<p>We are seeking a detail-oriented and customer-focused <strong>Client Success Administrator</strong> to join our team in Baltimore. This role is ideal for someone who thrives on building strong client relationships, ensuring smooth onboarding, and supporting account management processes. The position starts as temporary with the opportunity to transition into a permanent role.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for client inquiries, ensuring timely and accurate responses.</li><li>Coordinate onboarding activities and maintain client records in CRM systems.</li><li>Assist with scheduling, reporting, and documentation for client accounts.</li><li>Monitor service delivery and proactively address client needs or issues.</li><li>Collaborate with internal teams to ensure client satisfaction and resolve escalations.</li><li>Prepare and distribute client-facing materials, reports, and updates.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and highly organized <strong>HR Assistant</strong> to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required.</li></ul><p><br></p>
<p>Our client is a wealth management family office seeking an experienced Controller to lead and manage our accounting, financial operations, and related administrative functions. This role offers significant growth opportunities as our organization expands. The ideal candidate is a highly ethical individual who can exercise discretion with confidential information, displays unwavering attention to detail, and possesses strong leadership, communication, and analytical abilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain complete and accessible corporate documents; ensure compliance and collaborate with legal counsel on updates.</li><li>Manage all HR functions including payroll, PTO tracking, and benefits administration; foster positive office culture.</li><li>Oversee office leases, insurance, utilities, equipment contracts, and annual operating budgets.</li><li>Implement and maintain robust data privacy and financial control systems; coordinate with IT providers and research new software.</li><li>Supervise cash receipts/disbursements, bank reconciliations, cash flow reports, and investment account reconciliations; resolve accounting issues.</li><li>Reconcile bank statements and collaborate with owners and banking partners on cash management.</li><li>Track investment capital commitments and report quarterly performance; suggest improvements.</li><li>Manage charitable giving, estate planning gifts, and related tax reporting.</li><li>Coordinate annual tax return preparation for individuals, trusts, and entities; compile documentation, review returns, and ensure timely filing.</li><li>Manage tax notices, refunds, and quarterly payment projections across jurisdictions.</li></ul><p><br></p>
<p>A small, client-focused law office is seeking a reliable and detail-oriented <strong>Legal Secretary/Paralegal</strong> to support a busy attorney specializing in <strong>Personal Injury</strong> and <strong>Workers’ Compensation</strong> cases. This role offers a mix of administrative and legal support responsibilities, with opportunities for independent work and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare legal documents, routine correspondence, pleadings, and letters.</li><li>Maintain client contact, including answering calls, taking messages, and triaging inquiries.</li><li>Request medical records and draft letters to providers.</li><li>Track client expenses and office supplies.</li><li>Assist with filing new claims and managing case documentation.</li><li>Use legal software tools including <strong>Amicus Attorney</strong>, <strong>Olympus Dictation</strong>, <strong>Outlook</strong>, and <strong>Stamps.com</strong>.</li><li>Occasionally support another attorney who shares the office space.</li><li>Perform basic legal research and document review.</li><li>Familiarity with <strong>CompHub</strong> and <strong>MDEC</strong> systems is a plus (though filing is typically handled by the attorney).</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Administrative Services Associate to join our team in Silver Spring, Maryland. In this contract role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing excellent customer service. This is an onsite position where you will collaborate closely with the management team to support business needs effectively.</p><p><br></p><p><strong><em><u>A core piece of this role is processing invoices, so having that experience will be a huge bonus! MUST be detail oriented.</u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and address inquiries or direct them to the appropriate team members.</p><p>• Welcome and assist guests in a courteous and attentive manner while adhering to visitor protocols.</p><p>• Review, validate, and submit invoices for approval, ensuring accuracy and resolving any discrepancies.</p><p>• Prepare and manage purchase orders as well as track contracts and renewals.</p><p>• Coordinate with vendors and suppliers to ensure timely order fulfillment and address any concerns.</p><p>• Maintain accurate and confidential files, databases, and company forms as required.</p><p>• Use Microsoft Office Suite tools to manage schedules, create documents, and maintain records.</p><p>• Assist in troubleshooting basic technical issues and navigating various systems and applications.</p><p>• Support the management team with other administrative tasks to ensure efficient office operations.</p>
<p>Robert Half has a new direct-hire opportunity for a Sales Support Specialist for a growing construction company in Beltsville, MD. Construction industry experience is highly preferred. If interested, please consider applying to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Sales Support Specialist will work closely with the sales team to streamline operations, assist with client communications, prepare proposals, and ensure customer satisfaction throughout the sales process. This role is ideal for someone who is organized, customer-focused, and eager to grow within a dynamic company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to the sales team</li><li>Prepare and track proposals, contracts, bids, and presentations</li><li>Communicate with clients regarding project status, documentation, and scheduling updates</li><li>Maintain and update CRM systems, ensuring accurate customer and project information</li><li>Assist in coordinating meetings, site visits, and follow-ups</li><li>Work with internal teams (estimating, project management, procurement) to gather required information for bids and proposals</li><li>Ensure timely delivery of sales documents and responses to client inquiries</li><li>Monitor and track sales metrics and generate regular performance reports</li><li>Support the onboarding process for new clients</li><li>Maintain an organized digital filing system for sales and customer documentation</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p><strong>We are seeking an organized and proactive Project Coordinator to support our team in managing projects from initiation through completion. In this role, you will assist with planning, scheduling, tracking deliverables, and communicating progress to stakeholders. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and possesses strong interpersonal skills.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Assist in planning and coordinating project activities, timelines, and resources</strong></li><li><strong>Prepare and maintain project documentation, schedules, and status reports</strong></li><li><strong>Track and monitor deliverables to ensure projects stay on schedule</strong></li><li><strong>Communicate effectively with project team members, stakeholders, and vendors</strong></li><li><strong>Support project meetings by preparing agendas, documenting minutes, and identifying action items</strong></li><li><strong>Help identify risks and issues, and collaborate with the team to resolve them</strong></li><li><strong>Perform administrative tasks such as data entry and file management</strong></li><li><strong>Provide general support to project managers and team leads</strong></li></ul><p><br></p>
<p>Our client, a well-funded, stable international non-profit organization, is searching for their new Controller. This important role reports to an experienced Director with strong industry experience. The Controller will provide day to day guidance, mentorship and training to an established team and will have room to add their signature to the success of the organization. </p><p><br></p><p>Core duties for this Controller position will include:</p><p><br></p><p>• Develop and implement financial procedures and systems to ensure effective overall management of the organization’s finances.</p><p>• Monitor the organization’s financial status and identify operational risks, providing timely updates to senior management.</p><p>• Manage the preparation of the annual budget, track actual revenues and expenditures, and ensure compliance with donor reporting requirements.</p><p>• Oversee payroll and disbursement processes while maintaining robust internal controls over financial activities.</p><p>• Ensure timely and accurate financial reporting, including corporate tax returns and field office financial reports.</p><p>• Manage cash flow and investment activities in line with board-approved policies, ensuring efficient fund collection and disbursement.</p><p>• Prepare detailed financial reporting for the Board of Trustees, senior leadership, and external stakeholders.</p><p>• Act as the primary liaison for external audits, ensuring efficient coordination and timely completion of audit processes.</p><p>• Supervise and train finance staff to ensure they are equipped to maintain high standards of performance.</p><p>• Participate in collaborative initiatives with other centers to streamline finance and administrative practices.</p><p><br></p><p>The base pay range for this role is between $135k and $165k and your base pay will depend on your skills, experience, certifications and other business needs. The client offers strong overall benefits as part of their compensation package including medical benefits. </p><p> </p><p>Please submit your resume in confidence to Raj Khanna, Senior Vice President, Robert Half for immediate consideration for this or one of our many current openings in the Washington, DC Metro area.</p>
<p>We are looking for a detail-oriented and proactive <strong>Operations Coordinator</strong> to join our team in Baltimore. This role is ideal for someone who excels at managing workflow efficiency, vendor relationships, and supporting leadership with reporting and compliance tasks. The position begins as temporary with the opportunity to transition into a permanent role.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee day-to-day operational workflows to ensure efficiency and accuracy.</li><li>Manage vendor relationships, including contract coordination and service follow-up.</li><li>Prepare and maintain reports for leadership, ensuring compliance with company policies.</li><li>Assist with scheduling, documentation, and process improvements across departments.</li><li>Support internal audits and maintain organized records for compliance purposes.</li></ul><p><br></p>
<p>Are you a detail-driven legal professional with a passion for real estate and finance? Do you thrive in a fast-paced, collaborative environment where precision and client service are paramount? If so, we want to meet you!</p><p><br></p><p>We’re looking for a <strong>Legal Practice Assistant (LPA)</strong> to support our Real Estate & Transactional Finance team. This is more than just an administrative role — it’s an opportunity to be a key player in a high-performing legal practice where your expertise and initiative will make a real impact.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go-to expert for preparing, editing, and formatting legal documents using MS Office and specialized legal software.</li><li>Keep operations running smoothly with tasks like electronic filing, scanning, and managing mailings and packages.</li><li>Own critical processes like opening new matters, initiating conflict checks, entering attorney time, and coordinating billing with our Finance team.</li><li>Be a welcoming presence for clients and guests, both in person and over the phone.</li></ul><p><br></p>
We are looking for dedicated Family Self-Sufficiency Specialists to join our team in Towson, Maryland. This contract position requires individuals with strong administrative skills and a background in social work, case management, or counseling. You will play a key role in supporting clients by connecting them with resources and services to promote their independence and well-being.<br><br>Responsibilities:<br>• Manage escrow accounts for clients, ensuring accuracy and compliance.<br>• Coordinate and organize training sessions and workshops tailored to client needs.<br>• Assist clients with obtaining childcare resources and referrals.<br>• Plan and execute resource fairs and outreach events to connect clients with community services.<br>• Facilitate fundraising activities to support program goals.<br>• Conduct intake processes and maintain detailed documentation.<br>• Provide referrals to external organizations and services to address client needs.<br>• Collaborate with a small team to ensure seamless service delivery.<br>• Maintain effective communication with clients and stakeholders to address concerns and provide guidance.
<p>We are looking for a skilled Procurement Analyst to join our client's team in Baltimore, Maryland. In this role, you will serve as a critical link between procurement efforts and various internal departments, including executive leadership, engineering, sales, and manufacturing. Your expertise will be essential for managing high-value programs and ensuring efficient project execution while maintaining strong vendor relationships.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with internal teams during the bidding phase to develop procurement strategies and plans.</p><p>• Evaluate contract specifications and bills of materials to identify and prequalify suitable vendors.</p><p>• Analyze vendor quotes to ensure scope completeness and negotiate agreements to secure optimal terms.</p><p>• Facilitate the transition of procurement documents and knowledge from the bidding phase to project teams.</p><p>• Incorporate market intelligence, such as pricing trends and logistical considerations, into procurement strategies.</p><p>• Review and interpret contracts, drawings, specifications, and project schedules to ensure procurement alignment.</p><p>• Travel to project sites, manufacturers, and vendors as necessary to oversee procurement processes.</p><p>• Identify opportunities for cost savings and alternative solutions, including material and labor efficiencies.</p><p>• Monitor evolving compliance requirements and adjust procurement plans accordingly.</p><p>• Manage post-award procurement implementation to align with project objectives.</p>
