<p>The Payroll Specialist is responsible for processing employee payroll using ADP, ensuring accuracy, timeliness, and compliance with all relevant federal, state, and local regulations. Duties include reviewing and verifying timesheets, calculating wages and deductions, maintaining payroll records, and addressing employee inquiries related to compensation. The Payroll Specialist works closely with HR and finance teams to support overall payroll operations and drive process improvements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll cycles in ADP accurately and on schedule.</li><li>Validate work hours, overtime, paid time off, and deductions.</li><li>Maintain and update payroll records, ensuring compliance with applicable laws.</li><li>Respond to employee questions regarding payroll matters.</li><li>Assist with monthly, quarterly, and annual payroll reporting.</li><li>Support audits and ensure data integrity throughout the payroll system.</li><li>Collaborate with HR and finance on payroll-related processes and reconciliations.</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team in San Rafael, California. In this long-term contract position, you will play a vital role in managing payroll processes, ensuring accuracy in financial records, and supporting various accounting functions. If you thrive in a fast-paced environment and have a passion for precision, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Process full-cycle accounts payable, ensuring all transactions are accurately recorded and managed.<br>• Prepare and manage payroll entries, including maintaining and verifying employee timecards.<br>• Conduct data entry tasks with a high level of accuracy and attention to detail.<br>• Create and post journal entries to maintain accurate financial records.<br>• Collaborate on the implementation and optimization of payroll systems and processes.<br>• Handle automated payroll operations to streamline and ensure timely payments.<br>• Perform check runs and review payment batches for compliance and correctness.<br>• Support financial reporting and assist with month-end close activities as needed.<br>• Maintain organized and up-to-date documentation related to payroll and accounts payable.<br>• Communicate effectively with team members to resolve discrepancies and ensure smooth operations.
We are looking for an experienced Payroll Specialist to join our team in Sunnyvale, California. In this Contract-to-Permanent position, you will manage payroll operations for a workforce of over 400 employees, ensuring compliance with multi-state regulations and company policies. This role requires a detail-oriented individual with expertise in full-cycle payroll and proficiency in ADP Workforce Now.<br><br>Responsibilities:<br>• Process bi-weekly payroll for a workforce of over 400 employees, ensuring accuracy and timeliness.<br>• Manage multi-state payroll operations, adhering to applicable state and federal regulations.<br>• Utilize ADP Workforce Now to execute payroll tasks and maintain employee records.<br>• Address payroll discrepancies and resolve employee inquiries in a meticulous manner.<br>• Ensure compliance with tax filings, deductions, and benefits contributions.<br>• Collaborate with HR and finance teams to streamline payroll processes.<br>• Generate and analyze payroll reports to support audits and financial planning.<br>• Maintain confidentiality and accuracy in handling sensitive employee data.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Assist with system upgrades or transitions as needed to enhance payroll efficiency.
We are looking for a skilled Payroll Specialist to join our team in San Jose, California. This is a contract position ideal for someone who thrives in managing comprehensive payroll processes and has experience with multi-state payroll operations. If you have a strong background in payroll systems and enjoy working in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee and manage full-cycle payroll processes, ensuring all payments are accurate and timely.<br>• Handle multi-state payroll operations, maintaining compliance with various state and federal regulations.<br>• Utilize ADP Workforce Now to efficiently process payroll and manage employee data.<br>• Prepare and review payroll reports to ensure accuracy and resolve discrepancies.<br>• Maintain payroll records for over 500 employees, ensuring confidentiality and proper documentation.<br>• Collaborate with HR and finance teams to address payroll-related inquiries and issues.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Assist with audits and reporting requirements, providing necessary documentation and records.<br>• Identify and implement improvements to streamline payroll processes.<br>• Respond promptly to employee concerns regarding payroll and benefits.
<p><strong>Natalie Lue with Robert Half is recruiting for an onsite HR/Payroll Generalist. This is a full-time permanent role onsite in San Francisco </strong></p><p><br></p><p>In this role, the HR/Payroll Generalist will play a key part in managing human resources functions and payroll operations while ensuring compliance with multi-state regulations. This position requires a hands-on individual who thrives in a collaborative and close-knit work environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary HR contact, managing day-to-day human resources operations and providing support to employees.</p><p>• Oversee payroll processing using Paychex, ensuring accuracy and compliance, while working closely with the Controller.</p><p>• Handle job postings, draft offer letters, and create job descriptions to support recruitment efforts.</p><p>• Coordinate and conduct safety trainings and other required employee training programs.</p><p>• Manage multi-state HR functions, ensuring compliance with applicable regulations in various locations.</p><p>• Provide guidance on employee relations matters, fostering a positive work environment.</p><p>• Administer employee benefits programs and assist with onboarding processes.</p><p>• Maintain HR records and systems, ensuring accuracy and confidentiality.</p><p>• Collaborate with leadership to develop and implement HR policies and procedures that align with organizational goals.</p><p><br></p><p><strong>*Contact <u>Natalie Lue via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>We are looking for a skilled Payroll Administrator to join our team on a long-term contract basis. This position offers the opportunity to work remotely while supporting payroll operations for both U.S. and Canadian employees. Ideal candidates will have extensive experience in payroll administration, strong knowledge of compliance regulations, and a detail-oriented approach to ensure accuracy and efficiency in payroll processing. This position is part time.</p><p><br></p><p>Responsibilities:</p><p>• Assist in processing bi-monthly payroll for approximately U.S. and Canadian employees, ensuring timely and accurate payment.</p><p>• Conduct thorough reviews and audits of payroll runs to maintain compliance and identify discrepancies.</p><p>• Serve as a backup for payroll processing during critical periods, providing senior-level support.</p><p>• Evaluate existing payroll documentation and recommend improvements for streamlined processes.</p><p>• Develop updated and clear payroll procedures for internal use.</p><p>• Support year-end activities, including W-2 processing and compliance reporting.</p><p>• Collaborate with the payroll team to troubleshoot issues and enhance operational efficiency.</p><p>• Ensure multi-state payroll compliance across 30 U.S. states and adherence to Canadian payroll regulations.</p><p>• Provide guidance and expertise without disrupting the existing team dynamics</p>
<p>We are looking for an experienced Payroll Administrator to join our team in San Francisco, California. This long-term contract position offers the opportunity to manage and oversee payroll operations for a mid-sized workforce while ensuring compliance with multi-state regulations. The ideal candidate will have a strong background in full-cycle payroll and proficiency with Paycom and QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Process and oversee full-cycle payroll for employees across multiple states, ensuring accuracy and timely delivery.</p><p>• Maintain compliance with federal, state, and local payroll regulations, including tax filings and reporting.</p><p>• Manage payroll for a workforce of 101-500 employees, addressing any discrepancies or issues promptly.</p><p>• Utilize Paycom to execute payroll functions and generate detailed reports.</p><p>• Collaborate with HR and finance teams to ensure seamless integration of payroll data.</p><p>• Handle employee payroll inquiries and provide thorough and accurate resolutions.</p><p>• Conduct routine audits to verify payroll data accuracy and compliance.</p><p>• Prepare and distribute W-2s and other required documents on schedule.</p><p>• Implement updates to payroll systems and processes to enhance efficiency.</p><p>• Stay informed about changes in payroll laws and regulations to adapt practices accordingly.</p>
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed.</p><p><br></p><p>Job duties</p><p>* Denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p><p><br></p>
<p>Jennifer Fukumae with Robert Half is partnering with a boutique, privately held multi-family office in San Francisco to hire a Senior Client Service Associate. This is an opportunity to join a firm that supports some of the Bay Area’s most successful multi-generational families—people who rely on the team for thoughtful financial guidance, big-picture planning, and day-to-day support that truly makes a difference.</p><p>If you thrive in a high-trust, relationship-driven environment and love being the person clients count on, this role will feel like home.</p><p> </p><p><strong>Why This Family Office?</strong></p><ul><li><strong>Legacy-focused:</strong> You’ll work with clients across generations—parents, children, and extended family members—helping them navigate wealth with clarity and intention.</li><li><strong>High-touch service:</strong> This isn’t volume-based. It’s deep, ongoing relationships where your work directly impacts families’ lives.</li><li><strong>Collaborative culture:</strong> You’ll partner closely with leadership, investment teams, client advisors, and outside professionals.</li><li><strong>Smart, modern, tech-forward:</strong> The team embraces tools and process improvements to elevate client service and efficiency.</li></ul><p><strong>What You’ll Do</strong></p><ul><li>Serve as a trusted point of contact for ultra–high-net-worth families, ensuring every service need is handled accurately and promptly</li><li>Work alongside senior leadership to execute customized client strategies and contribute to ongoing firm initiatives</li><li>Build long-term relationships by understanding clients’ preferences, anticipating needs, and delivering exceptional follow-through</li><li>Mentor and guide junior associates and analysts supporting the same client relationships</li><li>Coordinate with outside advisors—tax, legal, estate—to help implement complex wealth planning strategies</li><li>Collaborate with clients’ personal CFOs, EAs, and family office staff to ensure seamless communication and execution</li><li>Partner with the investment team on cash management, portfolio implementation, and reporting needs</li><li>Provide cross-functional support on internal projects, process improvements, and firm-wide priorities</li></ul>
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Concord, California. In this role, you will handle certified payroll processes, ensuring compliance with regulations and maintaining the highest degree of accuracy. This position offers an opportunity to contribute to the efficient management of payroll operations within the service industry.<br><br>Responsibilities:<br>• Manage certified payroll processes with precision and compliance to meet government requirements.<br>• Utilize Points North and other payroll applications to process and verify payroll data.<br>• Handle payroll for over 500 employees, ensuring timely and accurate payment.<br>• Maintain alliance relationships and collaborate effectively with internal and external stakeholders.<br>• Address and resolve payroll discrepancies, ensuring all data is organized and error-free.<br>• Upload payroll data to relevant platforms, ensuring proper documentation and record-keeping.<br>• Process prevailing wage calculations and ensure adherence to applicable labor laws.<br>• Support payroll cleanup efforts, identifying and eliminating duplicated records.<br>• Contribute to the improvement and streamlining of payroll operations to enhance efficiency.<br>• Provide expertise in full-cycle payroll using ADP Workforce Now and other systems.
