Search jobs now Find the right job type for you Create a job alert Explore how we help job seekers Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Legal Administrative and Customer Support Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2026 Salary Guide Demand for Skilled Talent Report Job Market Outlook Press Room Tech insights Labor market overview AI in recruiting Navigating the AI era Staffing for small businesses Cost of a bad hire Browse jobs Find your next hire Our locations

Add your latest resume to match with open positions.

18 results for Office Specialist in Murrieta, CA

Office Manager
  • Escondido, CA
  • onsite
  • Temporary / Contract
  • 28.5 - 33 USD / Hourly
  • We are looking for a highly organized Office Manager to support daily administrative and operational activities for a busy team in Escondido, California. This is a Contract position suited for someone who can balance office coordination, order processing, and shipping support while keeping workflows efficient and organized. The ideal candidate is comfortable handling a wide range of tasks, from customer-facing duties to purchasing assistance, and brings strong attention to detail in a fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of daily sales orders accurately using internal order management tools and related business systems.<br>• Coordinate outgoing shipments each day, ensuring documentation, scheduling, and communication are handled efficiently.<br>• Maintain organized office operations by overseeing administrative activities and supporting general front-desk needs.<br>• Use software such as Activate, QuickBooks, and Excel to manage records, track transactions, and prepare routine spreadsheets.<br>• Assist with purchasing activities by helping place orders, monitor supply needs, and follow up with vendors as needed.<br>• Keep office and operational supplies stocked so staff have the materials required for daily work.<br>• Provide responsive customer service by answering inquiries and helping resolve routine administrative or order-related issues.<br>• Identify opportunities to improve office procedures and recommend practical changes that increase efficiency and accuracy.
  • 2026-07-01T00:00:00Z
Office Services Coordinator
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 20 - 22.5 USD / Hourly
  • <p>We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.</p><p>• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.</p><p>• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.</p><p>• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.</p><p>• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.</p><p>• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.</p><p>• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.</p><p>• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.</p><p>• Handle additional day-to-day office duties as needed to support smooth team operations.</p>
  • 2026-07-01T00:00:00Z
Legal Secretary
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 85000 - 105000 USD / Yearly
  • <p>Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! </p><p><br></p><p> An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment.</p><p><br></p><p>We have placed people at this firm who love the work and the firm&#39;s environment!</p><p><br></p><p>Highlights</p><ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul><p>Responsibilities</p><ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul><p>Qualifications</p><ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul><p>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm.</p><p><br></p><p> </p><p>To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove&lt;at&gt;RobertHalf.&lt;com&gt;</p>
  • 2026-06-19T00:00:00Z
Legal Secretary
  • Newport Beach, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 105000 USD / Yearly
  • <p><strong><u>Litigation Legal Assistant – HYBRID in Newport Beach</u></strong></p><p>Robert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture.</p><p><br></p><p>This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul><p><strong>Why Join This Firm</strong></p><ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul><p><strong>Benefits</strong></p><ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul><p><strong>Compensation</strong></p><p>Salary range: $80,000–$105,000, plus performance-based holiday bonus.</p><p><em>Compensation will vary based on federal court experience, technical skillset, and overall career stability.</em></p>
  • 2026-06-23T00:00:00Z
Legal Assistant
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 90000 - 110000 USD / Yearly
  • <p>If you&#39;re a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.</p><p>Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team.</p><p><br></p><p>The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.</p><p>This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.</p><p>Responsibilities</p><ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul><p>Qualifications</p><ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul><p>If you&#39;re an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we&#39;d love to connect with you.</p><p>Submit resumes to Vice President, Quidana Dove at Quidana.Dove&lt;at&gt;RobertHalf.&lt;com&gt;</p>
  • 2026-06-12T00:00:00Z
Administrative Office Assistant
  • Brea, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • <p><strong>Administrative Office Assistant (Temp-to-Hire)</strong></p><p> <strong>Location:</strong> Brea, CA</p><p> <strong>Schedule:</strong> Monday-Friday, 8:00 AM-5:00 PM (Onsite)</p><p> <strong>Employment Type:</strong> Temporary-to-Hire</p><p>A well-established and highly respected CPA firm in Brea is seeking a dependable Administrative Office Assistant to join their team. This is an excellent opportunity for a professional who values stability, enjoys supporting a busy office environment, and takes pride in following through on responsibilities with accuracy and consistency.</p><p>Key Responsibilities</p><ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors while providing exceptional customer service</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule appointments and maintain calendars for accounting staff</li><li>Prepare, organize, scan, and file client documents and records</li><li>Assist with data entry and updating client information in company databases</li><li>Support tax season administrative projects and document management</li><li>Order and maintain office supplies and coordinate vendor requests</li><li>Assist with special projects and general office support as needed</li><li>Ensure confidentiality of client and financial information</li></ul><p> </p><p>We are looking for someone who:</p><ul><li>Is dependable and committed to long-term employment</li><li>Consistently follows through on assigned tasks and responsibilities</li><li>Takes ownership of their work and pays close attention to detail</li><li>Thrives in a structured office environment</li><li>Is proactive, organized, and willing to assist wherever needed</li><li>Enjoys being part of a collaborative and professional team</li></ul><p> </p>
  • 2026-06-16T00:00:00Z
Bookkeeper / Office Manager
  • Escondido, CA
  • onsite
  • Temporary / Contract
  • 32 - 34 USD / Hourly
  • <p>A growing family-owned construction and service company is seeking a Bookkeeper / Office Manager to oversee the day-to-day financial and administrative operations of the business. This is an excellent opportunity for someone who enjoys taking ownership, thrives in a small office environment, and can seamlessly balance accounting responsibilities with office management.</p><p>The ideal candidate is proactive, detail-oriented, and enjoys being the go-to resource for both financial and operational support.</p><p>Responsibilities</p><p><strong>Bookkeeping &amp; Accounting</strong></p><ul><li>Manage accounts payable and accounts receivable processes</li><li>Perform bank, credit card, and general ledger reconciliations</li><li>Prepare journal entries and assist with month-end close</li><li>Process customer invoices and monitor outstanding receivables</li><li>Maintain accurate financial records using accounting software</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee daily office operations and administrative functions</li><li>Coordinate office supplies, vendors, and service providers</li><li>Assist with payroll preparation and employee onboarding paperwork</li><li>Maintain company records, contracts, and confidential files</li><li>Support ownership with reporting, scheduling, and special projects</li></ul><p><br></p><p><br></p>
  • 2026-07-01T00:00:00Z
Administrative Assistant
  • Anaheim, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a dependable Administrative Assistant to join a construction and contractor team on a contract basis. This position supports daily office operations by managing incoming calls, assisting customers effectively, and providing administrative help across the service function. The role is well suited for someone who stays organized in a fast-paced environment, works well with others, and is eager to learn new processes while contributing wherever needed.<br><br>Responsibilities:<br>• Manage a high volume of incoming landline calls, especially during peak seasonal periods, and direct inquiries efficiently.<br>• Provide front desk coverage when the regular receptionist is unavailable due to absence or scheduled time off.<br>• Deliver courteous and detail-oriented service to customers while responding to questions and routing requests appropriately.<br>• Assist the service department with day-to-day administrative work, including general office support and data entry tasks.<br>• Work closely with service team members to learn workflows, procedures, and department expectations.<br>• Train alongside service coordinators to help maintain coverage when other team members are out of the office.<br>• Complete additional clerical and administrative assignments between calls to help keep office operations running smoothly.
  • 2026-07-01T00:00:00Z
Administrative Assistant
  • San Marcos, CA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.</p><p><strong>Responsibilities</strong></p><p>Office &amp; Project Support</p><ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul><p>General Administration</p><ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul><p><br></p>
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Riverside, CA
  • onsite
  • Temporary to Hire
  • 17.4135 - 22 USD / Hourly
  • We are looking for an Administrative Assistant to support legal and office operations in Riverside, California. This contract opportunity with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable managing document-heavy administrative work in a fast-paced environment. The person in this role will help maintain accuracy across legal materials, coordinate service assignments, and provide dependable support to the broader team while meeting client-specific expectations.<br><br>Responsibilities:<br>• Create, organize, and prepare documents for service by handling data entry, scanning, copying, and file assembly.<br>• Draft and format routine legal paperwork with close attention to detail and established standards.<br>• Examine incoming and outgoing documents to confirm completeness, accuracy, and proper formatting before distribution.<br>• Coordinate and assign service requests to process servers while tracking progress and follow-up needs.<br>• Support team members with day-to-day administrative tasks and shifting departmental priorities.<br>• Monitor client instructions and service requirements to help ensure work is completed according to expectations.<br>• Maintain orderly electronic and physical records to improve document access and workflow efficiency.
  • 2026-06-26T00:00:00Z
Administrative Assistant
  • Carlsbad, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p>A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.</p><p><strong>Responsibilities</strong></p><p>Administrative Support</p><ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul><p>Tenant &amp; Client Support</p><ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Orange, CA
  • onsite
  • Temporary to Hire
  • 26.6 - 30.8 USD / Hourly
  • We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.<br>• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.<br>• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.<br>• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.<br>• Distribute shipment tracking information and required documentation to customers in a timely manner.<br>• Coordinate customer visits, meetings, and internal team communications to support smooth operations.<br>• Provide backup administrative support during peak workloads and assist with special projects as needed.<br>• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.<br>• Assist with trade show coordination, marketing activities, and other departmental initiatives.<br>• Manage office supplies and provide general administrative assistance to the team.
  • 2026-07-01T00:00:00Z
Administrative Assistant
  • Rialto, CA
  • onsite
  • Temporary / Contract
  • 19.7885 - 24 USD / Hourly
  • We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions.<br><br>Responsibilities:<br>• Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness.<br>• Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions.<br>• Prepare and submit purchase requisitions and related documentation as departmental needs arise.<br>• Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately.<br>• Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization.<br>• Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
  • 2026-06-29T00:00:00Z
Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 25 - 32 USD / Hourly
  • <p>We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul><p><br></p>
  • 2026-06-26T00:00:00Z
Administrative Assistant
  • Yorba Linda, CA
  • onsite
  • Temporary to Hire
  • 28.5 - 33 USD / Hourly
  • We are looking for an Administrative Assistant to support a busy installation and project coordination team in California. This contract opportunity is ideal for someone who is organized, comfortable working with data, and confident communicating with customers in a clear and courteous manner. The person in this role will help keep reporting, order tracking, and billing updates accurate while supporting day-to-day coordination across active projects.<br><br>Responsibilities:<br>• Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates.<br>• Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details.<br>• Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded.<br>• Assist with invoice processing by reviewing customer billing information and updating records as needed.<br>• Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized.<br>• Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations.<br>• Organize construction-related documents and maintain accurate administrative records for ongoing jobs.
  • 2026-07-01T00:00:00Z
Executive Assistant
  • San Bernardino, CA
  • onsite
  • Temporary / Contract
  • 25.3365 - 31 USD / Hourly
  • <p>We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared.</p><p><br></p><p>We are seeking an experienced <strong>Executive Assistant</strong> with a strong background supporting senior leadership and providing full-cycle administrative support to a <strong>Board of Directors</strong>. The ideal candidate will be highly organized, detail-oriented, and skilled in managing sensitive information, complex scheduling, and board-related logistics in a fast-paced, professional environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate all aspects of board and committee meetings, including scheduling, calendar management, and meeting logistics</li><li>Prepare and distribute meeting agendas, board packets, presentations, and supporting documentation</li><li>Attend board meetings as needed and maintain accurate, detailed meeting minutes</li><li>Manage board-related communications, correspondence, and follow-up items</li><li>Track deadlines and ensure timely preparation and delivery of board materials</li><li>Serve as a liaison between executive leadership, board members, and internal/external stakeholders</li><li>Handle confidential and sensitive information with a high level of professionalism and discretion</li><li>Support travel arrangements, expense reporting, and other executive administrative tasks as needed</li><li>Assist with special projects and other administrative priorities in support of leadership initiatives</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Executive Assistant supporting senior executives and/or a Board of Directors</li><li>Extensive experience providing full-cycle Board meeting support</li><li>Strong background in coordinating board meetings, preparing agendas and board packets, and documenting meeting minutes</li><li>Excellent written and verbal communication skills</li><li>Exceptional organizational skills and attention to detail</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>High level of discretion, professionalism, and judgment</li><li>Proficiency in Microsoft Office Suite and other administrative support tools</li></ul><p><strong>Preferred Skills:</strong></p><ul><li>Experience managing board-related communications and logistics in a corporate, nonprofit, or public-sector environment</li><li>Ability to work independently while maintaining strong collaboration with leadership and key stakeholders</li><li>Strong problem-solving skills and a proactive approach to support</li></ul><p><br></p>
  • 2026-06-26T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 35 - 40 USD / Hourly
  • <p>We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul><p><br></p>
  • 2026-06-26T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary to Hire
  • 37 - 40 USD / Hourly
  • We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment.<br><br>Responsibilities:<br>• Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track.<br>• Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required.<br>• Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans.<br>• Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details.<br>• Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness.<br>• Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature.<br>• Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests.<br>• Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources.<br>• Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules.<br>• Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
  • 2026-07-01T00:00:00Z