<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p>Robert Half is working with a dynamic pharmaceutical company seeking a detail-oriented <strong>Contracts Manager</strong> to support legal and operations teams in managing clinical trial agreements and other critical contracts.</p><p> </p><p><strong>Job Title:</strong> Contracts Manager </p><p><strong>Location:</strong> Fully Remote</p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate</strong>: $65 per hour </p><p><strong>Duration</strong>: 6+ Months</p><p><strong>Hours:</strong> 20-40 Hours per week, M-F, EST business hours</p><p> </p><p><strong>Role Overview:</strong></p><p>The Contracts Manager will be responsible for organizing, maintaining, and processing contracts efficiently and consistently. This role requires someone with strong attention to detail, excellent organizational skills, and prior experience in pharmaceutical, biotech, or clinical trial contract management.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and organize contract files in a structured and consistent manner</li><li>Ensure contracts are named and saved using standardized naming conventions</li><li>Prepare and send contracts for signature; follow up as needed</li><li>Batch contracts and update templates when necessary</li><li>Perform mail merges for contracts with varying names and descriptions</li><li>Collaborate with internal teams to ensure timely contract execution</li><li>Support template updates and process improvements</li></ul><p><br></p>
<p>90,000 - 110,000</p><p><br></p><p>benefits include</p><ul><li>medical</li><li>hybrid schedule</li><li>paid time off</li></ul><p>My client, a rapidly growing Equipment Leasing company located in Bridgewater, has an opportunity for a Sales and Use Tax Manager and offers a Hybrid schedule and great benefits!!</p><p>• Coordinating billing (chargebacks) to lessees ensuring collection of taxes.</p><p> • Reviewing sales/use/property tax returns prepared by the other sale/use/property tax staff members, including analysis of the reasonableness of the filings given the reviewer’s knowledge of the company and follow up, as necessary, on unusual findings or relationships.</p><p> • Reviewing lease supplements and researching state tax law to determine appropriate sales and property tax treatment of leased equipment and ensuring that appropriate exemption certificates are on file to avoid potential audit liability. This determination is based on a review of a combination of information provided by the customer and researching applicable tax law and requires knowledge of both the customer and state tax law.</p><p> • Interacting with collection staff and customers as needed to resolve collection issues with respect to sales and use and property tax.</p><p>• Assist with state and local income tax audits and notices.</p><p> • Reconciling tax liabilities, chargebacks and tax payments to the general ledger and recommending charge offs or other reconciling entries, as appropriate.</p><p> • Serving as the sales/use and property tax audit liaison including performing self-audit of company documentation, responding to audit inquiries and attempting to minimize or negate any tax, interest or penalty assessments.</p><p> • Maintaining tax processing software.</p><p> • Obtaining signatures and payments needed for completing and mailing returns.</p><p> • Assist with preparation of state income tax returns (50 states) and related schedules for consolidated, combined and single entity filings.</p><p> • Assist with preparation and filing of city/local jurisdiction income tax returns & licenses.</p><p> </p><p> </p><p> </p>
We are looking for a detail-oriented and organized Receptionist to join our team on a short-term contract basis in New York, New York. This role is ideal for someone who thrives in a fast-paced environment and has experience in handling multi-line phone systems and managing administrative tasks. As the first point of contact for clients, you will play a vital role in ensuring smooth daily operations and delivering exceptional service.<br><br>Responsibilities:<br>• Manage heavy inbound calls using a 10-line phone system, ensuring prompt and attentive communication.<br>• Schedule appointments and maintain an organized calendar using appointment software.<br>• Welcome clients and visitors, providing a warm and courteous greeting.<br>• Perform general administrative tasks, including making copies and organizing files.<br>• Support the team with email correspondence and data entry as needed.<br>• Maintain office supplies and assist with small office tasks to ensure efficiency.<br>• Collaborate with colleagues to uphold the high standards of the office.<br>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, to complete daily tasks effectively.<br>• Handle confidential information with discretion and integrity.<br>• Ensure the reception area remains clean and organized to create a welcoming environment.
<p>We are seeking a <strong>Healthcare Data Entry Specialist</strong> to join our high-performing team in a secure, onsite environment. This <strong>Healthcare Data Entry Specialist</strong> will work within a healthcare-focused data processing operation to support the accuracy and completeness of critical patient and billing information.</p><p>You will play an essential role in identifying and manually entering data that cannot be captured by OCR software, verifying healthcare records, and supporting high standards of data integrity.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform manual data entry and verification of healthcare-related information</li><li>Identify and extract data that OCR software cannot process</li><li>Review and correct OCR-extracted data</li><li>Audit customer data for accuracy; make adjustments where needed</li><li>Compare data entries with source documents for quality control</li><li>Maintain high levels of productivity and accuracy</li><li>Work with team to meet daily workload and production goals</li><li>Follow HIPAA compliance and internal data security protocols</li><li>Communicate any program issues to management</li><li>Contribute to team morale and professional work environment</li></ul><p><strong>Environment</strong></p><ul><li>Onsite only – no remote option.</li><li>High-end corporate environment.</li></ul><p><strong>Security protocols</strong>:</p><ul><li>No phones or jackets with hoods on floor.</li><li>Cargo pants prohibited.</li><li>Lockers/closets provided for personal belongings.</li></ul><p><strong>Badge access required</strong>.</p><ul><li>Security training class included during onboarding.</li></ul>
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:</p><p>· Accurately document all workflow using designated service logs. </p><p>· Complete job tickets before commencing tasks to ensure accuracy and quality. Execute office services, primarily in reprographics, mail, and intake, according to company standards and protocols. </p><p>· Prioritize and manage workflow to meet contract deadlines for all assignments.</p><p>· Effectively communicate with supervisors and clients regarding project status or deadline concerns. </p><p>· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained. </p><p>· Perform regular quality assurance checks on one's work and work of team members. </p><p>· Safely lift up to 50 lbs. on a regular basis as part of essential duties. </p><p>· Answer phone calls and emails and place service calls when necessary. </p><p>· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.</p><p>· Consistently adhere to company and client site policies and procedures. </p><p>· Promote a cost-efficient approach when using office equipment and supplies.</p><p><br></p><p><br></p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
<p>We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. The ideal candidate will possess strong organizational skills and be proficient in handling computerized billing systems.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process billing statements to ensure timely and accurate invoicing.</p><p>• Upload invoices into the company’s billing system, maintaining organized records.</p><p>• Utilize Excel to manage billing data efficiently.</p><p>• Review and verify billing information to ensure accuracy before submission.</p><p>• Collaborate with internal teams to address any billing discrepancies or issues.</p><p>• Maintain up-to-date knowledge of the company’s billing procedures and systems.</p><p>• Generate reports related to billing activities for management review.</p><p>• Assist in streamlining billing processes to improve efficiency.</p><p>• Ensure compliance with company policies and regulatory standards related to billing.</p><p>• Provide excellent customer service when addressing billing inquiries.</p>
We are looking for an experienced Administrative Assistant II to join our team in New York, New York. In this role, you will support daily operations by performing diverse administrative tasks, ensuring efficiency and accuracy in all assignments. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys providing organizational support.<br><br>Responsibilities:<br>• Schedule and manage appointments and meetings to ensure smooth daily operations.<br>• Respond to inquiries and provide relevant information to callers and colleagues.<br>• Draft and edit memos, reports, and presentations with attention to detail.<br>• Transcribe notes and take dictation in support of accurate documentation.<br>• Conduct research and compile data to assist in creating comprehensive analyses.<br>• Prepare and monitor invoices, ensuring timely processing and accuracy.<br>• Manage expense reports and assist in budget preparation and development.<br>• Coordinate multiple projects simultaneously while adhering to deadlines.<br>• Maintain familiarity with established procedures and practices to ensure efficiency.<br>• Collaborate closely with supervisors and managers to support overall goals.
• Manage reception area, greet guests and customers <br>• Manage Conference room schedule with clients and internal team members<br>• Monitor and order office and kitchen supplies <br>• Ensure kitchen is kept organized and stocked <br>• Make sure the cleaning crew cleans kitchen on schedule <br>• Send biweekly reminders to staff about kitchen cleaning.<br>• Ensure bathrooms are kept clean and stocked. <br>• Assist the Project manager on tasks needed to complete projects. <br>• Assist the Finance Dept for purchasing supplies, tracking orders, and managing warehouse consumable supplies. <br>• Provide general support to CEO and upper management, project work, events, etc. <br>• Coordinate catering for guests and customers <br>• Monitor camera surveillance at front entrance of building and provide access as applicable <br>• Other duties or tasks as assigned by the Company as needed
<p>We are looking for a detail-oriented General Office Clerk to join our team. This role offers an excellent opportunity to contribute to administrative tasks, data entry, and departmental support within the company. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, ensuring timely distribution and organization.</p><p>• Perform data entry tasks with accuracy to maintain and update records.</p><p>• Scan and organize documents electronically for easy retrieval and reference.</p><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>50,000 - 55,000</p><p><br></p><p>We are looking for an organized and proactive Administrative Assistant to join our team in Marlboro, New Jersey. This role is ideal for someone with strong organizational skills and a collaborative approach to office operations. You will play a vital part in ensuring smooth daily workflows and maintaining a detail-oriented environment.</p><p>1+ years of experience required*</p><p><br></p><p>Excellent opportunity for growth! Apply today!</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the first point of contact by managing front desk reception duties, including greeting visitors and handling inquiries.</li><li>Support the team with document management tasks such as filing, organizing paperwork, and maintaining accurate records.</li><li>Monitor and manage office supply inventory, ensuring necessary items are ordered and stocked efficiently.</li><li>Perform various administrative tasks as assigned to support the needs of the office.</li><li>Communicate effectively via email and other channels to facilitate smooth operations and interactions.</li></ul>
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
We are looking for an experienced Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will play a vital part in maintaining smooth office operations and providing exceptional administrative support. This position offers an opportunity to contribute to a dynamic and detail-oriented environment while honing your organizational skills.<br><br>Responsibilities:<br>• Handle incoming calls with attention to detail, ensuring prompt responses and accurate information delivery.<br>• Manage daily administrative tasks such as scheduling appointments, maintaining records, and organizing office supplies.<br>• Perform data entry tasks with precision to maintain up-to-date and accurate information in company systems.<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring they feel welcomed.<br>• Coordinate communication between departments to facilitate efficient workflow and information sharing.<br>• Prepare reports, memos, and correspondence as needed, ensuring high standards of accuracy and formatting.<br>• Maintain confidentiality when handling sensitive information and adhere to company policies.<br>• Support the team by managing various clerical duties, ensuring deadlines are met.<br>• Monitor and restock office inventory to ensure supplies are readily available.<br>• Assist in organizing meetings and events, including preparing materials and managing logistics.
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will provide essential support in managing daily operations and ensuring smooth workflows within the office environment. This position is ideal for someone with strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Respond to incoming phone calls promptly and courteously, ensuring excellent communication with clients and team members.<br>• Perform accurate data entry to maintain organized and updated records.<br>• Organize and manage office files and documents to ensure easy accessibility.<br>• Welcome visitors and assist with receptionist duties, maintaining a friendly and attentive demeanor.<br>• Coordinate schedules and meetings to optimize productivity and time management.<br>• Prepare reports and documents as required by management.<br>• Handle email correspondence and distribute information to appropriate parties.<br>• Support the team with various administrative tasks to ensure efficient office operations.<br>• Monitor office supplies and place orders when necessary to maintain stock levels.<br>• Collaborate with team members to streamline processes and improve workflows.
We are looking for a meticulous and organized General Office Clerk to join our team in Lakewood, New Jersey. This Contract to permanent position is ideal for individuals who thrive in a structured and repetitive work environment, handling a variety of administrative tasks crucial to daily operations. The role involves working with paper documentation, maintaining efficient workflows, and ensuring accuracy in all processes.<br><br>Responsibilities:<br>• Perform routine tasks such as scanning, stapling, and organizing paper documentation.<br>• Prepare shipments by packing and processing paper materials for delivery.<br>• Maintain accuracy while handling repetitive administrative tasks.<br>• Utilize Microsoft Office tools including Excel, Word, and Outlook for record-keeping and communication.<br>• Assist with scheduling appointments and managing file organization.<br>• Ensure proper documentation and shipping procedures are followed.<br>• Collaborate with team members to achieve smooth workflow operations.<br>• Adapt to business casual work attire, maintaining professionalism in appearance and demeanor.<br>• Report directly to the designated supervisor for task updates and progress tracking.
<p>We are looking for a dedicated Office Assistant to join our team. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
