72 results for Help Desk Support Manager in Monterey, CA

Administrative Assistant

Santa Clara, CA
onsite
Temporary
25.34 - 29.34 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Deliver high-quality customer service by responding promptly to inquiries and requests. • Manage service desk operations, including call logging and inquiry tracking. • Assist visitors, handle HR-related documentation, and support onboarding procedures. • Verify the completion of required employment paperwork, including I-9 and W-4 forms. • Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination. • Prepare reports, presentations, and communications for departmental use. • Maintain personnel records and ensure adherence to retention policies. • Oversee office management tasks, including facilities coordination and supply inventory. • Support HR projects and initiatives, identifying areas for process improvement. • Supervise student assistants and ensure adequate staffing for service desk operations.
2026-04-01T18:18:42Z

HR Assistant

Mountain View, CA
onsite
Temporary
28.00 - 35.00 USD / Hourly
HR Assistant – Job DescriptionThe HR Assistant provides essential administrative support to the human resources department, helping facilitate HR processes and maintaining accurate employee records. This role supports hiring, onboarding, benefits, and general HR inquiries to ensure a positive employee experience.Day-to-Day Responsibilities:<ul><li>Assist with recruitment tasks, such as scheduling interviews and communicating with candidates</li><li>Maintain and update employee records and HR databases</li><li>Support the onboarding and offboarding process for employees</li><li>Respond to routine HR inquiries from staff and management</li><li>Help coordinate employee benefits, training, and events</li><li>Prepare HR documentation, reports, and correspondence as needed</li><li>Ensure confidentiality and accuracy of all HR-related information</li></ul>
2026-03-31T23:44:10Z

Accounting Manager

Santa Clara, CA
onsite
Temporary
70.00 - 80.00 USD / Hourly
We are partnering with a high-growth, pre-public company preparing for an IPO within the next 1–2 months. This is a critical, high-impact opportunity for a hands-on Interim Accounting Manager to step in and lead the accounting function during a pivotal stage of growth. This role will oversee a team of 3 accountants, take full ownership of the month-end close and financial reporting process, and play a key role in building internal controls and scalable accounting infrastructure as the company transitions to a public environment. Key Responsibilities Lead, manage, and mentor a team of 3 accountants, providing day-to-day oversight and review Own and oversee the full month-end and quarter-end close process Ensure timely and accurate preparation of financial statements in accordance with GAAP Review journal entries, reconciliations, and supporting schedules Perform variance analysis and provide insights to leadership Support SEC reporting readiness, including 10-K, 10-Q, and S-1 filings Partner with external auditors and advisors (including Big 4 firms) Lead the development and enhancement of internal controls (SOX 404 readiness) Transition internal controls and processes from external providers to in-house ownership Build, document, and improve accounting processes and workflows Support the development and execution of a controls testing program Drive process improvements to increase efficiency and scalability Qualifications 7+ years of progressive accounting experience Combination of Big 4 public accounting and private industry experience strongly preferred Prior experience owning month-end close and financial statement preparation Experience managing or overseeing accounting teams Strong knowledge of GAAP, SEC reporting, and SOX/internal controls Experience in a pre-IPO or public company environment preferred Proven ability to build and document processes in a fast-paced environment Hands-on, detail-oriented, and execution-focused
2026-04-03T23:13:50Z

Windows Systems Administrator

Los Altos, CA
onsite
Temporary
50.67 - 58.01 USD / Hourly
We're seeking a Senior Windows System Administrator to support a complex, hybrid on‑prem environment with a strong emphasis on VDI, automation, and image management. This role is hands‑on, fast‑moving, and ideal for someone who can independently own systems, streamline workflows, and translate instructional or operational needs into reliable technical solutions. Key Responsibilities<ul><li>Administer and maintain Windows Server environments at a senior level</li><li>Manage VMware Horizon (Omnissa) VDI infrastructure and image lifecycle</li><li>Design and maintain advanced Group Policy configurations</li><li>Build and enhance PowerShell automation for imaging, patching, and GPO workflows</li><li>Support on‑prem backend systems; collaborate with networking as needed</li><li>Convert faculty/instructional requirements into deployable images and configurations</li><li>Work within ITSM/ticketing workflows and maintain strong documentation standards</li><li>Operate independently with clear communication and proactive problem‑solving</li></ul>
2026-03-26T19:33:44Z

Benefits Coordinator

Palo Alto, CA
onsite
Temporary
35.00 - 45.00 USD / Hourly
The Benefits Coordinator supports the administration, communication, and day‑to‑day operations of the organization’s employee benefits programs. This role ensures employees understand and can access their benefits, maintains accurate records, and partners with HR, payroll, and external vendors to deliver a smooth and compliant benefits experience.Key ResponsibilitiesBenefits Administration<ul><li>Administer health, dental, vision, life, disability, and retirement plans.</li><li>Process enrollments, changes, and terminations in HRIS and vendor systems.</li><li>Coordinate annual open enrollment, including materials, employee support, and system updates.</li><li>Audit benefits data regularly to ensure accuracy and compliance.</li></ul>Employee Support<ul><li>Serve as the primary point of contact for employee benefits questions.</li><li>Provide guidance on plan options, eligibility, and enrollment processes.</li><li>Assist employees with claims issues by liaising with carriers and vendors.</li><li>Conduct benefits orientations for new hires.</li></ul>Compliance & Reporting<ul><li>Maintain compliance with federal and state regulations (e.g., ACA, COBRA, ERISA, FMLA).</li><li>Prepare required documentation, notices, and reports.</li><li>Support audits and ensure proper recordkeeping.</li></ul>Vendor & Payroll Coordination<ul><li>Work with benefits providers to resolve issues and maintain service quality.</li><li>Reconcile monthly invoices and ensure timely payment.</li><li>Coordinate with payroll to ensure accurate deductions and adjustments.</li></ul>Process Improvement<ul><li>Recommend enhancements to benefits processes, communication, and employee experience.</li><li>Assist with benefits-related projects, surveys, and program evaluations.</li></ul>
2026-04-01T20:13:46Z

SEC Compliance Manager/Director

Sunnyvale, CA
onsite
Permanent
200000.00 - 215000.00 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced SEC Compliance Manager/Director to oversee external financial reporting processes for our organization in Sunnyvale, California. This role requires a strong understanding of regulatory requirements and accounting standards to ensure accurate and timely disclosures. The position offers a collaborative environment with exposure to executive leadership and cross-functional teams, providing opportunities for skill development and advancement. Responsibilities:• Lead the preparation, review, and submission of quarterly and annual SEC filings, including Forms 10-Q, 10-K, 8-K, and proxy statements.• Coordinate with internal departments to collect and validate information required for financial disclosures.• Manage the SEC reporting calendar to ensure all deadlines are adhered to effectively.• Facilitate discussions with finance leadership, leveraging strong communication skills to address reporting requirements and updates.• Oversee compliance with internal controls and key aspects of the financial close process, such as share-based compensation accounting.• Provide guidance and training to early-career staff and stakeholders on SEC reporting standards and disclosure requirements.• Stay updated on changes in SEC regulations, accounting standards, and industry trends, implementing necessary updates to processes and disclosures.• Drive initiatives to enhance the efficiency and accuracy of SEC reporting workflows.• Ensure the accuracy and completeness of government reporting submissions.• Support career development and strategic planning for team members.
2026-04-02T18:18:43Z

Jr. Paralegal

Santa Clara, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
technology company is seeking a motivated Junior Paralegal to join our in-house legal team. This Junior Paralegal role offers exposure to all areas of legal work, making it an ideal opportunity for recent college graduates or candidates with at least 6 months of any legal experience who are eager to learn and grow within a dynamic, fast-paced environment. Key Responsibilities:<ul><li>Assist the legal team with day-to-day operations, including preparing, reviewing, and organizing legal documents and contracts.</li><li>Support compliance, corporate governance, commercial transactions, employment, intellectual property, and other legal functions.</li><li>Conduct legal research and summarize findings for attorney review.</li><li>Coordinate with internal departments and assist with document management and recordkeeping.</li><li>Help manage contract and matter tracking systems.</li><li>Assist with scheduling, reporting, and administrative tasks as needed.</li><li>Maintain confidentiality and professionalism in all interactions.</li></ul>
2026-03-27T17:14:07Z

Contract Administrator

San Jose, CA
onsite
Temporary
35.00 - 50.00 USD / Hourly
Join a groundbreaking team at the forefront of healthcare innovation! Our dedicated medical device company in Palo Alto is searching for a dynamic Contracts Administrator to play a key role in supporting commercial growth and operational excellence. Key Responsibilities<ul><li>Draft, review, and negotiate a variety of contracts (including vendor, procurement, and customer agreements), ensuring full compliance with company policies and regulatory standards.</li><li>Oversee end-to-end contract lifecycle management, from initial intake and administration through to execution, amendments, and renewals.</li><li>Collaborate cross-functionally with Legal, Procurement, Finance, and Operations teams to resolve contractual issues, mitigate risks, and provide strategic guidance.</li><li>Support the procurement process, helping to select, onboard, and manage external partners and suppliers.</li><li>Maintain meticulous and up-to-date electronic and physical records to ensure audit readiness and contract retrieval efficiency.</li><li>Advise stakeholders on contract interpretation, compliance best practices, and process improvement opportunities.</li><li>Proactively identify areas for efficiency gains and help implement contract management system upgrades or process enhancements.</li></ul>
2026-04-01T21:48:44Z

Legal Executive Assistant

San Jose, CA
onsite
Temporary
32.00 - 42.00 USD / Hourly
OverviewThe Legal Executive Assistant provides high-level administrative and operational support to attorneys, ensuring efficient practice management, exceptional client service, and smooth day-to-day workflow. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced legal environment. The Legal Executive Assistant role is vital in managing the flow of information while screening, organizing and prioritizing requests from both internal and external clients. If interested in this role and open to fully in-office Monday - Friday in San Jose, CA, apply today! Responsibilities• Provide proactive, confidential executive-level support to attorneys, acting as a trusted partner and primary point of contact• Manage complex calendars, inboxes, travel, and meeting logistics across multiple time zones• Draft, edit, proofread, and format correspondence, presentations, and legal and business documents• Coordinate new client and matter intake, maintain client records, and ensure accurate document and email filing• Serve as a gatekeeper by prioritizing requests, managing competing deadlines, and following through independently• Support billing and expense processes, including time entry review, proformas, invoicing coordination, and expense reconciliation• Assist with internal and external meetings, business development activities, and client communications• Maintain organized electronic and paper files in compliance with firm policies• Collaborate with internal teams and cross-train to ensure consistent coverage and service quality
2026-03-27T23:18:43Z

Senior Accountant

San Jose, CA
onsite
Temporary
52.25 - 60.50 USD / Hourly
We are looking for an experienced Senior Accountant to join our team in San Jose, California. In this long-term contract role, you will play a critical part in managing regulatory reporting for a banking organization, ensuring compliance with industry standards. This is an excellent opportunity to apply your expertise in financial management and accounting within the banking sector. Responsibilities: • Prepare and submit regulatory reports, including call reports and other required filings, ensuring accuracy and compliance with banking regulations. • Manage the month-end close process, including reviewing journal entries and reconciling accounts. • Oversee the general ledger to maintain the integrity and accuracy of financial records. • Conduct financial statement audits and collaborate with auditors to provide necessary documentation and insights. • Reconcile accounts and resolve discrepancies to ensure accurate financial reporting. • Support asset and liability management processes to optimize the bank's financial position. • Provide expertise in retail banking operations to align financial practices with organizational goals. • Identify and implement improvements in accounting processes to enhance efficiency and accuracy. • Ensure compliance with all applicable regulations and internal policies. • Collaborate with cross-functional teams to support various financial initiatives.
2026-04-04T02:23:34Z

Project Manager - Non IT 2

Santa Clara, CA
remote
Temporary
50.00 - 55.00 USD / Hourly
We are looking for an experienced Project Manager to join our team on a contract basis in Santa Clara, California. In this role, you will oversee smaller projects that contribute to the success of a larger, multi-year campus renovation initiative. This is an onsite position, requiring daily collaboration with stakeholders and vendors to ensure project goals are met efficiently and effectively. Responsibilities: • Manage and lead smaller project workstreams within a large-scale campus renovation effort. • Collaborate closely with stakeholders, vendors, and team members to ensure seamless communication and project execution. • Develop detailed project plans and monitor progress, addressing risks and issues proactively. • Oversee project budgets, track expenditures, and provide accurate financial forecasts. • Implement quality control measures to ensure deliverables meet high standards and stakeholder expectations. • Coordinate with architects and technical experts to support the design and execution phases. • Facilitate continuous improvement by identifying opportunities for enhanced project management practices. • Ensure project timelines and milestones are achieved while adhering to budgetary constraints. • Build and maintain strong relationships with clients and stakeholders to foster effective collaboration. • Act as the main point of contact for onsite project activities and ensure alignment with overall objectives.
2026-04-03T16:18:46Z

Accounts Payable Supervisor/Manager

Saratoga, CA
onsite
Permanent
120000.00 - 140000.00 USD / Yearly
Colleen McAuliffe is looking for an experienced Accounts Payable Supervisor/Manager with Construction specific experience to oversee the end-to-end accounts payable operations in a construction-focused, project-driven environment. This role is pivotal in ensuring precise invoice processing, accurate cost allocation, and compliance with financial and contractual requirements. The position involves close collaboration with project teams to support timely payments and maintain financial integrity. The position is 100% onsite Responsibilities:• Manage the full-cycle accounts payable process, including reviewing, coding, and processing vendor invoices and subcontractor payment requests.• Ensure accurate allocation of costs to specific projects and cost codes to support effective budget tracking and financial reporting.• Maintain compliance by tracking essential documentation such as lien waivers, insurance certificates, and tax forms prior to payment release.• Coordinate with vendors and subcontractors to reconcile statements, address inquiries, and resolve discrepancies promptly.• Prepare and execute payment schedules, including checks and Automated Clearing House (ACH) transfers, while managing cash flow considerations.• Collaborate with project teams to ensure financial transactions align with contractual agreements and project timelines.• Monitor accounts payable metrics and workflows to identify opportunities for process improvements.• Support audits and reporting by maintaining organized and accurate records of accounts payable activities.• Utilize NetSuite or similar ERP systems for efficient accounts payable management and reporting.
2026-03-31T00:44:08Z

Operations Support Specialist I

Palo Alto, CA
remote
Temporary
25.00 - 40.00 USD / Hourly
We are looking for a detail-oriented Operations Support Specialist I to join our team in Palo Alto, California. In this long-term contract position, you will play a vital role in ensuring smooth and accurate patient registration processes while delivering exceptional customer service. This position requires someone who can manage multiple tasks efficiently, prioritize responsibilities, and maintain professionalism in a fast-paced environment. ESSENTIAL FUNCTIONSMaintain and distribute controlled documents to mobile and center locations.Maintains an inventory of controlled documents, labels and tags, fulfills orders to, and from multiple locations to ensure each location using preprinted materials are using the most current version of each document.% Time: 10%Maintains Donor Services Critical Supply Verification process by checking in supplies and verifying shipment number, lot number and expiration dates match what was logged by materials management. Verifies package inserts for updates or revision changes and obtains certificates from manufactures for products that require them.% Time: 20%Orders and maintains office supplies and equipment for donor services. Maintaining par levels for all office supplies and distributes them to locations when needed. Obtains special requested supplies and equipment for donor services by obtaining quotes from vendors and working with purchasing to ensure orders arrive quickly and on time to meet the varying needs of the donor services team.% Time: 10%Handles preventative maintenance (PM) and equipment repair tasks for donor services. Performs PM tasks on various equipment within donor services, reaches out to vendors and coordinates PM's for more complicated equipment. Handles problem equipment requests from staff members by diagnosing equipment and performing repairs on equipment when able or sending equipment out to vendors for more complicated repairs.% Time: 20%Handles bag and kit reporting for donor services by taking incoming problem bag and kit reports from donor services staff and completing vendor requirements to report any defective products to the vendor and our quality and regulatory affairs (QRA) team.% Time: 10%Maintains supply and equipment records for the OS department both in paper form when necessary and in digital form by entering information into a software system. Maintains the most current version of package inserts and certificates and obtains digital copies when possible. Recalls records from offsite storage when necessary.% Time: 10%Assists other Operations Support Specialists with projects and tasks as assigned.% Time: 20%
2026-03-12T13:23:45Z

Maintenance Operations Manager

Salinas, CA
onsite
Permanent
130000.00 - 145000.00 USD / Yearly
Robert Half is seeking a skilled Maintenance Operations Manager.In this role you will oversee maintenance and operations for industrial equipment and refrigeration systems at several facilities. The successful candidate will play a key role in promoting operational reliability, leading technical staff, and upholding regulatory standards.Key Responsibilities:<ul><li>Direct daily maintenance and operation of complex refrigeration systems, ensuring reliability and peak efficiency across multiple locations.</li><li>Establish and manage proactive maintenance programs to maximize equipment uptime and streamline processes.</li><li>Lead, coach, and evaluate maintenance staff to foster skill growth and ensure compliance with organizational standards and procedures.</li><li>Maintain all required documentation and reporting for local, state, and federal regulatory agencies.</li><li>Diagnose and repair industrial refrigeration and a variety of production equipment, providing hands-on technical guidance as needed.</li><li>Oversee machinery such as baggers, optical sorters, box erectors, welders, and conveyor systems.</li><li>Carry out welding, fabrication, and other technical projects to support equipment performance and safety.</li><li>Maintain an organized inventory system to track parts, tools, and supplies required for maintenance operations.</li><li>Identify and implement opportunities for energy conservation and sustainability within the facilities.</li><li>Monitor repair and maintenance budgets, control costs, and introduce efficiency improvements as appropriate.</li></ul>
2026-03-23T17:38:44Z

Loan Administrator

San Jose, CA
onsite
Temporary
26.13 - 30.25 USD / Hourly
About the RoleWe are seeking an experienced Personal Banker who comes directly from a banking institution and has a proven background in retail or consumer banking. This individual will support clients with day‑to‑day banking needs, offer tailored financial solutions, and deliver exceptional customer service while upholding compliance and operational standards here in San Jose. Responsibilities<ul><li>Serve as the primary point of contact for clients regarding personal banking needs.</li><li>Open and maintain deposit accounts including checking, savings, CDs, and IRAs.</li><li>Assist clients with online banking, debit card issues, account maintenance, and general inquiries.</li><li>Educate customers on banking products and recommend appropriate financial solutions.</li><li>Cross‑sell banking services such as credit cards, consumer loans, overdraft protection, and digital tools.</li><li>Process transactions, resolve account issues, and ensure high accuracy in daily operations.</li><li>Maintain compliance with bank policies, security standards, and regulatory requirements.</li><li>Build long-term client relationships based on trust, professionalism, and service excellence.</li></ul>
2026-03-30T21:44:06Z

Legal Secretary

Santa Clara, CA
onsite
Temporary
28.00 - 38.00 USD / Hourly
A larger mid‑size law firm in Santa Clara is seeking a motivated Legal Assistant or Legal Secretary with 1+ year of litigation experience to support a busy litigation team. This role is ideal for someone with a mix of legal administrative and entry‑level litigation experience who is eager to contribute immediately in a fast‑paced, professional environment. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys handling active matters</li><li>Draft, format, and proofread legal documents, correspondence, and pleadings</li><li>Assist with court filings and service of documents, including California state and federal e‑filing</li><li>Track deadlines, manage calendars, and maintain accurate case files and records</li><li>Support discovery processes, including organizing documents and preparing basic discovery materials</li><li>Coordinate depositions, hearings, and meetings</li><li>Handle general legal administrative tasks such as file management, billing support, and client communication</li></ul>
2026-04-10T00:08:42Z

Contracts Manager

San Jose, CA
onsite
Temporary
45.00 - 70.00 USD / Hourly
We are seeking an experienced Contract Manager to support end‑to‑end contract lifecycle activities for a growing organization based in San Jose. This role will play a key part in drafting, reviewing, negotiating, and redlining a high volume of commercial agreements while partnering closely with legal, business, and cross‑functional stakeholders. A legal or life sciences background is preferred but not required. Key Responsibilities• Draft, review, and extensively redline a wide range of commercial agreements including MSAs, NDAs, SOWs, vendor agreements, amendments, and licensing agreements• Manage the full contract lifecycle from intake through execution, renewals, and amendments• Partner with internal legal teams, business leaders, procurement, and external counsel to support contract negotiations and risk assessment• Ensure contracts align with company policies, legal requirements, and business objectives• Track contract status, key terms, obligations, and deadlines using contract management systems• Provide guidance on contract interpretation and compliance matters• Support process improvements related to contracting workflows and templates• Maintain accurate contract files and documentation
2026-04-10T23:33:46Z

Workplace Coordinator

Palo Alto, CA
onsite
Temporary
25.00 - 38.00 USD / Hourly
Workplace Coordinator – Job DescriptionDay-to-Day Responsibilities:<ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul>
2026-03-31T23:28:43Z

Associate Director of Accounting

San Francisco Bay Area, CA
onsite
Permanent
160000.00 - 180000.00 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS ASSOCIATE DIRECTOR OF ACCOUNTING /ASSISTANT CONTROLLER170k-180k+bonus+equity Publicly traded medical device company is seeking a hands-on Associate Director of Accounting to join their expanding team. This role is ideal for someone with a keen attention to detail and a strong background in accounting and financial operations, particularly within the medical device industry. You will play a key role in overseeing technical accounting processes while ensuring compliance with regulatory standards. Responsibilities:• Supervise daily accounting operations, including accounts payable, accounts receivable, and general ledger management.• Manage month-end and year-end close processes to ensure accurate financial reporting.• Prepare and review financial statements in compliance with ASC 606 and other relevant accounting standards.• Conduct cost accounting and oversee stock administration activities.• Collaborate on the preparation of quarterly and annual reports, including 10Q and 10K filings.• Provide technical expertise in revenue recognition and related accounting procedures.• Utilize Sage Intacct software to streamline financial operations and reporting.• Offer guidance and support to the team in improving accounting workflows.• Analyze financial data to provide actionable insights for business decisions.
2026-04-02T18:14:02Z

GL Accountant

San Jose, CA
remote
Contract / Temporary to Hire
35.00 - 38.00 USD / Hourly
The General Ledger Accountant will be responsible for managing day‑to‑day GL accounting activities and supporting accurate, timely financial reporting. This role requires 5+ years of accounting experience, strong month‑end close ownership, and a solid technical accounting foundation. Key Responsibilities<ul><li>Maintain and manage the general ledger, including preparing and posting journal entries</li><li>Own month‑end and year‑end close processes and timelines</li><li>Prepare and reconcile balance sheet and income statement accounts</li><li>Perform accruals, prepaids, amortizations, and reclassifications</li><li>Analyze variances and investigate discrepancies</li><li>Support financial reporting and management schedules</li><li>Assist with audit requests and documentation</li><li>Partner with AP, AR, and Payroll to ensure accurate postings</li><li>Identify opportunities for process improvements and internal controls</li></ul>
2026-03-26T15:54:07Z

Finance & Accounting Manager

Monterey, CA
onsite
Permanent
100000.00 - 115000.00 USD / Yearly
Job Title: Finance & Accounting Manager – Retail Services Join a great and growing company that offers excellent development opportunities and employee benefits & perks! Are you seeking to a role in management accounting with a well established local company? Our position has so much to offer for a skilled accountant. Responsibilities: Oversee and direct the Finance, Accounting, and Operational Data programs to support the company in meeting its annual objectives and executing its long-term strategic vision. Lead, manage, and mentor all accounting department functions, including overseeing direct report staff. Develop and supervise retail-oriented financial reporting processes, ensuring timely and accurate sales, inventory, operational, and management data to inform decision-making. Champion continuous process improvement for finance operations, reporting, and internal controls to drive greater accuracy, efficiency, and insight across the retail business. Guide the development and execution of best practices for all administrative and financial functions, ensuring optimal investment and allocation of resources based on retail sector needs. Facilitate companywide goal-setting and annual budget processes, providing leadership and direction that aligns with retail-specific performance metrics. Partner closely with retail operations and business leaders, offering actionable financial insights and recommendations that improve store performance, margin, and growth. Provide leaders with accessible, actionable operational data and performance metrics to achieve sales and profitability targets. Ensure completeness, timeliness, and compliance of all financial information according to GAAP and established retail accounting standards. Provide oversight for financial accounting, tax reporting, and regulatory compliance, including annual audits, tax filings, and retirement plan audits. Drive adoption and optimal use of ERP and POS systems in collaboration with cross-functional teams, promoting data-driven decision-making and leveraging emerging technologies suitable for retail operations. Promote strong communication and documentation standards across all finance and operational teams to ensure business objectives are met effectively and efficiently. Posted by Director of Recruiting Scott Moore (Also connect on LinkedIn)
2026-03-30T18:18:43Z

Assistant Controller

Monterey, CA
onsite
Permanent
100000.00 - 120000.00 USD / Yearly
About Our OrganizationWe are a growing nonprofit organization dedicated to making a meaningful impact in our community. As we expand our reach and operations, we are seeking an experienced and mission-driven Accounting and Finance Leader to join our dynamic team. This new role will help strengthen our financial foundation, support our organizational growth, and ensure that our resources are managed with transparency and integrity.Position SummaryThe Accounting and Finance Leader will work in close partnership with Leadership Team to provide oversight and direction for the organization’s finance function. This role will be instrumental in developing and implementing financial policies, maintaining strong internal controls, supporting audits, and providing insightful reporting to guide strategic decision-making.Key Responsibilities<ul><li>Recommend, oversee, and implement financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate and timely financial reporting, in collaboration with the CFOO.</li><li>Work closely with Development staff to ensure the accurate and timely recording of gifts, reconcile reports with the general ledger, and monitor the use of funds for donor compliance.</li><li>Evaluate and update accounting, financial reporting, and internal control policies to reflect current FASB and GAAP standards; drive continuous improvement and adherence to regulatory requirements.</li><li>Oversee all business functions, including tuition billing and collection, accounts payable, payroll, accounting, financial reporting, regulatory compliance, and other general business administration activities.</li><li>Deliver timely financial reports to the Leadership Team and Board, including monthly reports by the 15th of each month.</li><li>Ensure all federal, state, and local tax returns are prepared and submitted on time.</li><li>Provide the Leadership Team with strategic support—financial analysis, projections, recommendations, and data—to inform organizational decisions.</li><li>Collaborate with the CFOO, Executive Director, and Board of Trustees to ensure strong fiduciary practice.</li><li>Oversee payroll processing and reporting, including timely submission of 403(b) contributions and meeting all annual reporting obligations.</li><li>Manage, mentor, and develop the finance team, fostering a culture of high ethical standards, integrity, and respect for all stakeholders.</li><li>Perform other duties as assigned.</li></ul>
2026-03-30T18:38:46Z

Contracts Manager

Santa Clara, CA
onsite
Temporary
50.00 - 70.00 USD / Hourly
Innovative technology company in Santa Clara is seeking a detail-oriented and experienced Contracts Manager to join our legal team. In this vital role, you will oversee the full contract lifecycle and collaborate with stakeholders across the business, supporting both commercial and technology-driven agreements. This position is hybrid, offering remote and on-site work on a weekly basis. The ideal candidate will have 3-5+ years of experience as a contracts manager. Key Responsibilities:<ul><li>Draft, review, and negotiate a variety of contracts, including SaaS, software licensing, vendor, and service agreements.</li><li>Coordinate contract approvals and ensure compliance with company policies and relevant regulations.</li><li>Manage contract lifecycle processes, including tracking, renewal, and closeout.</li><li>Collaborate with sales, procurement, legal, and finance teams to align agreements with business goals.</li><li>Identify and mitigate contractual risks through proactive review and communication.</li><li>Support continuous improvement of contract templates, playbooks, and internal processes.</li><li>Maintain accurate contract records and oversee document management systems.</li></ul>
2026-03-27T16:58:44Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000.00 - 50000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T23:23:42Z

Office Coordinator

Capitola, CA
onsite
Permanent
40000.00 - 52000.00 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T17:58:45Z