57 results for Administrative Assistant in New York, NY

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO. Responsibilities:• Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated.• Handle administrative duties for the CEO, including preparing correspondence and completing expense reports.• Arrange detailed travel plans for the executive team, including itineraries and meeting documents.• Coordinate logistics for high-level meetings within the organization and with external parties.• Handle confidential materials and correspondence with utmost discretion.• Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups.• Delegate tasks and information requests to other employees, ensuring follow-ups are completed.• Record and distribute minutes from executive and other meetings, tracking and following up on open items.• Maintain organized files of reference materials for projects or clients as needed.• Answer and screen incoming calls, initiating outgoing calls as requested.• Keep the CEO updated on all activities, correspondence, and upcoming deadlines.• Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions.

Executive Assistant OverviewWe are seeking highly organized and detail-oriented Contract Executive Assistants to support executives and leadership teams across a variety of industries. This role is ideal for individuals with advanced administrative skills, the ability to adapt quickly to new environments, and a commitment to delivering exceptional results.Primary ResponsibilitiesDay-to-day tasks may vary depending on the assignment and employer needs but typically include:<ol><li>Calendar and Schedule Management</li></ol><ul><li>Efficiently organize and manage executive calendars, including scheduling meetings, appointments, and travel </li><li>Proactively resolve scheduling conflicts and anticipate upcoming needs.</li></ul><ol><li>Communication Support</li></ol><ul><li>Act as a primary point of contact for communications, managing emails, phone calls, and correspondence.</li><li>Draft and edit emails, memos, reports, and presentations with accuracy and professionalism.</li></ul><ol><li>Travel Coordination</li></ol><ul><li>Arrange domestic and international travel itineraries, including flights, hotel bookings, transportation, and meeting logistics.</li></ul><ol><li>Document Preparation and Management</li></ol><ul><li>Prepare meeting agendas, compile information for reports, and create high-quality presentation materials.</li><li>Organize and maintain confidential files and records in electronic and hard copy formats.</li></ul><ol><li>Relationship Management</li></ol><ul><li>Serve as a liaison between executives, internal teams, and external stakeholders to ensure clear communication and the smooth execution of objectives.</li></ul><ol><li>Event Planning</li></ol><ul><li>Coordinate and execute special projects or events as requested, such as corporate meetings, team-building activities, or off-site engagements.</li></ul>

Executive Assistant We are offering a temporary to permanent employment opportunity in the education sector in New York. The role is for an Executive Assistant who will support key personnel within the organization. Responsibilities: • Assist the CEO with scheduling and organization using tools like Microsoft Outlook and Google Calendar• Facilitate communication between the CEO and other team members• Organize and manage digital files in systems like Google Drive and Google Docs• Prepare and coordinate virtual meetings using platforms such as Zoom• Record and distribute minutes from meetings• Manage and handle confidential information with discretion• Coordinate and manage complex travel arrangements and itineraries• Handle inquiries directed towards the CEO and provide prompt responses• Maintain an efficient flow of information between all levels of the organization• Perform other administrative duties as needed to support the CEO.

Executive Assistant We are offering a long-term contract employment opportunity for an Events Assistant in the Education-University industry in Piscataway, New Jersey, United States. The role requires a highly organized and detail-oriented individual who will assist in the planning, management, and execution of various tasks and responsibilities. Responsibilities:• Facilitate the planning, organization, and execution of events including logistics and materials preparations.• Manage and coordinate food vendors during events.• Handle community inquiries via email and phone professionally and promptly.• Maintain and manage departmental databases using Microsoft Excel.• Assist in the production of the monthly Campus & Community e-newsletter.• Oversee the inventory for event promotional materials.• Prepare and schedule social media posts for events and community programs.• Support commercial filming requests and monitoring.• Aid in the coordination of diverse programs such as the Rutgers Senior Citizen Audit Program.• Provide general administrative support as needed.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO. Responsibilities: • Coordinate and manage the CEO's calendar, scheduling appointments and meetings. • Handle email correspondence and conference calls, ensuring clear and effective communication. • Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties. • Maintain an organized filing system, ensuring easy access to important documents. • Manage mail, sorting and distributing as necessary. • Coordinate travel arrangements, ensuring all aspects of trips are well-planned. • Prepare and manage expense reports, ensuring accurate and timely submission. • Assist with the coordination of public events, ensuring they run smoothly. • Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks.

Sales Assistant We are offering an exciting opportunity for a front desk/Junior Administrative Assistant to join our team in Hauppauge, New York. In this role, you will be a key player in ensuring seamless operations by managing customer inquiries, maintaining meticulous customer records and processing applications. Responsibilities: • Handle incoming customer inquiries, providing timely and accurate responses.Answer phones • Process customer applications, ensuring data accuracy and efficiency.• Maintain comprehensive and up-to-date customer records.• Monitor customer accounts and initiate necessary actions.

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

Legal Assistant A busy company in the Verona area is seeking a Legal Assistant to join their firm. This Legal Assistant will get the chance to join a dynamic team that works well with each other and offers a flexible working schedule. The ideal Legal Assistant will have prior litigation experience and have worked with legal systems. This Legal Assistant will support 1-3 partners as well as the general office when needed. Other responsibilities of this Legal Assistant will include but not be limited to: <ul><li>Drafting various legal documents including letters, briefs, pleadings, and contracts </li><li>Coordinating and managing schedules, including conference calls and video conferences</li><li>Assisting attorneys with trial preparation and providing trial support when required</li><li>Handling state and federal court filings, including electronic submissions</li><li>Providing general assistance across the firm as part of the legal support team</li><li>Utilizing and submitting various administrative forms such as check requests and expense reports</li><li>Managing client relations and maintaining both electronic and hard copy client files</li><li>Coordinating large-scale document tasks with Office Services, including copying and scanning of documents</li><li>Overseeing the opening and closing of client matters</li><li>Monitoring deadlines and calendars as per attorney requests</li><li>Handling client inquiries, answering phone calls, and checking voicemails regularly.</li></ul> This Legal Assistant opportunity is paying between $60,000 and $70,000 annually depending on experience. If interested in this Legal Assistant role, apply today!

Medical Administrative Support We are actively seeking skilled and organized Contract Medical Administrative Professionals to provide essential support to healthcare facilities. If you have experience as a medical receptionist, medical clerk, or medical administrative assistant, these contract opportunities allow you to apply your expertise in patient care, scheduling, and records management while gaining exposure to a variety of healthcare settings.Primary ResponsibilitiesDay-to-day responsibilities will vary by specific role and organization but typically include:<ol><li>Patient Reception and Customer Service</li></ol><ul><li>Greet and check in patients, ensuring accurate capture of demographic and insurance information </li><li>Address patient inquiries in person, over the phone, or via email with professionalism and empathy.</li></ul><ol><li>Scheduling and Coordination</li></ol><ul><li>Schedule appointments, follow-ups, and procedures, ensuring alignment with physicians and clinical staff availability.</li><li>Manage appointment confirmations and cancellations, optimizing daily schedules to reduce gaps</li></ul><ol><li>Medical Records and Documentation</li></ol><ul><li>Maintain and update patient records in electronic medical record (EMR) systems such as Cerner or Epic.</li><li>Ensure documentation complies with HIPAA guidelines and organizational standards</li></ul><ol><li>Billing and Office Tasks</li></ol><ul><li>Assist with medical billing and coding tasks, including submitting claims and verifying insurance information.</li><li>Perform general office duties such as filing, faxing, photocopying, and inventory management.</li></ul><ol><li>Collaboration with Clinical Staff</li></ol><ul><li>Support physicians, nurses, and other healthcare professionals in maintaining efficient office workflows and resolving administrative bottlenecks.</li><li>Provide updates on patient scheduling or documentation needs as necessary.</li></ul><ol><li>Special Projects and Office Assistance</li></ol><ul><li>Handle special projects, such as maintaining communication logs, managing correspondence, and preparing reports for management.</li><li>Streamline processes and suggest improvements for administrative workflows.</li></ul>

Trusts & Estates Legal Assistant (Essex County, NJ) We are searching for an experienced and detail-oriented Legal Assistant to provide administrative support to the Trusts & Estates team for a regional full powered and well structured law firm in Roseland, NJ. Start Date: March 2025Location: Roseland, NJ (on-site)Hours: 9am-5pm EST (35 hours per week total)Pay: $30+/hour Qualifications:<ul><li>Prior experience as a Legal Assistant, preferably within a Trusts & Estates department.</li><li>Strong interpersonal skills with a client-oriented demeanor.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficient in Netdocs, Microsoft Office and billing/invoicing procedures.</li><li>Exceptional attention to detail and capable of handling multiple tasks concurrently.</li><li>Effective organizational skills and experience with handling legal documents.</li><li>Ability to work in a fast-paced, deadline-oriented environment.</li></ul>Education:<ul><li>A bachelor’s degree, or equivalent education and experience.</li></ul> This is an excellent opportunity for a detail-oriented and personable individual to provide vital support in a dynamic legal environment. If you meet the above qualifications, we invite you to apply for this contract assignment starting next week

Sales Assistant We are seeking a dedicated Executive Assistant to support busy CEO in Ronkonkoma, New York. <ul><li>Schedule Coordination: You will manage and coordinate the CEO’s calendar, adapting to changes and shifts in priorities quickly, and ensuring no detail is overlooked.</li><li>Travel Coordination: Arrange both international and domestic travel for business and personal trips, ensuring all logistics are seamless and stress-free.</li><li>Adaptability: Must be able to pivot quickly and handle last-minute changes with ease—no situation is too stressful for you.</li><li>Sales Data Review: Create reports to analyze sales performance and trends. </li><li>Strong Interpersonal Skills: A people person with a warm, approachable, and professional manner, comfortable interacting with all levels of the organization.</li></ul>

Legal Secretary Robert Half is seeking a contract to hire Legal Secretary in our New York office. In this role, you will be tasked with a variety of responsibilities that involve supporting our legal team, from processing legal documents to managing client communications and software updates. Start Date: March 2025 Location: New York, NY (Hybrid) Hours: Standard Business Hours Pay: $30+/hour Responsibilities: • Accurately transcribe, format, and edit legal documents • Manage and update the iManage software system • Oversee scheduling and calendar management tasks • Facilitate communication with clients via email • Assist with inputting attorney time and managing expense reports • Provide coverage to attorneys in other departments as required • Utilize LexisNexis, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various tasks • Handle billing functions and briefing duties • Dictate and document important information • Perform other duties as a Legal Assistant as needed

Sales Assistant We are offering a long-term contract employment opportunity in the Elizabeth, NJ area, for the role of a Sales Assistant. This role is based 100% onsite and is pivotal to our operations in the real estate sector. Responsibilities:• Facilitate property tours for prospective tenants, emphasizing the unique features and advantages of our properties.• Assist prospective tenants during the leasing process, aiding in application completion and lease agreement understanding, ensuring all paperwork adheres to compliance standards.• Build and sustain positive relationships with both current and potential tenants through prompt attention and resolution of inquiries and concerns.• Utilize various advertising channels to promote available properties, ensuring listings are accurate and appealing to attract potential tenants.• Handle administrative duties including managing correspondences, maintaining detailed records of property availability, monitoring lease expiration dates, and supporting daily office functions.• Collaborate effectively with property managers, maintenance staff, and other team members to manage property availability, tenant move-ins, and lease renewals.• Maintain up-to-date knowledge of local, state, and federal leasing regulations to ensure all lease agreements are in compliance with applicable laws.• Utilize skills in 'ADP - Financial Services', 'Concur', 'CRM', 'Crystal Reports', 'Data Processing', 'About Time', 'Answering Inbound Calls', 'Buying Processes', 'Cash Activity', 'Cash Handling', 'Yardi' to enhance job performance and customer service.

Assistant Project Manager We are offering an exciting opportunity in the construction industry for an Assistant Project Manager location in Brooklyn, New York. This role will be on-site and will allow the incumbent to work closely with experienced professionals in a dynamic team environment. Responsibilities:• Collaborate with the project team to manage commercial construction projects• Utilize Procore for project management functions• Maintain and update project schedules and budgets using Microsoft Excel• Participate in project meetings and provide updates on project status• Assist in managing relationships with clients, architects, and subcontractors• Ensure projects are delivered on time and within budget• Contribute to the development and implementation of project management procedures• Gain hands-on experience in construction management processes• Support the project team in administrative tasks related to the project. If this person is you, please apply to victoria.iacoviello@roberthalf

Paralegal We are seeking a seasoned Paralegal/Legal Assistant with 3-5 years of experience to join our dynamic and collaborative team. This role is ideal for a self-starter who is detail-oriented, highly organized, and adaptable. While the position has a strong legal focus, you’ll also provide administrative support to ensure the smooth functioning of our operations. This is a unique opportunity to grow professionally, gaining invaluable experience in drafting and filing legal documents, corporate governance, and international lease management. What We Offer: • A competitive salary range of $88K-$125K based on experience. • Comprehensive training in key areas such as international lease filing, investor relations, and corporate governance. • The chance to work with leases for outlets around the globe. • The opportunity to interact with global stakeholders and contribute to challenging projects. Responsibilities: • Draft and prepare corporate meeting minutes and maintain minute books for corporate governance. • Assist with filing leases with local governments, including international jurisdictions such as the UK. • Support the legal department with administrative tasks, including scheduling, correspondence, and file organization. • Coordinate the preparation and filing of K-1 forms for investors. • Conduct data entry, manage legal documentation, and ensure compliance with internal standards and external regulations. • Provide support for corporate and tax matters, as needed. • Serve as a Connecticut Notary (or be willing to obtain credentials) to meet business requirements. • Collaborate with multiple departments and act as a reliable team player in achieving organizational goals. Qualifications: • Education: Bachelor's degree preferred but not required. Paralegal certification is a plus. • Experience: 3-5 years of professional experience as a Paralegal or Legal Assistant. Candidates with a legal background and a strong attention to detail are highly preferred. • Skills: o Exceptional organizational and time-management skills. o Strong written and verbal communication abilities. o Proficiency in Microsoft Office Suite (Word, Outlook, Excel). o Ability to multi-task and handle administrative duties alongside legal work. • Bonus: Experience with leases, corporate governance, or tax filings (such as K-1 forms) is a plus. Soft Skills: • A go-getter attitude and willingness to take on diverse responsibilities. • Team player mentality with a cooperative and collaborative outlook. • Open to learning and growing within the position. • Comfortable working in dynamic, fast-paced environments with global implications. Requirements: • The ideal candidate must not be "married" to just paralegal work but embrace the opportunity to support various administrative tasks. • Connecticut Notary Public certification is highly desired or a willingness to obtain one upon hire.

Procurement Assistant We are offering a long-term contract employment opportunity for a Procurement Assistant in Hainesport, New Jersey. As a Procurement Assistant, you will be instrumental in supporting the procurement process, identifying suppliers and equipment manufacturers, and ensuring the quality of goods and services provided. Responsibilities:• Collaborate with the procurement specialist to identify necessary suppliers and Original Equipment Manufacturers (OEMs) for materials.• Actively participate in identifying alternative supply sources as needed to maintain customer production and overhaul schedules and address issues related to Obsolescence and/or Diminishing Manufacturing Sources and Supplies (DMSMS).• Evaluate the integrity and quality of suppliers and their ability to provide quality goods.• Keep track of supplier performance, identifying issues and concerns that may affect the procurement process.• Utilize Microsoft Office tools, particularly Excel, to maintain and organize procurement data.• Maintain familiarity with purchasing systems to support procurement activities.• Demonstrate a detail-oriented approach and multitasking abilities in managing procurement tasks.

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in the construction industry, based in Sunnyside, New York. The chosen candidate will work alongside our team, playing an integral role in maintaining financial records and processing transactions. Responsibilities • Accurately process invoices and ensure prompt payment to vendors • Assist in maintaining and reconciling accounts payable and receivable • Regularly upload certified payroll data into various portals • Utilize QuickBooks for various accounting tasks and data entry • Execute account reconciliation to ensure financial accuracy • Collaborate with the Office Manager, Project Managers, Estimators, and Payroll Administrator • Conduct audits to maintain financial integrity and accountability • Assist in billing processes to ensure timely payments • Utilize Microsoft Excel, Oracle, and SAP for various financial tasks.

Paralegals / Legal Assistant (Downtown NYC) We are in search of a Paralegal and Legal Assistant to join our team in New York. In this role, you will be tasked with a variety of responsibilities in a law firm setting, including reviewing legal and financial documents, creating various types of documents, and maintaining a high level of organization. Responsibilities: • Conduct thorough reviews of legal and financial documents • Take lead in creating letters, notices, and other necessary documents • Perform proofreading tasks to ensure accuracy in all documents • Utilize Microsoft Office Suite for various office functions • Maintain a high level of professionalism and focus in all tasks • Ensure a high level of organization in all tasks and responsibilities • Perform ad hoc financial tasks as required • Take responsibility for photocopying and scanning documents as needed • Maintain a detailed-oriented work ethic in all tasks and responsibilities.

Assistant Controller My client is a well-established, highly prestigious NFP located in NYC. The Director of Finance is looking for an exceptional Assistance Controller to join their team. The Assistant Controller will lead and manage the accounting team which includes (GL, AP/AR and Grants), a team of 3x. This is a very hands on accounting role, they need someone that can both work in the day to day accounting as well look from 10,000 ft on how the team, processes are working. Make and execute improvement recommendations. They are located in NYC and in the office 5 days a week. As always, these are permanent, full time, fully benefited salaried positions (these are NOT temp, or temp to perm). Compensation is based on experience:The Asst. Controller is between $110 - $135k base + pension + excellent benefits (they cover about 97% of a family medical plan) The role will cover:<ul><li>Manage the General Ledger, month end close, financial statement preparation</li><li>Assist with any board reporting</li><li>Implement "Expensify" and a "AP automation tool"</li><li>Manage a team of 3x staff</li><li>Manage AP/AR</li><li>Manage grant funding</li><li>Will assist the DOF on some budgeting and forecasting</li></ul> Who are you?<ul><li>Non for profit experience required</li><li>Experience with system implementations</li><li>Strong experience with change mgmt., implementations, process improvements</li><li>Experience with grants is a +</li><li>MBA or CPA is a + </li><li>A minimum of a BA/BS in accounting from a top accredited school</li><li>7+ years of experience. </li></ul> Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf

Accounting Assistant We are offering a permanent employment opportunity for an Accounting Assistant based in Piscataway, New Jersey. As an Accounting Assistant, you will be playing a crucial role in both the human resources and finance departments, ensuring smooth operations by handling payroll functions, accounts payable and receivable, bank reconciliations, and more. Responsibilities: • Assisting the human resources department by managing payroll functions such as data entry of timesheets and setting up new employees• Providing support to the finance director by handling billing, accounts payable and receivable, bank reconciliations, and expense reports• Ensuring all business transactions are reasonable, appropriate, and necessary, and safeguarding unit assets• Complying with operational policies and procedures, and conducting monthly analysis of budget activity• Monitoring financial and operational risk, and overseeing cash receipts• Administering and reconciling assigned departmental, sponsored, and non-sponsored accounts, including forecasting, commitments analysis, year-end support, and ongoing maintenance• Assisting with grant proposal checklists, budget template, and uploading required documents• Managing the monthly billing process and resolving any errors or payment issues• Providing support for cash management and Oracle entries.

Assistant Controller We are in the search for a meticulous Assistant Controller to be part of our client's team in the Credit Union industry located in Philadelphia, Pennsylvania. In this role, the Assistant Controller will be responsible for various tasks such as maintaining accurate financial records, ensuring quality service to members and staff, and assisting in the development of financial reports. The role also involves overseeing the financial close process and participating in the budget process. Responsibilities:• Oversee the maintenance and processing of data used in the asset and liability model • Assist in the development and maintenance of all financial reporting including month-end, Board reports, Asset-Liability Committee reports, and regulatory and annual audits• Participate actively in the budget process, including the collection, development, and formalization of required data• Oversee the review and reporting of mortgage accounting activities, including accrued interest, service fees, portfolio inventory, and recordkeeping of loan sales and payoffs• Assist in maintaining a highly motivated, well-trained staff and evaluate job performance to ensure quality of work and service to members and staff• Analyze, document, and make recommendations related to lines of business, products, or services as needed• Oversee the Investment Accounting and Administration• Assist with the development and maintenance of financial and statistical metrics as defined in the organization's strategic plan• Aid in coordinating critical activities required during a disaster recovery event• Oversee accounting and review of all AES/PHEAA/Student Choice/Lendkey loan reporting• Assist with various federal, state, and local filings• Ensure completion and preparation of accurate and timely prepared general ledger reconciliations for all entities

Mailroom Assistant We are in search of a temporary Mailroom Assistant to join our team located in New York. This role primarily involves handling mail and packages within the office premises. Responsibilities:• Comfortably lift and move packages across different floors within the office premises• Execute scanning tasks for mail and documents• Undertake clerical duties and data entry as required• Deliver mail promptly to the correct recipients within the office• Use Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Microsoft Word, Millennium, and About Time for various tasks• Provide exceptional customer service in all interactions• Maintain a tidy and organized work area to ensure efficient mail and package processing.

Assistant Property Manager Are you a highly organized and detail-oriented professional looking to grow your career in property management? Robert Half is partnering with a leading real estate organization to find a Commercial Assistant Property Manager to support their portfolio of commercial properties. This role offers the opportunity to develop your property management expertise, make meaningful contributions to a fast-paced business, and build a rewarding career with an innovative company. Key Responsibilities<ul><li>Assist in the day-to-day operations of commercial properties within the portfolio, ensuring excellent tenant relations and seamless property management.</li><li>Coordinate maintenance requests, vendor services, and work orders to ensure all properties are in optimal condition.</li><li>Prepare, review, and manage lease documentation, including renewals, tenant correspondence, and compliance tracking.</li><li>Support financial operations by processing invoices, tracking budgets, and assisting in monthly reporting for property performance.</li><li>Conduct regular property inspections to ensure safety standards, cleanliness, and overall aesthetics are maintained.</li><li>Act as a tenant liaison by addressing inquiries, resolving issues, and escalating matters to the Property Manager as needed.</li><li>Continuously monitor market trends to provide insights that align with the company's leasing and property management strategies.</li></ul>

Leasing Administrator We are seeking a motivated, organized, and customer-focused individual to join our team as an Entry-Level Leasing Assistant in Queens, NY. As a Leasing Assistant, you will support the leasing team in managing apartment rentals and ensure a positive experience for prospective tenants. This is an excellent opportunity for someone looking to start their career in property management and real estate.

Business Support We are seeking a detail-oriented and proactive Business Operations Assistant to support company owners and managers in various administrative functions. This role encompasses office administration, project and accounting support, human resources, technology management, and company branding. The ideal candidate will ensure smooth office operations, facilitate employee engagement, assist with financial processes, and enhance our company’s digital presence. This is an exciting opportunity for an individual who enjoys diverse responsibilities, learning new skills, and making meaningful contributions. Key Responsibilities: Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions. Handle mail, deliveries, and visitor reception. Manage voicemail messages and direct them to appropriate personnel. Reserve meeting rooms and coordinate office meetings, including lunch arrangements. Assist with facility maintenance and renovation projects. Organize social events and staff celebrations. Perform other administrative tasks as required. Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports. Support client service and business development initiatives. Assist with budgeting, accounting, and financial reporting activities. Aid in billing, collections, and accounts payable processes. Contribute to the development and maintenance of Safety Program policies. Request and manage certificates of insurance for clients and vendors. Perform additional project and financial support tasks as required. Human Resources: Maintain employment files and records. Assist with recruitment and onboarding of new employees. Schedule and prepare materials for detail oriented development meetings. Administer background checks and drug/alcohol testing programs. Support employee benefits program administration. Track PTO records and maintain vacation calendars. Assist with employment policy updates and implementation. Handle additional HR-related responsibilities as needed. Technology and Social Media: Update and maintain the company website and social media accounts to reflect company culture and projects. Assist with technology acquisitions, leases, inventories, and warranties. Track and troubleshoot technology issues and support tickets. Develop and enforce technology policies and procedures. Perform other technology-related tasks as required.

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