<p><strong>Overview:</strong></p><p> We are seeking a motivated and detail-oriented Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing customer accounts, processing payments, and ensuring timely collections to support healthy cash flow. This role requires strong communication skills, accuracy, and the ability to handle a high volume of transactions in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Generate and send customer invoices in a timely and accurate manner</li><li>Record customer payments (checks, ACH, credit card, wire) and apply to accounts</li><li>Monitor accounts receivable aging and follow up on overdue accounts</li><li>Communicate with customers to resolve billing discrepancies and collection issues</li><li>Maintain accurate and up-to-date customer records and files</li><li>Prepare and distribute AR reports to management as needed</li><li>Assist with month-end closing, reconciliations, and audits</li><li>Support the finance team with ad hoc projects and reporting</li></ul><p><br></p>
<p>We are looking for a dedicated Full Charge Bookkeeper to oversee the financial operations of our firm in Basking Ridge, New Jersey. This role involves managing a wide range of accounting functions, including financial reporting, general ledger maintenance, and cash flow management. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring the accuracy and integrity of all financial data.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and reconcile general ledger accounts across multiple entities and properties to ensure accuracy in financial records.</p><p>• Prepare comprehensive financial statements on a monthly, quarterly, and annual basis.</p><p>• Manage accounts payable and receivable processes, including vendor payments and tenant billing, while collaborating with external accounting services.</p><p>• Perform bank reconciliations and monitor cash flow to support effective financial planning.</p><p>• Oversee payroll processing and ensure all related tax filings are completed accurately and on time.</p><p>• Coordinate with external CPAs to facilitate tax preparation and audits.</p><p>• Track capital contributions, distributions, and investor allocations with precision.</p><p>• Support budgeting, forecasting, and financial analysis to assist in strategic decision-making.</p><p>• Ensure compliance with organizational and internal financial policies.</p><p>• Organize and maintain thorough records for all financial transactions and documentation.</p>
<p>We are looking for a dedicated Accounting Clerk to join our team in Teterboro, New Jersey. This position offers an excellent opportunity to work in the retail industry, focusing on accounts receivable and billing activities. The ideal candidate will excel in managing customer transactions, maintaining accurate records, and ensuring timely collections while fostering strong client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue customer invoices based on sales orders and contractual agreements.</p><p>• Respond promptly to billing inquiries, discrepancies, and disputes to ensure resolution.</p><p>• Send regular billing statements and payment reminders to customers.</p><p>• Record and maintain comprehensive transaction and correspondence details in the accounting system.</p><p>• Post customer payments accurately and reconcile accounts on a timely basis.</p><p>• Review aging reports and initiate collection efforts for overdue balances.</p><p>• Conduct credit assessments and manage customer credit limits effectively.</p><p>• Create and present accounts receivable reports, including aging summaries and cash collection updates, for management.</p><p>• Collaborate with internal teams to enhance billing processes and ensure compliance.</p>
We are looking for a skilled Full Charge Bookkeeper to join our team on a contract basis in New York, NY. In this role, you will manage all aspects of bookkeeping, including accounts payable, accounts receivable, and full-cycle billing processes. This position is ideal for someone with a strong background in accounting and familiarity with QuickBooks and Deltek.<br><br>Responsibilities:<br>• Oversee full-charge bookkeeping tasks, including maintaining accurate financial records and ledgers.<br>• Handle accounts payable and accounts receivable processes, ensuring timely and accurate payments.<br>• Manage full-cycle billing activities, including generating invoices and monitoring payments.<br>• Process and post payments while maintaining detailed transaction records.<br>• Prepare financial reports and summaries to support business decision-making.<br>• Reconcile bank statements and ensure accuracy in financial data.<br>• Collaborate with team members to address and resolve discrepancies in accounts.<br>• Utilize QuickBooks and Deltek software to streamline bookkeeping tasks.<br>• Ensure compliance with accounting standards and company policies.
<p><strong>Position Summary:</strong></p><p>The <strong>Accounts Receivable (A/R) Specialist</strong> will be responsible for the full cycle of accounts receivable, including billing, invoicing, payment application, and collections. This role is critical in ensuring accurate and timely revenue recognition and supporting the organization’s financial health. The ideal candidate will have experience with <strong>NetSuite, Microsoft Dynamics GP (Great Plains), or other large ERP systems</strong>, and a passion for working in a mission-driven non-profit environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Billing & Invoicing:</strong></p><ul><li>Generate and distribute accurate and timely invoices for grants, contracts, programs, and other revenue sources.</li><li>Coordinate with program managers and development staff to ensure correct billing data is collected and applied.</li><li>Maintain customer records and contract billing terms within the ERP system.</li><li>Ensure compliance with grantor and donor reporting and billing requirements.</li></ul><p><strong>Accounts Receivable & Collections:</strong></p><ul><li>Monitor aging reports and follow up with funders, partners, and clients on past due balances.</li><li>Proactively manage collections while maintaining positive relationships with external stakeholders.</li><li>Research and resolve discrepancies or disputed charges in a timely and professional manner.</li><li>Apply incoming payments accurately to customer accounts in the ERP system.</li></ul><p><strong>Reconciliations & Reporting:</strong></p><ul><li>Reconcile A/R sub-ledger to the general ledger on a monthly basis.</li><li>Assist with month-end and year-end close, including journal entries and audit support.</li><li>Prepare and analyze A/R aging and other reports for internal and external stakeholders.</li><li>Support financial reporting for grants, contracts, and fundraising as needed.</li></ul><p><br></p>
We are looking for an Accounts Receivable Specialist to join our team in Wood Ridge, New Jersey. This position offers an excellent opportunity to manage critical financial processes, including billing, collections, and cash applications. As a Contract to permanent role, it provides the potential for long-term career growth within the organization.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and timely completion.<br>• Handle cash applications and oversee daily cash activity to maintain financial stability.<br>• Conduct commercial collections and follow up with clients to ensure timely payments.<br>• Prepare and distribute invoices, ensuring all billing functions are performed efficiently.<br>• Reconcile accounts and resolve discrepancies in a meticulous and timely manner.<br>• Collaborate with internal teams to streamline financial processes and improve workflow.<br>• Maintain accurate financial records and documentation for audits and reporting.<br>• Monitor aging reports and take proactive measures to minimize overdue accounts.<br>• Utilize Microsoft Excel and other tools to analyze financial data and prepare reports.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Hackensack, New Jersey. In this long-term contract position, you will play a vital role in ensuring accurate financial operations and maintaining strong relationships with clients through efficient billing and collections processes. If you have expertise in accounts receivable, commercial collections, and cash applications, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timely completion.</p><p>• Handle commercial collections by communicating with clients to resolve outstanding balances.</p><p>• Apply payments to customer accounts and reconcile discrepancies efficiently.</p><p>• Monitor and follow up on overdue accounts to maintain cash flow and minimize delinquencies.</p><p>• Prepare and issue invoices while verifying billing details for accuracy.</p><p>• Collaborate with internal teams to resolve payment discrepancies and improve processes.</p><p>• Generate regular reports on accounts receivable performance and outstanding balances.</p><p>• Maintain organized records of financial transactions and client communications.</p><p>• Ensure compliance with company policies and financial regulations</p>
<p>We are looking for a dedicated Collections Specialist to join our team in Monmouth County, New Jersey. This Contract-to-permanent position focuses on managing accounts receivable, resolving billing discrepancies, and ensuring timely collection of outstanding balances. The ideal candidate will have strong attention to detail, excellent communication skills, and experience with financial systems.</p><p><br></p><p>Responsibilities:</p><p>• Investigate and resolve billing discrepancies to ensure accurate accounts receivable records.</p><p>• Manage collection processes to recover overdue payments efficiently and professionally.</p><p>• Communicate with customers via phone and email to address payment issues and inquiries.</p><p>• Utilize accounting software and CRM systems to track and update account statuses.</p><p>• Collaborate with internal teams to streamline claim administration and billing functions.</p><p>• Answer inbound calls related to accounts receivable and provide excellent customer service.</p><p>• Generate and analyze reports to monitor collection activities and identify trends.</p><p>• Maintain detailed and organized records of all collection efforts and communications.</p><p>• Assist in optimizing workflows related to financial services and claim processing.</p>
<p>We are looking for a detail-oriented Accounts Payable/Billing Clerk to join our team in Plainview, New York. This role is essential in ensuring accurate invoice processing, timely payments, and maintaining proper financial records. The ideal candidate will bring expertise in accounts payable and billing processes, along with a commitment to efficiency and precision.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure accuracy and proper coding.</p><p>• Manage accounts payable functions, including preparing and executing check runs.</p><p>• Verify invoice details and resolve discrepancies promptly.</p><p>• Maintain organized and up-to-date financial records related to billing and payments.</p><p>• Collaborate with vendors to address payment inquiries and ensure smooth transactions.</p><p>• Generate and reconcile reports related to accounts payable activities.</p><p>• Assist in month-end closing tasks by providing accurate accounts payable data.</p><p>• Ensure compliance with company policies and accounting standards in all transactions.</p><p>• Support the billing process by preparing and reviewing invoices for accuracy.</p>
<p>Robert Half is partnering with one of its ecommerce clients for an Accounts Receivable Specialist. Local to Monmouth County and pride themselves on a wonderful work environment - anyone with strong AR/billing/cash apps experience please feel free to apply!</p><p> </p><p>Responsibilities:</p><p>• Handle the end-to-end accounts receivable process, including invoicing, collections, and cash application.</p><p>• Follow up with clients to ensure timely payments and resolve any discrepancies or outstanding balances.</p><p>• Accurately apply incoming payments to customer accounts while maintaining detailed records.</p><p>• Prepare and distribute invoices to customers in accordance with company policies.</p><p>• Monitor cash activity and ensure proper reconciliation of accounts.</p><p>• Collaborate with internal departments to address billing issues and improve processes.</p><p>• Maintain detailed documentation of all communications and transactions related to accounts receivable.</p><p>• Generate and analyze reports to track accounts receivable performance and identify areas for improvement.</p><p>• Ensure compliance with company policies and industry standards in all receivable activities.</p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Holtsville, New York. In this role, you will play a key part in managing financial transactions and ensuring the timely collection of outstanding balances. This position is ideal for someone with a strong background in collections and billing and a keen eye for detail.<br><br>Responsibilities:<br>• Oversee and manage accounts receivable processes, ensuring accuracy and timely completion.<br>• Handle commercial collections to recover outstanding balances from clients.<br>• Process cash applications and reconcile payments to maintain accurate financial records.<br>• Conduct cash collections and follow up on overdue accounts to improve cash flow.<br>• Execute billing functions, including invoice preparation and distribution.<br>• Collaborate with internal teams to resolve discrepancies and ensure smooth operations.<br>• Maintain detailed documentation and reporting of accounts receivable activities.<br>• Provide support during audits by preparing relevant financial data and reports.<br>• Identify and recommend process improvements to enhance efficiency in collections and billing.
<p>We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.</p><p>• Process customer payments and maintain records to ensure smooth cash flow and tracking.</p><p>• Assist in compiling monthly financial closings and preparing annual reports.</p><p>• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.</p><p>• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.</p><p>• Record and analyze cash activity to maintain accurate financial records.</p><p>• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Provide support for audits by organizing and maintaining necessary documentation.</p>
<p>A busy company in the Montville area is seeking an Accounts Receivable Specialist to join their growing organization. This Accounts Receivable Specialist will get the chance to join a dynamic team that works well with each other and offers career advancement. The ideal Accounts Receivable Specialist will come from a consumer product type company and have intermediate Excel skills including with pivot tables and vlookups. Responsibilities of this Accounts Receivable Specialist will include but not be limited to: </p><p><br></p><p>Accounts Receivable Specialist Responsibilities:</p><p>• Process and reconcile incoming payments, including checks, wire transfers, and credit card transactions.</p><p>• Create and distribute customer invoices with precision and timeliness.</p><p>• Monitor accounts for overdue payments, discrepancies, and irregularities.</p><p>• Investigate and resolve customer billing issues or disputes effectively.</p><p>• Maintain up-to-date and accurate customer account records in the accounting system.</p><p>• Generate aging reports and assist with month-end closing activities.</p><p>• Work collaboratively with Sales, Customer Service, and Accounting teams to address payment-related concerns.</p><p>• Support audits and ensure compliance with AR documentation requirements.</p><p>• Recommend and implement process improvements to enhance accounts receivable efficiency.</p><p><br></p><p>This Accounts Receivable Specialist role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Accounts Receivable Specialist position, apply today! </p>
We are looking for a detail-oriented Accounting Clerk to support our Accounts Payable team for a short-term contract position in New York, New York. This role involves ensuring the accuracy and organization of invoices, checks, vendor contracts, and other AP-related documents. The ideal candidate will have strong organizational skills and a keen eye for identifying discrepancies, which will be reported to the Accounts Payable Manager.<br><br>Responsibilities:<br>• Review and code invoices to ensure proper classification and accuracy.<br>• Organize and maintain AP-related documents, including checks, vendor contracts, and invoices.<br>• Conduct detailed checks to verify the accuracy of financial information and address any inconsistencies.<br>• Collaborate with the Accounts Payable Manager to resolve identified discrepancies.<br>• Enter data efficiently and accurately into the accounting system.<br>• Maintain vendor files and ensure all records are up-to-date and properly filed.<br>• Process manual checks and ensure compliance with company policies.<br>• Research and address invoice discrepancies promptly and effectively.<br>• Handle accounts payable tasks for multiple vendors with precision.<br>• Support the Accounts Payable team in completing project-specific deliverables.
We are looking for an experienced Accounts Receivable Specialist to join our team in Montvale, New Jersey. This long-term contract position offers an exciting opportunity to manage critical financial processes, ensuring seamless cash flow and accurate record-keeping. The ideal candidate will demonstrate expertise in accounts receivable functions and possess a strong attention to detail.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, including invoicing and payment applications.<br>• Oversee cash application activities to ensure timely and accurate allocation of funds.<br>• Handle commercial collections by communicating with clients and resolving outstanding balances.<br>• Assist in the preparation and management of billing functions to maintain compliance and accuracy.<br>• Monitor daily cash activity to ensure proper reconciliation and reporting.<br>• Collaborate with internal teams to address discrepancies and streamline processes.<br>• Generate reports related to accounts receivable and provide insights to support decision-making.<br>• Maintain accurate records of all transactions in accordance with company policies.<br>• Implement best practices to improve efficiency and reduce errors in receivable processes.<br>• Support audits by providing necessary documentation and information.
We are looking for a detail-oriented Accounts Payable Associate to join our team in New York, New York. In this role, you will play a key part in ensuring accurate and efficient management of invoice processing and payment operations. This is an excellent opportunity to contribute to a non-profit organization and work collaboratively with a dedicated team.<br><br>Responsibilities:<br>• Process and verify approximately 75-100 invoices weekly, ensuring accuracy and compliance with company policies.<br>• Review and code invoices to appropriate accounts, maintaining precision and accountability.<br>• Resolve discrepancies in invoices and payments by investigating and collaborating with relevant stakeholders.<br>• Oversee all accounts payable functions, ensuring timely and accurate payment processing.<br>• Facilitate check runs and electronic payments to maintain smooth financial operations.<br>• Ensure proper documentation and record-keeping for all accounts payable transactions.<br>• Collaborate with a team of five to streamline processes and enhance efficiency.<br>• Support the implementation of new software systems to improve accounts payable workflows.
<p>We are looking for an experienced Full Charge Bookkeeper to join our <strong><u>client's</u></strong> team in Brooklyn, New York. This role is ideal for someone who is highly attentive to detail, proficient in managing financial records, and ensuring the accuracy of accounts. You will play a key role in overseeing the company’s bookkeeping operations and ensuring compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate and up-to-date financial records, including general ledger entries and journal entries.</p><p>• Handle accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Perform thorough bank reconciliations to ensure accounts are balanced and discrepancies are resolved promptly.</p><p>• Oversee invoicing activities, ensuring accuracy and proper documentation.</p><p>• Utilize QuickBooks to manage and organize financial data efficiently.</p><p>• Prepare financial reports and summaries to support decision-making processes.</p><p>• Monitor and ensure compliance with relevant accounting regulations and company policies.</p><p>• Collaborate with team members to streamline bookkeeping processes and improve efficiency.</p><p>• Assist in audits and provide necessary documentation to auditors when required.</p><p><br></p><p>If this person is you, please submit your resume to victoria.iacoviello@roberthalf</p>
Job Duties and Responsibilities<br>General Accounting duties include, but are not limited to:<br><br>Update cash register spreadsheet based on bank statements<br><br>Enter invoices into EMS (electronic expense management system)<br><br>Compare AP invoice data between accounting and business systems for accuracy<br><br>Prepare and process payment batches and ensure error-free data in the accounting system<br><br>Record daily/weekly cash receipts<br><br>Run and distribute aged reports; follow up with customers past due over 30 days<br><br>Create and upload invoices into Workflow system<br><br>Deposit checks and book AP entries<br><br>Issue vendor checks and send payment notification emails<br><br>Request parent company to add new vendor bank info in accounting system<br><br>Apply ACH debit payments and upload supporting documents into Workflow<br><br>Manage daily funding and update loan tracking spreadsheet<br><br>Import Citibank CSV files to update daily account balances<br><br>Prepare daily funding reports for accounting manager<br><br>Book closing entries per accountant’s instructions<br><br>Reconcile bank statements monthly<br><br>Handle finance/tax-related mail daily<br><br>Coordinate with Citibank for access updates, signature cards, and other documents<br><br>Support ad-hoc projects, process improvements, and provide team coverage as needed<br><br>Qualifications<br><br>Fluent in written and spoken English<br><br>Proficient in Excel and MS Office; Microsoft Dynamics 365 and CitiDirect preferred<br><br>CPA candidate preferred<br><br>Strong deadline management and communication skills<br><br>Detail-oriented with ability to verify accuracy<br><br>Experience with Japanese companies preferred<br><br>Proactive in raising and resolving issues
<p><strong>Construction Bookkeeper in Lynbrook, Long Island, NY </strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a detail-oriented <strong>Construction Bookkeeper</strong> for a dynamic client in the construction sector. This role is a perfect fit for someone with a strong background in accounting, excellent organizational skills, and the ability to manage multiple tasks related to financial documentation and reporting.</p><p><strong>As the Construction Bookkeeper, you will: </strong></p><ul><li><strong>Payroll Management:</strong> Process weekly, bi-weekly, or monthly payroll, including certified payroll reporting.</li><li><strong>Revenue Tracking:</strong> Oversee revenue accounting processes to ensure accurate recording and reporting.</li><li><strong>Tax Compliance:</strong> Calculate and prepare sales tax filings in compliance with local and state regulations.</li><li><strong>AIA Billing & Requisitions:</strong> Prepare and submit Applications for Payment (AIA billing) and handle construction project requisitions.</li><li><strong>Progress Billings:</strong> Manage construction project progress billings, ensuring accurate and timely submissions.</li><li><strong>Journal Entries:</strong> Record and maintain related journal entries to support billing, payroll, and other financial operations.</li><li><strong>Compliance:</strong> Ensure compliance with construction contracts and project-specific financial requirements.</li></ul><p>Seeking a Construction Bookkeeper with previous experience in the Construction industry and preferably someone familiar with Sage software. </p><p><br></p><p><strong>Contact Anna Parson at Robert Half</strong> for confidential and immediate consideration or apply now! </p>
We are looking for an experienced Accounts Receivable Clerk to join our team on a contract basis in Clifton, New Jersey. This role is designed to support operations during a maternity leave period, lasting approximately four months. If you have a strong background in managing financial transactions and maintaining accurate records, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee collections processes to ensure timely payments from clients.<br>• Manage wire transfers and verify the accuracy of financial transactions.<br>• Follow up with a select group of accounts requiring monthly reminders to maintain payment schedules.<br>• Accurately post commissions and ensure proper documentation.<br>• Collaborate with team members to address any discrepancies or issues related to accounts receivable.
<p>Growing Downtown New York City firm is seeking an Accounting / Accounts Receivable Clerk. In this role, you will play a critical part in managing customer accounts, processing payments, and ensuring financial records are accurate and up to date. This position requires strong organizational skills and the ability to handle sensitive information with confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Apply cash payments to customer accounts using internal systems while balancing deposits.</p><p>• Maintain accurate records of customer deductions and track their current status.</p><p>• Review, validate, and reconcile customer deductions by collaborating with relevant departments and obtaining required approvals.</p><p>• Research and create credit memo requests in the system as needed.</p><p>• Prepare cash receipts for deposit and communicate relevant details to appropriate teams.</p><p>• Conduct credit checks for prospective customers following established procedures.</p><p>• Support reporting processes, accounts receivable reconciliations, bank reconciliation inquiries, and audit-related requests.</p><p>• Process credit card payments efficiently and accurately.</p><p>• Respond to chargebacks promptly and resolve them effectively.</p><p>• Handle confidential financial information with discretion and professionalism.</p>
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in the Avenel, New Jersey area. In this role, you will play a vital part in managing customer accounts, ensuring accurate financial records, and supporting the company’s collection efforts. This position offers a collaborative work environment and the opportunity to contribute to the financial stability of our organization.</p><p><br></p><p>Responsibilities:</p><p>• Process customer credit applications, establish new accounts, and maintain accurate customer records, including updates for name or address changes.</p><p>• Review the accounts receivable aging report weekly to ensure all entries are accurate and complete.</p><p>• Collaborate with the team to manage collections, reconcile accounts, and address past-due balances effectively.</p><p>• Communicate with both internal and external customers regarding credit and collection matters to resolve issues promptly.</p><p>• Reconcile daily cash receipts, including checks, ACH transfers, wires, and credit card payments, to ensure all deposits are recorded accurately.</p><p>• Distribute monthly sales history reports to the sales team for review and tracking purposes.</p><p>• Calculate commission payments for international representatives and ensure timely distribution.</p><p>• Support annual financial audits by preparing necessary documentation and providing assistance as required.</p><p>• Perform additional duties as assigned to support the accounts receivable and financial operations.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in New York, New York. In this role, you will support critical financial operations, including managing accounts payable and receivable, preparing monthly reports, and ensuring accurate journal entries. This position offers an opportunity to contribute to the efficient functioning of our accounting processes while collaborating with external auditors and consultants.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable to ensure timely and accurate processing.<br>• Perform monthly financial close activities, including reconciliation and reporting.<br>• Monitor cash flow and prepare detailed monthly reports, including sales and commission data.<br>• Collaborate with external auditors during financial reviews and closings.<br>• Coordinate with outside consulting firms to address accounting needs and compliance.<br>• Record and review journal entries to maintain accurate financial records.<br>• Prepare and analyze monthly balance reports for internal review.<br>• Maintain the general ledger, ensuring all entries are precise and up-to-date.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Newark, New Jersey. This is a long-term contract position, offering an excellent opportunity to contribute to a non-profit organization. The right candidate will ensure the seamless processing of vendor invoices, maintain accurate financial records, and support daily payment operations.<br><br>Responsibilities:<br>• Review and route invoices to the appropriate department accountant for allocation, coding, and approval.<br>• Verify check requests, confirm approver details, and apply date stamps to ensure proper documentation.<br>• Enter vendor invoices into the system after receiving the appropriate coding from the accountant.<br>• Reconcile, edit, and approve daily transaction batches before posting them into the system.<br>• Generate and issue checks according to established payment guidelines once invoices are selected for payment.<br>• Print financial reports and prepare payments on a daily basis.<br>• Conduct monthly reconciliations of vendor accounts to ensure accuracy and completeness.<br>• Maintain organized and up-to-date accounts payable files in compliance with organizational policies and accounting standards.<br>• Verify vendor invoices daily to confirm accuracy and authorization prior to payment processing.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in New York, New York. This role is ideal for someone who excels in managing invoices, vendor communications, and payment processes. Join a dynamic organization in the entertainment industry and contribute to the seamless handling of financial operations.<br><br>Responsibilities:<br>• Oversee the accounts payable inbox and promptly address inquiries from vendors.<br>• Process invoices efficiently using a three-way matching system to ensure accuracy.<br>• Accurately code and approve invoices in accordance with company policies.<br>• Collaborate with the team to handle payment runs and ensure timely disbursements.<br>• Resolve any discrepancies in invoices or payments through thorough investigation and communication.<br>• Manage purchase orders and ensure proper alignment with financial documentation.<br>• Utilize Coupa software for invoice processing and approvals.<br>• Support other accounts payable tasks as needed to maintain smooth operations.
