We are looking for a detail-oriented Payroll Coordinator to join our team in San Rafael, California. In this long-term contract position, you will play a key role in managing accurate and timely payroll processes for a diverse workforce, including union and non-union employees across multiple states. This is an excellent opportunity for individuals who thrive in fast-paced environments and are committed to ensuring compliance and precision in payroll operations.<br><br>Responsibilities:<br>• Process and manage full-cycle payroll operations, including data entry, validation, reconciliation, auditing, and distribution across various payroll systems.<br>• Maintain and process employee time records while ensuring compliance with company policies, collective bargaining agreements, and wage and tax laws.<br>• Conduct regular audits to verify payroll accuracy, including wages, taxes, benefits, and accruals.<br>• Prepare and reconcile payroll reports, tax filings, and timekeeping records to ensure compliance and support management reporting.<br>• Coordinate garnishments and handle remittances for benefit trusts, retirement plans, union dues, and other obligations.<br>• Respond to employee and manager inquiries regarding payroll, timesheets, and pay statements, offering clear and timely support.<br>• Develop and maintain documentation of payroll processes and guidelines to ensure operational consistency.<br>• Identify and recommend process improvements to enhance payroll efficiency and accuracy.<br>• Assist with special payroll-related projects, such as audits and reconciliations, as needed.<br>• Provide training and guidance on payroll systems, self-service tools, and time entry procedures.
We are looking for an experienced and strategic leader to oversee information security operations at the highest level. This role requires a forward-thinking, detail-oriented individual who can safeguard organizational assets, ensure compliance, and lead cybersecurity initiatives across a dynamic environment. Join us in Emeryville, California, and contribute to building a secure and resilient foundation for our business.<br><br>Responsibilities:<br>• Develop and execute a comprehensive information security strategy aligned with organizational goals.<br>• Lead and mentor a team of security experts, fostering growth and collaboration.<br>• Oversee the implementation of advanced cybersecurity measures to protect sensitive data and systems.<br>• Manage vendor relationships and evaluate third-party security solutions.<br>• Monitor and respond to security incidents, ensuring timely resolution and prevention of future threats.<br>• Establish and maintain disaster recovery and business continuity plans.<br>• Ensure compliance with regulatory standards and industry best practices.<br>• Collaborate with executive leadership to align security initiatives with business objectives.<br>• Conduct regular risk assessments and implement mitigations to address vulnerabilities.<br>• Stay informed about emerging threats and technologies to proactively enhance security measures.
We are looking for a Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will play a vital part in ensuring smooth administrative operations within the outpatient clinical setting. This is a long-term contract position, offering the opportunity to support patients and healthcare providers through effective coordination and communication.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-in and check-out processes.<br>• Welcome patients, addressing their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and respond to urgent patient needs.<br>• Maintain clinic databases, including information and paging directories, while processing internal forms.<br>• Provide support to doctors and patients by utilizing reference tools and documentation.<br>• Handle non-clinical patient messages and CRMs, escalating concerns when necessary.<br>• Organize and distribute incoming faxes, mail, and clinic-specific documentation.<br>• Ensure compliance with organizational service standards and department expectations.<br>• Assist with surgery scheduling and other administrative tasks related to daily clinic operations.<br>• Deliver exceptional customer service while managing multiple priorities effectively.
We are looking for a detail-oriented Administrative Assistant to join our team in San Francisco, California. This Contract to permanent position offers an exciting opportunity to provide essential support to managers and senior operations leaders in a fast-paced environment. The role requires exceptional organizational skills, strong communication abilities, and a proactive approach to managing administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide high-level administrative support to managers and senior operations staff, ensuring seamless coordination of schedules and priorities.<br>• Handle client-related administrative tasks, including preparing engagement letters, scheduling meetings, and managing electronic signatures.<br>• Organize and maintain accurate document management systems to ensure efficient information retrieval and reporting.<br>• Collaborate with the administrative team to assess and improve workflows, enhancing internal processes for greater efficiency.<br>• Serve as backup support for general office operations, assisting with mail distribution, courier services, and document processing.<br>• Facilitate office visits by greeting guests, directing them to meeting locations, and ensuring a welcoming environment.<br>• Coordinate conference room usage and maintain orderly meeting spaces to support office operations.<br>• Respond to incoming calls and inquiries, routing them appropriately and providing excellent customer service.<br>• Prepare specialized reports and assist managers with data analysis based on specific requirements.<br>• Contribute to team efforts by supporting additional administrative tasks as needed.
We are looking for an experienced Accounts Payable Specialist to join our team in Lodi, California. This is a long-term contract position within the construction industry, offering an excellent opportunity to contribute to financial operations and vendor management. The ideal candidate will bring expertise in full-cycle accounts payable processes and demonstrate strong collaboration skills.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice review, coding, and payment execution.<br>• Ensure timely and accurate processing of payments through ACH transfers and check runs.<br>• Collaborate with vendors to address inquiries, resolve payment discrepancies, and maintain positive relationships.<br>• Utilize NetSuite or similar systems to support accounts payable operations and project costing.<br>• Work closely with the Controller and other departments to ensure seamless financial operations.<br>• Monitor and reconcile accounts payable records to ensure accuracy and compliance.<br>• Assist in maintaining organized documentation for auditing and reporting purposes.<br>• Contribute to the improvement of accounts payable workflows and systems.<br>• Support project accounting efforts by coordinating expenses and cost allocations.<br>• Generate and review financial reports related to accounts payable activities.
We are looking for an experienced Accounting Manager/Supervisor to oversee financial operations and drive process improvements within our organization. This role offers the opportunity to lead a skilled accounting team and ensure compliance with financial regulations while supporting the company's growth. Based in Livermore, California, you will play a key role in enhancing financial reporting, managing budgets, and optimizing accounting practices.<br><br>Responsibilities:<br>• Oversee the preparation and timely completion of monthly financial statements.<br>• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and relevant financial regulations.<br>• Develop and present monthly budget comparisons, financial reports, and performance analyses.<br>• Lead and mentor the accounting team, fostering attention to detail and efficiency.<br>• Identify opportunities for process improvements and implement strategies to optimize accounting operations.<br>• Track and refine key business metrics, ensuring accurate documentation and reporting.<br>• Perform cost analyses to identify areas for cost reduction and implement control measures.<br>• Oversee the accurate filing of tax returns and required statutory filings.<br>• Manage cash flow, risk assessment, and overall financial health of the organization.<br>• Calculate commissions, bonuses, and profit-sharing amounts, ensuring proper payroll postings in the general ledger.
<p>We are looking for a detail-oriented Accounting Clerk to join our client in San Ramon, California. In this Contract position, you will play a key role in managing accounts receivable, collections, and accounts payable processes while maintaining accurate financial records and supporting the organization's accounting functions. This role is fully onsite and proficiency in Yardi software is highly preferred. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle daily sorting and processing of accounts receivable mail and deposits.</p><p>• Assist tenants with navigating and using the online payment system effectively.</p><p>• Conduct bank runs twice per week and as necessary to support financial operations.</p><p>• Maintain accurate tenant ledgers and databases, ensuring all records are up-to-date.</p><p>• Post commercial rents, send monthly statements, and manage rent raises and amendments.</p><p>• Attach rental agreements, leases, modifications, and addendums to tenant profiles in accounting software.</p><p>• Coordinate with collection agencies to address overdue tenant accounts and recover outstanding balances.</p><p>• Prepare and review delinquency reports with management on a bi-monthly basis.</p><p>• Process invoices by coding, verifying, and reconciling vendor accounts, ensuring compliance with billing protocols.</p><p>• Support the accounts payable process by sorting mail, reviewing invoices, and submitting approved payments promptly.</p>
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Senior Client Service Associate</strong></p><p><br></p><p><strong>Walnut Creek, CA | Onsite</strong></p><p><strong>$90–120K Base + Bonus</strong></p><p>A growing wealth management firm is seeking a <strong>Senior Client Service Associate</strong> to partner closely with a Senior Financial Advisor and support a high‑touch, relationship‑driven client experience. This is an onsite role in newly built, modern office space and offers strong visibility, meaningful client interaction, and opportunities to contribute across both client service and financial planning functions.</p><p><br></p><p><strong>Position Summary</strong></p><p>The Senior Client Service Associate will support advisory teams with client onboarding, meeting preparation, financial planning data gathering, account management, and ongoing service needs. This role also includes opportunities to lead client review meetings, present financial plans, and serve as a secondary advisor to select client relationships.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Client & Account Management</strong></p><ul><li>Support smooth onboarding for new clients</li><li>Schedule and prepare for client/prospect meetings; manage follow‑ups</li><li>Maintain accurate client and prospect data in the CRM</li><li>Serve as a “second chair” advisor and independently lead select client meetings</li><li>Present financial plans and assist with review discussions</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Complete client service tasks, including data gathering, account setup, maintenance, and general inquiries</li><li>Document all interactions and service tasks within the CRM</li><li>Provide general support for departmental projects as needed</li></ul><p><strong>Client Communication</strong></p><ul><li>Act as the primary point of contact for account servicing and transaction inquiries</li><li>Proactively engage clients to ensure needs are met and questions are addressed promptly</li></ul><p><strong>Compliance</strong></p><ul><li>Follow established procedures to ensure compliance with firm policies and regulatory requirements</li><li>Monitor client account activity and escalate potential issues</li></ul><p><strong>Team Collaboration</strong></p><ul><li>Perform foundational advisory functions and support a small set of clients as needed</li><li>Collaborate with the investment team on strategy recommendations and execution</li><li>Participate in team and staff meetings to support consistent service delivery</li><li>Assist with firmwide projects assigned by leadership</li></ul>
<p>We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and track organizational expenses to ensure accurate reporting.</p><p>• Collaborate closely with the Bookkeeper to review and approve bills.</p><p>• Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants.</p><p>• Handle incoming physical mail and maintain accurate document filing through scanning and organization.</p><p>• Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab.</p><p>• Process accounts payable and accounts receivable transactions in QuickBooks.</p><p>• Ensure proper coding of invoices for accurate financial documentation.</p><p>• Support financial reporting and provide administrative assistance as required.</p><p>• Utilize company-provided equipment with dedicated technical support to maintain efficient operations.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
<p>We are looking for an experienced VP of Finance and Operations to join a high-growth venture capital firm in San Francisco, California. This innovative organization manages billions across multiple funds and is recognized for its top-tier returns and institutional partnerships. The VP of Finance will play a pivotal role in scaling financial operations, ensuring compliance, and supporting the firm’s ambitious growth strategy in the technology investment sector. This role reports to the Operating Partner and has CFO path potential in 1-2 years' time. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and optimize fund and management company financial operations, ensuring accuracy and efficiency.</p><p>• Collaborate with investor relations and capital formation teams to enhance engagement and reporting.</p><p>• Partner with the investment team to streamline deal execution and coordinate legal processes.</p><p>• Develop and maintain robust operational, compliance, and reporting frameworks.</p><p>• Drive technology and data enablement initiatives to improve decision-making and efficiency.</p><p>• Lead and mentor the finance and operations team, fostering growth and development.</p><p>• Implement scalable systems and processes to support the firm's rapid expansion.</p><p>• Ensure regulatory compliance and maintain strong relationships with institutional investors.</p><p>• Build and sustain a culture of excellence within the finance and operations functions.</p>
We are looking for an experienced and detail-oriented Accounting Manager to lead our accounting operations and ensure the accuracy and integrity of financial processes. Based in San Jose, California, this role involves overseeing month-end close activities, managing general ledger functions, and supporting financial audits and account reconciliations. The ideal candidate will bring a strong background in accounting principles, leadership experience, and a proactive approach to process improvement.<br><br>Responsibilities:<br>• Supervise and mentor accounting staff, providing guidance on complex accounting issues and fostering growth and development.<br>• Manage monthly, quarterly, and annual close processes to ensure timely and accurate financial reporting.<br>• Oversee the preparation and review of general ledger entries, ensuring compliance with accounting standards.<br>• Conduct and review account reconciliations to maintain the accuracy of financial records.<br>• Coordinate and support financial audits, ensuring all necessary documentation and processes are in place.<br>• Monitor and improve internal controls to enhance operational efficiency and compliance.<br>• Collaborate with cross-functional teams on inventory accounting, including costing and variance analysis.<br>• Drive process improvements and implement best practices for accounting and financial reporting.<br>• Utilize advanced Excel and accounting systems to optimize reporting and data management.<br>• Provide technical accounting expertise and guidance to address complex financial matters.
<p>We are looking for a detail-oriented Staff Accountant to join our team in San Francisco, California. In this role, you will handle a variety of accounting functions, including accounts payable, financial reporting, and inventory accounting. This is an excellent opportunity for a motivated individual to contribute to a dynamic organization and grow professionally. <strong>For immediate consideration, please contact Daniel Mok directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Full-Cycle Accounting:</strong> Oversee daily accounting tasks including journal entries, reconciliations, and month-end closing processes.</p><p><strong>Financial Reporting:</strong> Support the Finance Director in creating and reviewing financial statements for GAAP compliance and accuracy.</p><p><strong>Bank Reconciliations:</strong> Complete monthly reconciliations for all bank and credit card accounts.</p><p><strong>Inventory Management:</strong> Work with operations and sales to maintain accurate merchandise inventory records and cost reporting.</p><p><strong>Revenue Recognition:</strong> Accurately record sales, refunds, and adjustments related to merchandise.</p><p><strong>Tax Support:</strong> Assist in tax preparation by gathering documentation and supporting the Finance Director with filings.</p><p><strong>Compliance & Audits:</strong> Contribute to compliance reporting and support external audits and regulatory filings.</p><p><strong>Process Optimization:</strong> Recommend and implement improvements to financial workflows and accounts payable procedures.</p><p><strong>Accounts Payable (AP) Management:</strong></p><ul><li>Process vendor invoices accurately and on time.</li><li>Handle invoice approvals and various payment methods (ACH, wire, credit card, checks).</li><li>Ensure accurate coding of invoices to appropriate accounts and departments.</li><li>Reconcile AP accounts and resolve discrepancies.</li><li>Maintain vendor information and address payment-related inquiries.</li></ul>
<p><strong>Investor Services Specialist – Premier Private Equity Firm</strong></p><p><br></p><p><strong>Interested? Let’s Connect!</strong></p><p>If this opportunity aligns with your background, apply today and send your résumé to <strong>JC del Rosario</strong> via LinkedIn—I’d love to connect and learn more about you.</p><p><br></p><p><strong>About the Role</strong></p><p>A well‑established and highly respected private equity firm is seeking an <strong>Investor Services Specialist</strong> to join their growing team. This role is ideal for someone who thrives in a dynamic environment, enjoys solving problems, and excels at managing multiple priorities with accuracy and confidence. You’ll play a key role in supporting investor operations, communications, data integrity, and process enhancements across the platform while collaborating closely with internal and external partners.</p><p><br></p><p><strong>What You’ll Do</strong></p><p><strong>Investor Reporting</strong></p><ul><li>Prepare and distribute quarterly/annual reports, capital account statements, and other fund‑related financial materials.</li></ul><p><strong>Operations & Communication</strong></p><ul><li>Manage shared inboxes and deliver timely, high‑quality investor communications.</li><li>Support onboarding processes for new funds and investor relationships.</li></ul><p><strong>Data & Systems</strong></p><ul><li>Maintain accurate investor data across CRM and fund accounting platforms.</li><li>Contribute to system upgrades and implementations, including tools such as Investorflow, Allvue, and Sensr.</li></ul><p><strong>Cross‑Functional Collaboration</strong></p><ul><li>Work closely with Investor Relations, Finance, and third‑party consultants on strategic and ad hoc initiatives.</li></ul><p><strong>Compliance</strong></p><ul><li>Coordinate AML/KYC documentation and tax form collection with external service providers.</li></ul><p><strong>Continuous Improvement</strong></p><ul><li>Recommend and implement enhancements to reporting templates, workflows, and the investor portal experience.</li></ul><p><strong>Why Join Us</strong></p><ul><li>Competitive base salary + annual performance bonus</li><li>100% employer‑paid medical, dental, and vision coverage</li><li>Strong retirement contributions and valuable firmwide perks</li><li>Supportive, organized, and hands‑on manager who provides structure and clarity</li><li>Free meals and a highly collaborative, team‑focused culture</li></ul>
We are looking for a dedicated Rental Assistance Program Manager to oversee property administration and support tenants effectively. This contract-to-permanent position is based in San Francisco, California, and offers an exciting opportunity to contribute to residential and commercial property management initiatives. The ideal candidate will bring exceptional organizational skills, bilingual fluency in Spanish and English, and a proven ability to lead and coach teams.<br><br>Responsibilities:<br>• Manage rental assistance programs, ensuring compliance with policies and procedures.<br>• Organize and oversee administrative tasks to maintain efficiency and accountability.<br>• Address tenant concerns and provide solutions to improve satisfaction and resolve issues.<br>• Guide and coach team members to enhance performance and meet organizational goals.<br>• Collaborate with leasing consultants and property managers to streamline operations.<br>• Utilize Yardi software for accurate tracking and management of property data.<br>• Set and monitor deadlines to ensure program goals are achieved.<br>• Coordinate interviews and tours for prospective tenants or candidates.<br>• Analyze and solve complex problems related to property management.<br>• Maintain fluency in Spanish and English to effectively communicate with diverse tenants.
<p>Well established and stable company is seeking an HR Generalist/HR Manager to oversee a combination of payroll operations and broader HR functions. This role requires a deep understanding of CA labor laws along with the ability to manage employee relations and administrative tasks efficiently. </p><p><br></p><p>Responsibilities:</p><p>• Review and process new hires, terminations, pay changes, and special payroll adjustments. </p><p>• Ensure compliance with California payroll regulations, including final pay requirements.</p><p> • Maintain payroll records, audits, and reporting as required. </p><p> • Coordinate with finance/accounting on payroll reconciliations. Human Resources (50%) </p><p>• Support onboarding and offboarding processes; prepare new hire packets and conduct orientations</p><p>• Maintain employee files and HRIS data integrity. </p><p>• Assist with benefits administration, including enrollments, changes, COBRA notices, and open enrollment support.</p><p> • Assist with employee relations matters by documenting conversations, scheduling meetings, and supporting investigations.</p><p> • Support recruitment activities such as posting jobs, screening applicants, and coordinating interviews. </p><p>• Maintain compliance with federal, state, and local employment regulations (California-specific compliance required). </p><p>• Assist with safety programs, leave of absence tracking (FMLA/CFRA/PDL), and workers’ compensation claims.</p><p> • Support HR projects, including handbook updates, training initiatives, and HR audits. </p><p>• Duties include but are not limited to the above. Education and/or Experience</p><p><br></p><p><br></p>
<p>A South San Francisco–based clinical-stage biotechnology company is seeking an experienced Corporate Paralegal to support its Legal Department on a 6-month contract basis. This role supports complex contracting, corporate governance, and compliance operations within a highly regulated, research-driven environment. The ideal candidate brings hands-on experience supporting biotech or pharmaceutical contracting, including agreements tied to clinical development, technical operations, manufacturing, supply chain, laboratory services, and vendor procurement. This hybrid (3 days onsite, 2 days remote) position works closely with in-house counsel and cross-functional teams across Clinical, R& D, Technical Operations, Manufacturing, Supply Chain, Finance, and Commercial.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, and edit agreements including NDAs/CDAs, Master Service Agreements (MSAs) and associated Work Orders/SOWs, Material Transfer Agreements (MTAs), Clinical Trial Agreements (CTAs), laboratory services agreements, and vendor/supplier or manufacturing-related agreements.</li><li>Manage the full contract lifecycle, including intake, execution, signature routing, archiving, renewals, and amendments.</li><li>Support negotiation workflows through redlines, revisions, issue spotting, and counterparty communications.</li><li>Monitor contract compliance, obligations, key dates, and deliverables.</li><li>Assist with the development and refinement of standard form agreements, templates, and playbooks.</li><li>Manage multiple agreements simultaneously in a deadline-driven environment.</li><li>Maintain corporate records, including minutes, resolutions, bylaws, charters, and subsidiary documentation.</li><li>Coordinate annual filings, business licenses, Secretary of State submissions, and other regulatory requirements.</li><li>Prepare and organize board and committee materials and maintain governance calendars.</li><li>Support governance-related policies, including signature authority and document retention.</li><li>Assist with due diligence requests, audits, and internal or external inquiries.</li><li>Support implementation and training related to contracting SOPs, templates, and legal department processes.</li><li>Maintain organized, audit-ready documentation across contracts, governance, and compliance.</li><li>Manage Legal’s intranet and SharePoint resources.</li><li>Coordinate DocuSign and other electronic signature workflows.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
<p>A South San Francisco–based clinical-stage biotechnology company is seeking an experienced Corporate Paralegal to support its Legal Department on a 6-month contract basis. This role supports complex contracting, corporate governance, and compliance operations within a highly regulated, research-driven environment. The ideal candidate brings hands-on experience supporting biotech or pharmaceutical contracting, including agreements tied to clinical development, technical operations, manufacturing, supply chain, laboratory services, and vendor procurement. This hybrid (3 days onsite, 2 days remote) position works closely with in-house counsel and cross-functional teams across Clinical, R& D, Technical Operations, Manufacturing, Supply Chain, Finance, and Commercial.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, and edit agreements including NDAs/CDAs, Master Service Agreements (MSAs) and associated Work Orders/SOWs, Material Transfer Agreements (MTAs), Clinical Trial Agreements (CTAs), laboratory services agreements, and vendor/supplier or manufacturing-related agreements.</li><li>Manage the full contract lifecycle, including intake, execution, signature routing, archiving, renewals, and amendments.</li><li>Support negotiation workflows through redlines, revisions, issue spotting, and counterparty communications.</li><li>Monitor contract compliance, obligations, key dates, and deliverables.</li><li>Assist with the development and refinement of standard form agreements, templates, and playbooks.</li><li>Manage multiple agreements simultaneously in a deadline-driven environment.</li><li>Maintain corporate records, including minutes, resolutions, bylaws, charters, and subsidiary documentation.</li><li>Coordinate annual filings, business licenses, Secretary of State submissions, and other regulatory requirements.</li><li>Prepare and organize board and committee materials and maintain governance calendars.</li><li>Support governance-related policies, including signature authority and document retention.</li><li>Assist with due diligence requests, audits, and internal or external inquiries.</li><li>Support implementation and training related to contracting SOPs, templates, and legal department processes.</li><li>Maintain organized, audit-ready documentation across contracts, governance, and compliance.</li><li>Manage Legal’s intranet and SharePoint resources.</li><li>Coordinate DocuSign and other electronic signature workflows.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
We are looking for a skilled HR Generalist to join our team in Mountain View, California. In this role, you will play a key part in managing and enhancing HR operations, ensuring compliance with policies, and driving efficiency through automation and process improvement. This is a long-term contract position that requires a proactive, detail-oriented individual who thrives in a fast-paced, collaborative environment.<br><br>Responsibilities:<br>• Develop and implement HR policies and processes by collaborating with cross-functional teams, including Legal, Finance, and Operations.<br>• Oversee the entire employee lifecycle, ensuring accurate documentation for hiring, promotions, status changes, and exits.<br>• Manage compensation operations, including payroll execution and administration of bonus plans, merit adjustments, and promotions.<br>• Administer time-off policies and ensure compliance with leave programs, handling payroll adjustments and legal requirements.<br>• Audit and redesign HR workflows for scalability, leveraging automation to streamline routine processes.<br>• Act as the subject matter expert for immigration-related matters, managing work authorization processes and ensuring compliance with deadlines.<br>• Ensure adherence to labor laws and company policies by conducting audits and maintaining regulatory documentation.<br>• Coordinate workplace operations by managing vendor relationships and maintaining a high-performance office environment.
<p><strong>Client Associate / Client Service Associate</strong></p><p>A reputable and growing wealth management firm is seeking a <strong>Client Associate</strong> to support advisory teams and deliver a high‑touch client experience for high‑net‑worth households. This role blends client service, operational support, relationship management, and light financial planning tasks—ideal for someone who enjoys being client‑facing, detail‑oriented, and a key part of a collaborative team.</p><p><br></p><p><strong>About the Role</strong></p><p>The Client Associate will work closely with financial advisors, serving as a primary point of contact for clients and helping manage day‑to‑day account activity. You’ll assist with onboarding, account maintenance, financial documentation, meeting preparation, and ongoing service needs. The ideal candidate is proactive, and eager to grow within the wealth management industry.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Client Service & Relationship Support</strong></p><ul><li>Serve as a primary contact for client inquiries, account activity questions, online access, and service needs</li><li>Support client onboarding, account opening, transfers, and ongoing account maintenance</li><li>Assist with financial planning data gathering and client meeting preparation</li><li>Attend client meetings and help present relevant materials when needed</li><li>Manage life‑event updates and ensure all client information is current and accurate</li></ul><p><strong>Account Operations</strong></p><ul><li>Process cashiering requests (wires, journals, checks, deposits, redemptions)</li><li>Complete subscription documents, cash management tasks, and RMD support</li><li>Reconcile account activity, transfers, and daily transactions for accuracy</li><li>Maintain client files and documentation in accordance with compliance standards</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Prepare reports, presentations, and client correspondence</li><li>Assist with internal projects, marketing initiatives, and event support</li><li>Provide general administrative assistance to the advisory team</li><li>Participate in required compliance and continuing‑education sessions</li></ul><p><strong>Skills & Key Attributes</strong></p><ul><li>Exceptional communication and relationship‑building skills</li><li>Highly analytical, organized, and detail‑oriented</li><li>Professional presence and strong client‑facing demeanor</li><li>Friendly telephone manner and strong service orientation</li><li>Self‑motivated, flexible, reliable, and eager to learn</li><li>Able to handle confidential information with discretion</li><li>Thrives in a fast‑paced, dynamic work environment</li></ul>
<p>We are looking for an Accounting Assistant to join our clients team in Pleasanton, California. This contract-to-permanent position offers an excellent opportunity to contribute to our accounting operations while working in a collaborative and organized environment. The ideal candidate will bring attention to detail and a proactive approach to managing various accounting tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure accuracy, applying the correct rates and obtaining necessary approvals from Project Managers.</p><p>• Enter credit card transactions into QuickBooks and manage receipt collection.</p><p>• Record expense report payments accurately within QuickBooks.</p><p>• Provide front desk coverage during designated times, including breaks, lunches, and absences.</p><p>• Assist with light collections for invoices and review aging reports as needed.</p><p>• Generate and verify invoices based on employee timesheets, ensuring timely distribution for approval.</p><p>• Support monthly invoicing processes, sharing workload with team members to handle over 400 invoices.</p><p>• Perform additional administrative and accounting support tasks as required.</p>
<p>Robert Half is working with a well-established public sector organization supporting regional water supply and conservation initiatives. We are seeking a detail-oriented and service-driven <strong>Administrative Assistant</strong>. This role supports daily administrative operations while assisting with community-focused water conservation programs that serve residents, businesses, and public agencies throughout the Bay Area. This is an excellent opportunity for a professional who enjoys combining administrative support with public outreach and environmental sustainability initiatives.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Administrative Assistant will provides administrative and program support to internal staff, leadership, and external stakeholders. Reporting to the Office Manager, this role supports multiple departments and plays a key part in coordinating office operations and assisting with water conservation programs and community education efforts.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general administrative support to ensure efficient office operations</li><li>Respond to and resolve administrative inquiries from internal and external stakeholders</li><li>Receive and direct incoming calls from public officials, partner agencies, media, vendors, and the general public</li><li>Greet visitors and manage incoming and outgoing mail distribution</li><li>Coordinate preventive maintenance, service calls, and inventory tracking for office equipment</li><li>Maintain and monitor office supply inventory, including ordering and expediting materials as needed</li><li>Maintain and organize office filing systems, including vendor and contract documentation</li><li>Maintain and distribute calendars for staff, board meetings, and agency events</li><li>Draft, edit, and proofread correspondence, reports, and internal communications</li><li>Coordinate meeting logistics, including reserving facilities and organizing onsite and offsite events</li><li>Assist with preparation, assembly, and distribution of meeting agendas and materials for board and committee meetings</li><li>Support special projects requiring data collection, tracking, and reporting</li><li>Perform additional administrative duties as assigned</li></ul>
We are looking for an organized and adaptable Office Manager to join our team in Alameda, California. This is a contract position ideal for a motivated individual who thrives in a dynamic environment and can manage a variety of administrative tasks with precision. The role involves supporting day-to-day office operations and requires excellent communication and multitasking skills.<br><br>Responsibilities:<br>• Oversee daily office operations to ensure smooth workflow and efficiency.<br>• Manage vendor relationships, including coordinating purchases and processing invoices.<br>• Organize and schedule corporate meetings and events, ensuring all logistics are handled effectively.<br>• Welcome and assist visitors, while managing deliveries and distributing mail.<br>• Operate and maintain security systems to ensure a safe office environment.<br>• Coordinate conference room bookings and prepare spaces for meetings.<br>• Handle receptionist duties, including routing incoming calls and addressing inquiries.<br>• Order and maintain office supplies to ensure the team has necessary resources.<br>• Provide program support to executives and team members as needed.
<p><strong>Job Description: Cost Accountant</strong></p><p>The Cost Accountant is responsible for collecting, analyzing, and reporting cost information to help drive operational efficiency, support financial decision-making, and ensure accurate financial records. This individual works closely with operations, manufacturing, and finance teams to develop cost standards, perform variance analysis, track inventory, and identify opportunities for process improvement.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Analyze and monitor manufacturing, production, or service costs to identify trends and areas for efficiency.</li><li>Prepare detailed cost reports and support ongoing budgeting and forecasting activities.</li><li>Record and reconcile inventory, material, labor, and overhead costs.</li><li>Perform monthly, quarterly, and annual close activities related to cost accounting.</li><li>Conduct variance analysis and communicate findings to management with recommendations.</li><li>Collaborate with teams to establish and maintain cost standards for products and services.</li><li>Ensure compliance with company policies and relevant accounting standards.</li><li>Support internal and external audits with cost documentation and reports.</li><li>Assist management in developing cost reduction strategies and streamlining operations.</li><li>Maintain accurate records in accounting systems and recommend process improvements.</li></ul><p><br></p>
<p>A high-growth, pre-IPO technology company is seeking a Corporate Governance / Subsidiary Management Paralegal to take ownership of its global subsidiary management function. This fully remote contract role will support Legal and Finance by managing the creation, maintenance, and governance of entities across LATAM, EMEA, and APAC, ensuring accurate records and smooth day-to-day operations.</p><p><br></p><p>This is an opportunity to step into a high-ownership role at a growing technology company and make an immediate impact by bringing structure and consistency to global subsidiary governance. Ideal for a corporate paralegal with deep entity management experience who is seeking a meaningful contract role with long-term potential.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Take ownership of the full lifecycle of global subsidiaries, including formations, registrations, dissolutions, and entity changes</li><li>Manage director and officer updates, addresses, and ongoing corporate housekeeping</li><li>Prepare and maintain board and shareholder resolutions, written consents, and minute books</li><li>Coordinate with local counsel on jurisdiction-specific filings and requirements</li><li>Track and manage annual returns, renewals, and statutory deadlines across multiple countries</li><li>Maintain accurate corporate records, entity trackers, and compliance calendars</li><li>Partner closely with Legal, Finance, Accounting, and Tax teams to ensure entity data is current and reliable</li><li>Support broader corporate governance and legal operations tasks as needed</li></ul><p><br></p>
