<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to join our team in New York, NY. This is a contract position within the financial services industry that requires exceptional organizational abilities, discretion, and a proactive mindset. In this role, you will provide vital support to senior executives, manage administrative tasks, and assist with strategic finance projects.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including managing calendars, arranging travel, processing expenses, and organizing digital files.<br>• Prepare executives for meetings and deadlines by ensuring they have the necessary materials and background information.<br>• Draft, edit, and distribute sensitive and confidential correspondence, reports, and presentations.<br>• Coordinate communication with internal and external stakeholders, including Board members and senior leadership, while maintaining professionalism and confidentiality.<br>• Organize and maintain governance materials such as Board agendas, minutes, and resolutions, ensuring accuracy and secure storage.<br>• Support finance-led initiatives like audits, tax planning, financial reporting, and operational metrics development.<br>• Assist in the coordination of post-merger activities, policy documentation, and internal training material preparation.<br>• Collaborate with other executive assistants to streamline processes for management and Board meetings.<br>• Plan and execute team-building activities and events that enhance department culture.<br>• Track deliverables and follow up on action items to ensure timely completion of executive commitments.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This is a long-term contract position offering part-time hours on Monday, Tuesday, and Thursday. In this role, you will play a key part in ensuring the smooth day-to-day operations of the office, including administrative support and pantry management.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and stock the pantry, ensuring coffee, snacks, and supplies are readily available.</p><p>• Verify, unpack, and organize fresh direct orders upon delivery.</p><p>• Handle administrative tasks such as ordering office supplies and managing inventory.</p><p>• Assist with mail-related duties, including sorting, scanning, and sending physical documents.</p><p>• Prepare materials and count collateral for events, including ordering necessary supplies.</p><p>• Coordinate food orders and catering services for meetings and events.</p><p>• Collaborate with building management to register visitors in the system.</p><p>• Visit NJ office location 1-2 times per month to provide on-site support.</p><p>• Organize files and ensure documentation is properly scanned and stored.</p><p>• Support mailing list management and direct mail activities.</p>
<p>Are you looking to grow your career in a fast-paced, professional setting? Our client is seeking a highly organized and motivated <strong>Office Assistant</strong> to support daily administrative operations and keep their office running smoothly. If you excel at multitasking, problem-solving, and attention to detail, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Office Assistant, your duties may include:</p><ul><li><strong>Administrative Support:</strong> Perform clerical tasks such as answering phones, managing schedules, and maintaining office supplies inventory.</li><li><strong>Document Management:</strong> Prepare, file, and distribute documents while ensuring accuracy and confidentiality.</li><li><strong>Data Entry:</strong> Accurately enter and update information in company databases and spreadsheets.</li><li><strong>Communication Support:</strong> Route correspondence, create reports, and assist in drafting professional emails or letters.</li><li><strong>Customer Interaction:</strong> Greet visitors and provide exceptional customer service, whether in-person, over the phone, or via email.</li><li><strong>Meeting Organization:</strong> Coordinate meetings, conferences, and team events, including preparing agendas and taking meeting minutes.</li><li><strong>General Office Duties:</strong> Maintain a clean and organized workspace and take on various ad hoc tasks as needed. </li></ul><p><br></p>
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>We are seeking a skilled and versatile Executive Assistant to provide critical support within a dynamic and fast-paced environment in Pelham, New York. This position is ideal for a highly organized and detail-oriented professional with proven experience in bookkeeping and office management. In this role, the successful candidate will handle a variety of financial and administrative responsibilities, including managing accounts payable and receivable, overseeing payroll operations, performing bank reconciliations, and coordinating month-end close procedures. Additionally, the Executive Assistant will support leadership by scheduling meetings, preparing reports, and maintaining documentation while ensuring effective communication and smooth organizational workflow.</p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who is highly organized and enjoys managing a variety of administrative and clerical tasks to ensure the smooth operation of the office. The position will involve overseeing inventory, coordinating office supplies, and supporting employee engagement activities.<br><br>Responsibilities:<br>• Monitor incoming and outgoing mail to ensure timely delivery and accurate tracking.<br>• Manage deliveries and maintain inventory for office supplies, replenishing items as needed.<br>• Order snacks, pantry items, and other office necessities to support day-to-day operations.<br>• Send welcome packages and swag items to enhance onboarding experiences.<br>• Coordinate employee engagement efforts, such as catering and happy hours, to foster a positive office environment.<br>• Perform clerical duties including document scanning and answering inbound calls promptly.<br>• Restock office supplies and ensure workspaces remain organized and well-equipped.<br>• Provide general administrative support to the team, ensuring tasks are completed efficiently.
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in New York, New York. This role requires exceptional attention to detail, time management skills, and the ability to handle multiple priorities in a fast-paced environment. As a long-term contract position, this opportunity is ideal for someone with a strong background in executive-level support.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Arrange and coordinate travel plans, including booking flights, hotels, and transportation.<br>• Organize executive meetings by preparing agendas, taking detailed notes, and tracking action items.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Ensure seamless coordination of daily activities by anticipating the executive's needs and addressing them proactively.<br>• Oversee the preparation of reports, presentations, and other documents for high-level discussions.<br>• Collaborate with other administrative staff to ensure smooth workflow and support across departments.<br>• Troubleshoot scheduling conflicts and make adjustments as needed to meet deadlines.<br>• Monitor and manage expenses, ensuring adherence to established budgets and policies.
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
<p>As an Administrative Assistant, you will provide vital administrative support to the organization, assisting with a wide range of tasks to enhance operational efficiency. Your excellent communication and organizational skills will contribute to the smooth functioning of the team and ensure professional interactions with clients, stakeholders, and colleagues.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general administrative duties, including answering phones, managing emails, and scheduling appointments.</li><li>Prepare, edit, and format documents, reports, and presentations as needed.</li><li>Coordinate and schedule meetings while managing calendars for team members to avoid conflicts.</li><li>Maintain and organize both digital and physical filing systems.</li><li>Assist with office supply ordering and vendor management to ensure team needs are met.</li><li>Provide stellar customer service by handling queries efficiently and professionally.</li><li>Support special projects or events as needed.</li><li>Collaborate with other team members to troubleshoot administrative challenges and improve workflow processes.</li></ul><p><br></p>
<p>We are seeking a dependable and detail-oriented Office Services Assistant to support daily office operations, ensuring key service areas such as coffee stations, mailroom, and printer stations are maintained to the highest standard. This role plays a critical part in keeping the workplace functional, organized, and well-stocked, contributing to a positive and efficient office environment.</p><p>Responsibilities: </p><ul><li>Receive, scan, and log all incoming packages from FedEx, UPS, and other carriers.</li><li>Use handheld scanners to track deliveries and obtain department signatures.</li><li>Deliver packages to appropriate departments and floors.</li><li>Prepare and ship all outgoing packages (Overnight, Ground, letters, etc.) using FedEx Ship Manager.</li><li>Monitor and maintain printer stations throughout the office.</li><li>Refill paper in printers and ensure reams are stocked and accessible to employees.</li><li>Keep the area clean and orderly.</li><li>Check and clean all coffee stations twice daily.</li><li>Replenish supplies in coffee machines and counters.</li><li>Maintain cleanliness and overall presentation.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.</p><p>• Answer and direct incoming calls professionally, providing a positive experience for callers.</p><p>• Schedule and coordinate meetings, appointments, and events using calendar management tools.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.</p><p>• Assist in the preparation of reports and presentations as needed.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Support special projects and ad hoc tasks as assigned to meet departmental goals.</p><p>• Maintain organized records and ensure timely retrieval of information.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Provide exceptional support to ensure departmental operations run smoothly.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. This role involves managing administrative tasks, supporting office operations, and ensuring smooth communication within the organization. If you excel at multitasking and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide general administrative support to ensure efficient office operations.<br>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.<br>• Organize and maintain office files, documents, and supplies.<br>• Coordinate meetings, schedules, and appointments for team members.<br>• Prepare reports and presentations as needed.<br>• Collaborate with other departments to support ongoing projects and initiatives.
<p>We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.</p><p>• Answer and direct inbound calls, providing clear and helpful information to callers.</p><p>• Perform data entry tasks with precision, maintaining up-to-date and organized records.</p><p>• Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.</p><p>• Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.</p><p>• Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.</p><p>• Monitor and order office supplies, ensuring the team has the necessary resources.</p><p>• Collaborate with team members to support various projects and administrative needs.</p><p>• Assist in scheduling meetings and maintaining calendars for staff and management.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
<p>Robert Half is seeking an Office Assistant to join a local and dynamic team. This role requires a proactive individual who can handle a variety of administrative tasks while contributing to the overall efficiency and success of the office. The ideal candidate is a strong communicator, highly organized, and capable of multitasking effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to team members, including scheduling, data entry, and document management.</li><li>Answer and route phone calls, emails, and other inquiries in a professional and timely manner.</li><li>Manage office supplies and ensure inventory is well-stocked and organized.</li><li>Assist with meeting preparation, including agenda creation and coordinating facilities.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain office records and filing systems.</li><li>Assist with special projects and assignments as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>Salary is 55,000 - 60,000. </p><p><br></p><p>We are looking for a detail-oriented Administrative Assistant to support our operations in the Metuchen, New Jersey area. This role focuses on benefits administration and requires strong organizational and communication skills to ensure smooth coordination and effective task management.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage employee benefits programs, ensuring accuracy and compliance with company policies.</p><p>• Maintain and organize records, documents, and files related to benefits administration.</p><p>• Utilize Microsoft Excel and other Microsoft 365 tools to analyze data and create reports.</p><p>• Communicate effectively with employees to address inquiries and provide accurate information.</p><p>• Collaborate with internal teams to streamline processes and maintain efficiency.</p><p>• Schedule meetings, appointments, and maintain calendars for the department.</p><p>• Prepare and distribute correspondence, reports, and presentations as needed.</p><p>• Monitor and track deadlines to ensure timely completion of tasks and projects.</p><p>• Assist in the implementation of new administrative procedures to improve workflow.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
<p>We are looking for a skilled office Assistant to join our team on a part-time, contract basis in New York, New York. This role requires someone with strong attention to detail who can manage administrative tasks efficiently and support the accounting team with precision. If you thrive in a fast-paced environment and have a strong ability to organize and process documents, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming and outgoing mail, including organizing and mailing returns.</p><p>• Scan and digitize letters for record-keeping purposes.</p><p>• Assist in preparing journal entries to support the accounting team.</p><p>• Generate and print mailing labels as required.</p><p>• Update existing spreadsheets using Microsoft Excel to ensure accuracy.</p><p>• Maintain organization and accuracy in handling tax-related documents.</p><p>• Provide general administrative support to ensure smooth office operations.</p><p>• Collaborate with team members to complete tasks within specified deadlines.</p>
