We are looking for a dedicated Administrative Assistant to join our team in Brooklyn, New York, on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of daily administrative functions. Your organizational skills, attention to detail, and ability to handle multiple tasks will be crucial in maintaining efficiency across various office activities.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support office operations.<br>• Answer and direct inbound calls professionally, ensuring excellent communication with clients and colleagues.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in preparing documents, reports, and presentations.<br>• Maintain office supplies and ensure inventory is well-stocked.<br>• Collaborate with team members to address and resolve administrative challenges.<br>• Uphold confidentiality and professionalism when handling sensitive information.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>Robert Half is seeking a detail-oriented and experienced <strong>Motion Paralegal</strong> to support a busy legal team. This is an excellent opportunity for a motivated legal professional to join a dynamic environment with the potential for permanent placement.</p><p><strong> </strong></p><p><strong>Job Title:</strong> Motion Paralegal – Onsite</p><p> <strong>Location:</strong> Long Island, New York</p><p><strong>Job Type:</strong> Temp-to-Hire (3–6 Month Contract)</p><p> <strong>Pay Rate:</strong> $28+/hour (based on experience)</p><p> </p><p><strong>Job Description:</strong></p><p>As a Motion Paralegal, you will be responsible for investigating and researching complex legal matters and preparing legal documents in accordance with attorney instructions. You will play a key role in supporting litigation efforts and ensuring timely and accurate document preparation and filing.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and serve legal documents including motions, cross-motions, responses, subpoenas, and discovery responses</li><li>Enter and maintain data in the legal computer system</li><li>Prepare exhibits and assemble legal packets for trial, arbitration, and hearings</li><li>Edit and format legal forms and documents</li><li>Coordinate with court clerks and legal personnel</li><li>Review case files to ensure discovery is complete post-Note of Issue</li><li>Assist with special projects and legal research as needed</li><li>Communicate effectively with internal departments and external legal entities</li></ul><p> </p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Paralegal Certificate <strong>or</strong> equivalent experience as a No-Fault Paralegal</li><li>Strong knowledge of legal terminology and litigation processes</li><li>Excellent written and verbal communication skills</li><li>Proficiency in legal software and Microsoft Office Suite</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Strong attention to detail and organizational skills</li></ul>
We are looking for an experienced Executive Assistant to support senior leadership and oversee essential office operations. This long-term contract position is based in New York, New York, and offers the opportunity to work on-site Tuesday through Thursday. The ideal candidate will be highly organized, detail-oriented, and capable of managing both executive support tasks and office management responsibilities.<br><br>Responsibilities:<br>• Maintain and coordinate executive calendars using Outlook and Teams, ensuring schedules are optimized and conflicts are resolved.<br>• Prepare and submit expense reports through Concur with accuracy and timeliness.<br>• Organize and schedule meetings, including reservations and logistical arrangements.<br>• Manage office operations such as ordering supplies, coordinating badge requests, and maintaining visitor logs.<br>• Handle shipping needs through FedEx, ensuring timely and efficient delivery.<br>• Facilitate data entry tasks in Excel on an occasional basis to support administrative needs.<br>• Utilize and manage software tools like Outlook, Teams, and Concur for seamless operations.<br>• Coordinate building access and loading dock requests for visitors and deliveries.<br>• Provide proactive support to leadership by anticipating administrative needs and streamlining processes.
<p>We are looking for a dedicated Part Time Office Assistant to join our team on a long-term contract basis in New York, New York. This part-time position requires someone who is detail-oriented, organized, and capable of managing daily office operations efficiently. The role involves handling administrative tasks, maintaining office supplies, and ensuring smooth day-to-day functionality.</p><p><br></p><p>Responsibilities:</p><p>• Manage mail-related tasks, including sorting, scanning, sending physical documents, and verifying incoming items.</p><p>• Maintain and stock the office pantry with coffee, snacks, and supplies, ensuring items are organized and readily available.</p><p>• Coordinate supply orders, unpack deliveries, and organize materials for events and general office use.</p><p>• Assist with visitor management by working with the building supervisor to register guests in the system.</p><p>• Support office events by counting and organizing collateral, ordering necessary materials, and arranging catering.</p><p>• Perform document-related tasks such as scanning, organizing files, and maintaining mailing lists.</p><p>• Travel to the office 1-2 times per month to provide on-site support for office operations.</p><p>• Collaborate with team members to ensure all administrative needs are met promptly and efficiently.</p><p>• Monitor inventory levels and place orders to replenish office supplies as needed.</p><p>• Provide general support to ensure the office runs smoothly and meets operational goals.</p>
<p>We are looking for a detail-oriented and resourceful Executive Assistant and Office Coordinator to provide contract-based support to senior leadership in a fast-paced environment for a 1 month duration. This contract position is front desk positioned to support day to day in office needs while provide executive level support to multiple executives and lasts for one month. Involves managing administrative tasks, coordinating schedules, Maintaining Kitchen/Pantry Supplies and ensuring seamless day-to-day operations. Based in New York, NY, this role requires exceptional organizational skills and the ability to prioritize effectively. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain multiple executive calendars, scheduling meetings and ensuring effective communication with internal and external stakeholders.</p><p>• Draft, proofread, and send correspondence on behalf of executives while maintaining confidentiality.</p><p>• Prepare executives for meetings by organizing logistics, creating agendas, and tracking follow-up actions.</p><p>• Arrange domestic travel plans, including detailed itineraries and bookings.</p><p>• Process and reconcile monthly expense reports, including corporate credit card charges and travel expenses.</p><p>• Coordinate internal events, employee communications, and cross-functional initiatives.</p><p>• Oversee office supply inventory, ensuring timely restocking of kitchen and pantry items.</p><p>• Handle incoming mail, deliveries, and package notifications, responding promptly to requests.</p><p>• Partner with building management and vendors to address maintenance and service needs.</p><p>• Collaborate with IT and facilities teams to resolve workspace or equipment issues efficiently.</p>
<p>Our distinguished client is seeking a dedicated Medical Malpractice Paralegal to join our team in Yardley, Pennsylvania. This position offers the chance to work in a dynamic legal environment where your expertise will contribute to meaningful case outcomes. If you thrive on managing complex litigation and supporting attorneys in high-stakes cases, this role is an excellent opportunity to grow and advance your career.</p><p><br></p><p>Please only apply if you have direct medical malpractice legal experience. Interested candidates who would like to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough case investigations to identify liable parties and gather critical evidence.</p><p>• Maintain consistent communication with clients to monitor their injuries and medical treatments.</p><p>• Collect, organize, and analyze medical and billing records to support case development.</p><p>• Evaluate health insurance liens and subrogation claims to ensure compliance and accurate resolution.</p><p>• Draft compelling legal documents, including demand letters and settlement agreements.</p><p>• Assist attorneys with preparing for settlements, discovery, and litigation proceedings.</p><p>• Manage trial preparation tasks, such as creating exhibits and organizing necessary documentation.</p><p>• Facilitate clear and effective communication with clients, opposing counsel, and other legal stakeholders.</p><p>• Oversee case timelines and maintain accurate records in legal management software.</p>
<p>Robert Half is seeking a <strong>Legal Administrative Assistant</strong> for our law firm client located in Hackensack, NJ. This role will provide critical administrative and operational support to assist a newly hired attorney during their transition into the firm. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced legal environment. Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong> is highly preferred.</p><p> </p><p><strong>Location:</strong> Hackensack, NJ (On-site, 5 days per week)</p><p> <strong>Job Type:</strong> Full-time (40 hours/week), Temporary (3–4 weeks, potential extension)</p><p> <strong>Start Date:</strong> ASAP (Preferred: Monday, October 30, 2023)</p><p><strong>Pay:</strong> $25/hour </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Phone & Communication Management</strong></li><li>Answer calls, relay messages, and serve as a professional point of contact for clients and external stakeholders.</li><li>Facilitate communication between the attorney and clients during the transition process.</li><li><strong>Calendar & Appointment Coordination</strong></li><li>Manage the attorney’s calendar, schedule meetings, and coordinate appointments.</li><li>Provide reminders and follow-ups for client and case deadlines.</li><li><strong>Document & Mail Processing</strong></li><li>Receive, organize, and process documents and correspondence.</li><li>Maintain digital and physical files using tools like <strong>NetDocuments</strong>.</li><li><strong>Case Management Support</strong></li><li>Assist with case file organization and ensure smooth transition of client information into firm systems.</li><li><strong>Office Operations & Billing Support</strong></li><li>Provide general office assistance as needed.</li><li>Enter billing information in <strong>iTimekeep</strong> and ensure accuracy.</li></ul><p> </p><p><strong>Requirements</strong></p><ul><li>Strong administrative and legal support experience.</li><li>Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong>.</li><li>Excellent organizational and communication skills.</li><li>Ability to handle sensitive information and multitask effectively.</li><li>Immediate availability.</li></ul><p><br></p>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
We are looking for an experienced Senior Executive Assistant to provide high-level support to C-suite executives in Flemington, New Jersey. This contract position requires a detail-oriented individual with exceptional organizational skills, top-notch communication abilities, and the capacity to manage multiple priorities with strict confidentiality. The ideal candidate will excel in calendar management, project coordination, and administrative tasks while ensuring accuracy and attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, scheduling appointments and meetings with precision.<br>• Coordinate and arrange complex travel itineraries, including booking flights, accommodations, and transportation.<br>• Prepare and distribute meeting minutes for executive-level discussions and ensure follow-up on action items.<br>• Handle budget tracking and billing processes, ensuring accuracy and timely submissions.<br>• Act as the primary point of contact for internal and external communications, demonstrating professionalism and discretion.<br>• Assist in managing special projects and deadlines, ensuring smooth execution and adherence to timelines.<br>• Maintain strict confidentiality in handling sensitive information and documents.<br>• Draft and edit correspondence, presentations, and reports with a high degree of accuracy.<br>• Collaborate with various departments to facilitate seamless coordination of executive activities.<br>• Monitor and prioritize incoming requests to support the executives effectively.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract to permanent basis. In this role, you will provide essential support to ensure the smooth operation of our office, including handling scheduling, correspondence, and administrative tasks. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving. <br> Responsibilities: • Coordinate and manage scheduling for appointments and meetings, ensuring seamless organization. • Prepare detailed minutes during meetings and assist in creating reports on a regular basis. • Establish and maintain a structured filing system to keep records accessible and organized. • Update office policies and procedures to align with current standards and practices. • Research and purchase office supplies, negotiating deals with suppliers to optimize costs. • Provide a welcoming and organized environment for visitors by offering general support. • Act as a liaison between managers and administrative staff, addressing queries and requests effectively. • Handle inbound and outbound calls, ensuring inquiries are managed promptly and professionally. • Manage email correspondence, responding to messages and maintaining clear communication channels. • Assist with coordinating and planning business-related meetings and events.
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role is based in New York, New York, and involves managing critical administrative tasks to ensure seamless daily operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.<br>• Prepare, edit, and format documents, presentations, and reports with a high degree of accuracy and professionalism.<br>• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and issue resolution.<br>• Organize and manage logistics for executive meetings, including preparing agendas and taking detailed meeting notes.<br>• Maintain and update confidential files and records, ensuring data integrity and accessibility.<br>• Proactively anticipate the needs of executives and take initiative to resolve challenges before they arise.<br>• Assist in the planning and execution of special projects, ensuring deadlines and objectives are met.<br>• Handle sensitive and confidential information with discretion and professionalism.
<p>We’re seeking a detail-oriented Administrative Assistant for a contract role in Jersey City, NJ, supporting the Global Mobility team. The ideal candidate will combine strong organizational and technical skills with proficiency in Excel, including pivot tables, VLOOKUPs, and conditional formatting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform accurate data entry and maintain both digital and physical filing systems.</li><li>Use advanced Excel functions like pivot tables and conditional formatting to analyze and present data.</li><li>Assist in preparing presentations for team meetings and stakeholders.</li><li>Support immigration processes, including managing visa documentation.</li><li>Ensure compliance and audit documents are current and accessible.</li><li>Organize shared drives by renaming and restructuring files for better usability.</li><li>Handle sensitive information while upholding confidentiality standards.</li><li>Collaborate with team members and follow directions to achieve team goals.</li></ul><p>Excel expertise is required for this position.</p>
We are looking for an experienced Executive Assistant to join our team in New Rochelle, New York. This is a long-term contract position, offering an exciting opportunity to support senior leadership with high-level administrative tasks. The ideal candidate will be proactive, detail-oriented, and skilled at anticipating needs to ensure smooth operations and organizational efficiency.<br><br>Responsibilities:<br>• Manage and coordinate schedules, calendars, and appointments to ensure seamless time management.<br>• Prepare and distribute meeting agendas, take detailed notes, and follow up on action items.<br>• Organize and maintain filing systems, documents, and office resources for optimal accessibility.<br>• Collaborate with vendors, staff, and external partners to facilitate communication and resolve issues.<br>• Provide project support by assisting with planning, tracking deadlines, and ensuring progress.<br>• Utilize Google Suite tools, including Sheets and Calendar, for administrative and organizational tasks.<br>• Ensure the office operates efficiently by anticipating needs and addressing them proactively.<br>• Maintain discretion and confidentiality when handling sensitive information.<br>• Assist with recruitment-related tasks, such as scheduling interviews and organizing candidate documentation.<br>• Support conference calls and correspondence to maintain effective communication channels.
