Add your latest resume to match with open positions.

19 results for Front Desk Assistant in Murrieta, CA

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for visitors, clients, and team members. This individual will help maintain smooth front office operations, manage incoming communications, and provide administrative support to ensure an organized and welcoming environment. Key Responsibilities<ul><li>Greet visitors and direct them appropriately</li><li>Answer and route incoming phone calls and emails</li><li>Manage front desk activities, including mail, deliveries, and visitor check-in</li><li>Schedule appointments and coordinate meeting room usage</li><li>Maintain office calendars, records, and filing systems</li><li>Order office supplies and support general administrative tasks</li><li>Assist with data entry, document preparation, and other special projects</li></ul>
2026-08-14T00:00:00Z

Front Desk Coordinator

Encinitas, CA
onsite
Temporary / Contract
24.5 - 28.5 USD / Hourly
If you're naturally warm, organized, and great with people, this is the kind of front-office opportunity where those skills really stand out.A busy dental practice in Encinitas is looking for a Front Desk Coordinator to join its patient-facing team. The practice is looking for someone who can create a welcoming experience while confidently managing scheduling, phones, patient records, and front-office administration.You'll be the first and last point of contact for patients, making professionalism, empathy, and attention to detail especially important.Responsibilities<ul><li>Welcome patients and manage front desk check-in and check-out</li><li>Answer incoming calls and assist patients with questions</li><li>Schedule and confirm appointments</li><li>Maintain accurate patient information and records</li><li>Collect copayments and process patient payments</li><li>Assist with insurance verification and basic eligibility inquiries</li><li>Coordinate treatment schedules with clinical staff</li><li>Follow up with patients regarding appointments and paperwork</li><li>Maintain an organized and professional reception area</li><li>Assist with general office administration as needed</li></ul>
2026-08-10T00:00:00Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a Spanish-Speaking Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community members. This role is ideal for a friendly, organized professional who is passionate about providing excellent service in a mission-driven environment. The Front Desk Coordinator will support daily front office operations while assisting both Spanish- and English-speaking individuals. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls in both Spanish and English</li><li>Respond to general inquiries regarding programs, services, and office information</li><li>Manage front desk coverage and maintain a clean, organized reception area</li><li>Schedule appointments, meetings, and intake visits as needed</li><li>Perform data entry, filing, scanning, and other administrative support tasks</li><li>Receive and distribute mail, packages, and office communications</li><li>Maintain accurate records and update internal systems</li><li>Escalate sensitive or complex issues to the appropriate team members</li><li>Support special projects and general office operations as assigned</li></ul>
2026-08-04T00:00:00Z

Receptionist/ Front Desk

Poway, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Receptionist/Front Desk team member to support administrative and outreach activities for a contract position based in Poway, California. This role serves as a welcoming first point of contact while also assisting with event coordination, communication, and record management. The ideal candidate is organized, service-oriented, and comfortable working with community partners, internal teams, and program participants in a fast-paced environment. Responsibilities: • Welcome visitors, answer incoming calls, and provide front desk assistance while ensuring a welcoming and helpful experience for guests, staff, and external partners. • Support outreach and recruitment efforts by helping organize orientations, job fairs, presentations, and other onsite or community-based events. • Prepare and distribute promotional and informational materials, including flyers, mailings, advertisements, and related documentation for target audiences. • Build and maintain collaborative relationships with schools, community organizations, career centers, and public agencies to expand awareness of training opportunities. • Coordinate tours of the training facility for individuals and groups interested in learning more about available programs. • Maintain accurate files and records by organizing documents, creating new folders for participants and instructors, and preparing materials for audit review. • Assist workforce development leadership and staff with special assignments, administrative tasks, and day-to-day program support as needed. • Partner with marketing contacts to help develop social media and outreach content that strengthens visibility across recruitment channels. • Contribute to outreach initiatives that highlight modern construction technology and promote innovative training pathways to prospective applicants.
2026-08-14T00:00:00Z

Receptionist

Santa Ana, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for an onsite team in California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling incoming calls efficiently, and keeping administrative tasks organized. The right candidate brings strong communication skills, a detail-oriented approach, and at least 2 years of relevant front office experience. Responsibilities: • Welcome visitors and provide a positive first impression while managing front desk activity throughout the day. • Handle a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Respond to inbound calls promptly and courteously, ensuring inquiries are addressed or routed correctly. • Support general administrative needs such as basic clerical tasks, scheduling assistance, and office coordination. • Maintain an organized reception area and help ensure the front office operates smoothly during business hours. • Use Microsoft Office applications to prepare documents, update records, and complete routine administrative work. • Coordinate with internal staff regarding guest arrivals, calls, and day-to-day front desk communications.
2026-08-20T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-08-18T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive. Responsibilities:• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.
2026-08-20T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Administrative Assistant to support construction-related operations and departmental coordination in Anaheim, California. This Long-term Contract position will help keep project paperwork, financial records, and daily administrative activities organized, accurate, and on schedule. The role is well suited for someone who can balance detailed documentation, communication with multiple stakeholders, and fast-moving deadlines in a structured office environment. Responsibilities: • Coordinate administrative activities for construction and capital improvement projects, ensuring documents move efficiently through review and approval processes. • Prepare, organize, and maintain records such as bid notices, completion documentation, contract files, and other project-related materials. • Process invoices from contractors, consultants, and vendors, confirm required information is complete, and route items for timely authorization. • Monitor payment and documentation status, following up with internal teams to help prevent delays and resolve outstanding issues. • Support budget and expense tracking by compiling project cost information, consultant spending details, reconciliations, and related payment records. • Create, update, and distribute reports covering operational activity, expenditures, and project documentation for department staff and leadership. • Provide day-to-day administrative support by preparing correspondence, assembling meeting materials, handling mail, and assisting with scanning, copying, and filing. • Serve as a point of contact for internal departments, contractors, consultants, and project staff by responding to inquiries and sharing accurate information. • Maintain organized electronic and physical filing systems so records remain accessible for audits, compliance reviews, and project closeout needs.
2026-08-19T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Highland, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support departmental operations in San Bernardino, California. This is a part-time Contract position within the hospitality industry, offering an opportunity to coordinate communications, manage meeting logistics, and help keep key projects on schedule. The role is well suited for someone who is organized, responsive, and comfortable preparing well-crafted materials for both internal teams and external audiences. Responsibilities: • Draft, format, and distribute clear correspondence, updates, and other departmental communications for internal and external audiences. • Coordinate meeting schedules, prepare organized agendas, and ensure participants receive the materials needed in advance. • Record comprehensive meeting notes, document action items, and monitor follow-up tasks through completion. • Compile, verify, and organize information to create clear, accurate presentations and supporting documents for leadership and community-facing meetings. • Respond to incoming calls, information requests, and administrative inquiries in a timely and courteous manner. • Maintain office records, enter and update data accurately, and support day-to-day administrative workflow. • Provide front-desk and receptionist support as needed, helping create a welcoming and efficient office environment.
2026-08-20T00:00:00Z

Administrative Assistant

Banning, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a contract position supporting an active adult community in California. This role is well suited for someone who enjoys interacting with residents, visitors, and service providers while keeping office activity organized and running smoothly. The ideal candidate brings strong administrative coordination skills, sound judgment, and a thoughtful approach to customer service in a busy office setting. Responsibilities: • Welcome residents, vendors, board members, and guests with courteous, timely assistance and a detail-oriented approach. • Coordinate daily administrative activities for the office, ensuring routine tasks are completed accurately and efficiently. • Manage community-related paperwork, including applications, permits, and supporting documents, while tracking status updates as needed. • Record and monitor parking citation information, keeping documentation current and organized. • Review submitted forms for accuracy, completeness, and compliance before routing or filing them. • Maintain orderly paper and digital filing systems so records can be retrieved quickly and reliably. • Draft letters, reports, and other business documents using Microsoft Word and Excel. • Enter data, update office records, answer inbound calls, and provide support on additional projects as priorities shift.
2026-08-14T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization, is seeking an Administrative Assistant to provide day-to-day administrative and operational support to a busy, professional team. This is an excellent opportunity for a highly organized, detail-oriented individual who enjoys working in a professional, client-focused environment and managing multiple priorities.Responsibilities<ul><li>Provide general administrative support to the team, including scheduling, document preparation, data entry, and correspondence.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Prepare, organize, and maintain client and business documentation with a high level of accuracy and confidentiality.</li><li>Assist with processing forms, applications, account documentation, and other financial services-related paperwork.</li><li>Maintain accurate records and ensure documents are complete and properly filed.</li><li>Track deadlines, follow up on outstanding items, and help keep processes moving efficiently.</li><li>Communicate professionally with clients, internal teams, and external partners.</li><li>Assist with data entry and updating information in internal databases and systems.</li><li>Support reporting, spreadsheet management, and other administrative projects as needed.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Provide additional administrative and operational support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help ensure efficient workflow across the team. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support special projects and cross-functional administrative needs</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a reliable and detail-oriented Data Entry Clerk to support their team in San Diego, California. This role is ideal for someone who is highly organized, accurate, and comfortable working with large amounts of information. The successful candidate will be responsible for entering, verifying, and maintaining data while providing general administrative support as needed.Responsibilities:<ul><li>Enter and update information accurately into databases, spreadsheets, and internal systems</li><li>Review data for accuracy, completeness, and inconsistencies</li><li>Verify information and correct errors or discrepancies</li><li>Organize and maintain electronic and physical records</li><li>Scan, file, and process documents as needed</li><li>Assist with data cleanup and record maintenance</li><li>Prepare basic reports and spreadsheets</li><li>Perform research to locate missing or incomplete information</li><li>Handle confidential information with professionalism and discretion</li><li>Provide general administrative support to the team as needed</li></ul>
2026-08-14T00:00:00Z

Data Entry Clerk

Escondido, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Looking for a Foot in the Door with a Growing Healthcare Organization?A busy healthcare services company in Escondido is looking for a Data Entry Clerk to support its administrative and operations teams. This is a great opportunity for someone who is highly organized, comfortable working with repetitive information, and takes pride in getting the details right.You'll be responsible for entering and maintaining important records while assisting multiple departments with day-to-day administrative tasks.Responsibilities<ul><li>Enter patient, customer, and administrative information into internal systems</li><li>Review documents for missing or inconsistent information</li><li>Update existing records and maintain accurate databases</li><li>Scan and organize electronic documentation</li><li>Verify information against source documents</li><li>Assist with spreadsheet updates and basic reporting</li><li>Process forms and paperwork according to established procedures</li><li>Maintain organized electronic and physical files</li><li>Communicate with internal departments regarding missing information</li><li>Assist with general administrative projects as needed</li></ul>
2026-08-14T00:00:00Z