportunity with permanent potential is ideal for someone beginning their accounting career who enjoys supporting financial operations, maintaining accurate records, and working closely with cross-functional teams. The role offers hands-on exposure to billing, transaction entry, and administrative coordination in an onsite office environment. Responsibilities: • Enter and maintain financial and administrative information with accuracy across records, spreadsheets, and internal files. • Prepare, organize, and manage documentation to support daily office and accounting activities. • Assist with creating and processing client invoices while helping ensure timely and accurate billing records. • Record routine financial transactions in QuickBooks and support general bookkeeping tasks as needed. • Help code invoices and provide support for accounts payable and accounts receivable activities. • Participate in bank reconciliation preparation and assist with maintaining organized supporting documentation. • Work closely with operations, accounting, and research support teams to complete special assignments and day-to-day requests. • Maintain orderly file systems and help keep financial documents accessible, current, and compliant with internal standards.
2026-06-26T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a client based in San Francisco, seeking a detail-oriented Accounting Assistant to support day-to-day accounting and administrative operations. Key Responsibilities:<ul><li>Process accounts payable and receivable activities, including invoice entry, payment processing, and cash applications</li><li>Maintain accurate financial records, filing systems, and documentation for audits and reporting</li><li>Coordinate meetings, manage calendars, and support internal communication across departments</li><li>Provide general administrative support, including data entry, office coordination, and special projects</li></ul>This role is ideal for someone who enjoys balancing accounting responsibilities with broader office support in a fast-paced environment.
2026-07-06T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Executive Admin

San Leandro, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:The Executive Assistant provides high-level administrative support to senior leaders and executives, helping manage daily operations, communications, scheduling, and strategic priorities. This role requires strong organizational skills, professionalism, discretion, and the ability to handle confidential information. Based on general knowledge.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, presentations, and other business documents. Based on general knowledge.</li><li>Screen calls, emails, and inquiries, and respond or redirect as appropriate. Based on general knowledge.</li><li>Coordinate travel arrangements, itineraries, and expense reporting. Based on general knowledge.</li><li>Organize meetings, including agendas, materials, logistics, and follow-up action items. Based on general knowledge.</li><li>Maintain confidential files, records, and sensitive business information. Based on general knowledge.</li><li>Serve as a liaison between executives, internal teams, clients, and external partners. Based on general knowledge.</li><li>Support special projects, event planning, and executive initiatives as assigned. Based on general knowledge.</li><li>Track deadlines, priorities, and key deliverables to support executive effectiveness. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Office Assistant - Part Time

Santa Clara, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Office Assistant - Part Time to support daily workplace operations in Santa Clara, California. This Contract position is ideal for someone who enjoys keeping an office organized, ensuring supplies are available, and helping teams stay on schedule. The person in this role will contribute to a smooth and well-organized environment by managing routine administrative tasks and assisting with front-office coordination. Responsibilities: • Maintain office and breakroom inventory by monitoring stock levels and replenishing essential supplies as needed. • Receive incoming mail and packages, sort items accurately, and distribute them to the appropriate recipients in a timely manner. • Arrange meal deliveries for team lunches and help ensure orders are accurate and ready when needed. • Provide general administrative assistance such as scanning documents, filing records, and supporting clerical workflows. • Answer incoming calls courteously, direct inquiries to the correct contacts, and greet visitors in a welcoming manner. • Help keep shared office areas organized, presentable, and ready for day-to-day business activities.
2026-07-08T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-06-11T00:00:00Z

Legal Secretary/Litigation Legal Assistant

San Rafael, CA
onsite
Permanent / Full Time
100000 - 108000 USD / Yearly
We are looking for an experienced Legal Secretary in San Rafael, California. Responsibilities:• Provide comprehensive administrative support to attorneys, including managing active litigation cases.• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.• Handle e-filing and court submissions for state and federal courts with precision and timeliness.• Maintain client files and case management systems, ensuring all records are organized and up-to-date.• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.• Uphold confidentiality and discretion in handling sensitive information and financial transactions.
2026-07-07T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Bilingual Spanish Administrative Assistant Job Summary: The Bilingual Spanish Administrative Assistant provides administrative and clerical support to help maintain efficient office operations while communicating effectively in both English and Spanish. This role supports staff, clients, and visitors by handling correspondence, scheduling, recordkeeping, and general office coordination. Based on general knowledge. Key Responsibilities: Answer and direct phone calls, emails, and other communications in both English and Spanish. Based on general knowledge. Greet visitors, clients, and staff professionally, providing assistance in both languages when needed. Based on general knowledge. Schedule meetings, appointments, and maintain calendars for managers or departments. Based on general knowledge. Translate or interpret basic verbal and written communications, documents, and messages as needed. Based on general knowledge. Prepare reports, letters, presentations, and other administrative documents. Based on general knowledge. Maintain filing systems, databases, and confidential records accurately. Based on general knowledge. Assist with data entry, invoice processing, expense reports, and other clerical tasks. Based on general knowledge. Order office supplies and help support daily office operations. Based on general knowledge. Coordinate travel arrangements, meeting logistics, and special projects as assigned. Based on general knowledge
2026-07-02T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-06-10T00:00:00Z

Corporate Legal Secretary

San Mateo, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
We are looking for a highly organized Corporate Legal Secretary to support senior legal leadership and contribute to the daily operations of a busy legal team in San Mateo, California. This position blends executive-level coordination with legal administrative work, requiring discretion, accuracy, and strong follow-through. The ideal candidate will be comfortable managing competing priorities, handling sensitive documentation, and partnering with internal teams and external contacts in a detail-focused real estate environment. Responsibilities: • Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties. • Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment. • Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets. • Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures. • Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters. • Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals. • Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details. • Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department. • Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages. • Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed.
2026-07-07T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li><li>Foster a positive and professional office culture.</li></ul>
2026-06-29T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25.84 - 29.92 USD / Hourly
We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture. Responsibilities: • Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively. • Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies. • Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment. • Arrange meal service for the office, including regular lunch coordination and weekly catered events. • Administer workplace and guest entry by supporting badge access and managing visitor check-in needs. • Partner with external service providers and building contacts to resolve facility issues and support office-related requests. • Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression. • Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings. • Work closely with colleagues across other office locations and internal departments to align workplace support and communication. • Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.
2026-07-02T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-06-15T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-07-02T00:00:00Z

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