18 Results for Front Desk Assistant Jobs in Murrieta, CA

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Front Desk Receptionist

Carlsbad, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking a polished, organized Front Desk Receptionist to support a professional office in Carlsbad! This is a great opportunity for someone who enjoys creating a welcoming environment, interacting with visitors, and keeping daily office operations organized. You'll serve as the first point of contact for clients, vendors, and employees while providing essential administrative support behind the scenes. The ideal candidate is personable, dependable, and comfortable juggling phone calls, visitor requests, and administrative tasks without losing sight of the details. Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate team members.</li><li>Answer incoming calls, transfer inquiries, and take accurate messages.</li><li>Monitor the general office inbox and respond to routine requests.</li><li>Schedule conference rooms and coordinate meeting logistics.</li><li>Notify employees of guest arrivals and assist with visitor check-in.</li><li>Receive mail, deliveries, and packages and distribute them appropriately.</li><li>Maintain the reception area and shared office spaces.</li><li>Assist with office supply inventory and ordering.</li><li>Update contact lists, visitor logs, and internal spreadsheets.</li><li>Provide basic administrative support, including scanning, filing, and data entry.</li><li>Coordinate catering and meeting materials when needed.</li><li>Assist with special projects and general office coordination.</li></ul>
2026-10-20T00:00:00Z

Front Desk Coordinator

San Marcos, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations for a Contract position based in California. This role is ideal for someone who enjoys keeping administrative processes organized, managing front office activity, and ensuring documents and invoices are handled accurately. The right candidate will bring strong attention to detail, clear communication skills, and the ability to balance reception coverage with clerical support in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls on a multi-line phone system, and provide attentive front desk support throughout the workday. • Receive mailed documents and payments, sort incoming correspondence, and direct invoices and related materials to the appropriate project or internal contact. • Prepare outgoing mail and distribute checks, invoices, and supporting paperwork to project administration staff as needed. • Enter invoice information into accounting or business systems with a high level of accuracy and maintain organized electronic records. • Scan drawings and other project documentation into Procore and ensure files are uploaded and categorized correctly. • Assist with general administrative work, including electronic document handling, data entry, and routine office coordination tasks. • Monitor office supply levels, place orders when needed, and help maintain an orderly and fully stocked workplace. • Complete end-of-day office checks to confirm work areas, documents, and front office operations are properly wrapped up. • Look up customer or job-related address information in internal systems to support invoice processing and document distribution.
2026-10-29T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will manage front desk operations, answer and route calls, greet guests, handle administrative tasks, and help maintain an organized and welcoming office environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage front desk operations, including visitor check-in, mail distribution, and general office coordination.</li><li>Maintain office supplies, conference room schedules, and reception area organization.</li><li>Provide administrative support such as filing, data entry, scheduling, and document handling.</li><li>Assist with meeting preparation and other clerical duties as needed.</li><li>Help ensure a positive and efficient front office experience for internal and external stakeholders.</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T00:00:00Z

Receptionist Front Desk, Visitor Experience & Office Suppo

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
First impressions matter, and this role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. A growing professional services firm is seeking a personable Receptionist to serve as the first point of contact for clients, visitors, and business partners. Beyond answering phones, this position offers the opportunity to support daily office operations and keep the team running smoothly.What You’ll Do:<ul><li>Welcome visitors, clients, and vendors while maintaining a polished front-desk experience.</li><li>Answer incoming calls, direct inquiries, and relay messages promptly.</li><li>Manage conference room calendars and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with document preparation, scanning, filing, and data entry.</li><li>Coordinate visitor check-ins and notify employees of arrivals.</li><li>Provide administrative support to internal departments as needed.</li><li>Help organize office events, team meetings, and client visits.</li><li>Maintain accurate contact lists and other office records.</li></ul>
2026-10-28T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized. Responsibilities: • Prepare and assemble packets, forms, and supporting materials needed for daily business activities. • Create purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team. • Handle inbound calls and front-desk style duties in a thorough and responsive manner. • Enter, update, and verify data while maintaining organized and accessible office records. • Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment. • Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
2026-10-30T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook! This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day. Responsibilities Include:<ul><li>Enter and update purchase orders, supplier details, and order information.</li><li>Track order confirmations, expected delivery dates, and outstanding shipments.</li><li>Communicate with vendors regarding order status, pricing, and missing documentation.</li><li>Maintain accurate inventory spreadsheets and purchasing records.</li><li>Review documents for missing information, incorrect quantities, and data-entry errors.</li><li>Assist with receiving paperwork and reconcile records against purchase orders.</li><li>Route invoices and supporting documents to the accounting department.</li><li>Update internal databases and maintain organized digital files.</li><li>Prepare routine reports related to purchasing, inventory, and operational activity.</li><li>Coordinate information between purchasing, warehouse, sales, and accounting teams.</li><li>Answer incoming calls and respond to general vendor or customer inquiries.</li><li>Assist with office supply orders, mail, filing, and other administrative needs.</li><li>Follow up on outstanding requests to ensure orders and records are updated promptly.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Cardiff-by-the-sea, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a personable and detail-oriented Administrative Assistant to support a client-focused real estate and property services team near Cardiff-by-the-Sea! This role is ideal for someone who enjoys interacting with clients, keeping appointments organized, and balancing front-office responsibilities with behind-the-scenes administrative work. You'll serve as one of the first points of contact for clients, vendors, and business partners while helping the team stay organized throughout the day. If you're someone who communicates well, follows through on requests, and enjoys a mix of customer service and administration, this could be a great fit. What You'll Do:<ul><li>Welcome visitors and respond to incoming phone calls and general inquiries.</li><li>Schedule client appointments, property meetings, and vendor visits.</li><li>Maintain calendars and coordinate meeting logistics for the team.</li><li>Prepare documents, correspondence, and client information packets.</li><li>Update contact databases, property records, and electronic filing systems.</li><li>Assist with document collection, signature tracking, and file organization.</li><li>Coordinate maintenance requests and communicate scheduling updates to vendors.</li><li>Track open client requests and follow up to ensure timely resolution.</li><li>Process incoming mail, deliveries, and routine office correspondence.</li><li>Assist with invoice submission, expense tracking, and purchase requests.</li><li>Maintain office supplies and coordinate routine office needs.</li><li>Provide general administrative support during busy periods and special projects.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

Administrative Assistant

La Costa, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is partnering with a growing professional services firm in La Costa to find an organized, proactive Administrative Assistant who can help keep daily operations running smoothly! This opportunity is perfect for someone who enjoys being the go-to person for a team, managing multiple priorities, and making sure important details never fall through the cracks. You'll provide administrative support to leadership and several departments while helping coordinate meetings, maintain records, and keep internal processes moving. The ideal candidate is resourceful, professional, and comfortable taking initiative in a fast-paced office environment. Key Responsibilities:<ul><li>Provide day-to-day administrative support to managers and department leaders.</li><li>Manage calendars, schedule meetings, and coordinate conference room reservations.</li><li>Prepare correspondence, reports, presentations, and internal documents.</li><li>Answer incoming calls, monitor shared inboxes, and direct inquiries appropriately.</li><li>Maintain organized electronic files, records, and confidential documentation.</li><li>Coordinate travel arrangements, meeting materials, and expense reports as needed.</li><li>Assist with invoice routing, purchase requests, and office supply ordering.</li><li>Track deadlines, project updates, and outstanding administrative requests.</li><li>Support onboarding logistics for new employees, including equipment and workspace coordination.</li><li>Help plan team meetings, company events, and client-facing appointments.</li><li>Update spreadsheets, internal databases, and department tracking reports.</li><li>Identify opportunities to improve filing systems and routine office procedures.</li></ul>
2026-10-16T00:00:00Z

General Office Clerk

Huntington Beach, CA
onsite
Temporary / Contract
18.2115 - 23 USD / Hourly
We are looking for a dependable General Office Clerk to support daily front office operations in Huntington Beach, California. This is a Contract position suited for someone who enjoys creating an organized, welcoming workplace while balancing administrative, reception, and office support tasks. The right candidate will be comfortable interacting with employees, visitors, and vendors, while helping the office run smoothly from day to day. Responsibilities: • Welcome visitors, answer front desk inquiries, and relay messages accurately to the appropriate contacts. • Keep reception, conference rooms, and shared office spaces orderly, presentable, and ready for daily use. • Track office, kitchen, and hospitality inventory levels and arrange for timely replenishment of needed supplies. • Coordinate meeting support by organizing refreshments, preparing rooms in advance, and assisting with post-meeting cleanup and reset. • Accept incoming deliveries, sort and distribute packages, and manage outgoing shipments with approved carriers. • Monitor shipping and receiving areas to ensure materials are organized and urgent deliveries reach the right teams promptly. • Provide general administrative assistance such as scanning, file organization, data entry, and back-office support as needed. • Respond to employee office-related questions, route requests to the correct resource, and communicate facility or maintenance concerns to the appropriate team. • Anticipate workplace needs and offer flexible administrative support when priorities shift throughout the day.
2026-10-30T00:00:00Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T00:00:00Z

Bilingual Spanish Receptionist

Escondido, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Robert Half is partnering with a busy medical practice in Escondido to find a bilingual English/Spanish Receptionist who enjoys helping patients and keeping front-office operations running smoothly! This position is ideal for someone who can communicate comfortably in both languages, provide a welcoming first impression, and help patients navigate scheduling and registration. You'll work closely with clinical and administrative staff to coordinate appointments, maintain accurate records, and ensure patients receive clear information. The ideal candidate is empathetic, detail-oriented, and able to remain calm and professional during busy periods. Responsibilities Include:<ul><li>Greet patients and visitors and assist with check-in procedures.</li><li>Answer incoming calls in English and Spanish and route inquiries appropriately.</li><li>Schedule, confirm, reschedule, and cancel patient appointments.</li><li>Update patient demographics, contact details, and registration information.</li><li>Assist patients with routine questions regarding appointments and office procedures.</li><li>Collect intake paperwork and verify that required forms are complete.</li><li>Coordinate appointment changes with clinical staff.</li><li>Direct billing, insurance, referral, and clinical questions to the appropriate department.</li><li>Maintain accurate electronic records and follow patient privacy requirements.</li><li>Scan, upload, and organize medical and administrative documentation.</li><li>Monitor appointment schedules and notify staff of changes or cancellations.</li><li>Assist with general office tasks, correspondence, and front-desk organization.</li></ul>
2026-10-20T00:00:00Z

Data Entry Clerk

Westminster, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support utilization management operations for a healthcare organization in Westminster, California. This Long-term Contract position focuses on coordinating authorization-related records, maintaining accurate case information, and communicating with members and providers to keep review activities moving efficiently. The role is ideal for someone who is comfortable handling high-volume administrative work, following compliance-driven procedures, and ensuring documentation is complete and properly organized. Responsibilities: • Enter, update, and maintain authorization information in designated systems with a high degree of accuracy. • Communicate by phone with providers and members to share status updates and obtain missing records needed for review. • Track open cases and follow established timelines to help meet required turnaround standards. • Upload, sort, and verify clinical and administrative documents so files remain complete and easy to access. • Assist with preparing and distributing approval and denial correspondence in accordance with departmental procedures. • Maintain daily logs, status reports, and other tracking tools that support utilization management activities. • Identify urgent, incomplete, or complex cases and refer them to nurses or medical leadership when appropriate. • Help organize materials for audits, compliance reviews, and regulatory reporting requirements. • Participate in team meetings, training sessions, and other department support activities as needed.
2026-10-08T00:00:00Z

Data Entry Clerk

Westminster, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-focused Data Entry Clerk to support utilization management operations for a healthcare organization in Westminster, California. This Long-term Contract position will help keep authorization activities organized, documented accurately, and completed within required timeframes while working closely with providers, members, and internal utilization management staff. The ideal candidate brings healthcare administrative experience, strong data entry skills, and the ability to manage a high volume of information in a regulated environment. Responsibilities: • Enter, update, and maintain authorization-related information in designated systems with a high degree of accuracy. • Communicate by phone with providers and members to share authorization updates and obtain missing or supporting documentation. • Track request deadlines and follow established processes to help meet required turnaround standards. • Upload, categorize, and review clinical and administrative records to confirm files are complete and properly documented. • Assist with preparing and processing determination correspondence, including approval and denial notices. • Maintain daily logs, status reports, and activity records to support operational visibility and follow-up. • Route urgent, sensitive, or clinically complex matters to nurses or medical directors for review and decision-making. • Help ensure records and workflows align with organizational policies as well as state and contractual compliance requirements. • Provide support for audits, reporting activities, team meetings, and ongoing departmental training.
2026-10-28T00:00:00Z

18 results for Front Desk Assistant in Murrieta, CA