<p>We are looking for a detail-oriented Administrative Assistant to join our team in the mid-Wilshire area. This contract to permanent position offers an opportunity to support a dynamic non-profit organization by performing a variety of essential administrative tasks. The ideal candidate will bring strong organizational skills and a proactive approach to managing office operations. Previous experience working with donations and grants is ideal. This company offers a hybrid work environment. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage incoming calls with care, directing inquiries to the appropriate team members or departments.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Oversee daily administrative operations, ensuring smooth office workflows and processes.</p><p>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.</p><p>• Coordinate schedules, appointments, and meetings for staff and leadership.</p><p>• Prepare, proofread, and distribute correspondence and reports as needed.</p><p>• Assist in maintaining office supplies and equipment, ensuring resources are available when required.</p><p>• Support event planning and logistics for organizational activities and meetings.</p><p>• Handle confidential information with discretion, maintaining high standards of conduct.</p><p>• Collaborate with team members to enhance efficiency and address administrative challenges.</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in ensuring operational efficiency and supporting various administrative functions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules by organizing appointments and dispatching technicians to optimize productivity.</p><p>• Create, manage, and update work orders while maintaining clear communication with customers and technicians.</p><p>• Ensure completion of work orders by reviewing technician notes and addressing any pending tasks.</p><p>• Prepare and process contract and quality control paperwork in compliance with company standards.</p><p>• Arrange subcontractor schedules and oversee technician paperwork for accuracy and timeliness.</p><p>• Monitor inventory levels and conduct physical inventory checks to ensure resource availability.</p><p>• Order and distribute materials and equipment to technicians, ensuring seamless operations.</p><p>• Generate daily reports on activities and assist in coordinating tasks like scheduling and procurement.</p><p>• Act as a liaison between sales teams, project managers, and technicians to facilitate smooth communication.</p><p>• Handle billing for service and inspection jobs while assisting the sales team in timely job scheduling.</p>
<p>Office Assistant (Contract Only) – Bilingual Spanish Required</p><p>We are seeking a reliable and detail-oriented Office Assistant for a contract-only position. The ideal candidate is bilingual in English and Spanish, highly organized, and able to provide strong administrative support in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Assist with daily office tasks such as filing, scanning, data entry, and document preparation</li><li>Manage incoming calls, emails, and front-desk communication</li><li>Support team members with scheduling, correspondence, and general administrative needs</li><li>Translate documents and communicate with Spanish-speaking clients or staff as needed</li><li>Maintain organized records, logs, and office systems</li><li>Provide additional support on special projects as assigned</li></ul><p><br></p>
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
<p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
We are looking for an Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. In this role, you will provide essential administrative support, ensuring smooth office operations by managing tasks such as document preparation, record maintenance, and correspondence. This position requires strong organizational skills, effective communication, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage office supplies, maintain record-keeping systems, and handle basic bookkeeping tasks.<br>• Create and format invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate records, documents, and reports as needed.<br>• Draft and respond to routine correspondence in a timely and thorough manner.<br>• Conduct research to support office functions and provide accurate information as requested.<br>• Coordinate communication within the office, ensuring timely distribution of faxes and other materials.<br>• Perform photocopying, scanning, and other clerical duties to support daily operations.<br>• Collaborate with team members to ensure efficient workflow and prioritize tasks effectively.
<p>We are seeking a proactive and highly organized Executive Assistant to support senior leadership within our organization. The ideal candidate will demonstrate exceptional communication, multitasking, and problem-solving abilities, while maintaining confidentiality and professionalism in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence for executive leaders.</li><li>Assist with the preparation of reports, presentations, and other confidential documents.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Liaise with internal teams and external contacts to facilitate communication and project coordination.</li><li>Track deadlines, follow up on action items, and ensure seamless day-to-day operations.</li><li>Maintain strict confidentiality regarding sensitive business information.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to partner with innovators working at the forefront of scientific advancement, ensuring executives can focus on high-impact initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage busy calendars, coordinate meetings, and facilitate conference logistics</li><li>Prepare and edit correspondence, presentations, and reports for internal and external stakeholders</li><li>Organize travel arrangements and process expense reports</li><li>Act as a liaison between executives, staff, board members, and external partners</li><li>Maintain confidential records, support project tracking, and ensure critical deadlines are met</li><li>Assist with event planning and high-level administrative projects as needed</li></ul><p><br></p>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
<p>Client is seeking a tech-savvy Administrative Support professional to assist with new hire laptop setup, security compliance, SAP data entry, and ESG reporting. This role is ideal for someone who is detail-oriented, organized, and comfortable working with technology and corporate systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up laptops and workstations for new hires, ensuring all required software, user access, and configurations are properly installed.</li><li>Install and update security software per direction from Hyundai Rotem Headquarters.</li><li>Ensure compliance with internal cybersecurity and IT protocols.</li><li>Serve as the primary point of contact for basic technical support needs for new and existing staff.</li><li>Perform SAP data entry including invoice processing, document uploads, and administrative support for accounting functions.</li><li>Support ESG (Corporate Social Responsibility) reporting by collecting information, compiling data, and submitting required reports to HQ in Korea.</li><li>Assist the CFO with administrative tasks, documentation, and follow-up requests.</li><li>Maintain organized digital and physical records as needed.</li><li>Coordinate with HQ teams and internal departments to ensure timely completion of tasks.</li></ul><p><b> </b></p>
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Associate Attorney. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. </p><p><br></p><p>This is truly a family oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days in the office and a few days remote.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Civil Pleadings, Motions, Discovery, and Trial Work</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
