We are looking for a detail-oriented Receptionist to join our team on a contract basis in Los Angeles, California. This role requires excellent organizational skills and the ability to handle administrative tasks with accuracy and efficiency. You will play a key role in ensuring smooth day-to-day operations while maintaining a welcoming environment for clients and visitors.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a courteous and attentive manner.<br>• Manage incoming calls, direct them appropriately, and take accurate messages as needed.<br>• Perform data entry tasks to maintain and update records efficiently.<br>• Organize and file documents to ensure easy retrieval and proper record-keeping.<br>• Coordinate appointments and meetings, ensuring schedules are managed effectively.<br>• Assist with basic administrative support such as copying, scanning, and mailing.<br>• Maintain the reception area to ensure it is clean and welcoming at all times.<br>• Collaborate with team members to streamline office processes and improve workflow.
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
We are looking for a skilled Collections Specialist to join our team on a contract basis in Loma Linda, California. This position focuses on managing business-to-business (B2B) collections, ensuring timely payments, resolving discrepancies, and maintaining positive relationships with clients. The ideal candidate will bring expertise in commercial collections and a proactive approach to minimizing financial risk.<br><br>Responsibilities:<br>• Oversee assigned customer accounts and ensure timely collection of outstanding balances.<br>• Investigate and resolve payment discrepancies, disputes, and billing issues efficiently.<br>• Collaborate with internal teams such as Sales, Customer Service, and Billing to address account concerns and ensure accurate invoicing.<br>• Maintain detailed records of collection activities, communications, and payment arrangements.<br>• Generate and distribute aging reports and collection updates for management review.<br>• Recommend accounts for escalation, legal intervention, or write-offs when deemed necessary.<br>• Ensure adherence to company policies and relevant regulations during all collection processes.<br>• Provide support for month-end and year-end closing activities related to accounts receivable.
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and organized environment.</p><p>• Answer and direct phone calls using multi-line phone systems, transferring calls as needed.</p><p>• Handle incoming and outgoing mail, sorting and distributing correspondence promptly.</p><p>• Manage sensitive and confidential documents with high attention to detail.</p><p>• Communicate effectively with managers and clients to address job-related or deadline concerns.</p><p>• Coordinate deliveries and ensure timely distribution to the appropriate departments.</p><p>• Support additional administrative projects as assigned by management.</p><p>• Operate switchboard systems efficiently to handle call routing and inquiries.</p><p>• Maintain accurate records and documentation for office services.</p>
We are looking for a skilled Collections Specialist to join our team on a contract basis in Loma Linda, California. In this role, you will focus primarily on managing business-to-business collections, ensuring timely payments, and maintaining positive client relationships. This position requires a proactive approach to resolving billing discrepancies and minimizing financial risks to the organization.<br><br>Responsibilities:<br>• Oversee assigned customer accounts to ensure timely collection of outstanding balances.<br>• Address and resolve discrepancies related to payments, billing disputes, and overdue accounts.<br>• Coordinate with internal teams, including sales and customer service, to resolve account issues efficiently.<br>• Maintain accurate and detailed records of all collection activities, communications, and payment agreements.<br>• Generate and present aging reports and collection updates to management regularly.<br>• Identify accounts requiring escalation, legal action, or write-offs, and recommend appropriate measures.<br>• Ensure all collection practices align with company policies and applicable regulations.<br>• Assist with month-end and year-end processes related to accounts receivable.<br>• Utilize collection tools and software to improve efficiency and tracking of outstanding payments.
