Add your latest resume to match with open positions.

34 results for Office Specialist in Murrieta, CA

Office Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Office Assistant to join a busy team in California. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping operations organized, handling administrative support with precision, and contributing to a collaborative workplace. The role offers hands-on exposure to office processes and day-to-day coordination while supporting both internal staff and field personnel. Responsibilities: • Maintain accurate records through consistent data entry, document updates, and file organization. • Support billing-related activities by entering invoices, reviewing payment details, and assisting with accounts payable and accounts receivable tasks. • Check proposals and other business documents for completeness, accuracy, and formatting before submission. • Serve as a communication link between office personnel and field employees to help keep information clear and timely. • Create, update, and track work orders in the system to support daily operations. • Compare work orders with timesheets and related documents to confirm that submitted information is correct. • Prepare verified records for handoff to the appropriate accounting contact for further processing. • Provide general clerical assistance such as printing, scanning, document preparation, answering inbound calls, and front-office support as needed.
2026-07-21T00:00:00Z

Office Manager

Fallbrook, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Robert Half is currently recruiting for an Office Manager to oversee daily office operations for a thriving business in Fallbrook. This role is ideal for someone who enjoys leadership, process improvement, and creating an organized and productive workplace. The Office Manager will serve as the operational backbone of the office, supporting employees, vendors, and leadership teams alike.Key Responsibilities<ul><li>Supervise day-to-day office operations</li><li>Manage office budgets and vendor relationships</li><li>Coordinate facilities and office maintenance</li><li>Oversee office procedures and administrative processes</li><li>Assist with onboarding and employee support activities</li><li>Manage office supply procurement</li><li>Coordinate company events and meetings</li><li>Provide leadership to administrative staff</li></ul>
2026-07-10T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a busy construction environment in California. This contract opportunity with potential for a permanent role is ideal for someone who can keep administrative processes running smoothly while helping maintain accurate documentation, responsive communication, and a safe workplace. The role requires strong coordination skills, sound judgment, and the ability to work effectively with employees and leaders across both office and field settings. Responsibilities: • Direct daily administrative activities to keep office operations efficient and well organized in support of a large construction workforce. • Coordinate workplace injury reporting by gathering required information, preparing documentation, and monitoring workers’ compensation claim activity through resolution. • Work closely with supervisors and leadership to address employee safety matters and ensure concerns are communicated and handled promptly. • Maintain employee files and compliance records with accuracy, ensuring required documentation is current and properly organized. • Provide bilingual communication support in English and Spanish for field staff, managers, and office personnel. • Assist with accounts payable and routine office administration, including front-desk coverage and general clerical support as needed. • Track, order, and replenish office materials to ensure teams have the supplies required for daily operations. • Help reinforce company safety expectations and support initiatives that promote compliance across the workplace.
2026-07-17T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
Our client, a well-established property management company, is seeking an experienced Office Manager to oversee the day-to-day administrative operations of their office. This role is ideal for a highly organized professional who enjoys managing office functions, supporting leadership, and ensuring smooth business operations in a fast-paced environment.The ideal candidate is proactive, detail-oriented, and possesses excellent communication and leadership skills with the ability to manage multiple priorities effectively. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Supervise and support administrative staff, providing guidance and training as needed.</li><li>Coordinate calendars, meetings, and travel arrangements for leadership.</li><li>Assist with accounts payable, accounts receivable, invoice processing, and expense reporting.</li><li>Maintain office records, contracts, and confidential documentation.</li><li>Serve as the primary point of contact for tenants, vendors, contractors, and internal staff.</li><li>Coordinate maintenance requests and assist with scheduling vendors when needed.</li><li>Support lease administration by preparing and organizing documentation.</li><li>Assist with onboarding new employees and maintaining office policies and procedures.</li><li>Plan office meetings, employee events, and special projects.</li><li>Identify opportunities to improve office processes and operational efficiency.</li></ul>
2026-07-06T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-07-17T00:00:00Z

Office Clerk

Vista, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A growing distribution company is seeking a dependable and detail-oriented Office Clerk to support daily administrative operations. This position is an excellent opportunity for someone looking to gain experience in a professional office while developing valuable administrative, customer service, and operational skills. You'll work with multiple departments, assist with a variety of office functions, and play an important role in keeping the business organized and running efficiently.ResponsibilitiesAdministrative Support<ul><li>Answer incoming phone calls and greet visitors professionally</li><li>Process incoming and outgoing mail, packages, and deliveries</li><li>Scan, file, and organize company documents</li><li>Perform accurate data entry and maintain electronic records</li><li>Prepare correspondence, reports, and spreadsheets</li></ul>Office Operations<ul><li>Order office supplies and maintain inventory</li><li>Assist with scheduling meetings and conference rooms</li><li>Support accounting with invoice filing and document organization</li><li>Coordinate internal communications and administrative projects</li><li>Provide general support to management and office staff as needed</li></ul>
2026-07-14T00:00:00Z

Office Services Associate

Del Mar, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Services Associate to oversee daily workplace support in a quiet satellite office in California. This Long-term Contract position is ideal for someone who can work independently, keep shared spaces organized, and provide dependable service across office operations. The role will center on meeting space readiness, supply coordination, and incoming mail support while helping maintain a well-organized environment for onsite staff and visitors. Responsibilities: • Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use. • Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional. • Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed. • Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations. • Maintain orderly common areas and help uphold a neat office appearance throughout the workday. • Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests. • Handle document scanning and related administrative tasks to support office workflows and records management.
2026-07-13T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients. Responsibilities:• Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.• Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.• Manage expense processing for assigned partners using firm-specific systems.• Maintain and oversee attorneys’ calendars to ensure deadlines and meetings are effectively managed.• Support general office operations, demonstrating proficiency with document management systems.• Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.• Assist with coordinating schedules and maintaining smooth communication among team members.• Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.• Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.
2026-07-17T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-19T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-06-23T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-17T00:00:00Z

Legal Assistant

Tustin, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We're partnering with a well-respected boutique law firm in Orange County that is seeking an experienced Litigation Legal Assistant to join its growing team. This is an excellent opportunity to work in a collaborative, team-oriented environment supporting attorneys who represent public entities and educational institutions. The firm is known for its positive culture, manageable attorney ratios, and commitment to professional development. Qualifications:<ul><li>3+ years of legal assistant experience in a law firm.</li><li>Experience supporting litigation matters from inception through trial.</li><li>Strong knowledge of state court e-filing, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, discovery, correspondence, and trial documents.</li><li>Excellent organizational skills with the ability to manage multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency with Microsoft Office and legal calendaring software.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule after onboarding.</li><li>Competitive compensation.</li><li>Employer-paid benefits.</li><li>Paid time off and holidays.</li><li>Supportive, collegial team environment.</li><li>Long-term growth and career development opportunities.</li><li>Opportunity to work with a highly respected boutique practice in a niche area of law.</li></ul>If you're looking for a long-term opportunity with a firm that values its employees and offers meaningful work in a collaborative setting, we'd love to connect. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
A highly regarded mid-sized law firm in Orange County is seeking an experienced Litigation Legal Assistant to join its growing Business Litigation practice.This is an outstanding opportunity to work alongside a collaborative team of attorneys handling sophisticated commercial and business litigation matters in a professional, supportive environment. The firm offers long-term stability, excellent benefits, and a flexible hybrid work schedule. Qualifications:<ul><li>3+ years of litigation legal assistant experience in a law firm.</li><li>Experience supporting business, commercial, or complex civil litigation matters.</li><li>Strong knowledge of California state court procedures, e-filing, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, discovery, correspondence, trial binders, and other litigation documents.</li><li>Ability to manage multiple attorney calendars and competing priorities in a fast-paced environment.</li><li>Excellent organizational, communication, and client service skills.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive salary based on experience.</li><li>Employer-paid medical benefits.</li><li>Generous PTO and paid holidays.</li><li>401(k) with employer contribution.</li><li>Supportive, team-oriented culture with excellent attorney and staff retention.</li><li>Opportunity to work on sophisticated business litigation matters with a respected mid-sized firm.</li></ul>If you're an experienced litigation legal assistant looking to grow your career with a stable and well-respected Orange County firm, we'd love to hear from you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Construction Office Manager

Oceanside, CA
onsite
Temporary / Contract
34 - 38 USD / Hourly
An established commercial construction contractor is seeking an experienced Construction Office Manager to oversee daily office operations while supporting accounting, project administration, and executive leadership. This position is ideal for someone who enjoys taking ownership of office operations and understands the fast-paced nature of the construction industry. You'll serve as the operational hub of the office, partnering with project managers, estimators, field teams, subcontractors, and accounting to ensure projects move forward efficiently.ResponsibilitiesOffice & Project Administration<ul><li>Oversee daily administrative operations for the office</li><li>Support project managers with contracts, subcontracts, permits, and project documentation</li><li>Coordinate subcontractor compliance, insurance certificates, and licensing records</li><li>Maintain project files and document control throughout each phase of construction</li><li>Schedule meetings, coordinate vendors, and manage office resources</li></ul>Accounting & Operations Support<ul><li>Review invoices and assist with accounts payable processing</li><li>Track purchase orders, job costs, and project budgets</li><li>Coordinate payroll documentation for field employees</li><li>Assist with billing, change orders, and project closeout packages</li><li>Support HR with onboarding paperwork and personnel records</li></ul>
2026-07-14T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
Keep Projects Moving Behind the ScenesA growing commercial construction company is seeking an Administrative Assistant to support project managers, estimators, and office leadership. If you're someone who enjoys a fast-paced environment, thrives on organization, and likes being the person everyone can rely on, this could be the perfect opportunity.Every day brings something new—from supporting active construction projects to coordinating vendors and helping keep office operations running smoothly. ResponsibilitiesAdministrative Support<ul><li>Prepare proposals, contracts, and project documentation</li><li>Coordinate subcontractor paperwork and vendor communications</li><li>Schedule meetings, inspections, and project-related appointments</li><li>Maintain digital and physical project files</li><li>Answer incoming calls and greet visitors</li></ul>Project Coordination<ul><li>Assist with purchase order tracking and invoice processing</li><li>Enter project data into internal management systems</li><li>Support bid submissions and document control</li><li>Order office and jobsite supplies</li><li>Assist with special administrative projects</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a motivated and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a collaborative team. This is an excellent opportunity for someone who enjoys staying organized, multitasking, and contributing to a fast-paced, professional work environment. The ideal candidate is dependable, proactive, and possesses strong communication and organizational skills. Key Responsibilities<ul><li>Provide administrative support to managers and department staff.</li><li>Answer and direct incoming phone calls, emails, and visitors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Order and manage office supplies and coordinate with vendors as needed.</li><li>Assist with data entry, recordkeeping, and database maintenance.</li><li>Coordinate travel arrangements and process expense reports when required.</li><li>Support onboarding activities and assist with special projects.</li><li>Perform general office duties to ensure smooth day-to-day operations.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Ontario, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Our company is seeking a detail-oriented and dependable Temporary Administrative Assistant to support daily office operations in our Ontario, California location. Based on general knowledge.This role is ideal for a professional who is organized, adaptable, and comfortable handling a variety of administrative tasks in a fast-paced environment. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to staff and management, including scheduling, filing, and document preparation. Based on general knowledge.</li><li>Answer and direct incoming phone calls and emails in a professional manner. Based on general knowledge.</li><li>Maintain office records, databases, and filing systems with accuracy. Based on general knowledge.</li><li>Assist with data entry, report generation, and correspondence. Based on general knowledge.</li><li>Coordinate meetings, prepare meeting materials, and manage calendars. Based on general knowledge.</li><li>Order office supplies and support overall office organization. Based on general knowledge.</li><li>Greet visitors and provide front-office support as needed. Based on general knowledge.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is currently working with a successful and growing organization in Oceanside that is seeking a highly organized Administrative Assistant to join its team. This position is ideal for someone who enjoys keeping operations running smoothly, supporting multiple departments, and serving as a key point of contact for employees, clients, and vendors.The company offers a welcoming team environment, long-term stability, and opportunities for professional advancement. We are looking for someone who is proactive, detail-oriented, and capable of handling changing priorities with confidence. Key Responsibilities<ul><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain digital and physical filing systems</li><li>Answer and route incoming calls</li><li>Coordinate office operations and supplies</li><li>Schedule travel arrangements and manage expense reports</li><li>Assist with special projects and event planning</li><li>Track invoices and support accounting-related administrative tasks</li><li>Serve as the primary administrative support for management teams</li><li>Communicate with customers, vendors, and internal stakeholders</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
If you're the type of person who enjoys bringing order to a busy day, keeping projects on track, and serving as the go-to resource for a team, this opportunity could be exactly what you're looking for. A growing commercial property management company is seeking an Administrative Assistant to support multiple departments while helping ensure day-to-day office operations run efficiently.This is much more than a traditional administrative position. You'll collaborate with property managers, accounting staff, vendors, tenants, and executive leadership, making each day different and providing excellent opportunities to expand your professional skills. The company values initiative, reliability, and individuals who enjoy finding solutions before problems arise. ResponsibilitiesAdministrative Operations<ul><li>Prepare correspondence, reports, contracts, and property documentation</li><li>Coordinate calendars, meetings, and vendor appointments</li><li>Answer incoming calls and greet clients, tenants, and visitors</li><li>Maintain electronic filing systems and confidential records</li><li>Order office supplies and coordinate facility vendors</li></ul>Property & Office Support<ul><li>Assist with work order tracking and service requests</li><li>Support invoice processing and purchase order administration</li><li>Maintain tenant and vendor databases</li><li>Prepare monthly reports for management</li><li>Assist with special projects and office initiatives as needed</li></ul>
2026-07-07T00:00:00Z

Administrative Assistant

Highland, CA
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily departmental operations in San Bernardino, California. This Contract position offers part-time hours and is ideal for someone who can manage communications, coordinate meetings, and keep administrative tasks moving efficiently. The role requires strong organization, effective written communication, and the ability to follow through on requests with accuracy and consistency. Responsibilities: • Prepare and distribute department communications for both internal teams and external audiences, ensuring messages are clear, accurate, and timely. • Coordinate board meeting logistics by arranging schedules, developing meeting agendas, and confirming materials are ready in advance. • Record thorough meeting notes, document action items, and monitor follow-up tasks through completion. • Compile, review, and organize information needed to create well-prepared presentations and supporting materials for board meetings and community-facing discussions. • Respond to requests for information promptly and track outstanding items to help maintain smooth department operations. • Provide front office and receptionist support, including answering inbound calls and directing inquiries appropriately. • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail.
2026-07-21T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-07-21T00:00:00Z