<p><strong>Administrative Assistant – Contract to Hire</strong></p><p><em>Lake Forest, CA | Midsize Company | Contract-to-Hire Opportunity</em></p><p>Are you an organized, detail-oriented multitasker who thrives in a fast-paced environment? Our client, a growing midsize company in Lake Forest, is seeking a proactive <strong>Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. This role is perfect for someone who enjoys wearing many hats and takes pride in keeping operations running smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to multiple departments and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Assist with data entry, file management, and internal database maintenance</li><li>Support special projects and events as needed</li></ul>
<p>We are looking for a meticulous and proactive Administrative Assistant to join our team in Santa Monica for a short-term coverage. This is a one-week assignment to cover for admin and facility related responsibilities.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate and arrange lunch deliveries and catering services as needed.</p><p>• Keep common areas, including the kitchen, clean and well-maintained.</p><p>• Monitor and replenish office supplies, ensuring inventory levels meet operational needs.</p><p>• Place orders for office supplies and maintain vendor relationships for seamless procurement.</p><p>• Handle expense reporting and ensure invoices are accurately coded and approved.</p><p>• Provide support in managing vendor contracts and relationships.</p><p>• Answer and manage calls on a multi-line phone system in a highly organized manner.</p><p>• Assist with organizing and maintaining general office records and systems.</p>
<p>We are hiring a Property Coordinator to assist with administrative and light accounting duties for a high-end building in Century City. This is a contract position to start but has potential to extend for the right candidate. As the Property Coordinator, you will support building operations, tenant relations, and light accounting tasks. Key responsibilities include: </p><p><br></p><p>Operational & Administrative Support:</p><p>• Coordinate with contractors, vendors, and tenants during the year-long lobby renovation project.</p><p>• Draft and distribute memos and updates regarding ongoing projects.</p><p>• Track and maintain tenant and vendor Certificates of Insurance (COI).</p><p>• Schedule and oversee freight elevator access for tenants and vendors as needed.</p><p>• Serve as back-up for the Tenant Service Coordinator by answering phones, delegating work orders, and maintaining the work order system.</p><p>• Provide reception and front desk coverage when required.</p><p><br></p><p>Accounting Support:</p><p>• Accounts Payable: Process and code invoices to budget categories and respond to vendor inquiries.</p><p>• Accounts Receivable: Generate monthly tenant rent invoices, apply and reconcile daily cash receipts, and perform monthly reconciliations for variance reporting.</p><p>• Allocate revenue and expenses accurately based on property budgets and income statement categories.</p><p>• Assist with variance analysis and other financial reporting needs.</p><p>• Maintain familiarity with tenant leases to ensure proper billing and charge allocations.</p><p><br></p><p>Qualifications</p><p>• Professional demeanor and ability to thrive in a high-profile corporate environment.</p><p>• Articulate communicator capable of interacting with tenants from law firms, financial institutions, and other professional organizations.</p><p>• Bright, ambitious individual with a willingness to learn and adapt to new systems, including basic accounting functions.</p><p>• Familiarity with AVID and/or YARDI accounting systems (preferred but not required – training provided).</p><p>• General understanding of tenant relations and building operations.</p><p><br></p><p>This is a fully onsite role in Century City, Monday – Friday from 8-5PM. This is an ongoing temporary position with potential to become permanent for the right candidate. Pay is based on experience, between $25-30/hr.</p>
<p><strong>Senior Litigation Secretary – Construction Law Practice</strong></p><p><br></p><p>Our client, a <strong>highly respected mid-sized law firm in Orange County</strong>, is seeking a <strong>Senior Litigation Secretary</strong> to support its busy <strong>construction law practice group</strong>. Known for its <strong>excellent culture, long-term employee tenure, and strong reputation in the industry</strong>, this firm offers a collaborative and supportive environment for legal professionals.</p><p><br></p><p><strong>About the Role</strong></p><p>The Senior Litigation Secretary will provide <strong>high-level administrative and litigation support</strong> to a team of attorneys, managing complex calendars, preparing legal documents, and ensuring the smooth operation of daily workflow.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format legal documents (pleadings, discovery, correspondence, etc.)</li><li>File documents in state and federal courts, including e-filing</li><li>Maintain attorney calendars, schedule meetings, and track deadlines</li><li>Manage case files, organize exhibits, and assist with trial preparation</li><li>Coordinate with clients, experts, and court personnel as needed</li><li>Handle expense reports, billing support, and time entry</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>7+ years of litigation secretary experience</strong> (construction law or complex litigation preferred)</li><li>Strong knowledge of <strong>state and federal court rules</strong> and e-filing procedures</li><li>Proficiency with <strong>MS Office Suite</strong> and legal document management software</li><li>Exceptional organizational skills and attention to detail</li><li>Ability to handle multiple priorities and work independently</li></ul><p><strong>Why This Firm?</strong></p><ul><li><strong>7-hour workday</strong> for better work-life balance</li><li>Supportive, collegial team with <strong>long-standing employee tenure</strong></li><li>Competitive compensation and comprehensive benefits package</li><li>Opportunity to join a <strong>well-regarded construction law practice</strong> with a stellar reputation</li></ul><p><strong>To Apply:</strong></p><p>Please send your <strong>resume</strong> and a brief cover letter to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>We are looking for an experienced Sr. Accountant/Financial Analyst to join our team in Torrance, California. In this role, you will play a key part in managing financial reporting, compliance, and process improvements within the automotive industry. This is an excellent opportunity to contribute your expertise in accounting and financial analysis while collaborating with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed workpapers, including account reconciliations and analysis, along with journal entries to ensure accurate and complete financial reporting.</p><p>• Review and support incentive accruals and deliverables, working closely with finance management and other stakeholders.</p><p>• Assist in compliance and audit processes for the product segment, ensuring all reconciliations meet organizational standards.</p><p>• Collaborate with business and operational teams to assess accounting implications in response to market conditions and business changes.</p><p>• Evaluate and refine reporting processes to improve accuracy and identify efficiency opportunities.</p><p>• Lead and participate in process improvement initiatives and execute various ad-hoc financial projects.</p><p>• Provide support and guidance to the Assistant Manager in key financial areas, ensuring deliverables are met on time.</p><p><br></p><p>For confidential consideration, please apply directly with your resume or call Brittany at (310) 719-1400. If you are already working with a recruiter from Robert Half, please contact him or her directly to expedite your candidacy for this role.</p>
<p>We are partnered with a reputable real estate organization and are currently looking for a senior accountant to report directly to the Assistant Controller. This Senior Accountant will be responsible for:</p><p><br></p><p><strong>Financial Reporting & Budgeting</strong></p><ul><li>Oversee monthly financial reporting for multiple properties to ensure accuracy and timeliness.</li><li>Review financials, sub-ledgers, and reconciliations, including acquisitions, dispositions, and closing entries.</li><li>Reconcile capital expense accounts and ensure proper coding of operating and capital expenses.</li><li>Deliver accurate financial statements to stakeholders and provide required lender reporting and compliance.</li><li>Support annual budget planning and provide analysis for operating and partnership expenses.</li></ul><p><strong>Distributions & Capital Management</strong></p><ul><li>Prepare and review cash flow reports to calculate and execute distributions.</li><li>Maintain preferred return and IRR schedules.</li><li>Manage capital improvement draws, capital calls, and verify supporting documentation for funding.</li></ul><p><strong>Audits, Tax, & Compliance</strong></p><ul><li>Lead interim and annual audits, ensuring timely and accurate reporting.</li><li>Coordinate with internal teams and external auditors to provide required documentation.</li><li>Support tax return preparation, including financial data, cost segregation studies, and delivery of required filings.</li></ul>
<p>A prestigious company in DTLA are looking for an Entry Level Office Assistant to support their team. The Entry Level Office Assistant will be responsible for: </p><p>· Answering and transferring calls</p><p>· Delivering office mail </p><p>· Setting up events</p><p>· Restocking office and kitchen supplies</p>
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
<p>We are looking for a detail-oriented Office Assistant to join our client's team in Encino, California. In this long-term contract to hire position, you will play a key role in supporting administrative tasks, ensuring the smooth operation of day-to-day activities. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Assure quality control when speaking to the customers, confirming information that the call center told the customer during the sale and talking to vendors about orders. </li></ul><p>• Activate devices and ensure all processes are completed accurately.</p><p>• Review reports to identify overages and track customer service changes.</p><p>• Update and maintain customer accounts with up-to-date information.</p><p>• Perform extensive data entry to ensure accurate record-keeping in company systems.</p><p>• Assist with general administrative tasks to support the team’s operations.</p><p><br></p>
<p>We are looking for a skilled Accountant or Analyst with a solid background in accounting and finance to join our team in Long Beach, California. In this Contract-to-Permanent position, you will play a critical role in optimizing NetSuite to support financial operations, reporting, and compliance. You will collaborate closely with the accounting team to ensure efficient month-end closings, accurate billing, and seamless audits, while driving system improvements to enhance overall performance.</p><p><br></p><p>Responsibilities:</p><p>• Oversee financial processes within NetSuite, including accounts receivable, accounts payable, general ledger, and fixed assets.</p><p>• Support month-end and year-end close activities by managing reconciliations and preparing journal entries.</p><p>• Handle subscription billing processes to ensure accuracy and timeliness.</p><p>• Assist in budgeting and forecasting activities using NetSuite planning tools.</p><p>• Coordinate documentation for bi-annual audits and ensure compliance with applicable accounting standards.</p><p>• Configure and maintain NetSuite modules to align with financial workflows and optimize system performance.</p><p>• Manage user roles, permissions, and system security for finance-related functions.</p><p>• Develop and refine financial reports, dashboards, and KPIs for leadership decision-making.</p><p>• Identify opportunities for process enhancements to improve accuracy, efficiency, and internal controls.</p><p>• Provide training and documentation for finance and accounting staff on NetSuite functionality.</p>
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p><strong>🌟 Administrative Coordinator – Empower Equity, Drive Impact 🌟</strong></p><p> 📍 Los Angeles, CA | 🕒 Full-Time | 💼 Education & Nonprofit Sector</p><p>Are you an organized, tech-savvy multitasker with a passion for education, equity, and impactful programs? Join a dynamic team dedicated to advancing inclusive learning through research, outreach, and professional development initiatives.</p><p><br></p><p>We’re seeking a detail-driven <strong>Administrative Coordinator</strong> who thrives in a fast-paced academic environment. In this pivotal role, you’ll serve as the backbone of a mission-driven center supporting faculty, researchers, and community partners. If you enjoy balancing logistics, budgets, events, and communications with precision and heart — we want to hear from you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><p> ✨ Coordinate events, speaker series, webinars, and training sessions</p><p> 📊 Manage budgets, process invoices, track data, and support research logistics</p><p> 📣 Lead outreach and communications (flyers, emails, web content, and more)</p><p> 🧠 Support professional development programs from registration to execution</p><p> 🤝 Act as liaison to internal departments and external partners</p><p> 📂 Supervise student workers and maintain confidential files with discretion</p><p><br></p>
<p>Robert Half is hiring for a well-established chiropractic and wellness center in Carlsbad seeking a friendly and organized Front Office Coordinator. This role is the first point of contact for patients and plays a vital role in creating a welcoming and efficient experience from check-in to check-out. If you enjoy helping others, thrive in a health-focused environment, and have a knack for keeping things running smoothly, this could be the perfect fit.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Greet patients, manage check-in/check-out, and schedule appointments</li><li>Answer phones, route calls, and respond to inquiries with professionalism</li><li>Maintain patient records and ensure HIPAA compliance</li><li>Coordinate with clinical staff to manage daily flow and appointment timing</li><li>Assist with billing, insurance verification, and payment collection</li><li>Support general office upkeep and supply management</li></ul>
