<p>A healthcare organization in Vista is seeking a detail-oriented <strong>Human Resources Assistant</strong> to support the HR department with employee administration, compliance tracking, and recruitment coordination. This role is ideal for someone looking to grow their HR career while gaining hands-on experience in a regulated environment. You’ll work closely with HR leadership to ensure accurate records, smooth onboarding, and responsive employee support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee personnel files and HRIS data</li><li>Support recruitment efforts including interview scheduling</li><li>Track certifications, licenses, and compliance documentation</li><li>Assist with benefits administration and employee inquiries</li><li>Prepare HR reports and documentation</li><li>Support payroll and timekeeping coordination</li><li>Ensure confidentiality of sensitive employee information</li></ul>
<p>Our client, a leading property management company, is seeking a detail-oriented HR Assistant to join their dynamic team. This role offers the opportunity to support a fast-paced Human Resources department and ensure efficient daily operations within a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities such as job postings, screening resumes, scheduling interviews, and onboarding new hires.</li><li>Maintain and update employee records, ensuring accuracy and confidentiality.</li><li>Support benefits administration, including enrollments, changes, and responding to employee questions.</li><li>Prepare HR documents, reports, and correspondence as needed.</li><li>Help coordinate training sessions and compliance initiatives across locations.</li><li>Respond to employee inquiries regarding HR policies, procedures, and programs.</li><li>Provide administrative support for payroll and timekeeping processes as assigned.</li><li>Contribute to special HR projects and support the HR Manager and broader team.</li></ul><p><br></p>
<p>A growing construction and development company in San Marcos is seeking a proactive <strong>Executive Assistant</strong> to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and schedules</li><li>Coordinate internal and external meetings with project managers, vendors, and clients</li><li>Prepare reports, meeting agendas, and executive summaries</li><li>Assist with contract documentation, change orders, and project files</li><li>Track deadlines, permits, and compliance documentation</li><li>Support leadership with follow-ups and task coordination</li><li>Maintain organized digital and physical records</li><li>Serve as a communication bridge between office and field teams</li></ul>
<p>A private real estate organization in Rancho Santa Fe is seeking a polished and proactive <strong>Executive Assistant</strong> to support executive leadership and high-level projects. This role blends administrative excellence with project coordination and requires someone who is confident, detail-oriented, and adaptable.</p><p><strong>Responsibilities</strong></p><ul><li>Provide direct executive support including scheduling and correspondence</li><li>Coordinate meetings, presentations, and external communications</li><li>Assist with project tracking and deadline management</li><li>Prepare documents, reports, and executive summaries</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Maintain organized records and confidential files</li><li>Support day-to-day office operations as needed</li></ul>
<p>A respected professional services firm in Encinitas is seeking a detail-oriented <strong>Accounting Assistant</strong> to support day-to-day accounting operations. This role is ideal for someone looking to build a strong foundation in accounting while gaining exposure to multiple financial functions. You will work closely with senior accountants to ensure accurate records, timely processing, and smooth month-end close activities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and reconcile financial transactions in accounting systems</li><li>Support bank and credit card reconciliations</li><li>Prepare journal entries under supervision</li><li>Maintain organized financial documentation</li><li>Assist with month-end close tasks and reporting</li><li>Respond to internal accounting inquiries</li><li>Support audits by gathering documentation</li></ul>
<p>Our company is seeking a proactive and detail-oriented Assistant Property Manager to support our property management team in San Diego. You will play a vital role in maintaining high-quality tenant relations, assisting with property operations, and ensuring the efficient management of day-to-day activities across our properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with leasing activities, including showings, application processing, and lease administration</li><li>Support property inspections, maintenance scheduling, and vendor coordination</li><li>Respond promptly to tenant inquiries and service requests</li><li>Monitor rent collections, prepare deposit records, and help with delinquency follow-up</li><li>Maintain accurate property files, records, and financial documentation</li><li>Help organize move-ins/outs and coordinate turnover processes</li><li>Ensure compliance with local regulations and company policies</li><li>Assist the Property Manager with budgets, reporting, and special projects as needed</li></ul><p><br></p>
<p>Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul><p><br></p>
We are looking for a skilled Legal Assistant to join our team on a contract basis in San Diego, California. This role primarily focuses on supporting insurance defense litigation and involves a mix of administrative and trial preparation responsibilities. With opportunities for hybrid or on-site work, this position is ideal for candidates with a strong background in civil litigation and excellent organizational skills.<br><br>Responsibilities:<br>• Manage complex litigation calendars, including hearings, depositions, mediations, expert meetings, and trial dates across various venues.<br>• Monitor and confirm statutory and local-rule driven deadlines, while setting reminders and ensuring attorney availability.<br>• Assist with e-filing and e-service in California state and federal courts, ensuring compliance with local rules and filing deadlines.<br>• Prepare and quality-check exhibits, indices, and labels for filings and service.<br>• Maintain organized electronic and physical case files, adhering to consistent naming conventions and folder structures.<br>• Open and close cases, conduct conflict checks, manage intake packets, and support billing and time entry processes.<br>• Assemble trial binders, witness lists, exhibit lists, and hearing notebooks as needed.<br>• Provide administrative support during pre-trial preparations, ensuring deadlines are met and tasks are prioritized effectively.<br>• Collaborate with attorneys to manage multiple litigation timelines and pivot quickly during high-pressure periods.
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position suited for an individual with strong organizational skills and a commitment to excellence. The role involves handling a variety of administrative tasks in a fast-paced environment while ensuring high-quality work.<br><br>Responsibilities:<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Utilize Microsoft Office applications, such as Excel and Word, to complete administrative tasks efficiently.<br>• Communicate effectively with clients and team members through both written and verbal correspondence.<br>• Prioritize and multitask daily responsibilities to ensure deadlines are met without supervision.<br>• Perform general office duties, including filing, data entry, and document preparation.<br>• Ensure quality and accuracy in all work produced, maintaining a consistent pace.<br>• Collaborate with team members to support ongoing projects and operational needs.<br>• Independently manage workload while adhering to company standards and procedures.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
<p><strong>Position Overview</strong></p><p>The Operations Specialist supports the day-to-day operational functions of the insurance organization by ensuring processes, systems, and workflows run efficiently and accurately. This role partners closely with internal teams including underwriting, claims, case management, and customer service to support policy and case operations while maintaining compliance with internal standards and regulatory requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support operational workflows related to insurance policies, claims, and case processing</li><li>Review, process, and verify documentation for accuracy, completeness, and compliance</li><li>Maintain and update records within insurance and operations management systems</li><li>Identify process gaps, errors, or inefficiencies and escalate or recommend improvements</li><li>Coordinate cross-functional communication between operations, claims, underwriting, and service teams</li><li>Track operational metrics, service-level agreements (SLAs), and turnaround times</li><li>Assist with audits, quality assurance reviews, and compliance reporting</li><li>Prepare operational reports, summaries, and performance tracking as needed</li><li>Respond to internal and external inquiries related to operational processes</li><li>Support implementation of new procedures, systems, or process updates</li><li>Ensure adherence to company policies, regulatory standards, and confidentiality requirements</li></ul><p><br></p>
We are proud to represent a fast-growing, client-focused mortgage brokerage in Irvine that is redefining the home financing experience. As a Customer Service Representative on a contract to permanent basis, you’ll be the voice of our brand connecting with motivated homebuyers, building trust, and driving success. This is an exciting opportunity to join a collaborative team where your contributions directly impact growth and client satisfaction. What You’ll Do Engage & Convert: Respond to inbound leads and follow up with warm prospects via phone, email, and CRM to build lasting relationships. Drive Results: Schedule appointments for loan officers, assist with pre-qualification, and help clients take the next step toward homeownership. Collaborate & Grow: Partner with referral sources and internal teams to maximize opportunities and deliver exceptional service. What We’re Looking For Sales Savvy: Strong communication and relationship-building skills with a passion for helping people. Goal-Oriented: Motivated by targets and thrives in a fast-paced environment. Tech-Comfortable: Experience with CRM systems and digital communication tools. Mortgage Knowledge: No Mortgage Knowledge necessary! We will train up on all our services Why Join Us? Growth Potential: Contract-to-permanent with clear pathways for advancement to loan officer (we will sponsor loan officer certifications). Commission Opportunity: Once hired on permanently, you’ll earn competitive commissions on closed deals your success pays off! Supportive Culture: Work with a team that values integrity, collaboration, and innovation. Impactful Work: Help clients achieve one of life’s biggest milestones homeownership. Competitive Compensation: Base pay plus performance incentives once hired on.
<p>Our client, a reputable property management firm in San Diego, CA is seeking an accomplished Executive Assistant to provide high-level support to their leadership team. This individual will play a pivotal role in streamlining operations, facilitating communication, and enhancing organizational efficiency across multiple properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel logistics for property visits, board meetings, and industry events.</li><li>Prepare, review, and distribute correspondence, presentations, financial reports, and operational updates for internal and external stakeholders.</li><li>Serve as a liaison between executives, property staff, tenants, vendors, and regulatory agencies.</li><li>Support leasing, compliance, and contract management processes, including tracking deadlines and maintaining documentation.</li><li>Assist in organizing tenant communications, property inspections, and onboarding of new vendors.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Contribute to process improvements by leveraging digital platforms, workflow automation, and new technologies commonly used in property management.</li><li>Help plan and coordinate special events, board meetings, and property-related milestones.</li></ul><p><br></p>
Essential Duties & Responsibilities<br>• Collect and record historical financial data<br>• Manage databases of financial records<br>• Create and update financial analysis reports and models<br>• Collect financial data from internal and external sources<br>• Set and track key performance indicators (KPIs) and objectives<br>• Collaborate with accounting and operations teams<br>• Use predictive, driver-based, and multi-scenario planning for forecasts<br>• Maintain an orderly financial records library and data store<br>• Ensure timely and accurate financial reporting<br>• Foster a culture of ethics, integrity, and good governance<br>• Provide technical support to department heads<br>• Assist with budgets, forecasts, and financial modeling<br>• Prepare variance analyses, risk/opportunity assessments, and ad hoc reports<br>• Identify and research variances in forecasts, budgets, and prior-year expenses<br>• Participate in corporate projects impacting the organization<br>Required Knowledge, Skills, & Abilities<br>• Strong knowledge of accounting, financial, and operational principles<br>• Excellent interpersonal and communication skills<br>• High commitment to quality, ethics, and compliance<br>• Ability to navigate ambiguous situations<br>• Superior attention to detail with the ability to manage multiple priorities and meet deadlines.<br>• Proficiency in Excel and PowerPoint<br>• Advanced skills in system, database, and data analysis<br>• Effective leadership and teamwork abilities<br>• Capability to analyze financial data and prepare reports<br>Education & Experience<br>• Bachelor’s degree in accounting, finance, or business administration preferred<br>• 2+ years of experience in accounting or financial analysis preferred<br>• Strategic planning and implementation experience is a plus<br>• Strong background in systems, databases, and information technology<br><br>Join our team to help shape and drive our financial strategy while ensuring our company's financial health and growth.<br><br>Are you a numbers whiz with a knack for turning data into actionable insights? We're looking for a dynamic Financial Planner and Analyst to join our team! Reporting directly to the Chief Financial Officer, you'll be at the heart of our financial strategy, helping to shape the future of our company. If you love diving into data, collaborating with a passionate team, and making a real impact, this job is for you!
<p>At Robert Half, we connect outstanding professionals with leading organizations to support business growth and excellence. Our client is seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive overall operational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, arrange meetings, and coordinate executive travel</li><li>Prepare correspondence, reports, presentations, and other documentation</li><li>Screen calls, greet visitors, and handle communications on behalf of executives</li><li>Maintain confidentiality and exercise sound judgment in all interactions</li><li>Support workflow automation initiatives and contribute to process improvements</li><li>Organize and prioritize incoming requests and tasks for leadership</li><li>Assist with special projects, event planning, and cross-functional collaborations</li><li>Liaise between executives and internal/external stakeholders</li></ul><p><br></p>
We are looking for an experienced Chief Financial Officer (CFO) to provide strategic financial leadership for a dynamic real estate and land development company in San Diego, California. The ideal candidate will excel in managing complex financial operations, driving investment strategies, and overseeing capital markets. With a focus on long-term growth, this role requires expertise in financial planning, compliance, and team leadership within the real estate and construction sectors.<br><br>Responsibilities:<br>• Develop and implement financial strategies to align with the company’s real estate and investment objectives.<br>• Collaborate with leadership teams to assess new land acquisitions, project feasibility, and portfolio performance.<br>• Lead financial modeling for acquisitions, construction, entitlements, and disposition scenarios.<br>• Oversee corporate and project-level financial reporting, ensuring accuracy and compliance.<br>• Manage budgets, forecasts, and cash flow planning to support land acquisition and construction projects.<br>• Establish and monitor KPIs and dashboards to track financial health and project outcomes.<br>• Build and maintain relationships with banks, lenders, and equity partners to secure financing for development projects.<br>• Negotiate and structure financing agreements, including construction loans, land loans, and joint ventures.<br>• Implement financial controls, policies, and compliance measures tailored to real estate operations.<br>• Mentor and lead a high-performing finance team to support multi-phase development projects.
